SIP 2020

SUMMER INTERNSHIP PROGRAMME

STUDENT GUIDELINES
March 2020

Shri Dharmasthala Manjunatheshwara Institute for Management Development

#1, Chamundi Hill Road, Siddarthnagar Post
Mysore-570 011
 Contents
Quick Reference for Timelines...............................................................................................3

1. SIP Objectives.....................................................................................................................3

2. SIP Deliverables..................................................................................................................5

3. SIP Process, Milestones and Timelines...............................................................................7

4. Working with the Sponsor organization............................................................................8

5. Project Guides....................................................................................................................8

6. Guidelines for writing the Project Report..........................................................................9

7. Preparing the Project Presentation....................................................................................9

8. Conclusion:.........................................................................................................................9

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Quick Reference for Submission Timelines:

Sl.no Details Submission

1 Details regarding the internship-Company, Not later than 7 days from the
Area of Internship, Project Title, Company
start of the SIP or by April 10,
Guide (Name, E-mail and Mobile) to be
submitted to Faculty Guide via mail and SIP 2020 whichever is earlier.
Team via Google Doc

2 Submission of SIP Proposal to Internal Faculty 5:00 pm, April 15, 2020
Guide by email as per format given
2 Fortnightly Progress Reports to the allotted Every second Saturday
Internal Faculty Guide by email as per format starting from April 4 to May
given 23, 2020
3 SIP completion report to the allotted Internal By 5:00 pm, May 30, 2020
Faculty Guide by email/phone
4 Final SIP Report (Draft) submitted to 5:00 pm, June 10, 2020
allotted Internal Faculty Guide for Approval
5 Final SIP Report Submission – After making 5:00 pm, July 4, 2020
the changes suggested by the Faculty Guide

1. SIP Objectives
a. The Student Perspective

The SIP is designed to provide the PGDM student with an opportunity to work and
gain first-hand exposure to the corporate environment, work culture and processes
that prevail in organizations.

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SIP provides the intern an opportunity of putting the conceptual learning into practice and
decision making in the functional area assigned by the organisation.

b. The Sponsor Perspective

Organizations that support an internship program have three objectives in doing so:
i. They contribute to the development of management education, which in turn results in
goodwill and brand building for the organization.
ii. They benefit from the intern’s work, which should result in providing solution for a
business problem, collection of useful data or other output which enhances their
business.
iii. Many companies use the SIP as a basis for evaluating the candidature of potential
recruits into the organization.
iv. Any project which is not large enough to be out sourced and not small enough to be
done as additional work by a regular employee is given to an intern.

It is therefore very important that any internship be a win-win situation for both the
intern as well as the sponsoring organization. The student needs to keep in mind that
he/she is responsible for ensuring that this mutually beneficial relationship is
achieved.

c. Institute Perspective

SDM-IMD requires, as a mandatory part of the PGDM program, that the student
undergoes such an experiential learning process. Summer Internship Program is a 3-
Credit course. The following aspects may be noted.

1. The SIP is an extension of the PGDM program and is expected to have similar
rigour. Particularly, matters like attendance and discipline are to be given emphasis.
2. SDMIMD faculty guide ( I n t e r n a l G u i d e ) will be looking for contribution

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 by the student with respect to

a. Understanding the relationship and interplay between the theory and

implementation of the management concepts.

b. Involvement in making original efforts to learn from the

organizational structure and processes of the sponsoring organization.

c. Ability to s u g g e s t constructive changes backed by models and concepts.

d. Contribution to the organizational growth/ support in solving organisation’s

issues/ problems in the respective function/ role

e. Ability to present the learning and findings in a professional manner.

3. The final grade to be awarded to the student for the SIP will be based broadly
on the above parameters.
The student is expected to, with the help of the Faculty Guide, as well as
Organizational guide, successfully complete the project within the available time.
Completion of the project is subject to the fulfillment of the terms of reference agreed to
between the intern and the organizational guide and to receive at the minimum a
‘Satisfactory’ grading of the Intern’s work.

2. SIP Deliverables
In order that the internship exercise be managed in a structured manner, this section seeks
to enumerate the deliverables relating to the project or area of work assigned to the Intern.
a. SIP Proposal: This is typically a “terms of reference” document, that clearly
defines the scope and methodology of the project or area of work assigned.
The intern will prepare this document, which is to be approved by both the
guide assigned by the sponsor organization as well as the
Faculty Guide.

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 Typically the SIP Proposal will include the following sections:
 A brief background of the organization, and the department or
division assigned to the intern.
 The situation relating to the specific area of work.
 A clear definition of the problem, or the objective(s) of the study.
 The deliverables associated with the project
 The methodology to be adopted, along with assumptions and
limitations, if any.
 Milestone and Timeline calendar.
(Please refer to the document “SIP Proposal” for details)

b. Fortnightly Progress Report: A document that is intended to provide all the

stakeholders with the status of the work done or results achieved. This document
is to be prepared fortnightly and sent to your respective Faculty Guide by
email as instructed by him/her (Please refer to the document “SIP
Fortnightly Report.”

c. SIP Completion Report: A mail to the faculty guide informing them of the
completion of the SIP.

d. Project Presentation: Most sponsor organizations require that the Intern prepare and
present the findings and recommendations based on the work done by them. This

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presentation will be prepared as per the guidelines in Section 7.
Your Faculty Guide may require that she / he approve this prior to the sponsor
.presentation.

e. Final Report: This document is an updated version incorporating all changes based
on the feedback form the sponsor presentation as well as from your institute guide.
This document will be specified in Section 6.

3. SIP Process, Milestones and Timelines

The process of completing your SIP assignment are:
i. Orientation: Getting to know about the company and the specific
department or division that you are assigned to. During this time, you should
also draw up a time schedule for meetings with various people. Your
organizational guide will assist you in this matter. Ask for help.
ii. Finalizing the project proposal/ Terms of Reference: refer to the preceding
section for information on this activity. Ideally, your terms of reference will be
finalized simultaneously with your orientation, and should
be completed no later than ten days after starting.
iii. Project execution: the exact process for this activity will depend on the
nature and content of your assignment, and will need to be planned by you in
conjunction with both organizational as well as institute guides. You should plan
to complete all data collection, analysis and related work not later than five
weeks from your start date.

iv. Plan to have your final report ready not later than seven weeks from the
time you start. Please keep your institute allotted internal faculty guide in the loop
during every stage of this work. Any value-addition from the institute guide will
be effective only if this is done well in advance. The final report, complete in all
respects, should be submitted end of week seven, to allow the organizational
guide to go through the same, and to prepare for the presentation.

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 v. Your presentation should be completed in week eight. Make sure this is
scheduled well in advance. Check for availability of your guide and other
concerned persons. Get your presentation approved by your institute guide before
making the presentation to the sponsoring organization.
vi. The final project report may be submitted at the end of the internshi p (Date
specified in the Table – Quick Reference for Submission Timelines). Make sure it
has addressed all the issues brought up during your presentation. Your institute
guide will be required to approve the final version.

4. Working with the Sponsor organization

You will be required to adhere to all the general practices followed by the sponsoring
organization, including work timings, holidays, dress code, non- disclosure of
proprietary and confidential information, use of company facilities and data
communication, claim process for out-of-pocket expenses and so on. Make sure you
understand these practices as part of your induction.

5. Project Guides
A. From the Sponsor Organization
i. Ensure that your guide is assigned within a week of your starting, if this is not
already done prior to joining.
ii. Do not expect to be spoon-fed by your organization guide; use the available time
to seek guidance – for example, do not ask for information, but ask for sources of
information.
iii. Fix up a regular schedule of meetings – be flexible to ensure that you are able to
meet your guide’s time constraints.
B. From the Institute
i. Your Faculty Guide needs to be in the loop from the very start.
ii. Please make sure that you consult your guide and are touch with at every stage.

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6. Guidelines for writing the Project Report
a. A separate document named SIP Sample ReportWriter-2020 has the format for
writing SIP Project Report, adherence to which is mandatory. Please follow the
specifications for the report as given at the end of the Report Writer.
b. It is possible that the sponsoring organization might have their own format for the
report; if that is the case, please discuss this with both your guides and arrive at a
mutually acceptable format.
c. Formats for certificates by the Organizational Guide and the Faculty Guide to
be appended before the Index page of the Project Report are available in the SIP
Sample Report Writer 2020.
d. Make three copies of your report that should be spiral bound. One copy for the
Organization, one for the Institute evaluation and third for yourself.

7. Preparing the Project Presentation

In most cases the sponsor organization will require you to present your Project findings
and results. Use following general guidelines for the presentation:
i. Plan for not more than 2 0 - 30 minutes, including 7 - 10 minutes for
interaction and Q&A.
ii. Keep content as simple as possible; concentrate on findings, conclusions and
recommendations.
iii. Prepare a handout if you have to get into detail.
iv. Provide a hard as well as soft copy of your presentation to the audience as a hand
out.

8. Conclusion:
The SIP is intended to provide a learning experience for the intern. Your learning can be
successful once you dedicate yourself to the task at hand for these two months and work
with the zeal, ethics and energy for your host organization providing you the SIP.

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The faculty guide has the prerogative to suggest changes in report formats/ templates in
case your project warrants the same and the same need to be complied with. Also you

must abide by the guidelines/ instructions given by the faculty guide and your company
guide in periodic reporting and conduct of the internship.

You are an ambassador of SDMIMD, Mysore at the SIP organization and it becomes
your responsibility to ensure that the host organization has a positive image of the
institute and would continue to have a mutually beneficial relationship in the years to
come.

SDMIMD wishes you all the very best!

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