BASIC COMPETENCE 3.

28
 3.28 Menganalisis fungsi sosial, struktur teks, dan unsur
kebahasaan beberapa teks khusus dalam bentuk surat lamaran
kerja, dengan memberi dan meminta informasi terkait jati diri,
latar belakang pendidikan/pengalaman kerja, sesuai dengan
konteks penggunaannya

4.28 Menyusun teks khusus surat lamaran kerja, yang

memberikan informasi antara lain jati diri, latar belakang
pendidikan/pengalaman kerja, dengan memperhatikan fungsi
sosial, struktur teks, dan unsur kebahasaan, secara benar dan
sesuai konteks
General Understanding

Application letter also known as Cover Letter, is a document sent with

your resume to provide additional information on your skills and
experience.

A letter of application typically provides detailed information on why

you are qualified for the job you are applying for.

Your application letter should let the employer know what position you
are applying for, why the employer should select you for an interview
and how you will follow up.
When writing an application letter you should
include :
• First Paragraph : Why you are writing - mention the job
you are applying for and where you found the listing.
• Middle Paragraph : What you have to offer the employer
– mention why your skill and experiences are a good fit
for the job
• Last Paragraph : Say thank you to the manager
for considering you and note how you will follow up
The generic structure of application letter
The name and address of the applicant

The name and address of the company

Date

Salutation

Body of letter

Complimentary close

Enclosure/Encl
 Detailed Understanding.
The Part of Application Letter
1. Applicant’s Address

Sasha Braus
Kaumpandak RT.02 RW.08 No. 18 Kel. Karadenan
CIBINONG BOGOR 16913
Detailed Understanding.
The Part of Application Letter
2. Date line
We must use long date.

1 September 2019 / September 1st, 2019

Detailed Understanding.
The Part of Application Letter
3. Inside Address
- Include the person’s name & title if you know it.
e.g. Ms. Smith, Manager
- If name & title are unknown address it to:
Human Resources Manager, or The Managing Director
Personnel Manager
PT.Indokarlo Perkasa
Jl. Jakarta – Bogor Km. 43
Cibinong Bogor
 Detailed Understanding.
The Part of Application Letter
4. Salutation
Dear Sir,
Dear Madam,
Dear Hiring Manager,
Dear Recruiting Manager,
 Detailed Understanding.
The Part of Application Letter
5. Body of Letter
• Body of the letter consists of three paragraphs, namely :
• Opening Paragraph
• Middle Paragraph
• Closing Paragraph
 Detailed Understanding.
The Part of Application Letter
5. Body of Letter (Opening paragraph)
• Opening paragraph is the first impression of a letter.
• This part is very important to pay attention because it will
attract the reader and to make clear on what job you are applying
for.
Detailed Understanding.
The Part of Application Letter
5. Body of Letter (Opening paragraph)

Examples of Opening Paragraphs.

▪ I enclose an application form for the position of …
▪ I would like to apply for the post of … in your company.
▪ I have seen your advertisement for a … and would like to apply for the post.
▪ In response to your advertisement in Kompas, I would like to apply for the post of … in your
company.
▪ With reference to your advertisement in Jakarta Post of … I would like to be considered for the
post of … you offered.
▪ Reference to your advertisement in Kompas published on January 10 about the vacancy in your
office, herewith, I would like to inform you that I can meet the requirement for being …
▪ Having read your advertisement in Jakarta Times of … I offer herewith my service for the post of
…
▪ Having heard from a friend of mine who works in your company that you need a … I herewith take
the liberty of tendering my application.
Detailed Understanding.
The Part of Application Letter
5. Body of Letter (Middle Paragraph/Message of the letter)
Message of the letter is substance of all matters which is explained in a
letter. Because it is a real purpose, the content must be explained clearly,
briefly, not circumvent and respectfully to provide the reader with plenty of
reasons to invite you to an interview like ;
a. Education
b. Work experience
c. Ability to work with others and / or alone
d. Interest in your field
e. Interest in the company
f. Responsibilities in previous positions
Detailed Understanding.
The Part of Application Letter
5. Body of Letter (Middle paragraph)

Examples of Middle Paragraphs.

▪ As you can see in my curriculum vitae that I don’t have any experience, but my examination results
were good and I am interested in …

▪ As you can see in my curriculum vitae, my education and work experience as…
▪ have given me excellent … skills.

▪ I am … years old, and I graduated from … … years ago. I have been with … as …

▪ Attached to this letter is a personal data form which gives detailed information about my
education, business experience, duties, and references.

▪ The enclosed, qualification summary provides details of my education and work experiences.
 Detailed Understanding.
The Part of Application Letter

5. Body of • Closing paragraph is also as important as opening

paragraph. This part contains a hope and to ensure
Letter action from the reader. You can ask for an interview
appointment time, that you will be happy to come
(Closing to the employer’s office when convenient. Make it
easy for the reader to follow-up by providing your
paragraph) telephone number and email address.
Detailed Understanding.
The Part of Application Letter
5. Body of Letter (Closing paragraph)
Examples of Closing Paragraphs.
▪ I am available for an interview at your convenience.
▪ I would be available for an interview at any time. I look forward to your reply.
▪ I would be available for an interview at any time. I look forward to hearing from you.
▪ I would be available for an interview at any time. I look forward to having your reply.
▪ I do not mind at all having an interview with you whenever you think it is necessary.
▪ I look forward to an opportunity of an interview in your office.
▪ I would be glad to meet you for an interview and look forward to having your response.
▪ I would be very grateful if you would give me an opportunity of an interview.
Detailed Understanding.
The Part of Application Letter
Complimentary Close

- Yours sincerely,
- Your faithfully,
Detailed Understanding.
The Part of Application Letter
7. Signature
In signature includes signature itself, and clear name.

Yours faithfully,

Sasha Braus
Detailed Understanding.
The Part of Application Letter
8. Enclosure
In a letter, there is probably a thing should be enclosed or illustrated with the letter.
To enclose a thing along with the letter sent, there should be added word “enclosure”
at underneath left part of the letter. There are some ways to type enclosure, namely :
- Enclosure : Curriculum Vitae.
- Encl. : Curriculum Vitae.

If in a letter, there are more than one kind enclosure, the enclosure must typed one by one.

Encl. : Curriculum Vitae

SAMPLEOF APPLICATIONLETTER
Ah mad Hilman
Jalan Raya Karadenan No .7 T h e s e n d e r ’s a d d r e s s
Karadenan Cibinong 16913

25 July 2009 D ate

Personnel Manager
P T. I n d o k a r l o P e r k a s a Inside Address or Th e Addressee
Nanggewer Cibinong

D e a r Sir, Salutation

I e n c l o s e a n a p p l i c a t i o n l e t te r f o r t h e p o s i t i o n o f a m e c h a n i c s u p e r v i s o r i n y o u r c o m a p n y. Opening paragrap

A s y o u c a n s e e m y m y c u r r i c u l u m v i t a e , I d o n ’t h a v e a n y e x p e r i e n c e , b u t m y e x a m i n a t i o n
r e s u lt w e r e v e r y g o o d a n d I a m v e r y f a mi l i a r i n a u t o m o t i v e field. Content/text b o d y

I a m available for a n interview at your covenience. I look forward to hearing f r o m you. Closing paragraph

Yo u r faithfully, Complimentary close

Ahmad Hilman
Ahmad Hilman S ig n a t u r e

E n c . C u r r i c u l u m Vi t a e Enclosure
SAMPLEOF APPLICATIONLETTER
Jln.Museum Raya No.3
Jakarta 10002

February 14,2009
Mrs.Claudia Dresden
Millls Real Estate Ltd
14 Jln. Cassava Raya
Jakarta 120001

Dear Madame,

I would like to apply for the post of secretary that Mills Real Estate advertised in today’s Jakarta Times.

As you can see in my curriculum vitae, my education and work experience as personal secretary have given me excellent secre
skills.I enclose my curriculum vitae and would be glad to meet you for an interview any day after 20 February.

I look forward to hearing from you.

Yours faithfully,

Linda R . Smith

Linda R. Smith

Enc: Curriculum Vitae

SAMPLEOF APPLICATIONLETTER
Bondan Hartanto
Jalan Mawar 25, Jakarta 11042

The Personnel Manager 22 June 2008

P.O. BOX 4029
Jakarta 10040

Dear Sir,

I have seen your advertisement in today’s Republika News and I would like to apply for the post of Maintenance Supervision.

As you can see from the enclosed curriculum vitae, I have had several years’ experience in different industries. I am familiar with boiler, generato
compressor. In my last job organisational side was very important and there was a lot of work using the computer and machinary.

However, I would now prefer a post where I can use my knowledge of English and where my interest in machinary might beuseful.

I hope you will consider my application and look forward to hearing from you.

Your faithfully,
Bondan Hartanto
Bondan Hartanto

Enc. Curriculum Viate

Note to be paid attention.

When we write application letter, it is better in our handwriting,

unless a typed letter has been requested. The letter should be neat,
free from grammatical mistakes or punctuation error.
SAMPLEOF CURRICULUMVITAE
NEVER GIVE UP AND SURRENDER!!