Job Description

Vol Rev Page

Head (Administration) 0 1 of 3
No Date 07.03.2021

Head (Administration)
Valid for: GENERIC

Document Owner:

Revision Status:

Revision N° and Date To be revised before Managing Director’s Signature

Registration of Changes:

Revision Change Page Prepared by

Owner’s Stamp & Signature Controlled Copy Stamp

Contents: Page
Job Description

Vol Rev Page

0 2 of 3
No. Date
Head (Administration) 07.03.2021

1. POSITION: Head (Administration)

2. REPORTS TO: Station Head

3. SCOPE:

The Head Administration shall be resposbile for all aspects of Administrative function for the Plant.The
role involves manganing guest house, canteen, housekeeping, vehicle management, contractor/vendor
management etc and comply with all the statutory policies & procedures within a demanding and time
critical project environment to ensure smooth running of Plant activities.

PRINCIPAL FUNCTIONS:

a) Responsible for overseeing complete administration activies for the Plant.

b) Responsible for co-ordination for various facilties & services at Project Site &
managing the day to day office administration actitives..

c) Responsible for managmenet of Guest House, Housekeeping,payment of bills,

managing telephone connections, fax, photocopiers etc.

d) Responsbile for collection of hetel bills, ehicle bills, vendor payment other
admin bills for service and processing for payment in a timely manner..

e) Responsible for fleet management, pickup/drop of employees, managing

buses, bus routes, Admin issues related to employees.

f) Responsible for Courier & despatch, distribution of Uniform & leveries and
employees amenities & issues.

g) Responsible for organisaing various functions such as cultural programmes,

celebration of Independence day, Republic day, sports day, Vishwakarma Puja etc in the Plant.

h) Responsible for Mediclaim Insurance of employees, liasioning with Hotels &

Hospitals for their empanelment for benefit of the employees.

i) Responsible for tracking Admin payments and generating monthly MIS of

admin activities.

j) Reponsible for fleet management, ticket booking, Canteen/Cafetria/ Pantry

Management.

k) Repoonsible for organisaing meeting of the sub-contractor for different

Job Description

Vol Rev Page

0 3 of 3
No. Date
Head (Administration) 07.03.2021

purposes and resolving issues to ensure smooth running of Administrative functions.

l) Responsible for liasioning with local bodies, Time Office Management,

Welfare actities of the employees.

4. SPECIAL SKILLS:

a) Must have good interperonnel skills with hands on experience in MS Word, Excel, Power Point.

b) Must have good comuncation skills, Liasioning experience in various government and private
offices.

c) Must have worked in administrative function associated with a large construction project or
manfucturing/service company.

d) Must be committed to deliver the best of service possible to the employees in a timely manner.

e) Abilty to lead the team and take various initiatives.

f) Must be Graduate/MBA/MSW or equivalent with 12 to 15 yrs of experience in handling extire

gamut of Administration.