ARTA Handbook (As of March 5 6PM)

Cover page
LOGO
CLIMATE CHANGE COMMISSION CLIMATE
CHANGE OFFICE
CITIZEN’S CHARTER
2021 (1st Edition)
CLIMATE CHANGE COMMISSION
CLIMATE CHANGE OFFICE
CITIZEN’S CHARTER
2021 (1st Edition)
1
MANDATE
VISION
MISSION
SERVICE PLEDGE
2
LIST OF SERVICES
EXTERNAL SERVICES
(insert OSEC)
1. Operationalization of the PSF
2. Technical assistance in accessing PSF
a. E-Learning
b. Mentoring
3. Technical support to climate finance programs (GEF)
a. Operationalization of the GCF
4. Issuance of LCO Accreditation
5. Partnership Development
6. Provision of Technical Services (Inputs)
7. Delivery of CapBuild Activities (Demand-driven)
8. Citizen's Charter for CCET
9. Compliance Report
10. Secretariat Services - Support to Climate Change Adaptation, Mitigation and
Disaster Risk Reduction - Provision of Information and Documents
11. Recruitment Selection and Placement
12. Collection of Bid Documents
13. Issuance of Tax Certificates
INTERNAL SERVICES
(insert OSEC)
1. CRRTE
2. Secretariat to the Management Committee
3. Document Processing
4. Policy inputs to climate adaptation and mitigation-related documents
5. Vetting of climate change-related reports/documents/proposals/policies
6. Issuance of Legal Opinion
7. Contract Drafting and/or Review
8. Other General Legal Services
9. Other General Legal Services-Issuance of Certification Climate Change Tagging
Expenditure (CCET)
10. Secretariat Services – Commission Secretariat- Transmittal Documents
3
a. Secretariat Services - Support to Climate Change Adaptation, Mitigation and
Disaster Risk Reduction Secretariat - Provision of Information and Documents
Screen reader support enabled.
11. Use of Video Conferencing Service
12. Use of Motor Vehicle
13. Issuance of Service Record
14. Request for Motor Vehicle Repair
15. Repair of Property
16. Publication of Vacancy
17. Processing of Purchase Request
18. Request for Payment
19. Monetization of Leave Credits
20. Issuance of Various Documents
21. Issuance of Office Supplies and Materials
22. Issuance of Office Inspection and Acceptance Report
23. Issuance of Certificate of Availability of Funds
24. Issuance of Certified True Copy of 201 File Documents
25. Fuel Replenishment
26. Issuance of COE and COEC
27. Issuance of Certificate of Accumulated Leave Credits
28. Application for Leave
29. Press Releases, Speeches, Messages/Statements and Research/Response to
Interview Invitation
30. Posting on Social Media Accounts
EXTERNAL SERVICES
Request for Comments or General Correspondences from Government and Non-

Government Stakeholders
Any correspondence sent or forwarded to the OSEC from Government (NGAs, LGUs) or Non-
Government (CSOs, NGOs, Individuals) stakeholders, requiring comments from the Climate
Change Commission (CCC). These comments may be on existing plans, programs, or activities
by the CCC.
Office or
Office of the Secretary / Executive Director
Division:
Classification: Complex
G2C Government to Citizens
Type of
G2G Government to Government
Transaction:
G2B Government to Business
4
All Government Agencies (National and Local)
Who may avail:
All Non-Government Stakeholders or Citizens
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
Required:
(1) Official or Digital Letter from
Requesting Party, stating the
topic requiring comments or
inputs from CCC Requesting Party
Optional:
(1) Any Supporting Documents
regarding the topic (e.g.
Concept or Information Notes)
AGENCY FEES TO PROCESSING PERSON
CLIENT STEPS
ACTIONS BE PAID TIME RESPONSIBLE
1. Transmittal Administrative
of letter of Officer II
request to OR
OSEC Senior
Administrative
1.1 Receive and
Officer III
acknowledge None 30 minutes
OR
letter and request.
Executive
Assistant III,
OR
Head Executive
Assistant
Administrative
1.2 Scan/upload
Officer II or Senior
documents for None 1 hour
Administrative
record keeping
Officer V
Senior
Administrative
Officer III or
1.3 Review of
Executive Assistant
Letter and Nature None 1 hour
III
of Request
OR
Executive Assistant
V
Administrative
Officer II,
1.4 Forward letter OR
to Unit/Division Senior
None 1 hour
Concerned with Administrative
instructions Officer V
or
Executive Assistant
1.5 Concerned None Paused Clock Unit/Division
DUO will receive Concerned
the request and
provide/Draft
5
inputs and
comments on the
request.
Concerned DUO
shall then submit
to OSEC the
CSW
Technical Assistant
OR
1.6 Reviews or
Executive
provide further
Assistant V,
enhancement of
None 3 days OR
inputs from
Senior Technical
division/unit
Adviser,
concerned
or
Executive Director
Technical Assistant,
1.7 Draft letter of
Executive
response to None 2 days
Assistant, and
Requesting Party
Executive Director
1.8 Transmittal of Technical Assistant,
Letter to the Administrative
Deputy Executive Officer, Senior
None 1 hour
Director for Administrative
endorsement or Officer, or
appropriate action Executive Assistant
1.9 Review of
Deputy Executive
Draft Response None Paused Clock
Director
Letter
Administrative
Transmit
Officer, Senior
endorsed final
Administrative
letter and None 1 day
Officer, Executive
response to
Assistant, or Head
Requesting Party
Executive Assistant
2. Requesting
party
acknowled
ges receipt
of
communica
tion
6 days, 4 hours,
TOTAL
and 30 minutes
Request for Technical Inputs on Climate Diplomacy Matters
6
Any correspondence from the Department of Foreign Affairs sent or forwarded to the OSEC
PHLDEL Secretariat (Secretariat of the Philippine Delegation to the United Nations Framework
Convention on Climate Change) requesting for comments on matters related to international
climate negotiations or climate diplomacy.
Office or Division: Office of the Secretary / Executive Director

Classification: Highly Technical
Type of Transaction: G2G Government to Government
Who may avail: Department of Foreign Affairs (DFA)

Required:
(1) Official or Digital Letter from
Requesting Party, stating the
topic requiring comments or
inputs from CCC (1 original
copy) DFA
Optional:
regarding the topic (e.g.
Concept or Information Notes,
Letters)
CLIENT STEPS
Administrative
Officer II,
1.1 OR
Acknowledge Senior
1. Transmittal of
receipt of None 30 minutes Administrative
letter to OSEC
letter and Officer III
request. OR
Executive Assistant
V
1.2
Administrative
Scan/upload
Officer II or Senior
Administrative
record
Officer V
keeping
Senior
1.3 Review of Administrative
Letter and Officer III
None 1 hour
Nature of OR
Request Executive Assistant
V
1.4 Analysis None 7 days Senior
and Drafting of Administrative
Response Officer III
OR
7
Executive Assistant
V
OR
Senior Technical
Advisor,
OR
Executive Director
1.5
Senior
Transmittal of
Administrative
Letter to the
Officer III
Deputy None 1 hour
OR
Executive
Executive Assistant
Director for
V
endorsement
1.6 Review
and signing of
Draft
Response Deputy Executive
None Paused Clock
Letter and Director
transmit the
same to
OSEC.
Senior
1.7 Transmit
Administrative
endorsed final
Officer III
letter and None 1 day
OR
response to
Executive Assistant
DFA
V
2. DFA to
acknowledge
receipt of
communication
8 days, 3 hours,
TOTAL
and 30 minutes
Appointment or Meeting Request with the Secretary/Executive Director

Invitations addressed to the Secretary/Executive Director regarding a request to attend an
official meeting or event.
Office or Division: Office of the Secretary / Executive Director

Type of Transaction: G2C Government to Citizens
G2B Government to Business
All Government Agencies (National and Local)
Who may avail:
All Non-Government Stakeholders or Citizens
8
Required:
(1) Official or Digital Invitation Letter
addressed to the
Secretary/Executive Director (1
original copy) Inviting Party
Optional:
regarding the topic (e.g. Concept
or Information Notes, Letters)
CLIENT STEPS
Administrative
Officer II
OR
Senior
Administrative
Officer V
1. Transmittal of OR
1.1 Acknowledge
invitation letter None 30 minutes Executive Assistant
receipt of letter.
to OSEC V
Or
Executive Assistant
III
OR
Head Executive
Assistant
Administrative
1.2 Scan/upload
Officer or Senior
Administrative
record keeping
Officer
Executive Assistant
V
OR
Executive Assistant
1.3 Review
None 1 hour III
Invitation Letter
OR
Head Executive
Assistant
Executive Assistant
III
1.4 Review
Schedule of
None 1 hour OR
Secretary/Execut
ive Director
Head Executive
Assistant
1.5 Transmittal None 30 minutes Executive Assistant
9
III
of Letter to the
OR
Secretary for
Consideration
Head Executive
Assistant
1.6 Secretary/Executive
Consideration of Director
Invite by the
Secretary/Execut
None 3 days
ive Director and
inform Executive
Assistant III of
his decision
Senior
Administrative
Officer III
1.7 Drafting of
final response to None 1 day
OR
Inviting Party
Executive Assistant
V
Administrative
1.8 Transmittal Officer, Senior
of final response Administrative
None 2 hours
letter to Inviting Officer, Executive
Party Assistant, or Head
Executive Assistant
2. Inviting Party
to
acknowledge
receipt of
communication
8 days, 3 hours,
TOTAL
and 30 minutes
1. Operationalization of the People’s Survival Fund
This service enables the Climate Change Commission to provide support in the
operationalization of the People’s Survival Fund, particularly in ensuring the climate
rationale and technical soundness of proposals, endorsement of project proposals, and
conduct of monitoring and evaluation.
Office or Division: Office of the Deputy Executive Director - People’s Survival Fund
10
Unit
Type of
G2G - Government to Government
Transaction:
Who may avail: PSF Board Secretariat
PSF Board Secretariat’s review and PSF Board Secretariat
technical evaluation of the CCC-CCO
requesting climate rationale (CRRTE)
of PSF project proposal (1) Original
copy
Minimum documentary requirements to

access the Fund (1) Original copy
PSF Board Secretariat
CRRTE Reports (1) Original/Digital
copy
PSF Unit
Field Appraisal Report (1) Original copy
Various transmittal memoranda,
briefers, and technical reports (1)
Original/Photocopy
AGENCY FEES TO PROCESSIN PERSON
CLIENT STEPS
ACTIONS BE PAID G TIME RESPONSIBLE
Stage I. PSF Project Proposal Review and Evaluation, and Facilitation of
Commission Endorsement, for Deliberation and Final Approval by the PSF Board
1. Transmit PSF 1.1 Conduct of None 7 Days Development
1
project proposal/s the CRRTE Management
and attachments to Officer I, II, III,
the CCC, for Panel of
review and Technical
evaluation Reviewers and
Evaluators,
Deputy
Executive
Director,
Executive
Director
2. Receive results PSF Board
of the CRRTE to Secretariat
project proponents
1
Refer to the Climate Rationale Review and Technical Evaluation Process
11
If results of the
CRRTE deem the
proposal be further
enhanced, the
process for the
review of the
resubmitted
proposal shall
revert to step 1.
3. Conduct of Field PSF Board
Appraisal Secretariat
4. Transmittal of 4.1. Receive
the Field Appraisal results of field
Administrative
Report appraisal and 1 Hour
Officer
request for
endorsement
4.2. Scan and Administrative
upload Officer or
documents in a 1 Hour Development
folder/drive for Management
record keeping Officer
4.3. Processing
and transmittal of
the results of field
Development
appraisal and
Management
request for
Officer II and
endorsement to 1 Day
Development
the Offices of the
Management
Commissioners,
Officer III
through the
Commission
Secretariat
4.4. Submit 4 Days Commissioners
comments/inputs
and/or
endorsement of
the project
proposal/s to the
PSF Unit, through
Commission
Secretariat
4.5. Draft 4 Hours Development
memorandum for Management
the PSF Board, Officer II and
consolidating Development
inputs/comments Management
12
and/or Officer III
endorsement of
the
Commissioners
on the project
proposal/s
4.6. Review and Deputy
approval draft 2 Hours Executive
memorandum Director
4.7. Transmit the Administrative
approved Officer or
memorandum to 2 Hours Development
the Office of the Management
Vice Chairperson. Officer
4.8. Approval of
Vice
the endorsement 4 Hours
Chairperson
memorandum
4.8. Transmit the Administrative
approved Officer or
memorandum to 2 Hours Development
the PSF Board Management
Secretariat. Officer
5. PSF Board 2 Hours PSF Board
Secretariat (Paused Secretariat
receives and Clock)
acknowledges the
receipt of the
memorandum, and
subsequently
transmits the
memorandum to
the PSF Board for
deliberation and/or
final approval.
6. Approval of the 6.1. Signing of the None 1 Day Vice
PSF project resolution Chairperson or
proposal approving the Alternate
PSF project Representative
proposal/s for to the PSF
implementation Board
Stage II. Project Implementation, Monitoring and Evaluation
7. Coordinate with Paused Clock PSF Board
proponent for the Secretariat
signing of the
financial
13
agreement
8. Disbursement of Paused Clock PSF Board
the fund to the Secretariat
proponent
9. Implementation Paused Clock Project
of the project proponent
10. Conduct of 10.1. Coordinate None 1 Day Development
Periodic Monitoring with proponent/s Management
and Evaluation of on the conduct of Officer II and
the project PSF Monitoring Development
and Evaluation Management
Officer III
10.2. Review of None 2 Days Development
existing reports Management
and documents Officer II and
submitted by the Development
proponent Management
Officer III
10.3. Conduct of None 5 Days Development
interview/s and Management
spot monitoring Officer II and
with proponent/s Development
Management
Officer III
10.4. Drafting/ None 3 Days Development
updating of PSF Management
Monitoring and Officer II and
Evaluation Development
Report, for Management
submission and Officer III
approval
10.5. Review and None 1 Day Deputy
Approval of the Executive
Draft Monitoring Director
and Evaluation
Report
10.6. Transmittal None 4 Hours Administrative
of the Draft PSF Officer or
Monitoring and Deputy
Evaluation Report Executive
to the Office of Director
the Executive
Director, and the
Offices of the
Commissioners,
for review and
14
recommendations
10.7. Submission None 5 Days Commissioners
of the comments and/or
or inputs on the Executive
draft PSF Director
Monitoring and
Evaluation Report
Should there be
revisions/updates
/ comments,
revert to step
10.4.
10.8. Submission None 4 Hours Administrative
of the PSF Officer or
Monitoring and Development
Evaluation Report Management
to the PSF Board, Officer
through the PSF
Board Secretariat
Stage III. PSF Post-Implementation Study (Impact Analysis and Sustainability)
11. Conduct of Paused Clock PSF Board
Project Secretariat
Sustainability and
Impact Analysis
33 working
TOTAL
days
Justification: The operationalization of the PSF is pursuant to Republic Act 10174 or

the Climate Change Act, as amended, and the government policies of the PSF Board,
including the approved process flow which is a multi-stage process.
2. Technical Assistance in Accessing the PSF
a. PSF eLearning
This service was created pursuant to the role of the Commission in the utilization of the
Fund per RA 10174 to further extend technical assistance to eligible proponents,
specifically technical and focal officers of the local government units (LGUs) and local
community organizations (L/COs) towards improved access to the Fund.
Office of the Deputy Executive Director - People’s Survival Fund

Office or Division:
Unit
15
Type of G2C Government to Citizen
Transaction: G2G Government to Government
PSF Eligible Proponents (representatives from local government
Who may avail: units, local/community organizations, national government
agencies, and academe)
1. PSF e-learning eligible participants
(representatives from local government units,
Registration Form (1 Original Copy)
local/community organizations, national
government agencies, and academe)
CLIENT STEPS
1. Applicant to 1.1. Selection of None 3 Days Development
accomplish and successful Management
submit the applicants based Officer
registration form on the criteria
for the PSF 1.2. Post list of None 1 Day Development
eLearning successful Management
applicants Officer
through the PSF
social media
platform (includes
preparation of
publication
material to be
posted)
1.3. None 30 Minutes Development
Communicate to Management
the successful Officer
applicants
regarding their
acceptance to the
online course
2. Confirm interest 2.1. Acknowledge None 30 Minutes Development
on the online confirmation of Management
course interest Officer
2.2. Finalize list of None 2 Days Development
students for the Management
batch for posting Officer
6 Days, 1
TOTAL
Hour
b. PSF Mentoring
16
This service focuses on providing technical assistance to the eligible proponents to
enhance their draft PSF project proposals.

Office or Division:
Unit
Type of G2C - Government to Citizen
Transaction: G2G - Government to Government
Who may avail: PSF Eligible Proponents
Letter of request from the eligible
Eligible PSF Project Proponent/s
proponent (1 Original)
Adaptation references and documents
in relation to the proposed proposal and Eligible PSF Project Proponent/s
interventions (1 Original/Email copy)
Draft PSF Project Proposal, if available
Eligible PSF Project Proponent/s
(1 Original/Email copy)
CLIENT STEPS
1. Request for PSF 1.1 Acknowledge None 1 Day Administrative
Mentoring receipt of the Officer
request from the
eligible proponent
for PSF
Mentoring
Session
1.2. Review of None 3 Days Development

existing Management
documents Officer II,
submitted by the Development
proponent Management
Officer III
1.3 Feedback to None 1 Day Development

the proponent on Management
the schedule of Officer
PSF Mentoring
2. Requesting
Party (proponent)
to acknowledge the
receipt of the
communication.
17
TOTAL 5 Days
3. Issuance of L/CO Accreditation
This service focuses on providing technical assistance to the eligible proponents to

enhance submitted proposals and to assist proponents in developing their project ideas
and concepts into full-blown PSF project proposals.

Office or Division:
Unit
Who may avail: PSF Eligible Proponents, Registered students to the course
Requirements according to the
guidelines on LCO Accreditation (2 Proponent/s
Original Copies)
CLIENT STEPS
1. Submission of 1.1. Acknowledge None 1 Day Admin Officer
the application for receipt of the
accreditation documents and
proper protocols
on record keeping
1.2. Assessment None 9 Days Development
of documents and Management
conduct of site Officer
visits as
necessary
1.3 Decision on None 10 Days Commission
the Issuance of
Accreditation
2. Acknowledge
receipt of
accreditation
document and
proceed with the
drafting/submission
of PSF project
proposal
TOTAL 20 days
18
4. Support to the Global Environment Facility (GEF)
This service entails to provide assistance to the GEF Operational Focal Point (OFP) in
the Philippines, as the Multilateral Environmental Agreement (MEA) Focal Point Agency
(FPA) for climate change in the Philippines, by reviewing and endorsement of project
concepts and Project Identification Forms (PIFs) submitted under the Climate Change
focal area.
Office or Division: Office of the Deputy Executive Director

Who may avail: GEF Operational Focal Point, GEF Agencies
Letter from the GEF-OFP and/or GEF GEF Operational Focal Point
Agency/ies requesting for review and
endorsement of Project
Proposal/Project Identification Form
(PIF)/Concept Note from the CCC (1
original copy)
Project Proposal/Project Identification GEF Agencies
Form (PIF)/Concept Note and
attachments (1 original copy)

CLIENT STEPS
1. Transmit Letter 1.1. Conduct of None 7 Days Development
requesting for Climate Rationale Management
review and Review and Officer II,
endorsement of Technical Development
Project Evaluation Management
Proposal/Project (CRRTE)2 Officer III, Panel
Identification Form of Technical
(PIF)/Concept Note Reviewers and
from the CCC Evaluators,
Deputy
Executive
Director, and
Executive
Director
2
Refer to the Climate Rationale Review and Technical Evaluation Process
19
1.2. Transmittal of None 30 Minutes Administrative
the Officer or
comprehensive Development
report to the Management
Executive Officer
Director, for
reference and
consideration.
1.3. Review and None 5 Days Executive

approval and/or Director
endorsement of
the project
proposal/project
identification
form/ concept
note
1.4 Transmittal to None 30 Minutes Administrative

the GEF-OFP of Officer or
the report, or Development
endorsement if Management
necessary Officer
2. GEF-OFP to GEF-OFP
acknowledge the
receipt of the
document.
12 Days and
TOTAL
1 Hour
5. Partnership Development
The Climate Change Commission (Commission), the lead policy-making body of the
government created under the Climate Change Act of 2009 (RA 9729), as amended, is
mandated to create an enabling environment that shall promote broader multi-
stakeholder participation and integrate climate change mitigation and adaptation.
The collaborative arrangements entered into and by the Commission seek to implement
activities that contribute to national development plans and international commitments
such as the Sustainable Development Goals and Paris Agreement while fulfilling its
mandates as enumerated in the Climate Change Act, as amended.
20
Processing of requests for partnership shall be handled by the Strategic Partnership
Division (SPD), Evaluation Committee composed of representative from CCO Technical
Division, Office of the Secretary (OSEC), Office of the Deputy Executive Director
(ODED) Office of the Commissioners, Commission Secretariat, and the Legal Services
Division (LSD).
Office or Division: Strategic Partnership Division

G2B - Government to Business
Type of
G2C - Government to Citizens
Transaction:
NGAs, HEIs and academic institutions, LGUs, CSOs, Private
Who may avail:
Organizations
Letter of Intent (1 original copy) Client
Project Study or Business Case
Client
(optional) (1 original copy)
Company Profile (1 original copy) Client
Tracer Action Slip with instructions
OSEC
from the Secretary (1 original copy)
Notice of Meeting for Evaluation SPD-Partnership Development and Management
Committee (1 original copy) Unit
Letter of No Objection (1 original
Office of the Commissioners
copy per office)
Letter of Acceptance/ Letter of Non-
SPD, OSEC
Acceptance (1 original copy)
Proposal Evaluation Criteria Form (6
CCC Evaluation Committee
original copy)
Evaluation Results and
CCC Evaluation Committee
Recommendations (1 original copy)
Partnership Agreement document
SPD, LSD, OSEC, Client
(e.g. MOU, MOA) (4 original copies)
CLIENT STEPS
Stage One Submission and Evaluation of the Proposal
1. Submits the 1.1 Receives None 1 Minute Administrative

Partnership the proposal Officer II
Proposal which SPD
includes:
Letter of Intent, Division Chief
Project Study or Strategic
Business Case, and Partnership
21
Company profile Division
1.2 Transmit None 5 Minutes Administrative

s to the Chief Officer II
of SPD for SPD
appropriate
action
1.3 None 1 Day Chief
Communicat SPD
es the
instruction to
Partnership
Unit
1.4 Partner- None 3 Days Information
ship Unit Officer III
responds to SPD
the Client
Sr. Science
Research
Specialist
SPD
1.5 None 1 Day Information
Partnership Officer III, SPD
Unit requests
Evaluation Administrative
Committee to Officer II
convene SPD
1.6 None 10 Days upon Who shall attend
Evaluation receipt of the the meeting
Committee request
conducts (paused-clock)
Meeting
2. Attend meeting 2.1 In case of None 5 days
with Evaluation failure of (paused-clock)
Committee. Satisfy evaluation,
unmet criteria if discuss
possible results with
Proponent.
Proponent is
given 5 days
to meet
criteria.
If proposal is
disapproved,
non-
22
acceptance
of proposal to
be
recommende
d.
2.2 Issues None 3 Days Chief
evaluation SPD
results and
Committee’s Information
recommend Officer III
ations to the SPD
Office of the
Secretary
Administrative
Officer II
SPD
2.3 Submits None 3 Days XXXXX
copy of the (paused-clock) Commission
Proposal, Secretariat
evaluation
result and
recommenda
tions from
the
Evaluation
Committee to
the
Commission
ers for
review.
2.4 Reviews None 10 Days Office of the
the proposal (paused-clock) Commissioners
and issues
Letter of No
Objection, if
applicable.
2.5 Prepares None 3 Days Chief
the Cover SPD
Memo and
Letter of Sr. Science
Acceptance Research
or Letter of Specialist
Non- SPD
Acceptance
submitted to
the Office of
23
the Secretary
for
consideration
2.6 Issues None 4 Hours Sr. Science
Letter of Research
Acceptance Specialist
or Letter of SPD
Non-
Acceptance
to the Client.
2.7 None 4 Hours Administrative
Schedules Officer II
meeting with SPD
the Client if
proposal is
approved.
40 Days, 6
SUBTOTAL
Minutes
Detailed Discussion between the Commission and the
Stage Two
Proponent
3. Attends 3.1 Discus None 1 Day Chief
meeting with CCC to ses the terms SPD
discuss terms and and
conditions of the conditions of Information
proposed the Officer III
partnership. partnership. SPD
Sr. Science
Research
Specialist
SPD
3.2 Presents None 1-5 Days- Chief
the proposed kindly check if SPD
partnership it would take 5
to the days to present
Management there shld be
Committee no ranging
3.3 Prepares None 20 Days Information
the Officer III
Memorandu SPD
m of
Understandin
g (MOU) or Sr. Science
the Research
Memorandu Specialist
m of SPD
24
Agreement
(MOA)
None 3 Days Sr. Science
3.4 Issuance Research
of copy of the Specialist
MOU to the SPD
Commission
ers for their Administrative
review. Officer II
SPD
3.5 Reviews None 10 Days Office of the
the (paused-clock) Commissioners
MOU/MOA
3.6 Revises None 5 Days Information
the Officer III, SPD
MOU/MOA, if
necessary Sr. Science
Research
Specialist, SPD
3.7 None 1 Day Chief
Transmits SPD
the cover
memo and Information
revised draft Officer III
of the SPD
MOU/MOA to
the ED for Administrative
approval Officer II
SPD
3.8 Reviews, None 5 Days
revises, (paused-clock) ED
approves,
and signs the
CSW memo
and
MOU/MOA
SUBTOTAL 46 days
Stage Three Institutionalization of Partnership

4. Attends 4.1 Prese None 1 Day Information
meeting with CCC nts and Officer III
discusses SPD
the
MOU/MOA to
Client
4.2 Revis None 4 Days Who will do the
25
es the revision?
MOU/MOA, if
necessary
4.3 Finalizes None 10 Days Information
the Officer III
MOU/MOA SPD
4.4 Reviews, None 1 Day ED

approves,
and signs the
CSW memo
and revised
MOU/MOA
5. Attends the 5.1 Facilitates None 1 Day Chief
MOU/MOA signing the signing SPD
from Requesting of the
Party’s end MOU/MO
A Information
Officer III, SPD
SUBTOTAL 19 Days
105 days and 6
TOTAL
minutes
Partnership Development qualified for multi-stage processing
TOTAL PROCESSING TIME 105 Days, 6 MDnutes

Stages Processing time
Stage One: Submission and Evaluation of the Proposal 40 days, 6 Minutes
Stage Two: Detailed Discussion between the 46 Days
Commission and the Proponent
Stage Three: Institutionalization of Partnership 19 Days
5. Provision of technical services (technical inputs)
This service describes the procedure on how internal and external clients can request
for technical inputs on documents being prepared for a particular purpose which may
include but is not limited to, project development, document preparation and finalization,
event or meeting preparation, among others.
26
Processing of such requests shall be handled by the Strategic Partnership Division
(SPD), and the Office of the Secretary (OSEC).
Office or Division: Strategic Partnership Division

G2B - Government to Businesses
Type of
Transaction:
Who may avail: LGUs, HEIs, NGAs, CSOs, Private Sector
Letter of Request (1 original copy) Client
Tracer Action Slip (TAS) with
instructions from the Secretary (1 Office of the Secretary
original copy)
CLIENT STEPS
1. Submits the 1.1 Recei None 1 Day, 10 Administrative
letter of request ves the Letter minutes Officer II
of Request SPD
with TAS with
instructions Chief
from the SPD
Secretary
and transmits
ad relays
instruction to
the
concerned
personnel
1.4 None 3 Days Development
Responds to Management
the Client, Officer IV
confirms or SPD
declines the
request
through the Information
guidance of Officer III
Chief, SPD. If SPD
approved,
sets meeting
with Client.
2. Discusses 2.1 Discus None 1 Day Development
details of the request ses details of Management
via email or meeting the request Officer IV
with the SPD
27
Client via
email or Information
meeting. Officer III, SPD
2.2 Prepares None 10 Days Development

the technical Management
inputs Officer IV, SPD
Information
Officer III, SPD
None 15 Minutes Development
2.3 Submits
Management
the prepared
Officer IV
technical
inputs to the
OR
Chief, SPD
for review
Information
and approval
Officer III
2.4. Reviews None 1 Day Chief
and approves SPD
the prepared
technical
inputs
2.5 Submits None 30 Minutes Development
technical Management
inputs to Officer IV, SPD
Client.
Information
Officer III, SPD
3. Acknowledges None None None
receipt of transmittal
16 Days, 55
TOTAL
Minutes
7. Delivery of Capacity Building Activities (demand-driven)
This service describes the procedure in addressing client requests for capacity building
services.
Processing of such requests shall be handled by the Strategic Partnership Division

(SPD), Records Management Section (RMS), and the Office of the Secretary (OSEC).
Office or Division: Strategic Partnership Development
28
G2B - Government to Businesses
Type of
Transaction:
Who may avail: LGUs, HEIs, NGAs, CSOs, Private Sector
Letter of Request (1 original copy) Client
Tracer Action Slip with instructions

from the Secretary (1 original copy Office of the Secretary
or 1 photocopy)
Memorandum for the Executive

Director (MFED) on the submitted
SPD
request (1 original copy)
ED-approved MFED (1 original

Office of the Secretary
copy)
CLIENT STEPS
1. Submits the 1.1 Recei None 10 Minutes Administrative
Letter of Request ves and Officer II
transmits to
the chief,
SPD the
Letter of
Request and
TAS with
instructions
from the
Secretary
1.2 Forwards None 1 Day Chief
the SPD
instruction to
Capacity
Building Unit
1.4 None 3 Days Development
Responds to Management
the Client, Officer IV, SPD
confirm or
decline
request per
guidance of
29
C, SPD. If
approved,
sets meeting
with Client to
discuss
details of
request
2. Attends to the 2.1 Discus None 1 Day Development
discussion of the ses the Management
details of the request details of the Officer IV, SPD
through an email or request with
meeting and the Client
provides through an
supplemental email or
documents, if meeting
necessary.
2.2 Submits None 3 Days Development
a MFED on Management
the request Officer IV, SPD
for approval
of the Chief,
SPD
2.3 None 5 Minutes Administrative
Transmits Officer II, SPD
the MFED
signed by the Chief, SPD
Chief, SPD
to RMS
2.4 RMS None 5 Minutes Who in RMS
transmits the transmits the
MFED to MFED to the
OSEC OSEC?
2.5 Reviews None 3 Days OSEC
and signs the
MFED, if
approved
2.6 Receives None 5 Minutes Administrative
the MFED Officer II, SPD
from OSEC
Chief, SPD
3. Attends the 3.1 If None 1 Day Development
preparatory meeting approved, Management
with SPD finalization of Officer IV, SPD
logistical,
and technical
arrangement
30
s and
requirements
of the
request
* Financial
requirement
is on a case
to case
basis; to be
provided by
requesting
party to a
service
provider of
their choice
If
disapproved,
inform Client
of the
guidance
concerning
request.
4. Assists the 4.1 Delive None 1 Day Development

SPD in the conduct rs the Management
of the activity requested Officer IV, SPD
capacity
building
activity
13 Days, 25
TOTAL
Minutes
CCET QAR Certification
The Climate Change Expenditure Tagging (CCET) process is for

agencies/instrumentalities to demonstrate to the CCET Helpdesk the climate rationale of
their PAPs to be tagged and clearly define the adaptation and mitigation objectives they
are contributing to or trying to achieve. Quality Assurance Review (QAR) certification
process ensures that all figures and statements reflected in the Online Submission of
Budget Proposals (OSBP) are valid, can be reported, and can be subjected to further
analyses by the CCET Helpdesk.
Office or Implementation Oversight Division; CCET Helpdesk
31
Division:
Type of G2G - Government to Government
Transaction:
Who may avail: National Government Agencies and Instrumentalities
State Universities and Colleges
Government-owned and Controlled Corporations
CCET QAR submission Client, CCET Helpdesk, DBM-OSBP
endorsement letter (1 Original Copy;
1 Digital Copy3)
Signed CCET QAR Form (1 Original
Copy; 1 Digital Copy4)
BP-201F (1 Original Copy; 1 Digital

Copy5)
CLIENT STEPS AGENCY FEES TO PROCESSING PERSON
1. Submits 1.1 Acknowled None 3 Days
the endorse- ges receipt of the Development
ment Letter, Client Agency's Management
Agency QAR submissions Officer II
Form and BP- as
201F 1.2 Reviews National, CCET
the complete- Help Desk
ness of Implementation
documentary Oversight Division
requirements as
submitted
1.3 Requests
for clarifications
or asks for
additional
documents from
Client Agency as
necessary
2. Provides 2.1 Acknowled None 8 days Development

clarifications/ ges receipt of the Management
additional clarifications/addit Officer II
3
Must be submitted to the designated email of the CCET Helpdesk – ccethelpdesk@climate.gov.ph and iod@climate.gov.ph
4
See footnote #1
5
See footnote #1
32
documents ional documents as
from Client National, CCET
Agency Help Desk
Implementation
2.2 Communic Oversight Division
ates to the Client
Agency the Or
completeness of
its documentary Technical Officers
requirements and Implementation
the ways forward Oversight Division
of their
submission
Technical Review
of QAR
Submission
2.3 Evaluates
the correctness of
the Client
Agency’s CCET
QAR Form based
on the CCET
Guidelines,
CCET Typology
Code Manual,
and its alignment
to the National
Climate Change
Action Plan, in
coordination with
relevant
divisions/units/offi
ces of the CCC
2.4 Transmits
the approved
CCET QAR
Submission
Comments Form
to the Client
Agency
3.Accepts the None None
33
approved CCET
QAR
4. Transmits the 4.1 None 1 Day Development
approved CCET Acknowledges (Paused-clock) Management
QAR Form to receipt of the Officer II
the IOD. approved CCET as
QAR Form from National, CCET
the Client Agency Help Desk
Implementation
4.2 Initiates Oversight Division
the CCET QAR
Certification
process with the
Legal Services
Division
4.3 Receives None 3 Days CCET Helpdesk /

from LSD the Development
officially signed Management
CCET QAR Officer II –
Certification National CCET
focal
4.4 Officially
transmits the
CCET QAR
Certification
document and
the certified
CCET QAR Form
to the Client
Agency
5. Acknowle None None
dges receipt of
the CCET QAR
Certification
document and
Certified CCET
QAR Form
TOTAL 18 Days
34
Secretariat Services – Commission Secretariat – Provision of Information and
Documents
This service involves provision of Meeting-related documents such as Notice and

Agenda of the Meeting, Minutes of the Meeting, Highlights of the Meeting, Attendance
Sheets, or Audio Recordings.
Office or Division: Legal Services Division

Classification: Simple
Type of
G2G – Government to Government
Transaction:
Who may avail: CCC-CCO: Divisions/Units/Offices
Memorandum/Letter requesting for Requesting CCC Divisions, Units and/or
transmittal with attached document/s (1 Offices
copy)
FEES
AGENCY PROCESSING PERSON
CLIENT STEPS TO BE
ACTIONS TIME RESPONSIBLE
PAID
1. Submits the 1.1 Receives the None 1 Hour Administrative
Memorandum or Memorandum or Assistant/Officer
letter request stating letter request and Legal Services
the information or its attachments, Division
document requested records in the
or agenda item/s electronic and
with corresponding physical logbook.
materials. and
acknowledges
receipt via e-mail.
1.2 Drafts and/or None 2 Hours Administrative
consolidates the Assistant/Officer
information and/or Legal Services
documents Division
1.3 Reviews the None 1 Hour Chief
provided (AttorneyV) as
information and/or Head,
documents Commission
Secretariat
Legal Services
Division
Or
Attorney III
Legal Services
35
Division
Or
Legal Assistant
II
Legal Services
Division
1.4 Revises the None 1 Hour Administrative

initial draft Assistant/Officer
information and/or Legal Services
documents to Division
incorporate the
comments
1.5 Review the None 1 Hour (AttorneyV) as
revised Head,
information and/or Commission
documents Secretariat
Legal Services
Division
Or
Attorney III
Legal Services
Division
None 1 Hour Chief

1.6 Conducts final
(AttorneyV) as
review and
Head,
prepares/signs
Commission
the clearance for
Secretariat
the release the
Legal Services
information and/or
Division
documents
1.7 Transmittal of None 1 Hour Chief
the information (AttorneyV) as
and/or documents Head,
Commission
Secretariat
Legal Services
Division
Or
36
Administrative
Assistant/Officer
Legal Services
Division
None 1 Day Administrative

1.8 Prints and
Assistant/Officer
transmit physical
Legal Services
copy and copy
Division
furnish the client
2. Acknowledges None None N/A None
receipt of the
transmittal
TOTAL None 2 Days
Secretariat Services – Support to Climate Change Adaptation, Mitigation and

Disaster Risk Reduction Secretariat – Provision of Information and Documents
This service is in support of the Head of the CCAM-DRR Secretariat (Office of the
Deputy Executive Director) and involves the provision of documents relative to the
Meetings of the CCAM-DRR Cabinet Cluster such as Minutes of the Meeting, Summary
of Agreements, Matters Arising, Presentations, Resolutions, Attendance, Recordings
and Transcript.

Type of
Transaction:
CCAM-DRR Cabinet Cluster Members, Invited
Who may avail:
Attendees/Resource Person/s and CCC Divisions/Units/Offices.
E-mail request to the CCAM-DRR Requesting CCAM-DRR Cabinet Cluster
Cabinet Cluster Secretariat e-mail Members, Invited Attendees/Resource
(ccamdrr.secretariat@gmail.com) (1 Person/s and CCC Divisions/Units/Offices.
original and/or electronic copy) with the
following information:
 Date of the CCAM-DRR Cabinet
Cluster Meeting
37
 Purpose of Request
FEES
CLIENT STEPS TO BE
PAID
1. Sends e-mail 1.1 None 15 Minutes Administrative
request to the Acknowledges Assistant/Officer
CCAM-DRR Cabinet receipt of e-mail Legal Services
Cluster Secretariat request Division
with the following
information:
 Date of the
CCAM-DRR
Cabinet
Cluster
Meeting
 Purpose of
Request
1.2 Reviews the None 15 Minutes Administrative

nature and Assistant/Officer
purpose of the Legal Services
request and the Division
completeness of
the information
provided.
1.3 Retrieves/ None 4 Hours Administrative
produces/ Assistant/Officer
reproduces Legal Services
copy/ies of the Division
requested
information and
records
1.4 Endorses for None 15 Minutes Administrative
review and Assistant/Officer
recommends for Legal Services
the approval of Division
the release of the
requested
information and
records and the
accompanying
CSW to the
Division Chief of
the Legal
Services Division
1.5 Reviews and None 1 Hour Chief (AttorneyV)
38
approves the Legal Services
release and CSW Division
documents
1.6 Transmits the None 2 Days Administrative
document/s to the (paused-clock) Assistant/Officer
Office of Deputy Legal Services
Executive Division
Director for
review and
approval.
1.7 Prepares None 2 Hours Administrative
copy of the Assistant/Officer
requested Legal Services
document/s (PDF Division
File) as approved
1.8 Sends the None 15 Minutes Administrative
documents Assistant/Officer
through e-mail to Legal Services
the requesting Division
party
2. Acknowledges None None N/A N/A
receipt of the
electronic mail.
TOTAL None 3 Days
RECRUITMENT SELECTION AND PLACEMENT
Processing of request for hiring for Plantilla positions and engagement of contract of
service personnel.
Administrative and Finance Division (AFD) – Human Resource
Office or Division:
Management Section (HRMS)
Classification: Highly-Technical
Type of
G2C - Government to Citizen
Transaction:
Who may avail: Qualified Applicants for the Position
Letter of Application (1 Original/digital Qualified applicant
copy)
Personal Data Sheet and Work Template from CSC Website
Experience Sheet (1 Original/digital copy)
39
Transcript of Records (1 Original/digital Qualified applicant
copy)
Diploma (1 Original/digital copy) Qualified applicant
Certificates of training/seminars attended Qualified applicant
(1 Original/digital copy)
Certificate of Eligibility, if applicable (1 Qualified applicant
Original/digital copy)
Individual Performance Commitment Qualified applicant
Review (IPCR), if applicable (1
Original/digital copy)
PERSON
AGENCY FEES TO PROCESSIN
CLIENT STEPS RESPONSIBL
ACTIONS BE PAID G TIME
E
1. Submits 1.1 Receives the None 7 Days Human
Letter of Application application in hard Resource
with complete copy or soft copy Management
attachment. thru email. Officer/Human
Resource
1.2 Reviews the Staff
completeness of
attached application
documents.
1.3 Stamps
receive the hard
copy or email reply
to applicant for
applications thru
email.
1.4 Conducts
initial screening of
applicants based on
the posted minimum
qualification
standards set by
CSC.
1.5 Informs the

qualified applicants
of the date, time
and venue of
examination
through call, text or
email.
40
2. Takes the 2.1 Conducts of None 1 Day Human
examination. examination Resource
proper. Management
Officer/Human
Resource
Staff
3. Attends the 3.1 Informs the None 3 Days Human

interview. shortlisted Resource
applicants of Management
the date, time Officer/Human
and venue of Resource
interview thru Staff
call, text or e-
mail.
3.2 Conducts the 7 Days

interview and
deliberation.
4. Receives the 4.1 Inform the None 2 Days Human

result of application. applicants on the Resource
result of their Management
application through Officer/Human
text or email. Resource
Staff
4.2 Inform the
prospective
appointees of the
submission and
compliance of pre-
employment
documents and
details of
employment prior to
assumption to duty.
TOTAL 20 Days
SALE OF BID DOCUMENTS
Collection of bid documents fee, an amount determined by the BAC, from bidders who
are interested to join the bidding activities of the procuring entity.
Office or Division: Administrative and Finance Division (AFD) – Cash Section
41
Type of Transaction: G2C - Government to Citizen
Who may avail: Suppliers and Contractors
(1) Original copy of Order of Payment
AFD- Procurement Section
from BAC Secretariat
PERSON
AGENCY FEES TO BE PROCESSI
ACTIONS PAID NG TIME
E
1. Checks the CCC 1. Prepares the None 10 minutes Administrative
website or Order of Officer II as
PhilGeps website payment Head of Bids
for bid and Awards
opportunities and Committee
communicates (BAC)
the intent to Secretariat
participate Administrative
and Finance
Division
1. Pays the Bid 1.1 Receives If ABC is: 20 Minutes Administrative
Documents payment of the  500,000 and Officer V
bid documents below – (Cashier)
and issues the PHP500.00
Official Receipt.  More than
500,000
to1,000,000 –
PHP1,000.00
 More than
1,000,000 to
5,000,000 –
PHP5,000.00
 More than
5,000,000 to
10,000,000 –
PHP10,000.0
0
 More than
10,000,000 to
50,000,000 –
PHP25,000.0
0
 More than
50,000,000 to
500,000,000
42
–
PHP50,000.0
0
 More than
500,000,000
–
PHP75,000.0
0
3. Client receives 3.1 Issues Bid None 10 Minutes BAC

original official Documents. Secretariat
receipt and
presents it to the
BAC Secretariat.
4. Client receives Bid None None

Documents from
BAC Secretariat
TOTAL 50 Minutes
ISSUANCE OF TAX CERTIFICATES
Processing of government payables and due and demandable obligations including

cash advances and reimbursements.
Office or Division: Administrative and Finance Division (AFD) – Accounting Section
Type of Transaction: G2C - Government to Citizen
G2B - Government to Business
CCC-CCO Officers and Employees (End-users) and Suppliers and
Who may avail:
Service Providers
Official Receipt, if applicable (1 Original) Supplier/ Service Provider
CLIENT STEPS
1. Requests for the 1.1 Receives None 1 Day Administrative
issuance of Tax request and verifies Officer II,
Certificate through if the official receipt Accounting
call, text of email and has been Section
submits the Official submitted.
Receipt.
1.2 Informs the
43
requesting party of
the time and date of
the issuance of the
tax certificates and
the submission of
the original official
receipt, if
applicable, thru call,
text or reply to
sender if requested
thru email.
1.3 Prepares 1 Day Accountant II

and signs two (2)
copies of the tax
certificates.
2. Receives and 2.1 Files the None 15 Minutes Administrative

sign the tax receiving copy of Officer II,
certificates from the the tax certificates Accounting
AFD- Accounting for documentation. Section
Section
2 days and
TOTAL
15 minutes
INTERNAL SERVICES
1. Requesting No-Objection Letter (NOL) from Executive Director on GCF Proposals
DESCRIPTION:
Request of a no-objection letter or endorsement from the Executive Director on Green Climate
Fund (GCF) Proposals.
Office or
Division:
Type of
Transaction:
Office of Commissioner Rachel Herrera
Who may avail:
NDASTS
44
One (1) Original or Digital Copy of:
- Memorandum stating request
for inputs / endorsement
- Concept Note on Proposal Requesting Units:
- Transmittal memo (Cc: - Office of Commissioner Rachel Herrera
COMSEC) - NDASTS
- Additional GCF attachments
related to proposal

CLIENT STEPS
Administrative
Officer, Senior
1.1 Receive and
Administrative
acknowledge
None 30 minutes Officer, Executive
letter and
Assistant, or Head
request.
Executive
Assistant
1. OCRH or
Senior
NDASTS,
Administrative
through
1.2 Review Officer III,
COMSEC,
Proposal and Executive
Transmits None 7 days
Draft Assistant V,
proposal
Memorandum Senior Technical
for
Adviser, Executive
endorseme
Director
nt of
1.3 Forward
Executive
Memorandum
Director
with comments
Administrative
(and/or
Officer, Senior
endorsement) to None 1 hour
Administrative
COMSEC for
Officer III
transmittal to
Requesting
Division
2. COMSEC
transmits
memorand
None Paused Clock COMSEC
um to
requesting
Division
3. Requesting
Unit
acknowled
ges receipt
and
proceeds
with
45
appropriate
action.
7 days, 1 hour,
TOTAL
30 minutes
2. Approval of Selection (Plantilla Position)
DESCRIPTION:
Selection of viable candidates for open plantilla positions.
Office or
Division:
Type of
Transaction:
Who may avail: CCC Personnel Selection Board
(1) Official Recommendation(s)
Personnel Selection Board
from Personnel Selection Board
CLIENT STEPS
Administrative
1.1 Receive
Officer, Senior
recommendation None 30 minutes
Administrative
from PSB.
Officer
1. Transmit
1.2 Review
recommen
Recommendatio None 2 days Executive Director
dations for
ns
approval
1.3 Forward Administrative
Recommendatio Officer, Senior
None 1 hour
n(s) results to Administrative
HR/AFD Officer
2. HR/AFD
Acknowled
ges
Receipt
and
proceeds
with
appropriate
action
2 days, 1 hour,
TOTAL
30 minutes
3. Hiring of Plantilla Position
46
DESCRIPTION:
Hiring of selected candidates for open plantilla positions.
Office or
Division:
Type of
Transaction:
Who may avail: Selected Job Applicant, CCC units
(1) Appointment Letter
(2) Oath of Office and Assumption HR / AFD
of Duty
CLIENT STEPS
1.1 Receive
Appointment
Administrative
Letter from
Officer, Senior
Office of the None 30 minutes
Administrative
Deputy
Officer
1. Transmit Executive
recommen Director.
dations for 1.2 Sign
approval Appointment None 1 day Executive Director
Letter
1.3 Transmit Administrative
Signed Officer, Senior
None 1 hour
Appointment Administrative
Letter to HR/AFD Officer
2. Receive
documents
and turn-
over to
Liaison None Paused Clock AFD / HR
staff for
submission
to CSC
3. Deliver
letter to None Paused Clock Liaison Staff
CSC
4. Secure
received None Paused Clock Liaison Staff
copy
5. Return to
None Paused Clock Liaison Staff
HR/AO
6. Received None Paused Clock AFD / HR
47
CSC
documents
and provide
copy of
appointmen
t papers to
new hire
7. File
None
documents
8. Prepare
assumption
of duty and
oath of
office for
None Paused Clock AFD / HR
signature of
SEC and
successful
applicant
9. Sign Oath
of Office
Selected Job
and None Paused Clock
Applicant
Assumption
of Duty
9.1 Sign Oath of
Office and
None 2 Hours Executive Director
Assumption
of Duty
9.2 Transmit Administrative
signed Officer, Senior
None 1 Hour
document to Administrative
AFD/HR Officer
10. AFD/HR
received
Signed
Oath Of
Office And
Assumption
Of Duty,
and
proceeds
with
appropriate
action.
1 day, 4 hours,
TOTAL
30 minutes
Approval of Office Orders
48
DESCRIPTION:
Processing of Office Orders for Planned Activities of the requesting division.
Office or
Division:
Type of
Transaction:
Who may avail: CCC Unit/Division
(1) Memo Order
(1) Invitation
(1) Concept Note
Requesting CCC Unit/Division
(1) Draft Program of Activities
(1) Draft Office Order

CLIENT STEPS
1. Prepare
office Order
with all Technical or
pertinent None Paused Clock Administrative Staff
attachment of the Division
s
2. Forward to
Head
Div./Office
for Technical or Admin
None Paused Clock
recommen Division
dation /
notation
3. Review for Head of

None Paused Clock
Notation Division/Office
4. Forward to
the Office
of Deputy Administrative Staff
None Paused Clock
Executive of Division
Director for
Review
5. Review None Paused Clock Deputy Executive
Draft Office Director
Order and
Attachment
s
49
*In case of
disapproval, return
to originating
Division.
6. Forward
Approved
OOs to the
Administrative
Office of None Paused Clock
Officer (ODED)
the
Executive
Director
6.1 Review for
Approval or None 2 Days Executive Director
Disapproval
6.2 Forward
Approved Office Administrative
None 1 Hour
Order to Officer
Records
7. Records
acknowled
ges receipt
and
proceeds
with
appropriate
action.
2 days, 1
TOTAL
hour
Approval of Travel Orders (Programmed Activity)
Processing of Travel Orders for Programmed Activities of the requesting division.
Office or
Division:
Type of
Transaction:
(1) Draft Travel Order with Specific Requesting CCC Unit/Division
Personnel (1 original copy)
(1) Office Order (1 original copy)
(1) Concept Note (1 original copy)
(1) Draft Program of Activities (1
original copy)
50
Optional:
(1) Invitation (1 original copy)

CLIENT STEPS
1. Prepare
Travel
Technical or
Order with
Administrative Staff
all pertinent None Paused Clock
of the Requesting
attachment
Division
s
2. Forward to
Head
Div./Office
Technical or Admin
for
None Paused Clock Staff of Requesting
recommen
Division
dation /
notation
3. Review for
Head of Requesting
Approval None Paused Clock
Division/Office
and Initial
4. Forward
Approved
Draft TO to
the Office Administrative
of Deputy None Paused Clock Officer of
Executive Requesting Division
Director for
Review and
Initial
5. Review None Paused Clock Deputy Executive
Draft TO Director (or Chief
and Administrative
Attachment Officer in case of
s DED’s absence)
6. Forward
Initialed TO
to the Administrative
Office of None Paused Clock Officer
the (ODED/AFD)
Executive
Director
6.1 Review for
Disapproval
6.2 Forward None 1 Hour Administrative
Approved Travel Officer
Order to
51
Records
7. Records
acknowled
ges receipt
and
proceeds
with
appropriate
action.
TOTAL 2 days, 1 hour
Approval of Travel Orders (Local Invitation)
Processing of Travel Orders for CCC staff and personnel invited or assigned to attend local
event outside Metro Manila.
Office or
Division:
Type of
Transaction:
(1) Draft Travel Order with Specific
Personnel (1 original copy)
(1) Invitation letter (1 original copy)
(1) Program of Activities (1 original Requesting CCC Unit/Division
copy)
(1) Concept Note (1 original copy)

CLIENT STEPS
1. Prepare
Travel
Technical or
Order with
Administrative Staff
all pertinent None Paused Clock
of the Requesting
attachment
Division
s
2. Submit to
Accounting
None Paused Clock Finance Assistant
for
Signature
3. Forward to None Paused Clock Administrative
Head of Officer of the
52
Requesting
Div./Office
for
recommen Finance Division
dation /
notation
4. Review for
Head of Requesting
Approval None Paused Clock
Division/Office
and Initial
5. Sign DTR Head of Requesting
None Paused Clock
Clearance Division/Office
6. Forward
Approved
Draft TO to
the Office Administrative
of Deputy None Paused Clock Officer of
Executive Requesting Division
Director for
Review and
Initial
7. Review Deputy Executive
Draft TO Director (or Chief
and None Paused Clock Administrative
Attachment Officer in case of
s DED’s absence)
8. Forward
Initialed TO
to the Administrative
Office of None Paused Clock Officer
the (ODED/AFD)
Executive
Director
6.1 Review for
Disapproval
6.2 Forward
Approved Travel Administrative
None 1 Hour
Order to Officer
Records
9. Records
acknowled
ges receipt
and
proceeds
with
appropriate
action.
TOTAL 2 days, 1 hour
53
4. Issuance of Travel Authority of Staff (International - Invitation)
DESCRIPTION:
Processing of the Travel Authority for CCC staff assigned to attend international events.
Office or
Division:
Type of
Transaction:
(1) Invitation (1 original copy)
(1) Routing Slip (1 original copy)
ATTACHMENTS: Office of the Executive Director

(1) Invitation letter with notation of Requesting CCC Unit/Division
Secretary (1 original copy)
(1) Cover memo (1 original copy)

CLIENT STEPS
1.1. Scan/Cop
y for Administrative
None 1 Hour
record Officer II
keeping
1.2 Evaluate
Candidate vis-à-
None 3 Days Executive Director
vis travel / event
requirement
1. Invitation
1.3 Forward
Received
invitation with
Notation and
Appointment of
Administrative
Personnel to None 30 minutes
Officer II
Attend (through
routing slip) to
Appropriate
Division
1.4 Route
Invitation to Administrative
None 3 Days
appropriate Officer II
Division
2. Receive None Paused Clock Head of Division of
invitation Assigned Personnel
54
with
notation of
Secretary
3. Prepare
Head of Division of
Cover None Paused Clock
Assigned Personnel
Memo
4. Forward Administrative
Cover Officer of Division
None Paused Clock
Memo to of Assigned
HR Personnel
5. Draft Travel
Authority
Administrative
with None Paused Clock
Officer of HR / AFD
attachment
s.
6. Forward TA
and
Administrative
attachment None Paused Clock
Officer of HR / AFD
s to
Accounting
7. Certify no
Finance Assistant
pending None Paused Clock
(Accounting)
liquidation
8. Forward TA
Administrative
and
None Paused Clock Officer of
attachment
Accounting Division
s to ODED
9. Review TA
Deputy Executive
*In case of None Paused Clock
Director
revision, return to
HR.
10. Forward
Administrative
Initialed TA None Paused Clock
Officer (ODED)
to OSEC
10.1 Review TA None 2 Days Executive Director
10.2 Forward
Administrative
Signed TA to None 1 Hour
Officer II
Records
11. Records
acknowled
ges receipt
and
proceeds
with
appropriate
action.
TOTAL 5 days, 2 hours,
55
30 minutes
Issuance of Travel Authority of Secretary (International - Invitation)
DESCRIPTION:
Processing of the Travel Authority for the Secretary/Executive Director invited to attend an
international event.
Office or
Division:
Classification: Complex (Multi-Stage)
Type of
Transaction:
Who may avail: Office of the Executive Director
(1) Invitation with Secretary
(1) Program of Activities
(1) Concept Note
(1) Request for Travel Authority from Office of the Executive Director
OSEC
(1) Passport of Secretary
(1) Endorsement Letter to DFA

CLIENT STEPS
1. Invitation 1.2. Scan/Cop
Received y for Administrative
None 1 Hour
record Officer
keeping
1.2 Evaluate
invitation if it is Executive
None 1 Hour
within the 15 Assistant
processing days,
1.3 If Yes to 1.2,
Forward
invitation to Executive
None 30 minutes
Head Executive Assistant
Assistant for
Processing
1.4 Prepare Head Executive
Request for Assistant,
None 1 Day
Travel Authority Executive
(for Malacañan) Assistant
1.5 Forward None 30 minutes Head Executive
Request and Assistant
Attachments to
Secretary for
56
Signature
Head Executive
Assistant and
1.6 Prepare
None 1 Day Senior
Travel Costing
Administrative
Officer V
1.7 Sign Request
Secretary/Executi
and return to None 1 Hour
ve Director
HEA
1.8 Forward to
Liaison Staff to
submit Travel
Head Executive
Authority with
Assistant or
travel cost to
None 1 Hour Senior
Records Office
Administrative
Malacañan
Officer V
*Keep One Copy
for OSEC
1.9 Forward
Senior
Scanned Copy of
None 1 Hour Administrative
TA to HR
Officer V
2. HR to
None Paused Clock HR / AFD
acknowled
ge receipt
and
proceed 2.1 Receive Final
with Documents and Head Executive
None 1 Day
processing Passport from Assistant
of HR/DFA.
endorseme
nt to DFA.
Records Office
3. Receive None Paused Clock
Malacañan
request for
3.1 Secure
TA with
Received Copy None 1 Hour Liaison Staff
travel cost.
from Malacañan
4. Process Signed
None Paused Clock Malacañan
TA
4.1 Secure
Signed TA from None 1 Hour Liaison Staff
Malacañan
4.2 Deliver
Signed TA to None 1 Hour Liaison Staff
HEA
Head Executive
4.3 Receive TA None 1 Hour
Assistant
4.4 Process None 7 Days Head Executive
Travel Assistant or
57
Senior
Arrangements Administrative
Officer V
10 days, 10
TOTAL
hours
Provision of policy inputs to climate change adaptation and mitigation-related

documents
Provides guidance and clarifications and responds to the request for policy
inputs/comments/position papers on climate change adaptation and mitigation
Office or
Policy Research and Development Division (PRDD)
Division:
Classification: Highly technical transactions
Type of
Transaction:
Who may avail: CCC office/divisions
1. Memorandum requesting for policy 1. CCC office/divisions
inputs/comments/position paper (1
original/ photocopy or electronic copy)
PERSON
AGENCY FEES TO PROCESSING
ACTIONS BE PAID TIME
E
1. Requests for 1.1 Receives and None 5 Minutes Administrative
policy endorses the Officer
inputs/comments/ documents to C, PRDD
position paper thru PRDD
a memorandum 1.2 Reviews the None 5 Minutes Chief
nature of the PRDD
request and
delegates it to the
focal staff for
appropriate action
1.3 Drafts None 5-15 Days PRDD focal
response and/or (depending on staff
provides policy the
inputs/comments/ nature/urgency
position paper of the request)
1.4 Provides None 2 Days Supervising
additional inputs to Office
the draft response/ OR
policy inputs/ Deputy Chief
58
comments/ position PRDD
paper
1.5 Reviews the None 30 Minutes Chief
draft response/ PRDD
policy
inputs/comments/
position paper
1.6 Incorporates None 2 Day PRDD focal
the inputs of the staff
Chief PRDD
1.7 Approves the None 15 Minutes Chief PRDD
revised response/
policy inputs/
comments/ position
paper
2. Receives the 2.1 Scans and None 5 Minutes PRDD staff/
memorandum transmits the PRDD
transmitting the approved Administrative
policy memorandum, Officer
inputs/comments/ transmitting the
position paper of policy
PRDD inputs/comments/
position paper to
the requesting
office/division
TOTAL None 20 Days
Vetting of climate change-related reports/documents/proposals/policies
Response to the request for technical inputs/comments and/or vetting of climate

change-related reports/ documents/ proposals/ policies, among others
Office or National Panel of Technical Experts (NPTE) - Policy Research and
Division: Development Division (PRDD)
Classification: Highly technical transactions
Type of
Transaction:
Who may avail: CCC offices/divisions
Memorandum requesting for technical CCC offices/divisions
inputs/comments and/or vetting of
59
climate change-related reports/
documents/proposals/ policies, among
others (1 original/photocopy or
electronic copy)
PERSON
AGENCY FEES TO PROCESSING
ACTIONS BE PAID TIME
E
1. Submits 1.1 Endorses the None 10 Minutes NPTE
requests for request to the Secretariat
technical Head, NPTE
inputs/comments Secretariat for
and/ or vetting of guidance/
climate change- clearance to
related reports/ transmit to the
documents/ Members of the
proposals/ NPTE
policies, among 1.2 Endorses the None 2 Minutes NPTE
others thru a request/s to the Secretariat
memorandum NPTE members
via email
1.3 Reviews and None 7 Days NPTE
provides inputs/ (depending on Secretariat
comments to the the nature/
draft report/ urgency of the
document/ request)
proposal/policy
1.4 Consolidates None 1 Hour NPTE
the technical Secretariat
inputs/comments
received from the
NPTE members
and endorses the
same for further
guidance of the
Head, NPTE
Secretariat
1.5 Provides None 30 Minutes Head NPTE
clearance to Secretariat
transmit the
consolidated
inputs/comments
to the requesting
office/ division and/
or further guidance
(if any)
2. Receives a 2.1 Transmits the None 3 Minutes NPTE
60
memorandum consolidated Secretariat
transmitting the inputs/ comments
consolidated of the NPTE
inputs/comments members to the
of the NPTE requesting office/
members division
7 days, 1 hour
TOTAL None
and 45 mins
1. Issuance of Legal Opinion

This service entails providing advisory on the applicability, interpretation and
implementation of laws and other various legal matters relevant to the powers and
functions of the CCC and the operations of the CCC-CCO.
Office or
Legal Services Division
Division:
Type of
Transaction:
Who may avail: CCC-CCO Divisions/Units/Offices (DUOs)
Memorandum/Letter request for Legal Requesting Party
Opinion detailing its query or concern,
factual background or a chronology of
the antecedent facts, and the issues
involved (1 original copy)
Attachment/s pertinent to the issue/s
(1 photocopy)
Other supporting documents that are
necessary in the assessment of the
issue/s (1 photocopy)
FEES
CLIENT STEPS TO BE
PAID
1. Submits the 1.1 Receives the None 2 Hours Administrative
Memorandum document and Assistant/Officer
request with records in the Legal Services
complete electronic and Division
supporting physical logbook.
documents
1.2 Scans the None 4 Hours Administrative
Memorandum Assistant/Officer
request and its Legal Services
supporting Division
61
documents, and
creates a file folder
for electronic and
physical transmittal
to the Division
Chief
1.3 Reviews the None 1 Day Chief (AttorneyV)
request and Legal Services
assigns the task Division
to concerned
&
personnel.
Attorney III
If through Legal Services
preliminary Division
assessment, it is Or
found that there is Legal Assistant II
insufficiency of Legal Services
documents, the Division
request shall be
reverted to the
requesting party
via memorandum
for completion of
necessary
documents or
provision of factual
background or a
chronology of the
antecedent facts,
and the issues
involved.
1.4 Conducts None 7 Days Attorney III
legal research Legal Services
and prepares initial Division
draft Legal Opinion Or
Legal Assistant II
and other
Legal Services
document/s as Division
may be necessary.
1.5 Reviews the None 2 Days Chief (AttorneyV)
initial draft Legal Legal Services
Opinion or Division
response letter or
Attorney III,
and other
Legal Services
document/s as Division
may be necessary.
1.6 Revises the None 2 Days Attorney III
62
initial draft Legal Legal Services
Opinion and other Division
document/s as Or
may be necessary Legal Assistant II
Legal Services
to incorporate the
Division
comments and
edits of the Chief
or Attorney III.
1.7 Review the None 2 Days Chief (AttorneyV)

revised draft Legal Legal Services
Opinion and other Division
document/s as or
Attorney III,
may be necessary.
Legal Services
Division
1.8 Conducts final None 3 Days Chief (AttorneyV)
review and Legal Services
clearance of the Division
Legal Opinion and
other document/s
as may be
necessary.
1.9 Finalizes the None 2 Days Chief (AttorneyV)
draft Legal Opinion Legal Services
and other Division
documents for
&
Complete Staff
Work. Attorney III
Legal Services
Division
Or
Legal Assistant II
Legal Services
Division
1.10 Releases the None 2 Hours Administrative
Legal Opinion Assistant/Officer
to the requesting Legal Services
party. Division
2. Client
acknowledges
receipt of the
Legal Opinion
TOTAL None 20 Days
63
2. Contract Drafting and/or Review
This service involves the drafting and preparation or review and revision of any form of
agreement entered into and executed by the Commission and its Office, to ensure that
the same conforms with existing laws and applicable rules and regulations.
Office or
Division:
Type of
Transaction:
Who may
CCC-CCO Divisions/Units/Offices (DUOs)
avail:
Memorandum/Letter Request detailing Requesting Party
the facts and circumstances
surrounding the intended agreement
(1 original copy)
Draft Contract/ MOA/ MOU/
Agreement with complete Annexes (1
copy)
Comments to the Draft Contract by the
other Party/ies, if available (1 copy)
Other legal documentary
requirements, as may be necessary (1
copy)
FEES
PROCESSING PERSON
CLIENT STEPS AGENCY ACTIONS TO BE
TIME RESPONSIBLE
PAID
Memorandum/ document and Assistant/Officer
Letter Request record in the Legal Services
with the draft electronic and Division
Contract/MOA/ physical logbook.
MOU with
complete legal
documentary
requirements to
the Legal
Services
64
Division.
documents and Assistant/Officer
create a file folder Legal Services
for electronic and Division
transmits the hard
copy the Division
Chief.
assign the task Division
to concerned
&
personnel.
Attorney III
request shall be
reverted to the
requesting party via
memorandum for
completion of
necessary
documents or
provision of the
facts and
circumstances
surrounding the
intended
agreement.
1.4 Conducts legal None 7 Days Attorney III

research/evaluation Legal Services
and draft: Division
a) contract review Or
Legal Assistant II
and/or
Legal Services
recommendation in Division
the form of a
Memorandum; and
b) draft contract/
MOA/ MOU
incorporating the
comments and
65
suggestions of the
Legal Service
Divisions.
draft Memorandum Legal Services
Division
or response letter
or
and the draft Attorney III,
contract/ MOA/ Legal Services
MOU Division
1.6 Reviews and None 2 Days Attorney III
revises the initial Legal Services
draft Memorandum Division
or response letter Or
Legal Assistant II
and the draft
Legal Services
contract/ MOA/ Division
MOU to incorporate
the comments and
edits of the Chief or
Attorney III.
revised draft Legal Services
Division
Memorandum or
or
response letter and Attorney III,
the draft contract/ Legal Services
MOA/ MOU Division
review and issues Legal Services
Memorandum or
response letter and
the draft contract/
MOA/ MOU
draft Memorandum Legal Services
or response letter Division
and the draft
&
contract/ MOA/
MOU and other Attorney III
documents for Legal Services
Complete Staff Division
Work. Or
Legal Assistant II
Legal Services
Division
Assistant/Officer
66
Memorandum or Legal Services
response letter and Division
the draft contract/
MOA/ MOU to the
requesting
party.
2.
Acknowledges
receipt of the
Memorandum
and the draft
contract.
TOTAL None 20 Days
Other General Legal Services

The Legal Services Division is tasked to provide legal and technical services and
support to the Climate Change Commission and its Divisions/units in the formulation and
execution of legal measures relative to the development plans and policies of the
agency.
Office or
Division:
Classification: Complex/Highly Technical
Type of
Transaction:
Who may
CCC-CCO: Divisions/Units/Offices (DUOs)
avail:
Memorandum/Letter request for Legal
Opinion detailing its query or concern,
factual background or a chronology of
the antecedent facts, and the issues
involved. (1 original copy)
Requesting Party
Attachments pertinent to the issue/s (1
photocopy)
Other supporting documents that are
necessary in the assessment of the
issue/s (1 photocopy)
FEES TO PROCESSIN PERSON
CLIENT STEPS AGENCY ACTIONS
BE PAID G TIME RESPONSIBLE
67
Memorandum document and Assistant/Officer
request with records in the Legal Services
complete electronic and Division
supporting physical logbook.
documents
Memorandum Assistant/Officer
request and its Legal Services
supporting Division
documents, and
creates a file folder
for electronic and
to the Division Chief
assigns the task Division
to concerned
&
personnel.
Attorney III
request shall be
reverted to the
memorandum for
completion of
necessary
documents or
provision of factual
background or a
chronology of the
antecedent facts,
and the issues
involved.
1.4 Conducts None 7 Days Attorney III

legal research Legal Services
and prepare draft Division
and/or legal action, Or
Legal Assistant II
as warranted
Legal Services
68
Division
None 2 Days Chief (AttorneyV)

1.5 Reviews the Legal Services
Division
initial draft legal
or
document or legal Attorney III,
action strategy Legal Services
Division
1.6 Revises the None 2 Days Attorney III
initial draft legal Legal Services
document or legal Division
action strategy to Or
Legal Assistant II
incorporate the
Legal Services
comments and edits Division
of the Chief or
Attorney III.

revised draft legal Legal Services
document or legal Division
action strategy or
Attorney III,
Legal Services
Division
review and Legal Services
legal document or
conduct the legal
action, as requested
draft legal document Legal Services
and other Division
documents for
&
Complete Staff
Work. Attorney III
Legal Services
Division
Or
Legal Assistant II
Legal Services
Division
Legal document or Assistant/Officer
any other document Legal Services
to the requesting Division
party.
69
2.
Acknowledges
receipt of the
Legal Opinion
TOTAL None 20 days
1. Other General Legal Services – Issuance of Certification Climate Change

Expenditure Tagging (CCET)
This service is availed by the Implementation and Oversight Division and involves
certifying, upon recommendation of IOD, that an entity has submitted its CCET Quality
Assurance and Review Form in preparation for a particular fiscal year.
Office or
Division:
Type of
Transaction:
Who may
CCC-CCO Implementation and Oversight Division (IOD)
avail:
Memorandum duly signed by the Requesting Party
Division Chief of IOD requesting for
the certification (1 original copy)
Necessary documentary requirements,
which may include an Agency’s CCET
Quality Assurance and Review (QAR)
Form (1 copy)
FEES
PROCESSING PERSON
CLIENT STEPS AGENCY ACTIONS TO BE
TIME RESPONSIBLE
PAID
1. Submits the 1.1 Receives the None 1 Hour Administrative
Memorandum/ documents and Assistant/Officer
with other record in the Legal Services
documentary electronic and Division
requirements to physical logbook.
the Legal
Services
Division.
documents and Assistant/Officer
create a file folder Legal Services
70
for electronic and Division
to the Division
Chief.
1.3 Reviews the None 1 Hour Chief (AttorneyV)
assign the task Division
to concerned
&
personnel.
Attorney III
request shall be
reverted to the
memorandum for
completion of
necessary
documents or
provision of the
facts and
circumstances
surrounding the
intended
agreement.
1.4 Evaluates and None 1 Day Attorney III
prepares draft the Legal Services
Certificate vis-à-vis Division
the IOD Or
Legal Assistant II
Recommendation
Legal Services
and other Division
documents, if any

draft Certificate vis- Legal Services
Division
à-vis the IOD
or
Recommendation Attorney III,
and other Legal Services
documents, if any Division
1.6 Finalizes the None 3 Hours Chief (AttorneyV)
Certificate and other Legal Services
documents for Division
71
Complete Staff
Work. &
Attorney III
Legal Services
Division
Or
Legal Assistant II
Legal Services
Division
1.7 Releases the None 1 Hour Administrative
Certificate with Assistant/Officer
cover Memorandum Legal Services
to the requesting Division
party.
2.
Acknowledges
receipt of the
Certificate with
cover
Memorandum.
TOTAL None 3 Days
2. Secretariat Services – Commission Secretariat – Transmittal of Documents

Type of
Transaction:
Memorandum/Letter requesting for Requesting CCC Divisions, Units and/or
transmittal with attached document/s (1 Offices
copy)
CLIENT STEPS
1. Submits request 1.1 Receives the None 1 Hour Administrative
for transmittal of documents, Assistant/Officer
the documents. record in the Legal Services
electronic and Division
physical logbook.
and acknowledge
receipt via e-mail.
72
1.2 Drafts the None 2 Hours Administrative
transmittal Assistant/Officer
memorandum Legal Services
and consolidate Division
necessary
attachments/
materials
1.3 Reviews the None 1 Hour Chief (AttorneyV)
attached as Head,
documents for Commission
transmittal and its Secretariat
Legal Services
cover memo.
Division
Or
Attorney III
Legal Services
Division
Or
Legal Assistant II
Legal Services
Division
1.4 Revises the 1 Hour Administrative

initial draft Assistant/Officer
memorandum to Legal Services
incorporate the Division
comments and
edits.
1.5 Reviews the 1 Hour
revised draft
memorandum
1.6 Conducts final 1 Hour Chief (AttorneyV)
review and as Head,
Commission
clearance of the
Secretariat
Memorandum Legal Services
and its Division
attachments
1.7 Transmits of None 1 Hour Chief (AttorneyV)
the documents to as Head,
the requested Commission
CCC Divisions, Secretariat
Legal Services
Units and/or
Division
Offices via e-mail.
73
Or
Administrative
Assistant/Officer
Legal Services
Division
1.8 Print and None 1 Day Administrative

transmit physical Assistant/Officer
copy. Legal Services
Division
2. Acknowledges
receipt of the
transmittal
TOTAL None 2 Days
Secretariat Services – Support to Climate Change Adaptation, Mitigation and

Disaster Risk Reduction Secretariat – Provision of Information and Documents
This service is in support of the Head of the CCAM-DRR Secretariat (Office of the
Deputy Executive Director) and involves the provision of documents relative to the
Meetings of the CCAM-DRR Cabinet Cluster such as Minutes of the Meeting, Summary
of Agreements, Matters Arising, Presentations, Resolutions, Attendance, Recordings
and Transcript.

Type of
Transaction:
CCAM-DRR Cabinet Cluster Members, Invited
Who may avail:
Attendees/Resource Person/s and CCC Divisions/Units/Offices.
E-mail request to the CCAM-DRR Requesting CCAM-DRR Cabinet Cluster
Cabinet Cluster Secretariat e-mail Members, Invited Attendees/Resource
(ccamdrr.secretariat@gmail.com) with Person/s and CCC Divisions/Units/Offices.
the following information:
 Date of the CCAM-DRR Cabinet
Cluster Meeting
 Purpose of Request
FEES
CLIENT STEPS TO BE
PAID
1. Sends e-mail 1.1 None 15 Minutes Administrative
74
request to the Acknowledges Assistant/Officer
CCAM-DRR Cabinet receipt of e-mail Legal Services
Cluster Secretariat request Division
with the following
information:
 Date of the
CCAM-DRR
Cabinet
Cluster
Meeting
 Purpose of
Request
1.2 Reviews the None 15 Minutes Administrative

nature and Assistant/Officer
purpose of Legal Services
request and Division
completeness of
information
provided.
1.3 Retrieve/ None 4 Hours Administrative
produce/ Assistant/Officer
reproduces Legal Services
copy/ies of the Division
requested
information and
recors
1.4 Endorses None 15 Minutes Administrative
records and Assistant/Officer
accompanying Legal Services
CSW to the Division
Division Chief of
Legal Services
Division for
review and
recommending
approval before
release
None 1 Hour Chief
1.5 Review and
(AttorneyV)
approves of
Legal Services
release and CSW
Division
documents
1.6 Transmits the None 1 Day Administrative
document/s to the Assistant/Officer
Office of Deputy Legal Services
75
Executive Division
Director for
review and
approval.
1.7 Prepares None 2 Hours Administrative
copy of the Assistant/Officer
requested Legal Services
document/s (PDF Division
File) as approved
1.8 Sends e-mail None 15 Minutes Administrative
the document to Assistant/Officer
the requesting Legal Services
party Division
2. Acknowledges
receipt of the
electronic mail.
TOTAL None 2 Days
USE OF VIDEO-CONFERENCING SERVICE
Provision of video-conferencing license for the conduct of online meetings, webinars and
official conferences.
Office or Administrative and Finance Division (AFD) – Records
Division: Management Section (RMS)
Type of
Transaction:
Who may avail: CCC-CCO Officers and Employees
 Request for use of video- Client
conferencing license (1 copy)
 Program Authorization Form, if
applicable (1 original copy)
 Duly approved Purchase
Request, if applicable (1 original
copy)
 Office Order, if applicable (1
photocopy)
FEES
TO PROCESSING PERSON
BE TIME RESPONSIBLE
PAID
76
1. Submits 3.1 Receives the None 3 Days Administrative
request together request through Officer II
with the email or an online
supporting form. If needing Records
documents, if upgrade, original Management
applicable, to hard copies of the Section,
the AFD-RMS Program AFD
through email or Authorization
an online form. Form, duly
approved
Purchase Request
and Office Order
must be submitted.
3.2 Checks the

availability of
requested
schedule.
3.3 Requests for Administrative

the upgrade to the Officer II
Supervising
Administrative Records
Officer, if Management
applicable. Section,
AFD
3.4 Reviews and

approves
upgrading of video- Administrative
conferencing Officer II
license.
Records
Management
3.5 Informs the Section,
requesting party on AFD
the provision of
video-conferencing
license.
Supervising
Administrative
Officer
77
Administrative
Officer II,
RMS
TOTAL 3 Days
USE OF MOTOR VEHICLE
Request for use of motor vehicle for official use of CCC-CCO personnel.
Administrative and Finance Division (AFD) – Transport and Utilities
Office or Division:
Management Unit (TUMU)
Type of
Transaction:
Who may avail: CCC-CCO Officials and Employees
Duly accomplished Vehicle Request Form (1 AFD-Transport and Utility Management Unit
original/digital copy)
FEES
BE TIME RESPONSIBLE
PAID
1. Submit 1. Receive properly None 1 Day Administrative
properly accomplished Officer II,
accomplished vehicle request form.
vehicle request Transport and
form. Utility
2. Check Management
availability on Unit,
requested date AFD
of vehicle use.
3. Inform
requesting party
of availability or
non-availability
of vehicle.
Provide
information of
vehicle and
driver, if
applicable.
TOTAL 1 Day
78
ISSUANCE OF SERVICE RECORD
Processing and issuance of the Service Record which indicates the employment history in the
government of the requesting employee.
Office or Division:
Type of G2G Government to Government
Transaction: G2C Government to Citizen
CCC-CCO Officers and Employees, Officers and Employees
Who may avail:
separated from the CCC
 Fully accomplished request form (1 AFD-HRMS; Client
original copy)
 Authorization Letter, if applicable (1
original copy)
 Photocopy of valid I.D., if applicable (1
copy)
FEES
BE TIME RESPONSIBLE
PAID
1. Submit the 1. Receive the duly None 5 Days Administrative
fully accomplished Assistant III,
accomplished request form. HRMS
request form to OR
the AFD-HRMS Administrative
in hard copy or 2. Prepare the Officer II,
thru email. updated Service HRMS
Record of the
requesting Administrative
employee based Assistant III,
on his/her HRMS
employment
records.
Administrative
3. Validate Officer V,
information on HRMS
the 201 file of the
requesting
employee and
forward to the
Chief
Administrative Chief
Officer for Administrative
signature. Officer
79
4. Review and sign
the Service Record.
Administrative
Assistant III,
5. Release hard HRMS
copies of the
requested
document to the
requesting
employee. For
separated officers
and employees
who will be
receiving the
Service Record
through a
representative,
submit an
authorization
letter and copy of
valid I.D.
2. Receive 1. Record and keep None 15 minutes Administrative

copy of the proof of receipt in Assistant III,
Service the HRMS log book. HRMS
Records
5 Days and 15
TOTAL
minutes
REQUEST FOR MOTOR VEHICLE REPAIR
Request for repair of motor vehicle for efficiency and safety during official use.
Office or Division:
Type of
Transaction:
CCC-CCO Officials and Employees (Issued and assigned with CCC
Who may avail:
vehicle)
 Monthly Vehicle Checklist (1 original AFD-Transport and Utilities Management
copy) Unit
 Pre-repair Inspection Form (1 original
copy)
CLIENT STEPS AGENCY ACTIONS FEES PROCESSING PERSON
TO TIME RESPONSIBLE
BE
80
PAID
1. Submit 1. Receive None 7 working days Administrative
properly properly Officer II, TUMU
accomplished accomplished
monthly vehicle monthly vehicle
checklist form checklist form and
and pre-repair pre-repair
inspection form. inspection form.
2. Inspect and
validate
condition of
vehicle. Assess
if major or
minor repair. If
major repair,
schedule for
vehicle check-
up and
estimate.
81
2. Driver to
bring vehicle for
check-up.
Chief
Administrative
Officer/
Authorized
Representative
2. If minor repair,
coordinate with
accredited service
provider for the
schedule of repair and
maintenance.
Inform driver on the

details of the repair
and maintenance of
the motor vehicle.
3. For major repairs:
1. Coordinate
82
with the local car
dealer the
schedule of vehicle
check-up.
2. Inform driver
on the details
of vehicle
check-up.
3. Receive repair
service
checklist and
cost estimate.
4. Prepare
purchase
request for to
commence
procurement of
repair service
and endorse to
the Chief
Administrative
Officer for
approval.
5. Review and
approve Job
Contract.
Inform driver of the

details of the repair
and maintenance of
the motor vehicle.
3. Bring the 2.1 Monitor progress and (paused-clock) Administrative
motor prepare necessary Officer II,
vehicle to the documents for release. Transport and
local car Utility
dealer or Management
accredited Unit.
service
provider for
service
repair.
83
TOTAL 7 Days
REPAIR OF PROPERTY
Request for repair of property issue to officials and employees of the CCC-CCO.
Office or Administrative and Finance Division (AFD) – Property and Supply
Division: Management Section (PSMU)
Type of
Transaction:
Who may avail: CCC-CCO Officials and Employees (Plantilla, Contract of Service)
Duly accomplished Pre-Repair Inspection Form AFD-Property and Supplies Management
(1 original copy) Section
FEES
BE TIME RESPONSIBLE
PAID
1. Submit 1. Receive properly None 3 working days Administrative
properly accomplished pre- Officer II, PSMU
accomplished repair inspection form.
pre-repair
inspection
form. 2. Inspect and
validate condition
of property being
requested for
repair.
3. Pull out property

for repair and issue
temporary unit, if
available, to the
requesting party.
4. Troubleshoot
property and
assess if for: in-
house repair,
outsourced repair
or for disposal.
5. If for in-house
84
repair, troubleshoot
property and
release to the end-
user. Pull out
temporary service
unit, if issued.
6. If for outsourced
repair, inform end-
user and proceed
for check-up and
cost estimate of
repair service.
Prepare Purchase
Request for the
procurement of
repair services for
the property.
7. If for disposal,
inform end-user
and proceed to
procurement of
replacement unit.
Cancel Property
Acknowledgment
Receipt.
2 working
TOTAL
days
PUBLICATION OF VACANCY
Processing of request for publication for vacancy of Plantilla position and engagement of
contract of service personnel.
Office or Administrative and Finance Division (AFD) – Human Resource
Division: Management Section (HRMS)
Type of
Transaction:
Who may avail: CCC-CCO Heads of Division and Offices
 Request for Hiring of Personnel Client
(Plantilla position)
 Request for Authority to Hire
85
 Terms of Reference
FEES
BE TIME RESPONSIBLE
PAID
1. Submit 1. Receive signed None 3 working days Administrative
signed Request Request for Hiring of Assistant III or
for Hiring of Personnel and duly Administrative
Personnel and approved Request Assistant II,
duly approved for Authority to Hire HRMS
Request for with Terms of
Authority to Reference. Log in
Hire with Terms the incoming log
of Reference book and forward to
the Human
Resource Officer for
review.
2. Review Request
for Hiring of
Personnel, verify
vacancy and
prepare
publication Administrative
request to the Officer V, HRMS
Civil Service
Commission for
Plantilla positions.
3. Review Request
for Authority to
Hire and attached
Terms of
references if
compliant with
Office Order
2019-123 or the
Guidelines on
Hiring and
Renewal of
Contract of
Service
Personnel. If non-
compliant, return
to the end -user
for revision. If
compliant,
prepare
86
memorandum for
vacancy posting.
4. Sign and endorse

to the Chief
Administrative
Officer for review
and approval.
5. Review and
approve vacancy
posting/request
for posting.
6. Receive Chief
approved Administrative
vacancy Officer/
posting/request Authorized
for posting and Representative
forward to the
CSC for Administrative
publication (for Assistant, HRMS
Plantilla
positions) and to
IKM Division for
posting in the
CCC website and
all official social
media accounts.

TOTAL 3 Days
PROCESSING OF PURCHASE REQUEST
Processing of Purchase Request.

Office or
Administrative and Finance Division (AFD) – Procurement Unit
Division:
Type of
Transaction:
CCC-CCO Officers and Employees (All end-user of procurement
Who may avail:
activities)
87
 Duly Approved Purchase Request (1 AFD- Procurement Section
original copy)
 Concept Note, if applicable (1 copy)
 Terms or Reference, if applicable (1
copy)
FEES
BE TIME RESPONSIBLE
PAID
1. Submit the 1. Receive the None 7 working days Administrative
Purchase Purchase request and Officer II,
Request its attachments. Procurement
together with Unit
the
supporting 2. Review submitted
documents. documents.
Return to end-user
if there are
necessary
revisions.
3. Check and verify

content of PR if
requested items or
services are
included in the
Annual
Procurement Plan
(APP). If not,
return the PR and
inform the end-
user of the
necessary revision
to the APP to
authorize
procurement.
4. Assign control
number to the PR.
5. Photocopy
numbered PR and
release original
copy to the end-
user. Include the
88
PR in the BAC
meeting agenda if
submitted seven
(7) days before
the regular
meeting. If not,
schedule the PR
for the next
regular meeting.
6. Forward all PRs

included in the
agenda to the BAC BAC TWG
TWG for evaluation.
6. Evaluate all PRs

scheduled for BAC
deliberation.
8. If with BAC TWG

comments, inform
end-user for
compliance.
9. If no comments
from BAC TWG,
proceed o BAC
deliberation.
2. Comply to 1. Receive Administrative

BAC TWG compliance and Officer II,
comments. forward to BAC TWG Procurement
for re-evaluation. If Unit
complied, proceed to
BAC deliberation.
2. Present all
approved and
evaluated
Purchase
Requests in the
BAC Meeting
7 working
TOTAL
days
89
REQUEST FOR PAYMENT
Processing of government payables and due and demandable obligations including cash
advances and reimbursements.
Office or Administrative and Finance Division (AFD) – Budget, Accounting and
Division: Cash Sections
Type of
G2G Government to Government (Internal)
Transaction:
CCC-CCO Officers and Employees (end-users of respective program,
Who may avail:
activity or project of which expenses are being requested for payment)
Properly accomplished Accounts Payable
Routing Form (APRF) (1 original copy)
AFD-Finance; Client
and supporting documents applicable to each
type of expense
FEES
BE TIME RESPONSIBLE
PAID
Submit properly Review and Validation of None 1 working day
accomplished request:
Accounts 1. Receive APRF and Administrative
Payable Routing SDs. Officer II,
Form together 2. Logs in the logbook Accounting
with the and forwards to the Section
supporting Accountant II for
documents (SDs) review.
applicable to the 3. Receives the APRF
type of and attached SDs
disbursement from the
being requested Administrative Accountant II
for payment Officer II. Checks
completeness and
validity of SDs. If
incomplete, returns
to the end-user for
compliance. If
complete, forwards
it to the Budget
Section for
obligation and
certification of
allotment.
Budget Processing and None 2 working days Administrative

Certification of Allotment: Officer II,
1. Receive the APRF Budget Section
90
and attached SDs from
he Accounting Unit.
Review and analyze the
transaction and verify
availability of allotment.
2. Encode transaction
in the appropriate
registry. Print and sign
ORS.
3. Forwards to the
Budget Officer for final
review and approval.
4. Budget Officer
receives, conducts final
review and approves
ORS, returns to the
Budget Staff for
forwarding to the
approving authority.
5. Budget staff
forwards the ORS
together with the APRF
and SDs to the Budget Officer
approving authority for
signature.
6. Approving Authority
signs the Obligation
Request and Status
7. Budget Staff
receives signed copies
of ORS, retains one
copy of the ORS for file
and forward the ORS, Administrative
APRF and SDs to the Officer II,
Accounting Section for Budget Section
Processing.
Deputy
Executive
Director
Administrative
Officer II,
Budget Section
Accounting Processing of None 2 working days
Disbursement:
91
1. Receives signed
ORS, APRF and SDs.
Check completeness of Accountant II
supporting documents
to establish validity of
claim as prescribed by
relevant COA rules and
regulations.
2. Post transaction in
the index of payment.
3. Checks and
compute applicable
withholding taxes.
4. Create and issue
Tax Certificates.
5. Prepares the
Disbursement Voucher
(DV) and assign DV
number. Forwards to
the Accountant III for
review and analysis of
accounting transaction.
6. Receives DV, ORs,
APRF and SDs for
review and analysis
7. Fill out Box B for the
proper accounting entry
and account codes.
8. Final review of
validity and eligibility of
claim, accuracy of
amounts and
completeness of SDs.
9. Checks appropriate
boxes and certifies the
Disbursement Voucher.
Forwards to the
Accounting Staff.
10. Accounting Staff Accountant III
forwards the DV, ORS,
APRF and attached
SDs for the approval
and signing of the
approving authority.
11. Approving authority
signs the Disbursement
Voucher. Chief
12. Accounting staff Accountant
receives signed copies
of DVs and forwards to
the Cash Section for
92
preparation of Check or
List of Due and
Demandable Accounts
Payable- Advice to
Debit Account (LDDAP-
ADA) and Summary of
LDDAP-ADA Issued
and Invalidated ADA
Entries (SLIIE).
Administrative
Officer II,
Accounting
Section
Deputy
Executive
Director
Administrative
Officer II,
Accounting
Section
Cash Section Processing of NONE 2 working days
LDDAP-ADA and Check
payments:
1. Received duly
approved DVs and Administrative
supporting documents. Officer II, Cash
Prepare the LDDAP Section
ADA and SLLIE or
Check.
2. Submit to the Chief
Accountant the
LDDAP-ADA and SLIIE
for signature.
3. Once LDDAP-ADA
and SLIIE are signed,
prepare and generate
hard copies of Advice
of Check issued and
Cancelled or Advice of
Check issued and
Cancelled-Advice to
93
Debit Account
whichever is
applicable. Prepare
electronic file for the
AGB.
4. Prepare and
generate hard copies
of Payroll Credit
System Validation.
Prepare electronic file
for the AGB. Forward
to the cashier for
review and approval.
5. Review and counter
signs LDDAP-ADA,
SLIIE, Check, ACIC
and PaCSVal. Returns
to the staff for routing
to signatories.
6. Once signed,
coordinate with the
GSS for submission to
the AGB for validation.
Cashier
TOTAL 7 Days
MONETIZATION OF LEAVE CREDITS
Processing of requests to monetize leave credits upon realization and declaration of Personeel
Service (PS) savings by the Budget Section.
Office or Division:
Type of
Transaction:
Duly accomplished Application of Leave Form AFD- HRMS
(2 copies)
FEES PROCESSING PERSON
TO TIME RESPONSIBLE
94
BE
PAID
1. Submit fully 1. Receive properly None 5 working days Administrative
accomplished accomplished leave Officer II, HRMS
leave form to form.
the HRMS
2. Compute leave
credits of
requesting
personnel.
3. Input leave
credits on the
Application for
Administrative
Leave form.
Assistant,
Chief
Administrative
4. Forward Officer
accomplished
Application for
Leave form for
certification of
the Chief
Administrative
Administrative
Assistant, HRMS
Officer.
5. Route the
Application for
Leave form for
the approval of
the
recommending
and approving
authorities of the Chief
employee. Officer, Deputy
(paused-clock to Executive
ODED) Director
6. Sign and
approve
Application for
Leave Form.
STAGE 2
95
2. Receive 1. File the HRM None 5 working days Administrative
employee copy of the Officer II, HRMS
copy of the Application for
duly Leave form.
approved
Application
for Leave 2. Compute
Form monetary
equivalent and
prepare payroll.
2. Photocopy the
duly signed
Application for
Leave form and
attach to the
payroll together
with the
Memorandum on
the PS savings
issued by the
Budget Section.
4. Sign and forward

payroll and
attachments to
the Chief
Administrative
Officer and
Approving
authority for
signature.
Chief
5. Sign and Administrative
approve payroll Officer, Deputy
for monetization Executive
of leave credits Director
Administrative
Assistant
6. Forward the duly

signed payroll
and attachments
to the
Accounting
Section for
processing.
96
TOTAL 10 Days
ISSUANCE OF VARIOUS DOCUMENTS
Issuance of the various documents such as copies of Travel Order, Office Order, and other
administrative Issuance available in the Records Section.
Administrative and Finance Division (AFD) – Records Management
Office or Division:
Section (RMS)
Type of
Transaction:
Fully accomplished request form (1 AFD-RMS
original copy)
FEES
BE TIME RESPONSIBLE
PAID
1. Submit the 1. Receive the None 1 working day Administrative
fully duly accomplished Officer II, RMS
accomplished request form.
request to the
AFD-RMS. Administrative
2. Retrieve and Officer II, RMS
prepare copies
of requested
documents from
the records of
the AFD-RMS,
stamp Certified
true Copy when
needed.
Chief
Administrative
3. Review and Officer/
approve release Authorized
of the requested Representative
documents.
Administrative
Officer II, RMS
4. Release the
97
requested
document to the
requesting
employee.
2. Receive 1. Record and file None 5 minutes Administrative

copy of the proof of receipt by Officer II, RMS
requested client in the RMS
document/s. log book.
1 Day and 5
TOTAL
minutes
ISSUANCE OF OFFICE SUPPLIES AND MATERIALS
Processing of request for issuance of office supplies and materials.

Administrative and Finance Division (AFD) – Property and Supply
Office or Division:
Management Unit (PSMU)
Type of
Transaction:
AFD-Property and Supply Management
Requisition and Issue Slip (1 Original copy)
Unit
FEES
BE TIME RESPONSIBLE
PAID
1. Submits 1. Receive properly None 2 working days Administrative
properly accomplished Officer II, PSMU
accomplished Requisition and Issue
Requisition Slip.
and Issue Slip
(RIS).
2. Verify if item
requested are
included in the
Project
Procurement
Management Plan
and Annual
Procurement
Plan-Common
Supplies and
Equipment of the
98
requesting office.
If not, return RIS
and inform client
office that PPMP
should be revised
to authorize
procurement of
the items being
requested.
3. Check availability
of the requested
items in the
inventory. If not
available, inform
the requesting
office of the non-
availability and
proceed for
procurement.
4. If available,
prepare requested
items for release
and Inventory
Custodian Slip
(ICS) if applicable.
5. Release the
requested item,
end-user’s copy of
the RIS and ICS if
applicable.
2 working
TOTAL
days
ISSUANCE OF OFFICE INSPECTION AND ACCEPTANCE REPORT (SUPPLIES,

MATERIALS AND EQUIPMENT)
Processing of request for issuance of office supplies and materials.

Office or Administrative and Finance Division (AFD) – Property and Supply
Division: Management Unit (PSMU)
99
Type of
Transaction:
Who may avail: CCC-CCO Officers and Employees (All end-user of procurement)
 Duly Approved Purchase Request (1 End-User
original copy) End-User
 Duly approved Purchase Order (1 Supplier
original copy) AFD- Property and Supplies Management
 Delivery Receipt/ Sales Invoice (1 Section
original copy)
 Inspection and Acceptance Report (1
original copy)
 Abstract of Canvass (1 original copy)
 Requisition and Issue slip (1 original
copy)
FEES
BE TIME RESPONSIBLE
PAID
1. Submit 1. Receive the None 2 working days Administrative
the Purchase Purchase request and Officer II, PSMU
Request its attachments.
together with
Purchase
Order, 2. Coordinate
Delivery conduct of
Receipt. inspection with the
Inspection
Committee.
3. Inspect the
supplies, materials
or property
delivered as to
conformity with the
specification and
quantity.
Inspection
Officer
4. Sign the Inspection
and Acceptance
Report (IAR). Administrative
Officer II, PSMU
5. Prepare copy of
the Inventory
Custodian Slip
(ICS) or Property
100
Acknowledgement
Receipt (PAR), if
applicable.
Endorse to the
Chief
Administrative
Officer/ Authorized
Representative for
review and
Chief
approval.
Administrative
Officer/
Authorized
6. Review and Sign Representative
ICS or PAR.
2. Prepare 1. Receive RIS and Administrative

Requisitio sign “Issued” portion. Officer II, PSMU
n and Issue the IAR, ICS or
Issuance PAR to the requesting
Slip. party.
Present to
the AFD-
PSMU
Staff.
3. Receive 1. Record and file Administrative
and sign proof of receipt by Officer II, PSMU
“received” client in the log book
portion of for documentation.
the IAR,
ICS or
PAR
issued by
the AFD-
PSMU
TOTAL 2 Days
ISSUANCE OF CERTIFIED TRUE COPY OF 201 FILE DOCUMENTS
Processing and issuance of certified true copies of 201 file document/s of the requesting
employee.
Office or Division:
Type of
Transaction:
101
Who may avail: CCC-CCO Officers and Employees (Plantilla and Contract of Service)
Fully accomplished request form (1 original AFD-HRMS
copy)
FEES
BE TIME RESPONSIBLE
PAID
fully fully Assistant, HRMS
request form to request form. Administrative
the AFD-HRMS. Officer IV, HRMS
2. Retrieve the
201 file and
prepare a Administrative
copy of the Officer IV, HRMS
requested
document/s.
3. Stamp
certified true Chief
copy and Administrative
forward to the Officer/
Chief Authorized
Administrative Representative
Officer for
signature. Administrative
Assistant, HRMS
4. Review and
sign the certified
true copy of 201
document/s being
requested.
5. Release the
requested
document to
the requesting
employee.
2. Receive the 1. Record and None 15 minutes Administrative

requested file proof of Assistant, HRMS
certified true receipt in the
copy of 201 HRMS log book.
102
document/s.
2 working
TOTAL days and 15
minutes
FUEL REPLENISHMENT
Request for fuel replenishment of CCC motor vehicles.

Office or Division:
Type of
Transaction:
CCC-CCO Officials and Employees (Issued and assigned with CCC
Who may avail:
vehicle)
Fuel Request Slip (1 original copy) AFD-General Services Section
FEES
BE TIME RESPONSIBLE
PAID
1. Submit 1. Receive None 1 working day Administrative
properly properly Officer II, TUMU
accomplished fuel accomplished
request slip upon fuel request slip.
reaching a fuel
level of half the
tank. 2. Prepare fuel
request/
purchase
order and
endorse to the
Chief
Administrative
Officer for
approval. Chief
Administrative
Officer/
Authorized
3. Review and
Representative
approve fuel
request/purch
ase order.
Administrative
Officer II, TUMU
4. Release
approved fuel
103
request/purch
ase order to
the requesting
party/client.
2. Receive 5. Receive fully Administrative
approved fuel accomplished Officer II, TUMU
request/purch fuel request
ase order and slip and file for
proceed to record
accredited
gasoline
station for
replenishment
.
3. Input quantity
and amount of
gasoline in the
fuel request
slip.
4. Submit fully
accomplished
fuel request
slip to TUMU
TOTAL 1 working day
ISSUANCE OF CERTIFICATE OF EMPLOYMENT (COE)/ CERTIFICATE OF EMPLOYMENT

AND COMPENSATION (COEC)
Processing and issuance of Certificate of Employment/Certificate of Employment and

Compensation which indicates the requesting personnel’s basic employment information such
as position, date of assumption, place of assignment, and remunerations.
Office or Division:
Type of G2G Government to Government
Transaction: G2C Government to Citizen
Fully accomplished request form (1 AFD-HRMS
original copy)
CLIENT STEPS AGENCY ACTIONS FEES PROCESSING PERSON
104
TO
BE TIME RESPONSIBLE
PAID
1. Submit the 1. Receive the fully None 2 working days Administrative
fully accomplished Assistant, HRMS
accomplished request form.
request to the Administrative
AFD-HRMS. Officer II, HRMS
2. Draft the
Certificate of
Employment/
Certificate of
Employment and
Compensation
based on the
records of the
requesting
Administrative
employee.
Officer IV,
HRMS
3. Validate
information on
the 201 file of
the requesting
employee and
forward to the
Chief
Administrative
Officer/
Authorized
Representative Chief
for signature. Administrative
Officer/
Authorized
4. Review and sign Representative
the Certificate of
Employment/
Certificated of
Employment and
Compensation.
5. Release the
requested
document to the
requesting
employee.

copy of the proof of receipt in Assistant, HRMS
105
Certificate of the HRMS log
Employment book.
/ Certificated
of
Employment
and
Compensati
on.
2 working
TOTAL days and 15
minutes
ISSUANCE OF CERTIFICATE OF ACCUMULATED LEAVE CREDITS
Processing and issuance of the Certificate of Accumulated Leave Credits that indicates the
vacation leave, sick leave and other leave privileges of the requesting employee.
Office or Division:
Type of
Transaction:
 Fully accomplished request form (1 AFD-HRMS
original copy)
 Most recent duly signed Daily Time
Record and supporting documents (1
copy)
FEES
BE TIME RESPONSIBLE
PAID
fully fully Assistant, HRMS
request to the request form and
AFD-HRMS and supporting
the latest duly documents. Administrative
signed DTR and Officer II, HRMS
supporting
documents. 2. Update and
prepare the
Certificate of
Accumulated
Leave Credits
of the
requesting
106
employee
based on
his/her Administrative
employment Officer IV, HRMS
records.
3. Validate
information on
the Leave
Card of the
requesting
employee and Chief
endorse to the Administrative
Chief Officer/
Administrative Authorized
Officer for Representative
signature.
Administrative
Assistant, HRMS
4. Review and
sign the
Certificate of
Accumulated
Leave Credits.
5. Release the
requested
document to
the requesting
employee.
2. Receive the 1. Record and file None 15 minutes Administrative

Certificate of proof of receipt in Assistant, HRMS
Accumulated the HRMS log
Leave Credits book.
5 working
TOTAL days and 15
minutes
APPLICATION FOR LEAVE
Processing of leave application of CCC-CCO personnel.

Office or Division:
107
Type of
Transaction:
 Application for Leave Form (1 original AFD- HRMS; Client
copy)
 Medical Certificate, if necessary (1
copy)
 Travel Order, if necessary (1 copy)
FEES
BE TIME RESPONSIBLE
PAID
1. Submit fully 1. Receive None 1 Day Administrative
accomplished properly Assistant III,
Application for accomplished (Paused-clock) HRMS
Leave Form with leave form with
complete complete Administrative
attachment to the attachments, if Officer II, HRMS
HRMS, if applicable.
necessary.
2. Encode and
certify the
requesting
employee’s Administrative
leave credit Officer II, HRMS
balance in Box
A of the Administrative
Application for Assistant III,
Leave Form. HRMS
3. Sign and certify

Application for
Leave Form.
4. Release the
Application for
Leave form to
the requesting
employee for
the signing of
the
recommending
and approving
authorities of
108
the requesting
employee.
2. Receive None
Application for N/A N/A N/A
Leave Form
with leave
credit
balances for
signature of
the respective
supervisor
and approving
authority.
3. Submit duly 1. Receive duly None 15 minutes Administrative

signed/approv signed Application Assistant,
ed Application for Leave Form HRMS
for Leave and release
Form to the employee copy.
AFD-HRMS.
employee proof of receipt in Assistant,
copy of duly the HRMS log HRMS
signed book. File the
Application for HRMS copy of the
Leave Form leave form.
1 Day and 30
TOTAL
minutes
Press Releases Messages and Statements
The Information and Knowledge Management Division prepares press releases, Messages and
Statements for climate and environment-related activities that will be disseminated through the
CCC’s website, social media platforms and media partners.
Office or Division: Information and Knowledge Management Division


One (1) original/digital/email copy of any of the following, as
may be applicable:
1. Records
1. Letter of Invitation (1 original copy)
2. Requesting Division/Offices
2. Concept Note (1 original copy)
3.
109
FEES
BE TIME RESPONSIBLE
PAID
1. CCC Divisions, 1.1 Acknowledges receipt
Administrative
Units and/or Offices of e-mail/request.
Officer II
requests for drafting of
messages/statements, None
5 minutes OR
and press release at
least a week before the
Administrative
event through a
Assistant
letter/Memorandum.
1.2 IKMD prepares the
draft based on the None Information
2 days
provided reference Officer I
materials.
3. The draft will
be vetted and
subsequently None Information
1 day
submitted to Officer II
Chief-IKMD
for vetting.
IKMD Chief will Information
assess the draft Officer V
(Chief, IKMD)
1 day
OR
Information
Officer III (OIC)
4. The vetted
draft will be
submitted to
the Office of 1 Day
the None
(Paused- Information
Secretary/Offi
clock) Officer III
ce of
Commissioner
s for final
vetting and
approval.
5. The approved
material will
be sent to the
division and/or Officer II
will be posted None OR
30 minutes
and released Assistant and
in the social Information
media account Officer
and media
database of
CCC.
110
2. CCC Divisions, Units
and/or Offices
acknowledges receipt of
requested material.
5 days and 35
TOTAL None
minutes
Posting on social media accounts
The Information and Knowledge Management Division handles the posting in our CCC social media
accounts such as press releases, messages/statements, artcards, posters, and job vacancies, among
others. The IKMD also facilitates the hosting of CCC webinars and events.

Type of Transaction:
One (1) softcopy/digital/email copy of any of the
following:
 Approved press release with accompanying
photo 1. Requesting DUOs
 Approved messages/statement 2. IKMD Creatives Team
 Approved artcards and posters
 Copy of Terms of Reference for job
vacancies
FEES
AGENCY TO PROCESSING PERSON
CLIENT STEPS
ACTIONS BE TIME RESPONSIBLE
PAID
1. CCC-CCO Divisions, 1.1 Acknowledges
Units and/or Offices receipt of e-
submits written request for mail/request. Administrative
posting of speeches, None Officer II
messages/statements, 5 minutes OR
press release, and Administrative
artcards/posters at least a Assistant
week before the target date
of posting.
1.2 IKMD prepares None 2 days Information
the draft caption Officer II
and
artcards/posters
111
based on the
provided
reference
materials.
3. The draft Information
will be Officer V (Chief,
submitted IKMD)
to Chief- None
IKMD for
3 Days OR
vetting
and Information
approval. Officer III (OIC)
1.4 The approved Information
material will be Officer I
posted in the
social media OR
accounts and
media database Information
of CCC. Officer II
None
30 minutes OR
Creative Arts
Specialist II
OR
Administrative
Officer II
CCC Divisions, Units
and/or Offices Requesting
acknowledges posting of DUOs
materials.
5 Days and 35
TOTAL None
minutes
Development of Artcards, Briefers, Posters and PowerPoint presentations
The Information and Knowledge Management Division provides the development and the design of
the artcards, briefers posters, and PowerPoint presentations that will be posted in our social media
accounts and will be used in the speaking engagement of the Executive Director, Commissioners,
Deputy Executive Director and Division Chiefs.

112
One (1) editable/digital/email copy of the following:
1. For PPT Template
 Images
 Speech/content
 Data in graphs 1. Requesting DUOs
2. For Artcards and Poster 2. IKMD Writers team
 What is the event?
 When is the event?
 Where is the event?
 Content/Narrative
FEES
BE TIME RESPONSIBLE
PAID
1. CCC Divisions, 1.1 Acknowledges receipt
Administrative
Units and/or Offices of e-mail/request.
Officer II
submits request in
writing for layout of None
5 minutes OR
artcards/posters and
powerpoint template at
Administrative
least 10 days before
Assistant
the event.
1.2 IKMD prepares the
Creative Arts
proposed
Specialist II
artcards/posters and
powerpoint None
3 days OR
presentation template
based on the
Information
provided reference
Officer I
materials.
3. The draft Information
layout will be Officer V (Chief,
submitted to IKMD)
Chief-IKMD None
2 days
for vetting. OR
Information
Officer III (OIC)
3. The vetted or
approved
draft will be
submitted to
the Office of 5 Minutes
the
None (paused-clock)
Secretary/Offi
ce of
Commissioner
for final
vetting and
approval.
CCC Divisions, Units Requesting
113
and/or Offices
acknowledges the DUOs
approved layout design.
5 days and 10
TOTAL None
minutes
Development, Proofreading, Layout and Packaging of Technical Reports
The Information and Knowledge Management Division facilitates the layout, proofreading and
packaging of CCC Technical Reports.


One (1) editable/digital/softcopy of the following:
 Memorandum from DUOs 3. Requesting DUOs

4. IKMD Writers team
 Draft Narrative
FEES
BE TIME RESPONSIBLE
PAID
2. CCC 1.1 Acknowledges receipt of
Divisions, Units e-mail/request.
and/or Offices
Administrative
submits request in
Officer II
writing for None
development, 5 minutes
OR
layout,
Administrative
proofreading and
Assistant
packaging of CCC
Technical
Reports.
1.2 IKMD conducts initial Information
proofreading of the draft Officer I
narrative.
None
5 days OR
Information
Officer II
4. The reviewed None 12 Day Information
narrative will be Officer I and
114
subject to lay-out Creative Arts
and design. Specialist II
4. The initial Information

output/product will Officer V (Chief,
be transmitted to 2 days and 4 IKMD)
Chief, IKMD for hours
None
vetting and OR
approval
Information
Officer III (OIC)
1.5 The approved final
output/product/material None Administrative
will be transmitted to the 5 minutes
Officer II
requesting
division/office/unit.
CCC Divisions,
Units and/or
Requesting
Offices
DUOs
acknowledges the
approved output.
19 Days, 4
TOTAL None Hours and 10
Minutes
115

ARTA Handbook (As of March 5 6PM)

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Cover page

Request for Comments or General Correspondences from Government and Non-

Request for Technical Inputs on Climate Diplomacy Matters

Office or Division: Office of the Secretary / Executive Director

Type of Transaction: G2G Government to Government

Who may avail: Department of Foreign Affairs (DFA)

Appointment or Meeting Request with the Secretary/Executive Director

Office or Division: Office of the Secretary / Executive Director

1. Operationalization of the People’s Survival Fund

Minimum documentary requirements to

Justification: The operationalization of the PSF is pursuant to Republic Act 10174 or

2. Technical Assistance in Accessing the PSF

Office of the Deputy Executive Director - People’s Survival Fund

Office of the Deputy Executive Director - People’s Survival Fund

1.2. Review of None 3 Days Development

1.3 Feedback to None 1 Day Development

3. Issuance of L/CO Accreditation

This service focuses on providing technical assistance to the eligible proponents to

Office of the Deputy Executive Director - People’s Survival Fund

Office or Division: Office of the Deputy Executive Director

AGENCY FEES TO PROCESSIN PERSON

1.3. Review and None 5 Days Executive

1.4 Transmittal to None 30 Minutes Administrative

Office or Division: Strategic Partnership Division

Stage One Submission and Evaluation of the Proposal

1. Submits the 1.1 Receives None 1 Minute Administrative

1.2 Transmit None 5 Minutes Administrative

Stage Three Institutionalization of Partnership

4.4 Reviews, None 1 Day ED

TOTAL PROCESSING TIME 105 Days, 6 MDnutes

5. Provision of technical services (technical inputs)

Office or Division: Strategic Partnership Division

2.2 Prepares None 10 Days Development

7. Delivery of Capacity Building Activities (demand-driven)

Processing of such requests shall be handled by the Strategic Partnership Division

Office or Division: Strategic Partnership Development

Letter of Request (1 original copy) Client

Tracer Action Slip with instructions

Memorandum for the Executive

ED-approved MFED (1 original

4. Assists the 4.1 Delive None 1 Day Development

CCET QAR Certification

The Climate Change Expenditure Tagging (CCET) process is for

Office or Implementation Oversight Division; CCET Helpdesk

BP-201F (1 Original Copy; 1 Digital

2. Provides 2.1 Acknowled None 8 days Development

3.Accepts the None None

4.3 Receives None 3 Days CCET Helpdesk /

This service involves provision of Meeting-related documents such as Notice and

Office or Division: Legal Services Division

1.4 Revises the None 1 Hour Administrative

None 1 Hour Chief

None 1 Day Administrative

Secretariat Services – Support to Climate Change Adaptation, Mitigation and

Office or Division: Legal Services Division

1.2 Reviews the None 15 Minutes Administrative

RECRUITMENT SELECTION AND PLACEMENT

1.5 Informs the

3. Attends the 3.1 Informs the None 3 Days Human

3.2 Conducts the 7 Days

4. Receives the 4.1 Inform the None 2 Days Human

SALE OF BID DOCUMENTS

3. Client receives 3.1 Issues Bid None 10 Minutes BAC