SBM Monitoring Checklist

Republic of the Philippines
DEPARTMENT OF EDUCATION
REGION VI–WESTERN VISAYAS
DIVISION OF BACOLOD CITY
____________________________________________________________________________________________________________________________________________________________________________
SCHOOL-BASED MANAGEMENT MONITORING CHECKLIST
Directions: Check the indicated MOVs/Artifacts if these are evident or not. Fill in the remarks column with your observations.
School ID 302714 School: MANSILINGAN AGRO-INDUSTRIAL HIGH SCHOOL District: IV-B
PRINCIPLE 1: LEADERSHIP AND GOVERNANCE

Indicator # 1. In place is the Development Plan (e.g. SIP) developed collaboratively by the stakeholders of the school and community.
Evident Not Score Evident Not Score Evident Not Score

Evident (1) Evident (2) Evident (3)
 attendance sheet re: SIP
 attendance sheet re: formulation and Proper review of
SIP crafting  Annual Accomplishment Report
SIP
of Activities Vis-à-vis SIP/AIP
 Notice of meetings
 Notice of meetings ,pictures,
 school report  attendance sheet
card,SIP, AIP  barangay education development
 pictures, notice of meetings
 EBEIS/ school profile plan
 strategy tools utilized  School Planning Team with Term

 school report card/EBEIS/ school
in the SIP (e.g. Of Reference and Committee
and Learner profile, LIS
stream diagnostic, meetings
SWOT, problem tree,  strategy tools utilized in the SIP
causal analysis, etc.)  engagement of Barangay
(e.g. stream diagnostic, SWOT,
Literacy council & barangay
 original structure of problem tree, causal analysis, etc.)
council for protection of women
SGC with TORs community learner profile (FICS,
& children
assessment result)
 community learner
profile (FICS, all  Info dissemination to stakeholder
types of
assessment),
 Program of Activities
 pictures
Remarks: Remarks: Remarks: Document on the Engagement of Barangay

Literacy Council & Council for Protection already complied
Indicator # 2. The Development Plan (e.g. SIP) is regularly reviewed by the school community to keep it responsive and relevant to emerging needs, challenges and opportunities.

 records of SIP adjustments (e.g.  record of current issues & concerns
 letters/communication to journal/ minutes, being addressed by the school as
stakeholders for the SIP review logbook/attendance, evidence in the re-adjustment of SIP
narratives/pictorials, outputs
 record of current/relevant school
 records disclosing SPT leading the
 record of attendance on strategic plan utilizing SWOT
development/redevelopment of
meetings/conferences with analysis with the stakeholders
SIP/AIP (involvement of
stakeholders participation
stakeholders)
 record of: (RACS)

-journals/minutes/ logs/attendance
 Pictures, notice of meeting with  Copy of review of development plan - narratives/outputs/rubrics
FGD - pictorials/videos/recordings (media)
- matrix/schedule of
approved/relevant activities
  Copy of M and E tool  Copies of M and E tool with FGD

Remarks: Remarks: Remarks:
Indicator # 3. The school is organized by a clear structure and work arrangements that promote shared leadership and governance and define the roles and responsibilities of the
stakeholders.

 attendance sheet (school  minutes of the meeting  Capability building training,list of
personnel) activities, narrative report, minutes of
 organizational org. duly attested by FGD, pictures
 •minutes of the meeting stakeholders
 minutes of meeting showing the
 •organizational structure  terms of reference community as lead performers in
defining organizational; chart and
 •terms of reference of each  Pictures school personnel providing
member in the organizational
structure  Records of orientation of the structure
 covenant of commitment with POs,
 •pictures GOs, NGOs & other stakeholders
and roles and responsibilities
 Compilation of different school  organizational chart attested by
 attendance sheet (school personnel &
organization stakehold
external stakeholders)
 Copy of roles and  report on external stakeholders
 Record of adoption/adaption of the
responsibilities of every financial assistance to school
roles and responsibilities of different
organization member.
stakeholders
 publication (school paper) school
financial report
 established school website/

facebook account that facilitate
communication MOVs, MOAs on
partnership/ undertakings
Indicator # 4. A leadership network facilitates communication between and among school and community leaders for informed decision-making and solving of school-community wide learning
problems
 minutes of meeting of SH, head
teachers, grade/year level  school transparency board  Minutes of summit and synthesis of
coordinators commitments, flyers of school
 •E-Tracking of learners & dominant activities
 •minutes of PTA Gen. assembly factors affecting dropouts/learners
meeting  Covenant of commitment with GOs,
 •mapping/ survey of learning problems NGOs and other stakeholders
 •letters/communications with
barangay officials, LGU & other  •action research  Report of stakeholders financial
stakeholders assistance to schools
 •records of home visitations conducted
 •minutes of meeting of school  Publication(school paper) and
planning team (SPT)  •advocacy and networking activities of school financial report
SGC/ PTA, etc.
 •organizational structure and  established school website/
Terms of Reference  •community learner profile prepared facebook account that facilitate
with barangay/ stakeholders communication MOVs, MOAs on
 •minutes of meeting of school M partnership/ undertakings
 barangay/ municipal resolutions
& E Team relevant to child welfare
 •school profile of community extension
programs/ linkages activities
 •quarterly report of M & E Team  minutes of education summit and
synthesis of commitments
 •covenant of commitment with POs,

GOs, NGOs & other stakeholders
 •report on external stakeholders

financial assistance to school
 •publication (school paper) school

financial report
Indicator # 5. A long term program is in operation that addresses the training and development needs of school and community leaders.

 M & E - (SH professional
 Organizational chart of T & D development)  presence of documents in 1 & 2
 attendance sheets
 •Training Proposal/ plan / design  •enrollment to professional
development program  minutes of orientation for mentoring/
 •NCBSH result & analysis, coaching
Development Needs  •certificate of participation
 records of mentoring and coaching
 •IPPD – SH  Self-assessment sessions
 Transcript of records certification
 Certificate of trainings

PRINCIPLE 2: CURRICULUM AND INSTRUCTION
Indicator # 1. The curriculum provides for the development needs of all types of learners in the school community

 interest inventory result by grade  record on the tracking of students
level/gender
 performance/interventions/copy of
 record of the result of
 Enrolment by grade level action research conducted
unified/periodical tests
 record/report of remedial reading
 record of tracking students’
 Conducted and utilize programs implemented
performance
assessment result in reading
(Phil IRI results) and  list of honor rolls/top  lesson plans, anecdotal records
numeracy performers/slow and poor learners
and progress reports of  differentiated instructions
performance integrated/reflected in lesson
 production of varied learning
plans
resources to cater various  recognition day program
students’ needs
 teacher-students conference,
minutes of conferences
 lesson plans reflecting remedial
 MI and Learning styles profile of reading/enrichment of
learners  record of guidance activities
reinforcement activities
 record of benchmarking to
 availability of DORP , ADM and other schools
 program profile of various SPED ALS systems of schooling (E-
programs for inclusive school learning)
system
Indicator # 2. The implemented curriculum is localized to make it more meaningful to the learners and applicable to life in the community.
 record of curriculum  program of demo-teaching using

 lesson plans, activity sheets used
materialized by the school/ localized learning
by the teacher
district/ division office materials/resources
 workshops on the production of  portfolio outputs of pupils showing  monitoring/observation record

localized curriculum/materials local culture
resources
Proposed community outreach
program
 Schedule of community outreach  community outreach programs/

program activities activities conducted
Indicator #3. A representative group of school and community stakeholders develop the methods and materials for developing creative thinking and problem solving.

 list of monitoring/ assessment
team  inventory of learning materials
 school-based made learning
 List of needed learning materials reflective of the localized  Utilization of materials are
materials(LRP) indigenized curriculum reflected in the lesson plans
 methods/ approaches/ strategies

 Gaps analysis showing need for reflected on lesson plans  Copy of materials
intervention /TA on Lesson Result of assessment
planning
 Proof of acquisition/procurement of
 checklist of the criteria on the learning materials  Classroom observation
evaluation of developed monitoring tool
materials
Indicator # 4. The learning systems are regularly and collaboratively monitored by the community using appropriate tools to ensure the holistic growth and development of the learners and the
community.

 Record on the evaluation of
 supervisory plan  school-based made learning Assessment tool
material
 minutes of parents/teachers  Copy of improved learning
conference  reflective of the localized assessment tools
indigenized curriculum
 school-based developed  methods/ approaches/ strategies  Minutes of conference & FGD on

assessment tool reflected on lesson plans validation of learners assessment
tools
 Proof of acquisition/procurement of
 Copy of Validation assessment learning materials  Record of the analysis of the
tools assessment conducted.
 Copy of improved/validated
 Records of students product assessment tool
performance outputs on different
learning areas
 List of assessment team members
 Record of conference/workshop
conducted for improvement of
assessment tool
 Attendance
 minutes of teachers-parents
conferences to feedback students’
performance
 Review of school based developed

assessment tool

Indicator # 5. Appropriate assessment tools for teaching and learning are continuously reviewed and improved, and assessment results are contextualized to the learner and local situation and
the attainment of relevant life skills.

 Record of the seminar
conducted to review the
 Minutes of assessment
assessment tool  minutes of the stakeholder's
committee meeting
assembly in which assessment results were
 Minutes of the stakeholders discussed
 Record of the action plans for
assemblies reporting
interventions/ program design to
assessment results learning  Assessment results
address learning gaps
areas
 Review and validation of learners’
 List of localized innovations IM's
local needs
 Assessment of local needs of on curriculum & instruction
learners.
Indicator # 6. Learning managers and facilitators (teachers, administrators and community members) nurture values and environments that are protective of all children and demonstrate
behaviors consistent to the organization’s vision, mission and goals.

 Conducted orientation to parents  Lesson guides / learning materials  School work plan &
and community as regards to developed/ made by teacher‘s accomplishment Report advocating child
ACCEs & child’s rights. protection
 Proof of attendance (pictures and
*Pictures. attendance sheets.)  •Lesson plans integrating child
*Attendance. protection policy
*Program/matrix of activity
 Attendance of parents
 Linkage between the school  Composition of child friendly
and LGU community stakeholders community
 participation in school activities.
 Notice of Meeting from
school to community  School & com. Work plan
 LGU/ community initiated program programs of child protection policy
to address learning and non-learning
needs
 Minutes of meeting with attendance

 Existence of community initiated
sheets
programs geared towards protection of
children
 Approved manual on children’s
protection policy
Indicator #7. Methods and resources are learner and community-friendly, enjoyable, safe, inclusive, accessible and aimed at developing self-directed learners. Learners are equipped with
essential knowledge, skills and values to assume responsibility and accountability for their own learning.
 Portfolio of Learners’ work
 Copies of Learning Programs
designed and developed  gallery of pupils activities and
accomplishments
 The program is mainstreamed but
 Copies of students investigatory
continuously improved to make relevant
projects  Record of symposia/for a for research
to emergent demands.
conducted by students
 Presence of study groups
 Copies of self-directed activities  Minutes of conference &FGD on
 Pictorials validation of learners assessment tools
 •Lesson plans/ programs an  Improved academic achievement

self-directed activities /learning outcomes.
 Parents’ report LGU/ community
initiated program to address learning and  Record of students community based
non-learning needs outputs/ activities
 Lesson plans reflecting on how
to make or conduct investigatory
 Copies of students investigatory
projects
projects

PRINCIPLE 3: ACCOUNTABILITY AND CONTINUOUS IMPROVEMENT
Indicator # 1. Roles and responsibilities of accountable person/s and collective body/ies are clearly defined and agreed upon by community stakeholders.
 List of PGO, PTA, SGC, etc.  constitution and By Laws
 covenant and support program &
 organizational chart  resolutions in favor of invitation
school,minutes of meeting
 List of existing/organized
 Stakeholders involvement in school
support groups(PGO, SPG,
 Presence of active stakeholders activities
SGC,PTA, Alumni,
Balikbayan,etc& with list of
officers, With organizational
 minutes of the meeting  List of projects initiated by
chart & job description
stakeholders; Deed of donations
 Students and Teachers  action plan (Year round)

 school memo,Year-end AR
winnings
 handbook, List of PAPs (policies
crafted, rules and regulations)  MOA, M and E Report,Awards and
 Transparency wall
recognition for stakeholders
 IPPD, NCBTS/PPST,RPMS  Agreements formulated

Indicator # 2. Achievement of goals is recognized based on a collaboratively developed performance accountability system; gaps are addressed through appropriate action.

 self-assessment of SBM  Appropriate remedy on identified Improved learning outcomes
practice/ weaknesses on SBM practices
•awards and recognition for stakeholders
 SRC  report of accomplishments
•certificates of recognition/ participation
 Minutes of the meeting/pictorial  SIP / AIP/ Proposed interventions •checklist, duly approved interventions
 •minutes of the meeting
 list of interventions/Competency
•list of donations
assessment/RPMS
 •periodic Homeroom PTA meeting
•guidelines on transparency
 NCBTS-TSNA/ IPPD/ SPPD
 Improved teachers’ performance
 •accomplishment reports/TA
 least learned skills/ suggestion

box  •test results (NAT)
Indicator # 3. The accountability system is owned by the community and is continuously enhanced to ensure that management structures and mechanisms are responsive to the emerging
learning needs and demands of the community.

 periodic review
 suggestion box  same MOVs will be utilized by the
 evaluation report/ AR
stakeholders
 Transparency board
 resolutions/Covenant of
 Memorandum/SIP/AIP/
support/MOA
 school handbook/SRC/SGC
 Constitution and By Laws
 List of donations/Certificate of
guidelines on M & E
 Accountability Assessment acceptance/donations
Framework( Remedial,
etc,Identification of student
needs  questionnaires /NAT
 report on solicitations
 IPPD/least learned skills  results/pledges of support

 minutes of the proceedings of M
& E Process
Indicator # 4. Accountability assessment criteria and tools, feedback and mechanism, and information collection and validation techniques and processes are inclusive and collaboratively
developed and agreed upon.

 Record of stakeholders
 Memorandum, Pictorials
participation
 minutes of meeting  monitoring & evaluation report
 AR with pictures
 Calendar/schedule of meetings
and orientation
 school assessment & evaluation
 Recognition of stakeholders
report, assessment of
stakeholders/performance
 feedback mechanism (M & E
Tool), criteria and guidelines  periodic review (mid/year end)
 Records of attendance
 Pictorials, assessment tools  minutes of meeting
 Review of validation and
 School Accountability assessment tools
 covenant of commitment
framework
 Minutes of meeting
 narrative report
Remarks: Remarks: Remarks: Comply on the Covenant of Commitment
Indicator #5. Participatory assessment of performance is done regularly with the community. Assessment results and lessons learned serve as basis for feedback, technical assistance,
recognition and plan adjustment.

 record of school assessment  attendance sheet  accomplishment reports
 Composition of assessment  collaborative performance  summary report on adjustment

team assessment and refinement
 periodic assessment  performance contract signing  M and E Systems showing

improvements based on
performance assessment
 Ta Plan which includes item

 minutes of meeting
 Performance assessment record based on results of assessment
 Pictorials, periodic assessment

 Periodic assessment  Compilation of periodic
tools
assessment results
PRINCIPLE 4: MANAGEMENT OF RESOURCES
Indicator # 1. Regular resource inventory is collaboratively undertaken by learning managers, learning facilitators, and community stakeholders as basis for resource allocation and mobilization.

 Setting up g up of the baseline:
personnel, financial, materials  quarterly progress report  Resource inventories reflecting
participation of stakeholders
 record of school inventory of  transparency board,approved AIP and
properties and personnel profiling, SIP  terminal report of accomplishments
financial report)
 schedule of regular meeting  solicitation letters
 minutes of the meeting , report of accomplishments acknowledgement receipts
attendance sheet
  organization of school inspectorate
 orientation of stakeholders on minutes of the meeting team
inventory of properties
 
 Crafted SIP/AOP/APS & Display of Communication to & attendance sheet Implemented SIP/AIP/APS
MOOE liquidation, of stakeholders Resource Allocation and Mobilization
Learners Performance update
Indicator # 2. A regular dialogue for planning and resource programming, that is accessible and inclusive, continuously engage stakeholders and support implementation of community
education plans.

 letter of invitation to  letter of invitation to stakeholders  MAR on resources generated as
stakeholders for educational planning for educational planning for resource a result of resource management
for resource programming programming system
 Attendance  Attendance, Minutes of regular  tangible projects that are needs-

meeting based (pictures)
 Minutes of meeting
 Educational plan  Copy of educational plan  organization of school BAC
 AR on the programs and projects

based on educational plans
 Attendance to regular meeting
 Sustainability Plans
 Active and supportive

stakeholders
Indicator # 3. In place is a community-developed resource management system that drives appropriate behaviors of the stakeholders to ensure judicious, appropriate, and effective use of
resources.

 record of meeting on resource
 Audited Financial report, AIP  attendance of regular meeting
development
 Acknowledgement receipts on  •monthly accomplishment report
 attendance of regular meeting on
donations received incl. resources generated
Planning and Resource
Programming and Implementation
 Inventory showing equitable  Active and supportive
 Attendance sheet
distribution of textbooks and stakeholders
Minutes of development meeting
other support instructional
materials  •sustainability plan
 Transparency of audited
 Invitation letter on resource mob. financial/liquidation report
Indicator # 4. Regular monitoring, evaluation and reporting processes of resource management are collaboratively developed and implemented by the learning managers, facilitators, and
community stakeholders.

 letter of invitation  minutes of M & E Report  Active and supportive
stakeholders
 posting on transparency  composition & TOR of M & E Team
board/Wall  minutes of M & E Report
 M & E Tool
 Organized committee on M and
E Reporting  Flow chart showing the processes  Composition of M & E Team
in the development of M and E MOA/ pledge of
 List of SGC Officers and Reporting commitment of stakeholders
functions
 SGC Regular Meeting  reports on donations
 Functional SGC minutes of

M & E Report
Indicator # 5. There is a system that manages the network and linkages which strengthen and sustain partnerships for improving resource management.1. Regular resource inventory is
collaboratively undertaken by learning managers, learning facilitators, and community stakeholders as basis for resource allocation and mobilization.

 evidence/ records of programs &  evidence/ records of
 records of NGOs, LGUs to be projects supported by stakeholders. sustained programs & projects
tapped for resource generation
 Pledge of commitment or resolution  Flow chart
 resource sustainability plan showing support to the school
collaboratively developed by
 MOA
partners/ stakeholders
 Records of donations received,etc.
 Notice of meetings

Well articulated resource sustainability plan
Minutes of meeting
SBM ASSESSORS/VALIDATORS:
______________________________ _____________________________ _____________________________ _________________________________
______________________________ _____________________________ _____________________________ _________________________________
CONFORME:
MICHAEL G. DIVINAGRACIA Cellphone #: 0923-111-3959
Signature Over Printed Name of Principal/TIC/OIC

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Republic of the Philippines

School ID 302714 School: MANSILINGAN AGRO-INDUSTRIAL HIGH SCHOOL District: IV-B

PRINCIPLE 1: LEADERSHIP AND GOVERNANCE

Evident Not Score Evident Not Score Evident Not Score

 strategy tools utilized  School Planning Team with Term

Remarks: Remarks: Remarks: Document on the Engagement of Barangay

Evident Not Score Evident Not Score Evident Not Score

 record of: (RACS)

  Copy of M and E tool  Copies of M and E tool with FGD

Evident Not Score Evident Not Score Evident Not Score

 established school website/

Remarks: Remarks: Remarks:

 •covenant of commitment with POs,

 •report on external stakeholders

 •publication (school paper) school

Remarks: Remarks: Remarks:

Evident Not Score Evident Not Score Evident Not Score

 Transcript of records certification

Remarks: Remarks: Remarks:

Evident Not Score Evident Not Score Evident Not Score

 record of curriculum  program of demo-teaching using

 workshops on the production of  portfolio outputs of pupils showing  monitoring/observation record

 Schedule of community outreach  community outreach programs/

Remarks: Remarks: Remarks:

Evident Not Score Evident Not Score Evident Not Score

 methods/ approaches/ strategies

Evident Not Score Evident Not Score Evident Not Score

 school-based developed  methods/ approaches/ strategies  Minutes of conference & FGD on

 Review of school based developed

Remarks: Remarks: Remarks:

Evident Not Score Evident Not Score Evident Not Score

Evident Not Score Evident Not Score Evident Not Score

 Minutes of meeting with attendance

 •Lesson plans/ programs an  Improved academic achievement

Remarks: Remarks: Remarks:

 Students and Teachers  action plan (Year round)

 IPPD, NCBTS/PPST,RPMS  Agreements formulated

Evident Not Score Evident Not Score Evident Not Score

 least learned skills/ suggestion

Remarks: Remarks: Remarks:

Evident Not Score Evident Not Score Evident Not Score

 IPPD/least learned skills  results/pledges of support

Evident Not Score Evident Not Score Evident Not Score

Evident Not Score Evident Not Score Evident Not Score

 Composition of assessment  collaborative performance  summary report on adjustment

 periodic assessment  performance contract signing  M and E Systems showing

 Ta Plan which includes item

 Pictorials, periodic assessment

Remarks: Remarks: Remarks:

PRINCIPLE 4: MANAGEMENT OF RESOURCES

Evident Not Score Evident Not Score Evident Not Score

Evident Not Score Evident Not Score Evident Not Score

 Attendance  Attendance, Minutes of regular  tangible projects that are needs-

 Educational plan  Copy of educational plan  organization of school BAC

 AR on the programs and projects

 Attendance to regular meeting

 Active and supportive

Evident Not Score Evident Not Score Evident Not Score

Remarks: Remarks: Remarks:

Evident Not Score Evident Not Score Evident Not Score

 SGC Regular Meeting  reports on donations

 Functional SGC minutes of

Evident Not Score Evident Not Score Evident Not Score

______________________________ _____________________________ _____________________________ _________________________________

________________ _ _ ___________________

________________ _ _ ___________________