Republicof the Philippines

DEPARTMENT OF EDUCATION
REGION VI–WESTERN VISAYAS
DIVISION OF NEGROS OCCIDENTAL
Cottage Road, Bacolod City
____________________________________________________________________________________________________________________________________________________________________________

SCHOOL-BASED MANAGEMENT MONITORING CHECKLIST

Directions: Check the indicated MOVs/Artifacts if these are evident or not. Fill in the remarks column with your observations.

School ID 116955 School: ABACA ELEMENTARY SCHOOL District: CAUAYAN I

PRINCIPLE 1: Leadership and Governance

Indicator # 1. In place is the Development Plan (e.g. SIP) developed collaboratively by the stakeholders of the school and community.
Full Partial Remarks Full Partial Remarks Full Partial Remarks
Score compliance Score compliance Score compliance
(1) compliance (2) (3)
 attendance sheet re:  attendance sheet
SIP crafting re: SIP  attendance sheet
formulation
 school report card  pictures
. ,pictures,
 EBEIS/ school profile  School Planning
 barangay Team with Term
 strategy tools utilized education Of Reference and
in the SIP (e.g. stream development plan Committee
diagnostic, SWOT, meetings
problem tree)
. * original structure  engagement of
of SGC with TORs Barangay Literacy
council &
barangay council
for protection of
women & children
Indicator # 2. The Development Plan (e.g. SIP) is regularly reviewed by the school community to keep it responsive and relevant to emerging needs, challenges and
opportunities.

 letters/communication records of SIP  record of current

to stakeholders for the adjustments (e.g. issues & concerns
SIP review journal/ minutes, being addressed
by the school as
logbook/attendance,
evidence in the
narratives/pictorials, re-adjustment of
outputs SIP

record of attendance on records disclosing  record of

meetings/conferences SPT leading the current/relevant
with stakeholders development/redevel school strategic
plan utilizing
opment of SIP/AIP
SWOT analysis
(involvement of with the
stakeholders) stakeholders
participation

record of: (RACS)

-journals/minutes/
logs/attendance
-
narratives/outputs/rub
 rics
-
pictorials/videos/recor
dings (media)
- matrix/schedule of
approved/relevant
activities

Indicator # 3. A representative group of school and community stakeholders develop the methods and materials for developing creative thinking and problem solving

 attendance sheet  Attendance sheet  Attendance sheet

(school personnel) (school ( school personnel
personnel & & external
external stakeholders)
stakeholders)
 •minutes of the  minutes of
meeting .*minutes of meeting meeting showing
the community as
lead performers in
defining
organizational;
chart and school
personnel
providing
technical
assistance
 •organizational
structure  Organizationa
org. duly attested  organizational
by stakeholders chart attested by
stakeholders
 •terms of reference of
each member in the  Terms of  terms of reference
 organizational reference
structure

 •pictures

 pictures  pictures
 video of the
proceedings

Indicator # 4. A leadership network facilitates communication between and among school and community leaders for informed decision-making and solving of school-
community wide learning problems

 minutes of meeting of  school  Minutes of summit

SH, head teachers, transparency and synthesis of
grade/year level board commitments
coordinators

 •minutes of PTA
Gen. assembly  •E-Tracking of  Covenant of
meeting learners & commitment with
dominant factors GOs, NGOs and
affecting other
dropouts/learners stakeholders

 •letters/communicatio  •mapping/ survey  Report of

ns with barangay of learning stakeholders
officials, LGU & other problems financial
stakeholders assistance to
schools
 •minutes of meeting
of school planning
team (SPT)  •action research
  Publication(school
 •organizational paper) and school
structure and Terms financial report
of Reference
 •records of home  established
 •minutes of meeting visitations school website/
of school M & E conducted facebook account
Team that facilitate
communication

 •advocacy and
 •quarterly report of M networking  MOVs, MOAs on
& E Team activities of SGC/ partnership/
PTA, etc. undertakings

 •community  barangay/
learner profile municipal
prepared with resolutions
barangay/ relevant to child
stakeholders welfare

 •school profile of  school/barangay/

community municipal awards
extension and recognition
programs/ system
linkaging
activities

Indicator # 5. A long term program is in operation that addresses the training and development needs of school and community leaders.

 Organizational chart  M & E - (SH  presence of

of T & D professional documents in 1 &
 development) 2
 •Training Proposal/  attendance sheets
plan / design  •enrollment to
professional
development
program
 TDNASH result &
analysis,  •certificate of  minutes of
participation orientation for
mentoring/
 •IPPD – SH coaching

 records of
mentoring and
coaching sessions

PRINCIPLE 2: CURRICULUM AND INSTRUCTION

Indicator # 1. The curriculum provides for the development needs of all types of learners in the school community
 record on the  record of the
 Enrolment by grade tracking of result of
level students unified/periodic
al tests
performance/i
nterventions/c  record of
opy of action tracking
 Interest inventory research students’
result conducted performance

 record/report  record of
of remedial tracking
 Assessment, result in reading students
reading and programs performance
 numeracy implemented

 list of honor  lesson plans

 Conduct Phil Iri rolls/top
performers

 recognition  Differentiated
day program instruction
integrated/
 Production of varied
reflected in
learning resources to
lesson plans
cater various  lesson plans
students needs reflecting  Teacher-
remedial students
reading/enrich conference
ment of
 MI profile of learners reinforcement
activities

 availability of
DORP , ADM
and ALS  Record of
 Phil iri results systems of guidance
schooling (E- activities
learning)

 Varied learning  record of

resources
benchmarking
 Program profile of to other
various SPED schools
programs for
inclusive school
 system

Indicator # 2. The implemented curriculum is localized to make it more meaningful to the learners and applicable to life in the community.

 record of curriculum  lesson plans,  program of demo-

materialized by the activity sheets teaching using
school/ district/ used by the localized learning
division office teacher materials/resource
s

 workshops on the  portfolio outputs  monitoring/observ

production of localized of pupils ation record
curriculum/materials showing local
culture

 community
outreach
programs/
activities
conducted

Indicator #3. A representative group of school and community stakeholders develop the methods and materials for developing creative thinking and problem solving.

 list of monitoring/  school-based  inventory of

assessment team made learning learning
materials materials
 checklist of the
criteria on the  reflective of
evaluation of the localized
developed materials indigenized
curriculum
  methods/
approaches/st
rategies
reflected on
lesson plans

Indicator # 4. The learning systems are regularly and collaboratively monitored by the community using appropriate tools to ensure the holistic growth and development
of the learners and the community.
 supervisory plan  Attendance  Record on the
evaluation of
Assessment tool

 minutes of  Minutes of  Copy of improved

parents/teachers teachers-parents learning
conference conferences to assessment tools
feedback
students
performance
 school-based developed  Minutes of
assessment tool conference & FGD
on validation of
learners
assessment tools
 Copy of Validation
assessment tools
 Record of the
 List of team analysis of the
 Records of students members assessment
product performance conducted.
outputs on different
learning areas  Copy of
 Record of improved/validate
conference/works d assessment tool
hop conducted
 for improvement
of assessment
tool

Indicator # 5. Appropriate assessment tools for teaching and learning are continuously reviewed and improved, and assessment results are contextualized to the
learner and local situation and the attainment of relevant life skills.

 Record of the  minutes of the  Minutes of

seminar conducted to stakeholder's assessment
review the assembly in committee
assessment tool which meeting
assessment
results were
discussed
 Minutes of the
stakeholders  Record of the
assemblies reporting action plans for
assessment results interventions/
program design
to address
learning gaps

 List of localized
innovations
IM's on
curriculum &
instruction

Indicator # 6. Learning managers and facilitators (teachers, administrators and community members) nurture values and environments that are protective of all children
and demonstrate behaviors consistent to the organization’s vision, mission and goals.
 Conducted  Attendance of
orientation to parents parents
and community as participation in
regards to ACCEs & school
child’s rights. activities

*Pictures.
*Attendance.
*Program/matrix of
activity  Composition of
child friendly
community

 LGU
/community
initiated
program to
address  School & com.
learning and Work plan &
non-learning programs of child
needs protection policy

 Existence of
community initiated
programs geared
towards protection of
children

 School work
 Lesson plan & accomp.
guides/ Report advocating
 Record of learning child protection
materials
 orientation with parents constructed/
on child protection made by
teachers

 Lesson plans
integrating child
protection policy
 Symposia/ For a
on responsible
parenting

Indicator #7. Methods and resources are learner and community-friendly, enjoyable, safe, inclusive, accessible and aimed at developing self-directed learners.
Learners are equipped with essential knowledge, skills and values to assume responsibility and accountability for their own learning.

 Copies of self-
directed activities

 Lesson  Records of  Minutes of

Plans/programs on students community conference &FGD
self-directed activities based outputs/ on validation of
activities. learners assessment
tools

 Copies of  Record of
students symposia/for a for
investigatory research conducted
projects by students

PRINCIPLE 3: ACCOUNTABILITY AND CONTINUOUS IMPROVEMENT

Indicator # 1. Roles and responsibilities of accountable person/sand collective body/ies are clearly defined and agreed upon by community stakeholders.
 List of PGO, PTA,  constitution  covenant and
SGC, etc. and By Laws support program
& invitation
 organizational chart  resolutions
 School memo

 minutes of the  MOA

meeting
 action plan
( Year round)
 handbook

Indicator # 2. Achievement of goals is recognized based on a collaboratively developed performance accountability system; gaps are addressed through appropriate
action.

 Self-assessment of  Report of  Certificates of

SBM practice accomplishme recognition/part
nt icipation

 Minutes of the  SIP/AIP  Checklist

meeting
 Minutes of the  List of
 Pictorial meeting donations

 List of interventions  Periodic  guidelines on

Homeroom transparensy
 CB PAST PTA Meeting

 NCBTS-TNA  Accomplishme
nt report
 IPPD/SPPD
  Test result
 Least learned skills (NAT)
Indicator # 3. The accountability system is owned by the community and is continuously enhanced to ensure that management structures and mechanisms are
responsive to the emerging learning needs and demands of the community.

 suggestion box  same MOVs  periodic review

will be utilized
by the
stakeholders

 school handbook  Memorandum  evaluation

report

 Guidelines on  resolutions
M&E

 questionnaires  MOA

 report on
solicitations

 minutes of the
proceedings of
M & E Process
Indicator # 4. Accountability assessment criteria and tools, feedback and mechanism, and information collection and validation techniques and processes are inclusive
and collaboratively developed and agreed upon.

 minutes of meeting  Memorandum  Periodic review

(mid/yearend)
 feedback mechanism
(M & E Tool)  monitoring &  Minutes of
 evaluation meeting
report
 Pictorials

 school  Covenant of
assessment & commitment
evaluation
report
 Narrative report

Indicator #5. Participatory assessment of performance is done regularly with the community. Assessment results and lessons learned serve as basis for feedback,
technical assistance, recognition and plan adjustment.

 record of school  attendance  accomplishmen

assessment sheet t reports

 periodic assessment  collaborative  summary

performance report on
assessment adjustment and
refinement
 minutes of meeting
 performance
contract
 Pictorials signing

PRINCIPLE 4: MANAGEMENT OF RESOURCES

Indicator # 1. Regular resource inventory is collaboratively undertaken by learning managers, learning facilitators, and community stakeholders as basis for resource
allocation and mobilization.
 Setting up g up of the  quarterly
baseline: personnel, progress report  terminal report of
financial, materials accomplishments


record of school
inventory of
properties and  transparency  solicitation letters
personnel profiling, board,approved
financial report) AIP and SIP

 acknowledgement
 minutes of the meeting ,  schedule of receipt
regular meeting

 attendance sheet
 
report of organization of
accomplishment school
 orientation of inspectorate team
stakeholders on
inventory of properties 
minutes of
meeting

 Attendance sheet
Indicator # 2. A regular dialogue for planning and resource programming, that is accessible and inclusive, continuously engage stakeholders and support
implementation of community education plans.

 letter of  Tangible
invitation to projects that
stakeholders for are needs-
educational based
 planning for (pictures)
resource
programming

 organization of
school BAC
Indicator # 3. In place is a community-developed resource management system that drives appropriate behaviors of the stakeholders to ensure judicious, appropriate,
and effective use of resources.

 Financial Report  record of  attendance of

 meeting on regular meeting
 resource
development

 attendance of  •monthly
regular accomplishmen
meeting on t report incl.
Planning and resources
Resource generated
Programming
and
Implementatio
n

 sustainability
plan

Indicator # 4. Regular monitoring, evaluation and reporting processes of resource management are collaboratively developed and implemented by the learning
managers, facilitators, and community stakeholders.

 letter of invitation  minutes of M  Minutes of

& E Report M&E Report
 posting on
transparency board  composition &  Composition on
TOR of M & E of M&E Team
Team

 M & E Tool 
MOA/ pledge of
commitment of
stakeholders

 reports on
donations

Indicator # 5. There is a system that manages the network and linkages which strengthen and sustain partnerships for improving resource management.1. Regular
resource inventory is collaboratively undertaken by learning managers, learning facilitators, and community stakeholders as basis for resource allocation and
mobilization.

 records of NGOs,  evidence/

LGUs to be tapped records of
for resource sustained
generation programs &
projects
 resource
sustainability plan
collaboratively
developed by
partners/
stakeholders

 Notice of meetings
SBM ASSESSORS/VALIDATORS:
____________________________ __________________________ ____________________________
_________________________________

______________________________ _____________________________ _____________________________

_________________________________
CONFORME:
CLOYD C. TUMPAG Cellphone #: 09263723050
Signature Over Printed Name of Principal/TIC/OIC