DEPARTMENT OF EDUCATION

REGION VII, CENTRAL VISAYAS

Sudlon, Lahug, Cebu City
SCHOOL-BASED MANAGEMENT (SBM) TOOL
ENABLERS LEVEL OF PRACTICE RUBRICS

LEVEL 1 LEVEL 2 LEVEL 3 LEVEL 4

LEADERSHIP BEGINNER PROFICIENT HIGHLY PROFICIENT DISTINGUISH

Standard: School personnel and stakeholders are empowered and actively engaged in taking on approrpiate leadership roles
continuously improve the school for better learning outcomes.

1.The school fosters a culture The school identifies The school The school, with its
that encourages excellence opportunities where collaborates with stakeholders,
and continuous improvement excellence and internal and external collaborates in
continuous stakeholders in ensuring the
improvement can be identifying needs sustainability of
practiced by all and strategies promoting a culture
school personnel of excellence and
and learners continuous
improvement

SCHOOL Minutes, Minutes, Copy of

MOVs Attendance Attendance approved action
Sheets and Sheets and plan
pictures during pictures during
the meeting the meeting Social
(School Planning (School Planning Mobilization
Team) Team and Activities (copy
external of Approved
Copy of stakeholders) Project
Approved School Proposals, Deed
Improvement List of identified of Donations )
Plan (SIP) stakeholders
Stakeholders
List of Priority Copy of Summit
Improvement Approved (minutes,
Areas (PIAs) Project program,
Proposals attendance
sheets,
memorandum,
letters,
pictures),
Brigada Eskwela
STANDARD Best
Implementer
2.The school communicates The school The school The school,
Award
with its
the DepEd VMVs to ensure demonstrates communicates the stakeholders, makes
shared understanding and knowledge of the DepEd VMVs to the use of its
promote school effectiveness DepEd VMVs wider school understanding of
community to the DepEd VMVs to
ensure shared sustain promotion of
understanding and school effectiveness
promote school
effectiveness
SCHOOL Orientation Education Stakeholder
MOVs on DepEd Summit support to
VMVs (copies ( copies of: identified
of: narrative, narrative, PAPs
prorgam of prorgam of
activities, activities, MOU/MOA
attendance attendance
sheets, sheets, Barangay
pictures) pictures) Resolution to
support the
school

PTA
Resolution
supporting
the school
project

Documentati
on (narrative,
LEARNERS' List of Project SPG/SSG
MOVs suggestions proposals Action Plan
from incorporated and
SPG/SSG for in the SIP Documentati
SIP inclusion on of the
Workshop on
Project
Proposal
Preparation
(memorandu
m, pictures,
attendance
sheets and
matrix)
3.The school develops an
evidence-based strategic plan
SCHOOL
MOVs
STANDARD
4.The school cultivates
leadership among its
personnel by providing
opportunities to perform
leadership roles and
responsibilities
SCHOOL
MOVs
TOTAL
LEGEND:
The school develops The school develops The school regularly 4
a strategic plan an evidence-based reviews and adjusts
aligned with the strategic plan the annual
VMVs aligned with the implementation plan
VMVs in relation to an
evidence-based
strategic plan
Copy of School Copy of Documnetation of the
Improvement Plan documentation of: conduct of Post
(SIP) Step 2 process Implementation
supporting documents Review (PIR)
(PIAs, (reviewed and
adjusted AIP,
memorandum,
Step 3 ( ) pictures, minutes)
Copy of M & E Report
Step 4 ( )
The school identifies The school provides 3 The school
leadership appropriate collaborates with its
opportunities for its opportunities for its stakeholders in
personnel personnel to perform designing a
leadership roles and developmental plan
responsibilities on the cultivation and
practice of leadership
roles and
responsibilities
Copy of Designation Copy of all Copy of the School
Orders Memoranda issued Governance
directing a teacher or Competency
List of Committees group of teachers and Framework
other personnel to
Delineation of Roles, plan, organize, and Copy of School
Functions and lead a school activity Governance Handbook
Responsibilities of
committees Documentation on the
conduct of planning
and organizing school
activity
( narrative report,
pictures, attendance
sheets, letters, etc.)
LEADERSHIP
4 - 3.1 DISTINGUISHED EXCELLENT
3 - 2.1 HIGHLY PROFICIENT BEST
2 - 1.1 PROFICIENT BETTER
1 - .01 BEGINNER GOOD
 LEVEL 4 OVER-ALL
DISTINGUISHED

eadership roles and responsibilities to

The school
positively influences
the transformation
of other schools into
excellent and
continuously
improving
organizations

Record of
notable
innovations

Logbook of
visitors who
benchmarked
notable
innovations

Copy of
Endorsement
by the higher
office

The
innovation is
Adopted by
others
schools

The school extends

a model of
effectiveness to a
community of
schools
Record of
notable
innovations

The
innovation is
Benchmarked
by others
schools

Logbook of
visitors who
benchmarked
notable
innovations

Copy of
Endorsement
by the higher
office
Logbook,
pictures, and
letter request
from other
schools to
benchmark
their notable
SSG/SPG
practices
The school
positively influences
a community of
schools to develop a
functional and
effective evidence-
based strategic plan

Copies of:
Memorandum, letters,
minutes, pictures, and
attendance sheets on
the conduct of the
following:
SOSA, PTA Meetings,
Project
Implementation Team
Meetings,
Benchmarking by
other schools

The school creates

venues where shared
leadership can be
actively promoted in a
community of schools

Stakeholders Summit
(minutes, program,
attendance sheets,
memorandum, letters,
pictures,
Brigada Eskwela Best
Implementer Award)

Copy of School
Governance Manual
 DEPARTMENT
REGION VII, CE
Sudlon, Lah
SCHOOL-BASED MAN
ENABLERS

LEVEL 1 LEVE
CURRICULUM AND INSTRUCTION BEGINNER PROFI

STANDARD: School personnel and stakeholders work collaboratively for the enhancement of learning standards to co

1. The school provides relevant teaching-learning The school provides 2

activities and learning resources that develop desired learning teaching-learning
outcomes activities and resources
that develop desired
learning outcomes

MOVs 74% MPS below

Periodic test Result

Certificate of
Participation in the
academic contest in
the division level

2. The school utilizes needs-based learning resources to The school utilizes available
achieve desired learning outcomes learning resources to
achieve desired learning
outcomes
MOVs Observation Notes
using the
COT

Learners
Monitoring Form
on Learning style

Copy of SIP (Voice of

the Learners)

Learners porfolio

STANDARD
3. The school implements appropriate teaching-learning The school implements
support systems that contribute to the developmental needs of teaching-learning support
diverse learners systems that contribute to
the developmental needs of
diverse learners

MOVs Results of ECCD,

MFAT, EGRA, Phil _
IRI/ORV, EGRA,
EGMA, ELNA, NAT
Diagnostic Test/Pre-
test
4. The school designs differentiated strategies to measure The school assesses
desired learning outcomes learners to measure desired
learning outcomes

MOVs List of the identified

beliefs, culture and
traditions

Documents on the
community initiated
activities
( Laro ng Lahi, Purok
Activities,Culture and
Arts Contests)

Copy of Invitation
letters to local
artists/folks (Activity
design, Narrative
report, pictures,,
attendance sheets)

5. The school utilizes the assessment results to improve The school analyzes the
learning outcomes assessment results to
improve learning outcomes
MOVs Documentation
(Attendance Sheets,
minutes, pictures)

Certificate of
Participation

TOTAL CURR
LEGEND: 4 - 3.1
3 - 2.1
2 - 1.1
1 - .01
 DEPARTMENT OF EDUCATION
REGION VII, CENTRAL VISAYAS
Sudlon, Lahug, Cebu City
HOOL-BASED MANAGEMENT (SBM) TOOL
LEVEL OF PRACTICE RUBRICS
LEVEL 2
PROFICIENT
earning standards to continually build a relevant and inclusive learning community.
The school provides
relevant teaching-learning
activities and resources
that develop desired
learning outcomes
75%-79% MPS
Periodic Test Result
Certficate of
Recognition
Division Level- Top 7
The school utilizes needs-
based learning resources
to achieve desired learning
outcomes
3
LEVEL 3
HIGHLY PROFICIENT
The school and its
stakeholders work together
to provide contextualized
teaching-learning activities
and resources that develop
desired learning outcomes
80%-84% MPS
Periodic Test Result
Certficate of
Recognition
Regional Level- Top 5
The school engages its
stakeholders to develop
various and innovative
needs-based learning
resources to achieve desired
learning outcomes
LEVEL 4
DISTINGUISHED
There is a continuous exchange of
information, expertise, and materials
among a community of schools to
improve the teaching-learning
activities and resources that results
to a sustained improvement on
desired learning outcome
85% and above MPS
Periodic Test Result
Certficate of Recognition
National Level-Top 3
Effective practices on the
development and implementation of
innovative needs-based learning
resources are shared and utilized
among a community of schools that
results to the sustained
improvement of learning outcomes
 Implementation plan
on different
interventions
Documentation
(Narrative report,
attendance,pictures)
Copy of Activity Sustainability plan
Completion
Copy of Continuous
Report on different Improvement (CI) Projects
interventions
implemented

The school implements
appropriate teaching-
learning support systems
that contribute to the
developmental needs of
diverse learners
3 The school and its
stakeholders collaborate in
developing and implementing
various and innovative
teaching-learning support
systems that contribute to
the developmental needs of
diverse learners
There is a continuous exchange of
information, expertise, and learning
resources among a community of
schools to improve the teaching-
learning support systems that
contribute to the developmental
needs of diverse learners

Consolidated COT on Principal’s Note or COT Principal’s Note or COT

Assessment process
Record on learners
mulitple intelligences
highlighting learners’ highlighting on learners’
collaboration independent (group) activity
Remedial and peer Learners activity sheets
teaching records
The school designs
differentiated assessment
strategies to measure
desired learning outcomes
Sample of big books
on local stories,
beliefs and traditions
Integration and
utilization on
contextualized IMs
Records of learners
utilizing the big
books,pictures
The school utilizes the
assessment result to
design and implement
interventions to improve
learning outcomes
3 The school enhances the
designed differentiated
assessment strategies
through innovative inputs
from its stakeholders to
measure desired learning
outcomes
Copy of quality assured
contextualized IMs
List and samples of
quality assured
contextualized IMs
Records of learners
utilizing the
contextualized Ims,
pictures
School assessment results
are used to develop learning
programs that are suited to
the school community and
customized to learners’
context which are also
utilized for collaborative
decision-making to improve
learning outcomes
An innovative assessment system on
designing differentiated strategies to
measure desired learning outcomes
is sustained, shared, and
continuously enhanced by a
community of schools
Copy of Uploaded/Shared
the quality assured
contextualized IMs in the
LRMDS Portal
Documents supported that
the school has been
benchmarked
( Copy of endorsement from
higher office, visitors
logbook, pictures)
4 The school shares and discusses
assessment results with a
community of schools to influence
the development of innovative and
customized interventions that can
sustain the improvement of learning
outcomes
 Copy of the Records on the Documentations on tapping
developed utilization of learners as resource person
contextualized IMs contextualized IMs
with write ups on its Certificate of Recognition
utilization Documentation
(Attendance Sheets, Documentation (Attendance
minutes, pictures) Sheets,Pictures, Minutes)

Program Design

CURRICULUM HIGHLY PROFICIENT

DISTINGUISHED EXCELLENT
HIGHLY PROFICIENT BEST
PROFICIENT BETTER
BEGINNER GOOD
OVER-ALL

3
3
3

4
 DEPARTMENT OF EDUCATION
REGION VII, CENTRAL VISAYAS
Sudlon, Lahug, Cebu City
SCHOOL-BASED MANAGEMENT (SBM) TOOL
ENABLERS LEVEL OF PRACTICE RUBRICS

LEARNING LEVEL 1 LEVEL 2 LEVEL 3 LEVEL 4

OVER-ALL
ENVIRONMENT BEGINNER PROFICIENT HIGHLY PROFICIENT DISTINGUISHED

STANDARD:School and the community work collaboratively to ensure equitable access to a learner-centered, motivating, healthy, safe, secure, inclusive, resilient, and enabling learning environment.

1. The school implements The school shows awareness of The school ensures a safe, 3 The school consistently The school influences 3
policies and procedures for a policies and procedures on safe, secure, and equitable implements and involves practices of other schools
safe, secure, and equitable secure, and equitable learning learning environment stakeholders in the by nurturing a set of values
learning environment environment through the implementation contextualization of and a learning environment
of policies and procedures policies and procedures that are safe, secure, and
to ensure a safe, secure equitable
and equitable learning
environment

MOVs School Memo, Minutes of Accomplishment School Assessment &

Meetings; pictures Reports on the Manual/Handbook Recommendation
implementation of the on the
Attendance in the school School DRRM Plan; Action Research on contextualized
DRRM with pictures the contextualized policy;
Documentation on the policies, guidelines
Awareness Program with conduct of earthquake and procedures Recipient of the
picture; and fire drills “Gawad Kalasag”
( narrative report, Award
Approved DRRM Plan; pictures, attendance)
School Evacuation Plan
Composition of school DRRM Signages, Contingency
Team Plan

2. The school promotes The school demonstrates
inclusive learning environment understanding of policies and
procedures on learning environment
that promotes inclusiveness
2 The school implements
policies and procedures on
learning environment that
promotes inclusiveness
The school, with its
stakeholders, identifies
and continuously
implements innovative
and effective practices
to foster a learning
environment that
promotes inclusiveness
The school embraces an 2
advocacy on inclusiveness
of a learning environment
that encourages
improvement of other
schools

MOVs Child-Friendly School Survey Classroom Anecdotal Report on the Sustainability Plan
(CFSS); Records; Resolution of
Conflict at the Compilation of Best
Signages/Posters on Anti- Classroom Observation School Level; Practices on a
bullying/school zone of peace, for Teachers child-friendly
pictures; Implementation Anti-bullying motivating
Report/Accomplishmen Report; environment
Composition of Child Protection t of CFSS;
Committee (minutes of Intervention
meeting, attendance sheets, Documents pertaining Programs
picures); to orientation on Child Conducted on
Protection Policy SARDOs/LARDOs
Copy of Localized Child (minutes, attendance, issues
Protection Policy pictures); Report on the
effectiveness of
Guidance Program the implementation
Plan; of interventions

3. The school ensures efficient The school demonstrates The school manages 3 The school, with its School applies a wide range 3
management of physical and understanding of efficient efficiently the available stakeholders, maintains of strategies to sustain the
IT-enabled learning structures management of physical and IT- physical and IT-enabled an efficient and efficient management of
enabled learning structures learning structures responsive management the physical and/or virtual
of physical and IT- learning structures
enabled learning
structures

MOVs Report of orientation Log book of the Quarterly report of Sustainability plan
conducted relevant to efficient utilization inventory of crucial on the
management of physical and schedule of usage resources ; effectiveness of the
and/or virtual learning of virtual learning Implemented
structures; structures; Program of Works; Innovative
Documentation Programs
(narrative,pictures, attendance Policy on the use of Reports of ( narrative,pictures,
sheet) physical and/or virtual Updating and attendance sheets);
learning structures; Upgrading of Adopt-a-School
Virtual Learning Program Report
Approved Class Structures;
Program;
Statement of
Documentation of the Support (Copy of
existence of policy and MOA attendance,
signages narrative,
pictures), MOU,
DoD)

4-School provides support for School demonstrates knowledge of School maintains a 3 School establishes a The school promotes an 3
learner participation a supportive learning environment supportive learning feedback mechanism efficient and responsive
that nurtures and inspires learner environment that nurtures
participation and inspires learner
participation
4-School provides support for
learner participation
MOVs
School demonstrates knowledge of School maintains a
a supportive learning environment supportive learning feedback mechanism efficient and responsive
that nurtures and inspires learner environment that nurtures through M&E in management of physical
participation and inspires learner sustaining a supportive and IT-enabled learning
participation learning environment structures that result to
that nurtures and positive development of
inspires learner other schools
participation
Minutes of Meeting, Wash in Schools Copy of Reports on Copy of Activity
(WINS) documents Action Taken on Completion Reports
Calendar of Activities; ( Minutes, Attendance Feedback (Best Practices in
sheets, pictures) (Suggestion Box), Sustaining
List of organized school clubs; Supportive
Suggestion Box Corrective action Learning
School exhibit, Program of and Preventive Environment)
Activities, pictures, narrative, Updated Transparency Action
attendance(ex. Showcasing Board ( Liquidation Continuous
Performance of the Learners, report, School Copy of SMEA Improvement (CI)
gallery walk) Operating Budget, Report Report
Work Financial Plan)
Copy of School LAC
Copy of Monthly Report
Accomplishment of
PAPs
5-School ensures a learning
environment that fosters
health, nutrition and well-being
of learners and school
personnel
The School demonstrates knowledge
of policies, and procedures on
learning environment that fosters
health, nutrition and well-being of
learners and school personnel
2 The school implements
policies and procedures on
learning environment that
foster health, nutrition and
well-being of learners and
school personnel
The school effectively
implements and involves
stakeholders in ensuring
that an evolving learning
environment sustains
health and well-being of
learners and school
personnel
The school creates 2
opportunities to strengthen
the advocacy on sustaining
a learning environment
that fosters health and well-
being of learners and
school personnel and is
manifested through the
positive transformation of
other schools

MOVs Copy of School Handbook WinS documents; Copy of Approved Reports on Best
(minutes, attendance sheets, (minutes, attendance Action research Practices in
pictures) sheets, pictures) based on the data Sustaining
gathered ( NDEP, Supportive
Copy of Activity Design on the Copy of Report on SBFP, Nutritional Learning
Orientation of different Health National Drug Status Report, Environment which
Programs (WinS, NDEP, and Education Program Visual Acuity fosters health,
SBFP) (NDEP) Results) nutrition and well-
Implementation; being of learners
Copy of the and school
Copy of Nutritional Implemented personnel
Status Report (Baseline Innovations with
and Endline) tangible impact to
learners
Copy of Visual Acuity
Result Regular Medical &
Dental Check-up of
Copy of School-based Learners in school
Feeding Program
(SBFP) Report

6-School establishes
mechanisms for a resilient
learning environment.
School manifests awareness of
policies, structures, systems,
protocols, and practices in the
implementation of DRRM.
School implements policies,
structures, systems,
protocols, and practices in
the implementation of
DRRM.
School contextualizes 4 School institutionalizes PAPs 4
PAPs, and acquires to sustain resilient learning
equipment in the environment.
implementation of the
DRRM.

MOVs Documentation on the DRRM Implementation Records of Sustainability Plan

orientation of DRRM policies Plan, pictures, contextualized on DRRM partners
a.DO 66,s. 2017 narrative equipment used in and linkages
b. EO 66 and other the implementation
DepEd policies related to Inventory of school of PAPs on DRRM;
DRRM; Buildings, Classrooms
and equipment Training Design on
Organized school DRRM -Teachers and Capability Building
structure; Learners Profile of SDRRM Team
( minutes, pictures,
School Memo on Approved Copy of Site attendance sheets)
Planning/Consultative Meeting; Development Plan
(Profile Forms and Placement of
Attendance; Inventory Forms) Hazard Map at
classroom and
Minutes of the meeting Risk Copy of Location’s Map school areas visible
Assessment (Vulnerables) by all;
Evacuation Plan
Approved Designation of Research based
School DRRM Coordinator from Signages on DRRM innovations on
SDS/School Head DRRM

6. The school establishes a
mechanism for a resilient
learning environment
The school is aware of policies,
structures, systems, protocols, and
practices on disaster risk reduction,
climate change adaptation and
education in emergencies
The school implements
policies, structures, systems,
protocols, and practices on
disaster risk reduction,
climate change adaptation
and education in
emergencies
3 The school, with its The school nurtures values 3
stakeholders, on safety and preparedness
contextualizes and to institutionalize PPAs on
strengthens PPAs on resiliency of a learning
resiliency of a learning environment that are
environment embraced among a
community of schools

MOVs Copy of School Handbook MOA, MOU Copy of PTA and Sustainability Plan
(Minutes of the meeting, Barangay on the different
Attendance of participants, Deed of Resolutions programs &
List of Stakeholders, pictures) Donation/Usufruct (Accomplishment projects
Reports) implemented

SOSA (minutes,
attendance sheets,
pictures)
7. The school ensures a
learning environment that
fosters positive discipline
MOVs
8. The school provides support
to exercise rights and
responsibilities of the learners
to participate in maintaining a
conducive learning environment
MOVs
9. Learners take part in
ensuring a learning
environment that fosters
health, nutrition and well-being
The school demonstrates knowledge The school implements
and understanding of existing policies on learning
policies related to positive discipline environment that foster
positive discipline
School Memo, Minutes of Copy of
Meetings; Accomplishment
Reports on the
List existing school clubs implemented policies
(ie. Barkada Kontra Druga) and procedures
(minutes, attendance
SSG/ SPG advocacy on anti- sheets, pictures)
bullying law and proper waste
segregation
Integration of NDEP in
DLP/DLL/iPlan
The school identifies opportunities 2 The school develops a
where learners can exercise their program and conducts
rights and responsibilities to activities that provide
participate in maintaining a venues for learners to
conducive learning environment exercise their rights and
responsibilities to participate
in maintaining a conducive
learning environment
List of student-led activities Certificate of
based on DO # 007, s. 2019 Participation in school
( School Calendar for SY 2019- activities co-initiated by
2020) learners
( Activity
Design,attendance
sheets, pictures,
Activity Completion
Report)
Copy of Reports on the
utilization of IMs
Copy of WinS
documents
( schedule of
simultaneous
handwashing, pictures
of facilities)
Learners demonstrate knowledge on Learners follow rules and
policies, procedures, and guidelines guidelines to foster a way of
on learning environment that fosters life that supports health,
health, nutrition and well-being of nutrition and well-being
learners
3 The school, with its 3
stakeholders, ensures The school leads a
that implementation of community of schools in
policies on positive fostering positive discipline
discipline is sustained in a learning environment
through innovative
integration in various
school processes
School Manual Activity Design on
the Conduct of
Students' Symposium/Forum
Handbook lead by SSG/SPG
Copy of SIP with Activity Completion
Priority Report
Improvement Area
(PIA)
The school, with its The school influences other 2
stakeholders, schools to strengthen
institutionalizes the support on the exercise of
effective conduct of the rights and
PPAs that encourage responsibilities of learners
learner participation to participate in maintaining
through a feedback and a conducive learning
M&E mechanism environment
Copy of Reports on Copy of Reports on
peer Notable Practices in
coaching/mentorin Sustaining
g Supportive
Learning
Suggestion Box Environment such
( feedback form) as school garden
and greening
program
Certificate of
Recognition during
the Quarterly
awarding of
performing
clubs/organizations
/individuals
Learners use available 4 Learners sustain a way of 4
information to suggest life that fosters health,
on innovative practices nutrition and well-being
that ensures a way of within the school; Learners
life that fosters health, become advocates of the
nutrition and well-being way of life to other schools
among peers
MOVs Schedule of wellness WinS documents List of innovative Copy of
activities(zumba, sports, red (e.g.toothbrushing, health-related Indorsement from
cross youth volunteers and handwashing, school activities/ PSDS to serve as
other health-related programs availability of health programs resource person or
in school) kits, solid waste ( minutes, to advocate the
management); attendance sheets, health initiated
Functional school feeding pictures) program to other
program ( schedule of feeding, Copy of school schools
list of recipients, menu, SBFP canteen rules and
documents) guidelines Certificate of
( DO # 13 s. 2017 Appreciation
Copy of medical and dental Policy Guidelines on (narrative,attendan
check-up record Healthy Foods) ce sheets, pictures)

Copy of Nutritional Status Sustainability plan

Report ( baseline and endline)

Attendance sheets, MOA, MOU, Deed Activity Design

Certificate of Participation on narratives, and pictures of Donations
various awareness activity during the conduct of Activity
programs (e.g. Drug the community related Accomplishment
Awareness Program, activities (Oplan linis, Reports of student-
Environment Advocacy clean & green drive, led activities
Program, etc.) coastal clean-up)
Copy of Letter of
Accomplishment invitations to
Reports stakeholders
crafted by learners
( ex. inviting
resource speaker in
a health-related
symposium)

14-The school ensures a work
environment that promotes
personnel health and
well-being
Assesses the health and well-being
needs of school personnel
Provides interventions based
on health and well-being
needs of school personnel
3 Implements a health Establishes the 3
and well-being program sustainability of the health
for school personnel and well-being program
through partnerships and
linkages

MOVs Copies of: Schedule of wellness Regular Zumba Annual Physical

a. School Health Clearance activities(zumba, Fitness Program in Check – up 100%
b. Physical Check up sports, red cross youth the School compliance
c. School Plan for Wellness volunteers and other ( attendance Zumba/Wellness
Activities health-related sheets, pictures) Fitness Exercise
programs in school)
Records of Regular Activity Design on
Physical Check up Values Formation/
Recollection
Health and
Wellness Program Established health
Plan services linkages
Implementation ( Letter request,
Report indorsement,
schedule of
activities)

Training
Proposal/Matrix
( Activity
Completion Report,
Pictures,
Attendance Sheets)

Sustainability report
(MOA of partners
and linkages) of the
health programs
conducted

TOTAL LEARNING ENVIRONMENT HIGHLY PROFICIENT

LEGEND: 4 - 3.1 DISTINGUISHED EXCELLENT

3 - 2.1 HIGHLY PROFICIENT BEST
2 - 1.1 PROFICIENT BETTER
1 - .01 BEGINNER GOOD

ENABLERS
(FINANCE, RESOURCE MANAGEMENT)
FINANCE AND
RESOURCE LEVEL 1
BEGINNER
MANAGEMENT AND
MOBILIZATION
Standard: School judiciously manages and mobilizes resources to support school programs, projects, and activities that contribute to the improvement of learning outcomes.
1. The school ensures that The school identifies 2 The school ensures fund requirement
programs, projects and activities are programs, projects and
funded as reflected in the school activities and fund
plan requirement as reflected in the
school plan
MOVs SIP ( School
Improvement Plan)
AIP (Annual
Implementation Plan)
APP ( Annual
Procurement Paln)
PPMP (Project
Procurement
Management Plan)
WFP ( Work Financial
Plan)
SIP/AIP/WFP/PPMP/APP
List of identified PIAs
Minutes of the Meeting
including stakeholders
participation
2-The school ensures that The school is aware of
procurement activities are within the systems and processes on
approved plan and budget as procurement as required by
required by law law
MOVs Copy of Project
Proposals to address the
PIAs stipulated in the
SIP/AIP
Copy of Minutes of the
SMEA indicating the
CIGPs identified during
the operationalization of
the plans
Copy of Revised RA 9184
known as Government
Procurement Reform Act
Documents on
Orientation of RA 9184
(minutes and
attendance, pictures)
Minutes of teh
Procurement Committee
Meeting
Minutes of the PTA/SGC
(FINANCE, RESOURCE MANAGEMENT)
LEVEL 1
PROCUREMENT BEGINNER
STANDARD
2-The school ensures that all The school adheres to the 2 The school ensures that all
procurement activities are within the procurement process as
approved plan and budget required by law.
DEPARTMENT OF EDUCATION
REGION VII, CENTRAL VISAYAS
Sudlon, Lahug, Cebu City
SCHOOL-BASED MANAGEMENT (SBM) TOOL
LEVEL OF PRACTICE RUBRICS
LEVEL 2
PROFICIENT
to address priority improvement areas
of as reflected in the school plan
Copy of the List of PIAs with
corresponding
projects/program/activities for
implementation
Copy of PTA/Barangay/SB
Resolution
Copies of Approved Monthly
Letter Request for Cash
Advance of School MOOE
MOU/MOA from stakeholders
Copy of Resolution from PTA
and other stakeholders
organization including the
project
Copy of Projects/Program
Activities planned to answer the
PIA
Copy of List of PIAs
Copy of SEF Budget
Copy pf MOOE Budget
The school sets in place systems and
processes to ensure that procurement
activities are within the approved plan
and budget as required by law
Copy of Approved Project
Proposals
List of identified new
stakeholders for sustainable
operation of the projects/
programs
(Monthly/Quarterly meeting with
stakeholders (SMEA/SOSA/etc.),
(minutes, attendance sheets,
pictures)
LEVEL 2
PROFICIENT
procurement activities are within the
approved plan and budget
LEVEL 3 LEVEL 4 OVER-ALL
HIGHLY PROFICIENT DISTINGUISHED
The school and its stakeholders The school shares its effective 2
ensure the availability of fund fiscal planning and budgeting
requirements for programs, projects, practices within a community
and activities that supplement the of schools to encourage
school plan through innovative ways efficiency and influence high
performance among them
Copy of Advocacy Plan such as Copy of Project
web page,Facebook page, Completion Report of
brochure, flyers, etc. at least 5 identified
Priority Improvement
List of partners/linkages with Areas
donations
Copy of Memorandum
Deed of Donation of Agreement
/Memorandum of
Received Copies of letter Understanding for
requests for support funds to Project Implemented
stakeholders with External
Stakeholders
List of partners/linkages with
donations used to address the Certificate of
identified Recognition as
projects/programs/activities to presenter of Best
answer the PIA posted on teh Practices in Fiscal
bulletin boards with Planning and
Acknowledgment Receiots/ Budgeting during
Official Receipts Summit, Symposium,
Conferences and
Learning Exchange of
Remarkable practices
Other documents like:
*program of invitation
*attendance
*pictures
*minutes (if available)
The school and its stakeholders The school promotes 3
identify and adopt innovative ways innovative practices and
3 for the timely procurement of goods shares information within a
and services within the approved community of schools to
plan and budget achieve efficiency in the
procurement of goods and
services
Copy of Sustainability Plan Copy of Records of
for funding sources Benchmarking done
by other schools
( Visitors' Logbook,
pictures, copy of
Indorsement from
higher office)
Sharing of notable
practice during
Mancom, SLAC,
Education Summit
Leader School's
School- to-School
Partnership Program
portfolio
LEVEL 3 LEVEL 4
HIGHLY PROFICIENT DISTINGUISHED
OVER-ALL
The school adopts effective practices The school shares effective 2
for timely delivery of goods and procurement practices for
services. timely delivery of goods and
services.
MOVs Copy of Revised ACT
9184 known as
Government
Procurement Reform Act
Copy of the List of
School BAC members
(Minutes, attendance
sheets, pictures)
Copy of Revised 9184
known as Government
Procurement reform Act
Documents on
Orientation of RA 9184
(pictures, minutes and
attendance
Minutes of the
Procuremetn Committee
Meeting
Minutes of the PTA/SGC
Meeting
Copies of SIP/SOB/AIP/WFP Copy of Inspection & Education Summit
Acceptance Reports Activity
Updated Transparency Board Showcasing effective
with updated supporting Copy of Delivery Receipts procurement practices
liquidation documents ( narrative,
Copy of Request & Issue Slip attendance sheets,
List of School BAC Memebrs pictures)
with Designations Copy of Inventory Custodian
Slip Recommendation from
Internal guidelines/ways to the higher office for
ensure procurement process Certificate of Recogntion as benchmarking
awardee on Timely Liquidation (documenets,
Copies of the following: (Cluster/ Division Level) attendance, picture
SIP/SOB/AIP/WFP during the visit)
updated Transparency Board Showcasing of effective
with updated procurement practices during Showcase of effective
Supporting Liquidation Education Summit (narrative, procurement practices
Documents/statements attendance sheet, pictures) during Education
summit
Inspection and Acceptance
Reports Copy of the School
Delivery Receipts Initiated procurement
REquest and Issue Slip practices
Inventory Custodian Slip institutionalized in the
Award on timely liquidation School through
SGC/PTA Resolution

(FINANCE, RESOURCE MANAGEMENT)

LEVEL 1 LEVEL 2 LEVEL 3 LEVEL 4
DISBURSEMENT BEGINNER PROFICIENT HIGHLY PROFICIENT DISTINGUISHED
OVER-ALL

STANDARD

The school funds are disbursed and
utilized in accordance to accounting
and auditing rules and regulations
The school disburses funds
based on Monthly Cash
Programs or School Operation
Budget
The school ensures that funds are
disbursed as planned and in
accordance to accounting and
auditing rules and regulations
3 The school adopts innovative
disbursement practices with full
transparency to its stakeholders in
accordance to accounting and
auditing rules and regulations
The school shares information 3
and innovative practices on
effective disbursement in
accordance to accounting and
auditing rules and regulations
to effect sustainable
improvement within a
community of schools

MOVs Copy of Monthly Copy of Cashbook/Cash Journal Copy of SIP/AIP/PPMP/ Certificate of

Liquidation file
( MOOE, PTA, SBFP,
School Canteen, Gulayan
sa Paaralan)
Copies of the Approved
Letter request for Cash
Advance of School MOOE
Annual Procurement Plan
(APP)
Monthlty Cash
Disbursement Record
School Operating Budget
Report
Copy of the Monthly
Liquidation of the
following:
MOOE, PTA, SBFP,School
Canteen, Gulayan Sa
Paaralan, School
Operating Budget
Ledger APP/SOB Institutional Award for
consistently being the
Copy of Approved Cash Copy of Approved Cash Best in Financial
Disbursement Register (CDR) Disbursement Register (CDR) Management
for the last 3 yrs
Present inflows and outflows of Invitation Letter as
donation/funds raised or Visit of cluster bookkeepers Speaker on
received (Visitor's logbook) Disbursement with
Copy of the memo for the visit Certificate of
Books of Accounts: Travel Order Recognition
*Updated cashbook/Journal and Updated Transparancy Board
ledger Invitation for
*Updated and reviewed Cash Assignment of as Work to Bnechmarkingof Other
Disbursement Ledger (CDR) Disbursement Process Schools with pictures
*Monthly Bookkeeper's Timelines sset on when to on the visit, logbook
Liquidation Report procure of visitors
Cash Disbursement Register
Certificate of
Copy of the School's Initiated Institutional Award for
Innovative Dosbursement consistent being the
Practices Best in Financial
Management
Resolution adapting the school
initiated innovative
disbursement practices

(FINANCE, RESOURCE MANAGEMENT) LEVEL 1 LEVEL 2 LEVEL 3 LEVEL 4

UTILIZATION OVER-ALL
BEGINNER PROFICIENT HIGHLY PROFICIENT DISTINGUISHED

STANDARD

The school is about to meet
the minimum required
utilization of funds in
accordance to accounting and
auditing rules and regulations
The school meets the minimum
required utilization of funds in
accordance to accounting and
auditing rules and regulations
3 The school, with its stakeholders,
ensures that the effective
disbursement and full utilization of
funds are sustained and innovative
means to improve are developed
The school encourages the 3
efficient disbursement and
utilization of funds within a
community of schools by
sharing effective ways that
influence positive changes in
their practices
MOVs Copy of Revised ACT
9184 known as
Government
Procurement Reform Act
Copy of the Official
designation of school
property custodian
Records of lot ownership
documents
(Copies of Deed of
Donation,
Usufruct,MOA,Tax
Declaration)
Copy of Report on
Inventory of the school
facilities & equipments
Checklist of School
MOOE liquidation
requirements
CDR/CAshbook?ledger
showing zero fund
balance
per regalamentary
period
Copy of Asset Management Records of efficient utilization Income-generating
(Copies of: of school assets for the last 3 projects for
Supply Officer's record of years maintenance and
recipients, ( Comparative report of the other activities to
Request Issue Slip(RIS), usage of school assets) obtain assets and
Property Custodian's other unique school
Borrowers Log Book, needs
Stock record,
Compilation of Inspection and
Acceptance Report , Certificate of Recognition as
Delivery Receipt) Speaker on Financial
Management
Assignment of work as to
disbursement process Invitation for Benchmarking of
other schools with pictures on
Timelines set on when to the visit, logbook for visitors
procure
Copy of liquidation reports
(MOOE, PTA, SBFP, School
Canteen, Gulayan sa Paaralan
and other total funds
100% utilization of School Funds
School Approved Financial
Report

Cash Disbursement
Record

(FINANCE, RESOURCE MANAGEMENT)

PHYSICAL AND LEVEL 1 LEVEL 2 LEVEL 3 LEVEL 4

FINANCIAL BEGINNER PROFICIENT HIGHLY PROFICIENT DISTINGUISHED
OVER-ALL

REPORTING
STANDARD
The school implements management
strategies to mobilize resources
The school has management
strategies in place to mobilize
resources
The school implements effective
management strategies to mobilize
resources
3 The school, with its stakeholders,
institutionalizes innovative practices
on resource mobilization
The school shares information 3
about effective practices on
resource mobilization that has
positive influence on the
management strategies of a
community of schools

MOVs Updated Transparency
Board on MOOE
,canteen, PTA ,School
Paper & other local funds
Monthly/Quarterly
Liquidation Report
Physical-Financial Report
reflected during the
SMEA
Resource Mobilization
Committee with functions
and responsibilities
Copy of Action Plan on
Resource Mobilization
Approved by SDS
Listing of Prospective
Stakeholders/Linkages/
Partners
Copy of School report Card
Copy of Financial Reports during Feedback Tool Emergency meetings
SMEA Conferences / General to address schools'
Assembly/Other School Summits Corrective and Preventive immediate needs
Action Plan created from CIGPs ( minutes, attendance
Copy of School Report card and Suggestions from the sheets, pictures)
created, presented and received Suggestion Box
by stakeholders Copy of the Action
Listing of Projects plan of the School
implemented with remarks (on- Quick Response
Memorandum of going, accomplished or not) Committee
Agreement/Understanding by
the school and stakeholders Project Documentation Copy of the Updated
Llisting of fund Raising Activities (pictures) Progress report on the
with Corresponding amount Guidelines/Criteria for Awards implemented action
of Teacher with highest on the feedback
generated resources received
Certificate of
recognition for best
resource mobilzation
(Division Level)
Best practices shared
to other schools on
resource mobilzation
through summit,
symposium and
exchange of learning (
Program, Invitation
Letter, attendance,
Certificate of
Recognition/Participati
 (FINANCE, RESOURCE MANAGEMENT)
RESOURCE LEVEL 1
BEGINNER
MOBILIZATION
STANDARD
The school ensures that assets are The school is aware of the The school complies with asset
properly managed and fully utilized existing asset management management policy to ensure that
policy assets are properly managed and
fully utilized
MOVs Creation of School
Resource Mobilization
Committee ( minutes,
attendance sheets,
pictures)
Copy of Resource
Mobilization Plan
Designation of Inventory
Custodian
Orientation on School
Asset management
Policy
The school complies to all physical The school complies to
and financial reportorial all physical and financial
requirements in a timely and reportorial requirements
accurate manner
MOVs Copy of Monthly
Liquidation file
( MOOE, PTA, SBFP,
School Canteen, Gulayan
sa Paaralan)
Updated copy of Physical
Facilities Inventory
Report
School File on Monthly
MOE Liquidation Reports
Inventory of school
properites/physical
inventory
Copy of Physicl-Financial
Report reflected during
the MEA
TOTAL
FISCAL PLANNING & BUDGETING
LEGEND: 4 - 3.1
3 - 2.1
2 - 1.1
1 - .01
LEVEL 2
PROFICIENT
LEVEL 3
HIGHLY PROFICIENT
LEVEL 4
DISTINGUISHED OVER-ALL
The school and its stakeholders The school creates a venue for 4
ensure that the proper management a community of schools to
and full utilization of assets are 4 share information and
efficiently sustained through innovative practices on asset
innovative practices management that results to an
improved performance
Copy of the School records of Reward system for internal and Copy of Sustainability
active stakeholders/ external stakeholders Plan on Resource
donors Mobilization
for the generated resources
Copy of Work and Financial Plan
reflecting the budget to be Copy of Project Completion Certificate of Awards
sponsored by the stakeholder Reports reflecting generated on Financial
resources Management for the
Copy of Records of adopt-a- last 3 years
school partners with Inspection and Acceptance
corresponding donations reports
(Notarized Corporate Social Records of Notable
Responsibity form,Deed of Inventory Reports for 3 years Practices Shared
Donation, Deed of (spot checking of items)
Acceptance,pictures) Inventory Custodian Slips Awards received on
Brigada
inventory Logbook (in's and Eskwela/Adopt-A-
out's of school properties) Property Custodian's School, and others
Borrower's Logbook
Record book of school
properties Compilation of Inspection and Invitation/Programs/
Acceptance Report Seminars conducted
Inventory and Property Plant on innovative asset
and equipment tags Inventory Reports for 3 years ( management where
spot checking of items) participants are
Property Custodian's borrower's outside agencies
logbook
Documentation of the
Compilation of Inspection and said activities
acceptance Report
The school complies to all The school ensures that The school
physical and financial reportorial reports are used to improve institutionalizes the
requirements in a timely and PAPs implementation and fund regular use of reports
accurate manner utilization, and are properly as feedback
communicated to stakeholders mechanism to improve
physical and financial
management systems
within a community of
schools
Copy of Cashbook/Cash Journal Copy of SIP/AIP/PPMP/ Certificate of
Ledger APP/SOB Institutional Award for
consistently being the
Copy of Monthly Approved Cash Copy of Approved Cash Best in Financial
Disbursement Register (CDR) Disbursement Register (CDR) Management
for the last 3 yrs
Received Copy of the Cash FGD on fiscal
Disbursement Progress Report on Project management during
Records with initial and dateof Implementation Cluster-MEA
receipt of the assigned cluster documents likde
bookkeeper Documents during State of the recordds, notes,
Minutes/ Attendance of General School Address (SOSA) like pictures, etc.
Parents-teachers assembly pictures, minutes, attendance,
(Presentation of inflows and etc.
outflows of all donations/funds
raised/received
Timelines set on when to
procure
(FINANCE, RESOURCE MANAGEMENT)
HIGHLY PROFICIENT
DISTINGUISHED EXCELLENT
HIGHLY PROFICIENT BEST
PROFICIENT BETTER
BEGINNER GOOD

ENABLERS
GOVERNANCE AND
ACCOUNTABILITY
Standard: School and the community come together to take responsibility in ensuring participation, transparency, and accountability, as well as, implementation of plan to continuously improve the
delivery of basic education services, organizational health, and performance.
1.The school ensures active
participation of internal and external
stakeholders in school governance and
operations
MOVs
2. The school effectively and
efficiently implements its PPAs which
are aligned to its strategic plan
MOVs
2. The school and community
stakeholders monitor and evaluate
school PAPs
MOVs
3. The school communicates
information about the implementation
of its PPAs
MOVs
4. The school uses a feedback and
monitoring mechanism for its school
operations
SCHOOL-BASED MANAGEMENT (SBM) TOOL
LEVEL 1
BEGINNER
The school informs
stakeholders about school
governance and operations
List of Stakeholders at
least ( 5 sectoral
stakeholders)
Copy of Activity
Completion Reports on
the conduct of the
following:
meetings,conferences,
orientations, etc.
( narrative, attendance
sheets, pictures)
Copy of Pledge of
Commitment of
Stakeholders
The school has less than
100% implementation of its
1 PPAs as inidicated in the AIP
Copy of the School M & E
structure on the
implementation of PAPs
aligned to SIP ( School
Improvement Plan)
Documentation during the
presentation of M & E
structure on the PAPs
implementation ( narrative,
attendance sheets,
pictures)
Copy of Activity Completion
Report on the Orientation
program during the conduct
of M &E with the
stakeholders ( narrative,
attendance sheets,
pictures)
Copy of Project Completion
Report
The student body actively
participate in M&E of PAPs.
Copy of various M & E
Form on PAPs (SSG/SPG
Activities in the
Fomulation of PAPs)
The school informs its
stakeholders about the
implementation of its PPAs
School Policies
Classroom safety policies
Signage for safety
Hotline numbers
Evacuation map posted
in the classrooms
Organized SDRRMC
The school has a feedback and
monitoring mechanism in
place for school operations
DEPARTMENT OF EDUCATION
REGION VII, CENTRAL VISAYAS
Sudlon, Lahug, Cebu City
LEVEL OF PRACTICE RUBRICS
LEVEL 2
PROFICIENT
The school and stakeholders
create initiatives relative to
school governance and
operations
Copy of MOU/MOA on
Partnership Agreement
Copy of the Certificate of
Stakeholders'
Participation in the
crafting of SIP (vision
sharing) & other school
activities
Copy of Plan of activities
(work plan) with
stakeholders
(minutes, attendance
sheets, pictures) during
the engagement
The school has 100%
implementation of its PPAs as
identified in the AIP
Copy of Approved School
Strategic Plan and AIP
( Annual Implementation
Plan) aligned to SIP
( School Improvement
Plan)
Copy of Approved PPAs
( Program, Projects and
Activities) aligned to SIP
Copy of approved SOB
( School Operating Budget),
WFP ( Work and Financial
Plan) and PPMP ( Project
Procurement Management
Plan)
Copy of Project Completion
Report
The student body actively
engages in M&E of PAPs and
2 participates in the deliberation
to address the issues raised.
The school communicates
timely information about its
2 PPAs implementation to the
stakeholders
Student Manual
PTA General Assembly
(Program, minutes,
attendance Sheets)
MOA/MOU notarized
Any equivalent document
The school uses its feedback
and monitoring mechanism for
school operations
LEVEL 3
HIGHLY PROFICIENT
The stakeholders initiate
collaboration with the school
3 in creating initiatives relative
to school governance and
operations
Copy of the Program
Matrix of the activities
spearheaded by the
stakeholders (narrative,
attendance sheets,
pictures)
Copy of the Program
during the Conduct of
Education Forum/Summit
( activity
design,attendance
sheets, pictures)
Copy of Project
Implementation report
(Progress Report)
Copy of Online
Monitoring and
Evaluation System with
stakeholders
The school has 100%
implementation of its PPAs as
identified in the AIP with
value-added outputs
Lobby/ Social Mobilization
of the School Report Card
(SRC) to the target
stakeholders
The student body participates
in the dissemination of the
reports detailing information
gathered and resolution
reached.
The school communicates
timely information to its
stakeholders which is accurate
and consistent
Attendance of
participation during the
Barangay Council
Meeting/Sessions
Approved letter of
request (barangay, city)
relative to disaster
Documentation on the
activity/items conducted
with the participation of
the external
stakeholders
The school, with its
stakeholders, utilizes the
results of feedback and
monitoring to improve school
operations
LEVEL 4
OVER-ALL
DISTINGUISHED
The school promotes the 3
strengthening of stakeholders
participation in a community of
schools through the sharing of
best practices
Programs and Projects
are replicated in other
schools (copy of
Indorsement from
higher office, visitors
logbook,
pictures,benchmarking
report)
Certificate of
Recognition as
Resource Speaker
(invitation letter from
other schools)
List of PAPs replicated
duly acknowledged by
the school that
conducted
benchmarking
( activity design, etc.)
The school promotes effective 1
and efficient use of resources
which positively influences
implementation practices in
other schools
Lobby/ Social
Mobilization of the School
Report Card (SRC) to the
target stakeholders
Recommendation from
the higher office for
benchmarking.
The student body through the 2
creative platforms which have
been contextualized and
replicated by other schools to
improve learning outcomes.
The school fosters values on 2
transparency and
accountability which are
shared in a community of
schools
Quarterly monitoring
and evaluation activity
reports of the
programs (minutes,
findings etc.)
School Manual
Reviewed and updated
regularly (date being
updated)
Records on
Benchmarking
(pictures, visitor’s
logbook)
The school advocates 4
continuous improvement
4 through the strengthening of a
feedback and monitoring
mechanism in a community of
schools
4. The school uses a feedback and
monitoring mechanism for its school
operations
The school has a feedback and
monitoring mechanism in
place for school operations
The school uses its feedback
and monitoring mechanism for
school operations
The school, with its
stakeholders, utilizes the
results of feedback and
monitoring to improve school
operations
The school advocates
continuous improvement
through the strengthening of a
feedback and monitoring
mechanism in a community of
schools

MOVs Student-Led Hazard Student-Led Hazard Attendance of students

Mapping
Orientation on DRRM
(activity completion
report, attendance
sheets,
pictures)
Copy of School-Child
Friendly survey form
Copy of School-Based
Child Protection Policy
mapping
Student activities report
(program/project design)
Record of student
volunteers relative to
safety and health
(logbook)
Attendance during the
meeting highlighting on
safety of the students.
Minutes and attendance
of the consultative
meeting
program design,
approved project
proposal.
Document on student’s
involvement/orientation
the evacuation procedure
in school (pictures)
during the assessment
on activity relative to
DRRM and safety.
Pictures, MOA of the
benchmarking
practices.
Endorsement from the
higher office to SDRRM
coordinator

5. The school has a system on
networking, linkaging, and feedback
with stakeholders for the
implementation of PAPs
The school establishes a
system on networking,
linkaging, and feedback with
stakeholders for the
implementation of PAPs
The school operationalizes a
system on networking,
2 linkaging, and feedback with
stakeholders for the
implementation of PAPs
The school enhances a system The school sustains and shares 2
on networking, linkaging, and a system and its network to
feedback through other schools
stakeholder’s convergence for
continuous improvement of
PAPs

MOVs Copy of the conduct of Copy of records/list of Copy of feedback form of

SOSA and Education implemented PAPs called on networking system for
Summit (narrative, out from SIP with the list PAPs continuous
pictures, Activity of PMT improvement with the
Completion Report) rating of stakeholders

6. The school, in collaboration with
the community, guarantees the
participation of learners in curricular
and non-curricular activities.
The school, in collaboration
with the community, prepares
calendar of activities to
encourage learners’
participation.
The school, in collaboration
with the community, identifies
prospective learners per
activity in the calendar
The school, in collaboration
with the community, hones
the learners’ knowledge and
skills in various curricular and
non-curricular activities and
introduce reward/incentive
system.
The school, in collaboration 0
with the community, provides
learners opportunity to do
peer-coaching to develop co-
learners’ knowledge and skills.

MOVs Copy of the List of
School Activities based
on DO # 007, s. 2019
( School Calendar for SY
2019-2020)
Copy of School Activity
Design ( narrative,
attendance sheets,
pictures)
Copy of the List of
Different School Activities
in collaboration with the
community
Copy of the List pf
identified learner
participants per school
activity
Copy of Certificate of
Participation in school
activities co-initiated by
community and other
stakeholders
( Activity
Design,attendance
sheets, pictures, Activity
Completion Report)
Copy of the Activity
Design on the Conduct of
School and Community
initiated curricular and
non- curricular
competition
( narrative, attendance
sheets, pictures)
Copy of the Awarding
Ceremony Program
( narrative, attendance
sheets, pictures,
certificates of awards)
Copy of Approved
Activity Design
initiated by the School
and Community on the
Conduct of learners'
peer-coaching and
mentoring on
curricular and non-
curricular activities
(narrative, attendance
sheets, pictures,
Activity Completion
Report)

Copy of Approved School Copy of the List of Certificate of Learners’ narrative/picture/

Calendar of Activities
noted by the PTA, and
Student Body.
Prospective Learners per Participation attendance sheets of
activity in the school (activity completion peer-coaching to
calendar of activities. report, minutes, develop co-learners
attendance knowledge and skills
sheets,pictures)

Certificate of Recognition
(activity completion
report, minutes,
attendance
sheets,pictures)

TOTAL GOVERNANCE AND ACCOUNTABILITY

LEGEND: 4 - 3.1 DISTINGUISHED EXCELLENT

3 - 2.1 HIGHLY PROFICIENT BEST

2 - 1.1 PROFICIENT BETTER

1 - .01 BEGINNER GOOD


REGION VII, CENTRAL VISAYAS
SCHOOL-BASED MANAGEMENT (SBM) TOOL
ENABLERS
School head, teachers, and non-teaching staff collaborate to continuously improve the individual capability and team capacity to create an
environment that will yield to high performance.
-The school provides measures to help improve the performance of its employees
-The school recognizes personnel outstanding performance, exemplary behavior, and innovations
HUMAN RESOURCE -The
-The
school
school
cultivates the personal growth & professional development of teachers and staff
ensures its personnel career advancement
AND TEAM -The
-The
school
school
ensures holistic wellness needs of its personnel
creates a collaborative and harmonious relationship among its personnel and other stakeholders
MANAGEMENT
LEVEL 1
BEGINNER
Standard:
School personnel collaborates to continuously improve individual capabilities and team capacity to create an environment that will yield to high performance.
1-The school promotes collaboration and The school demonstrates
harmonious relationship among its personnel understanding on the
importance of collaboration
and harmonious relationship
MOVs Copy of OPCRF, IPCRF,
WFP
Copy of a program of
Capability Building
(narrative report,
pictures, attendance
sheet)
Meeting, Attendance
sheets
Minutes, Report of the
identified issues and
concern relevant to
working relationship
Orientation on the
Professional Code of
Ethics for teachers in teh
TIP/ S-LAC
(attendance, ssession
guide, certificate of
Participation)
2-The school provides measures to help Identifies and develops
improve the performance of its personnel personnel performance targets
based on RPMS, SIP, and AIP
MOVs
Copy of OPCRF, IPCRF,
WFP
2-The school provides a mechanism to help The school identifies individual
improve individual and team performance and team performance targets
based on performance
management system and
school plan
MOVs Copy of List of
nominees
Copy of Criteria for
Various Awards
Copy of
Memorandum
Composition of
Selection Committee
IPCR targets and
Mid-Year Review
Attendance Sheet
Pictures
Data-based tracking
board (PPST)
- IPPD (Individual
Professional Plan for
Development)
3-The school recognizes outstanding The school acknowledges
individual and team performance, exemplary outstanding individual and
behavior, and needs-based innovations, and team performance, exemplary
initiatives behavior, needs-based
DEPARTMENT OF EDUCATION
Sudlon, Lahug, Cebu City
LEVEL OF PRACTICE RUBRICS
LEVEL 2
PROFICIENT
2 The school regularly conducts
activities that promote
collaboration and harmonious
relationship
Performance Review
(Mid-Year/Year-End)
(activity design,
narrative,
WFP, attendance sheets,
Memorandum)
Copy of RPMS, SIP, and
AIP with analysis and
interpretation
Copy of the Conduct of
Quarterly MEA (Program,
Pictures, Accomplishment
Report, Attendance
Sheets)
Intervention/ grievance
report (teacher to
teacbher issues)
Training Design/Activity
Design (GAD)
Activities that strengthen
teambuilding and
teamwork in the
workplace
School Governing Council
meeting and other
organizations of the
school with minutes,
Conducts activities to explain
pictures
and analyze the performance
of personnel vis a vis the
Accomplishment Report
RPMS,Activity
SIP, and AIP
Design
Copy of the program on the
Conduct of RPMS Orientation
(Narrative Report, Pictures,
Attendance Sheets)
Copy of the list of members of
SIP Team, Approved SIP,
narrative, pictures)
Copy of the Approved AIP
Certificate of
award/recognition
(narrative,
attendance sheets,
pictures, copy of the
program)
Mentoring and
Coching Activities
Provision of
Technical Assistance
(TA)
Signed Commitment
Form Agreement
FGD of the School
PMT (teachers,
learners, and other
stakeholders)
specifically on
checking personnlel
performance
The school conducts
recognition ceremonies using
existing guidelines for
LEVEL 3
HIGHLY PROFICIENT
The school, with its
stakeholders, designs and
conducts activities that promote
collaboration and harmonious
relationship
Copy of the
List/Designation of School
Performance Management
Team members
Copy of the Flowchart of
the system of monitoring
system
Coaching and mentoring
records
Copy of Monitoring tool
M & E action plan
Copy of the Education
Summit Program Activity
{Narrative, Pictures,
Activity Completion
Report, Attendance
Sheets)
Budget/ Training Proposal
(capability Building on Per
Dev), Attendance Sheet,
Report on Programs
Conducted relevant to
working relationship
between personnel and
stakeholders (training
package)
Documentation on School
Creates a monitoring
Family Day system,
3 through the school performance
management
PTA fun team (PMT),
Run with to
proper
checkdocumentation
if personnel performance
targets are met basedonon
*Documentation RPMS,
Family
SIP, and
Day AIP
Copy of minutes on the Conduct
of FGD of the school
PMT(teachers, learners and
other stakeholders) specifically
on checking personnel
performance
pictures, attendance sheets
Copy of records of monitoring
with signature of teachers and
ratee on commitment form.
The school creates a monitorng
system to check if individual
and team performance targets
are met based on the
performance management
system and school plan
Special awards to
personnel with promising
innovations and initiatives
Composition of M& E
Team
M& E Tool
3 The school mobilizes the PMT
and learners in selecting and
recognizing individuals and
LEVEL 4 OVER-ALL
DISTINGUISHED
The school fosters 2
collaboration and harmonious
relationship with other schools
through the conduct of
individual and team
development activities
Agreement
Teachers
Manual/Handbook
Re: Duties and
Responsibilities
Rights & Privileges, Claims
& Sanctions based on
DepEd Orders & CSC Law
Functional Committees:
Grievance ,Learning &
Development & Promotions
Copy of L & D Plan and
Personnel Profile
Visitor's Logbook,
Record of
Benchmarking from
other schools, pictures
MOA, Proposal,
Minutes of the
Meeting, attendance,
Records of results, M
And E sytem to track
stakeholders and
school personnel
relationship
Data-based tracking
board (PPST)
IPPD- Individual
professional Plan for
Development)
Institutionalizes a cohesive 3
system/mechanism that
provides appropriate
interventions addressing
identified needs of personnel
as indicated in their
development plans.
Copy of Complete RPMS,
Copy of SIP, and Copy of
AIP documents with
analysis and interpretation
Minutes of FGD of the
school PMT(teachers,
learners and other
stakeholders) specifically
on checking personnel
performance
Development plan
4 The school institutionalizes a 4
system that provides
interventions to address
personnel and organization
needs to further enhance
performance of individuals and
teams in a community of
schools
List of school awardee
recommended to:
Division wide
Region wide
National search
(Metrobank Search
for Outstanding
Teacher)
Conduct of Quarterly
School-Based
Enhancement
trainings (Training
Design, Project
Proposals)
Accomplishment
Report
Complete RPMS, SIP
and AIP documents
with analysis and
interpretation
The school shares information 3
and effective practices about a
system of rewards and
individual and team performance, exemplary
behavior, and needs-based innovations, and
initiatives
outstanding individual and
team performance, exemplary
behavior, needs-based
innovations, and initiatives
during school events
existing guidelines for
selecting individuals and
teams iwth outstanding
performance, exemplary
behavior, needs-based
innovations, and initiatives
evaluated by the PMT
recognizing individuals and
teams with outstanding
performance, exemplary
behavior, needs-based
innovations, and initiatives
based on established guidelines
system of rewards and
recognition that are discussed
and deliberated by a
community of schools to
nurture a culture of
meritocracy and to sustain
outstanding performance

MOVs Data based tracking INSET Program
board Design
(Training Matrix,
Philippine session guides, ACR,
Professional QATAME tool, End
Standard for of Program
Teachers (PPST) Evaluation, etc.)
Copy of eSAT result L & D Plan and
( electronic self Modalities
assessment tool)
Copy of Certificate
Copy of Individual of Training
Professional Plan for
Development(IPPD Copy of Transcript
of Records (Post
List of Nominees graduate studies)
Rewards Criteria
Selection Committee CPD
Recommendation to IPPD, Coaching and
attend special Mentoring Form
trainings/seminars
(memo, travel order, Yearly Awarding and
certificate as Recognition (School
certification) Level)
Program of
4-The school cultivates, nurtures, and The school identifies, Awarding Ceremony
ensures personal growth, professional documents, and recommends The school creates a
enhancement, and team development indivudals and teams for functional L&D, TA, and career
personal growth, professional advancement team which will
enhancement , and team provide and conduct needs-
development based on based interventions and
competency standards develop opportunities for
individuals and teams for
personal growth, professional
enhancement, and team
development based on
competency standards
Copy of Learning and
Development Needs
Assessment (LDNA)
Report
Training Design
Session Guides & Training
Matrix
List of School PDC
members
IPPD
Coaching and Mentoring
Form
Consolidated CPD
requirements
Special Awards to
personnel with promising
innovations and initiatives
Recommendation of
School Candidate to
district level awarding
attendance sheet
(criteria on the selection,
list of PMT's and minutes
of the meeting)
3 The school, with its
stakeholders, creates a
functional L&D, TA, and career
advancement system which will
provide and conduct needs-
based interventions and
develop opportunities for
individuals and teams for
personal growth, professional
enhancement, and team
development based on
competency standards
Teachers Profile &
School Performance in
a dashboard
(Quadrant)
IPCRF
Liquidation Report
Accomplishment
Report
Record on High MPS
on Student
Performances
Approved designs and
learning resource
package for L & D
interventions
Recommendation of
school candiddate to
Division-wide/Region-
wide /National search
including Metrobank
Search for
Outstandiing Teacher
Teachers with
exemplary
achievements
through:
* posting on School
The school nurtures a culture 3
of continuous personal,
professional, and team
excellence that influences the
practices of other schools
through a functional school
talent management system
which tracks, monitors, and
evaluates efficiency and
effectiveness of the L&D, TA,
and career advancement
system for sustainability based
on competency standards

MOVs Copy of 201 Files Certificate of Certificate of Recognition Certificate of

( List of trainings Participation/ as Division Recognition as
attended, Service Appearance Trainor/Facilitator regional
Records,Performanc Trainor/facilitator
IPCRF VS Rating
e Ratings, Personal Updated Service
IPCRF of Outstanding
Data Form,etc.) Records
Earned 36 units or CAR in Performance
Master’s Degree
Approved Ranklist IPCRF Satisfactory Graduated Master’s or
for Promotion with Rating Transcript of Records Doctoral Degree
supporting Diploma
documents Certificate of Units Committee to update and
earned for Masters track personnel for career Transcript of Records
Copy of Permit to Degree at least 18 advancement
Study units Committee to update
( Post Graduate Technical assistance and track personnel
report for career
Studies ) Pool of Talents'
advancement
Capacity Building
Professional Development
Philippine activity Commitee Orientation Technical assistance
Professional ( activity design, ( activity design, minutes, report
Standard for minutes, attendance attendance sheets,
Teachers (PPST) sheets, pictures) pictures) Self assessment tool
Orientation on the INSET Trainings to support the
e-SAT School-based (Training DEsign, committee for
Part IV of the IPCR trainings Proposal, Attendance, personnel tracking
(Developmental (training design, Accomplishment)
Plans) proposal, Certificate of training Attendance to
Division/Regional/Nati
attendance,
Involvement of SGC in teh onal Trainings
Training Proposal accomplishment) School Career Cerificate of Trainings
The school ensures a work environment that attendance
The sheet,
school assesses Certificate
The schoolofprovides The school, with its The school promotes a
promotes individual and team health and the health and well- interventions based stakeholders, ensures the wider health and well-
well-being being needs of on health and well- sustainable being program to be
individuals and being needs of imlpementation of a collectively developed,
customized school health adopted, practiced,
teams individuals and
and well-being program of enhanced, and
teams
individuals and teams sustained by a
community of schools
MOVs Copy of Teachers
Health Record Form
( Form 11)
School Personnel Health
records
Physical Check-up
School Plan for Campus
Wellness Program
IPCR Part II(Core
Values)
Zumba /daily exercise
(pictures and narrative
report
The school creates a system of succession, The school identifies and The school creates a team to
exit, onboarding, and turn over of teaching scrutinizes eligible teaching prepare the succession plan of
and non-teaching staff and non-teaching staff for eligible teaching and non-
retirement, promotion, and teaching staff for retirement,
transfer based on existing promotion, and transfer based
policies on exisiting policies
MOVs Copy of ranklist for
newly-hired/new
teachers/promotion
(T1-T2, T2-T3, T3-
MT1, MT1-MT2,
transfers) Copy of
201 file with
masterlist of all
teachers by grade
level
Updated 201 file
Service Records
Performance Ratings
Letter of
Recommendation to
enroll for Graduate
Studies
SF7 (Updated)
data-based Age profile
of Teachers
Plantilla
Recommendation of
school candidate to
division-wide/national
search including
Metrobank Search for
Outstanding Teacher
TOTAL HUMAN RESOURCE AND TEAM MANAGEMENT
LEGEND: 4 - 3.1
3 - 2.1
2 - 1.1
1 - .01
Copy of Approved Copy of the List of Wellness Copy of Complete RPMS,
Program Implemented in School Copy of SIP, and Copy of
Wellness and
with its stakeholders AIP documents with
Intervention Plan
(narrative, pictures,
(Pictures, Activity Completion report,
Attendacne sheets)
analysis and interpretation
program of activities) Regular Wellness?Fitness Minutes of FGD of the
Dance in the School school PMT(teachers,
Campus Wellness Regular Physical Checkup learners and other
Program Implementation stakeholders) specifically
Implementation Report
Campus Wellness on checking personnel
PTA Meeting on Health
Symposium performance
Team Building and
Awareness Development plan
Recollection Activities
Values Formation Form 7/ loading of Annual Physical Check-
Personality Develpoment teachers based on teh up 100% Compliance
consolidated health results Documneted Wellness
Medical/Dental Results of teachers Program Implementation
(form 86) Established Health
medical Clearance of Campus wellness Program Services Linkages
teachers Sustainability Report
every after flag ceremony
(MOA of Partnersand
(pictures and narrative Linkages)of the
reports) [programs conducted
Conduct of school sports
activity during FRIDAYS
with documents
The school, with its The school
stakeholders, develops a collaborates within a
system on succession and community of schools
exit of eligible teaching through the collective
and non-teaching staff for sharing of information
retirement, promotion and on the results of M&E
transfer which is of a system of
consistent with existing succession and exit for
policies school personnel to
allow effective
practices to thrive
among them
Copy of list of Copy of list of teachers Copy of Monitoring
teachers according according to position, and Evaluation Results
to position, number number of years in service of a system of
of years in service placed in a conspicuous succession and exit for
places or information school personnel
and Copy of plantilla
board
of teachers
Publication of Vacant
Citizen's Charter Positions
Composition of Ranking of Eligible
school Selection Teachers for Promotion Copy of Approved
Committee and Transfer Succession Plan
LAC Session (DEPEd Service Record of
Criteria on Teachers for Retirement Benchmarking of Best
Retirement, Practices
Presentation of succession
Promotion and
transfer, D.O. No. Plan to SGC (Attendance) Seminar on Mental
Health
249, series of 2019
Special awards to
personnel with promising
SF 7 (Updated) innovations and initiatives
Data-based on Age Recommendation of
Profile of teachers school candidate to
Plantilla district-level aawarding
Designation of
School HRD to craft
the Succession Plan
Approved
Succession PLan
HIGHLY PROFICIENT 2.40
DISTINGUISHED EXCELLENT
HIGHLY PROFICIENT BEST
PROFICIENT BETTER
BEGINNER GOOD