ACCURATE COMMODEAL PRIVATE REF.NO.

ACPL/SMS /01
LIMITED ISSUE NO: I
DATE FEB2018
SAFETY MANAGEMENT SYSTEM
MANUAL
REV.NO. 00
CHAPTER – 1
REV. DATE. NIL
DOCUMENT CONTROL

1. Document control

1.1 Distribution

1.1.1 Hard or printed copies of manuals and documents.

Control of manual assignment and distribution is provided by means of a

dedicated filing system. All printed copies of controlled manuals, programs
and documents have their own unique serial numbers as shown on each
document’s Cover Page. Department Managers are responsible for
maintaining their respective Document Custody and Revision Control Files.
These files are located in the offices of the ACPL and make up the Master
Manual Register.

Each page of a Manual, supporting programs and all forms contain a built-
in control (which includes the revision number and date in the header of
each page) to ensure against use of obsolete information.

The head of each department assigned a controlled document is

responsible for the continued revision, safe keeping and availability of that
document.

1.1.2 Soft Copies of manuals and documents

Distributed Electronic versions of manuals should be in an un-editable

format such as PDF and should have the revision number and date in the
name of the file for ease of identification. Example: ACPL Ops Manual Part
A Rev3 Dated 010917. For distribution of electronic versions of manuals,
an email should be sent to all recipients who should reply to the email so
there is confirmation that the update was received.

The original editable soft copy of a manual should be retained by the head
of the department responsible for the manuals content and updating with a
backup copy retained at the offices of ACPL.

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 ACCURATE COMMODEAL PRIVATE REF.NO. ACPL/SMS /01
LIMITED ISSUE NO: I
DATE FEB2018
SAFETY MANAGEMENT SYSTEM
MANUAL
REV.NO. 00
CHAPTER – 1
REV. DATE. NIL
DOCUMENT CONTROL

1.2 The correlation between Manuals and other existing Manuals

Other manuals or documents that would be affected by the proposed

changes are identified and coordination for requisite changes to such
manuals with the concerned departments is performed before effecting the
consequential amendments.
The Manger of each department shall issue a notice of proposed changes
to all Mangers of other departments and the Chief of Flight Safety. Mangers
of each department shall determine how the changes to the manual or
documents of one department may affect the manual or documents of their
department. All feedback on proposed changes shall be given to the Chief
of Flight Safety for his analysis and further distribution.

Cross Reference Documents :

For a successful integration of Safety Management Systems with
organisation’s other management systems, Accurate Commodeal will
corelate its following manuals with SMS Manual
1) Operations Manual – Refer Operations Manual,
2) CAME – Refer QMS & SMS,
3) Flight Safety manual,
4) Ground Servicing manual,
5) Emergency Response Procedure.

1.3 The periodic review of the manual and its related forms/documents to
ensure their continuing suitability, adequacy and effectiveness will be
carried out by SMS Manager.

1.4 The manual’s administration, approval and regulatory acceptance

process

The SMS manual of Accurate Commodeal Pvt. Ltd will be issued under the
authority of accountable executive, controlled by SMS manager and shall
be accepted by DGCA.The Documentation Manager of each department
ensures a minimum standard of compliance with applicable rules,
regulations and requirements for the conduct of all ACPL aviation activities
by managing controlled documents, manuals, and programs, in order to
ensure the availability and use of current and revised policies and
procedures. This includes identification and tracking of all applicable laws,
regulations and standards, including approvals, authorizations, exemptions

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 ACCURATE COMMODEAL PRIVATE REF.NO. ACPL/SMS /01
LIMITED ISSUE NO: I
DATE FEB2018
SAFETY MANAGEMENT SYSTEM
MANUAL
REV.NO. 00
CHAPTER – 1
REV. DATE. NIL
DOCUMENT CONTROL

and permitted deviations.

SMS Manager is responsible for reviewing the SMS manual and for
preparing any amendments. All amendments will be submitted to the
DGCA for acceptance prior to their incorporation in the existing system.

It is necessary to comply with any new or amended regulation published by

the authority from time to time. New or amended procedures should not be
in conflict with the regulations. Regulation changes as well as any relevant
changes within the company that affect the accepted SMS therefore call for
an amendment thereof.

1.4.1 Procedure

The SMS Manager is responsible for any amendments and revisions of the
SMS including any associated manual, as well as for the submission to
DGCA for acceptance. The following amendment procedure has to be
followed:

The SMS Manager checks if the amendment is in compliance with

Regulations.

i) In case of amendments or changes of contents the related page has to be

replaced.

ii) Changed text passages have to be marked with a vertical line at the Left
side of the page.

iii) In the header the revision number and the date has to be changed.

iv) In the list of effective pages the revision and date of the appropriate page
has to be changed.

v) The amended document is then submitted to the concerned O/o DGCA,

for acceptance. After the acceptance the revision has to be added to the
manual by replacing the old pages.

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 ACCURATE COMMODEAL PRIVATE REF.NO. ACPL/SMS /01
LIMITED ISSUE NO: I
DATE FEB2018
SAFETY MANAGEMENT SYSTEM
MANUAL
REV.NO. 00
CHAPTER – 1
REV. DATE. NIL
DOCUMENT CONTROL

vi) The accepted revision pages have to be distributed to the recipients

according to the distribution list.

vii) Each revision has to be entered and noted on the Highlights of revision
list.

1.4.2 Revision Procedures for SMS Manual.

The revision of SMS may be performed in accordance with the following

procedure:

a) Whenever there is any change in regulations, Any Internal feedback

through any audits or Operations department or External feedbacks thru
CAR-145 Org or any third party for amendment to SMS, same will be
given to SMS Manager through Safety Review Board after the scrutiny.

b) The proposal shall be reviewed in association with Safety Review Board

c) If found necessary and acceptable a draft revision will be prepared by

SMS Manager and reviewed by Safety Review Board to ensure the
proposal is technically sound and consistent with CAR, circular and
regulations.

d) If found satisfactory same shall be proposed to DGCA for acceptance

through SMS Manager.

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