Professional Documents
Culture Documents
) Library Guide
Find the full APA Manual in the Keyano Library: BF 76.6 P83 2020
Based on the Publication Manual of the American Psychological Association, Seventh Edition and The University of Alberta Library’s APA Citation
Style QuickGuide
*Reminder to students: Always confirm a course’s specific APA Style requirements with your instructor.
Reference Format
The reference list must include the following formatting:
• Title the page References (see page 18 of this guide for a sample reference page).
• There are four elements to a reference entry, placed in the following order:
o 1. Author. 2. Date. 3. Title. 4. Source. (see page 5 of this guide for an in-depth breakdown for using each element)
o Place a period at the end of each element (this excludes DOI or URL)
o Use punctuation marks, most commonly commas or parentheses, between different parts of the same element.
• References cited in-text must appear as an entry in the reference list. This excludes personal communications and secondary sources.
• Place the list of reference entries on a new page at the end of your text.
• All entries in the reference list are organized alphabetically, by author’s last name or by title if there is no author
• If two or more entries are by the same author(s), list the entries in chronological order (oldest first)
• If two or more entries have the same authors and year, each source must be differentiated by placing an alphabetical letter after the year
(e.g., 2019a, 2019b, 2019c)
• If no publication date is available, use the abbreviation (n.d.). See page 284 in the APA Manual for guidance on other missing elements.
• Double space all references
• Each entry must be formatted with a hanging indent (0.5 inch or 1.27 cm).
o To create a hanging indent in Microsoft Word: Highlight your reference entry, right click, select Paragraph from list, a box will open
and select Hanging from the drop down menu labelled Special.
For more information, consult pages 281 to 309 in the APA Manual.
* To indicate the roles other than an author of a resource, write (Ed.) for one editor or (Eds.) for multiple editors (for other types of roles, see pp.
287-288).
** If no author, move the title element to the author’s position. If the title of a work is italicized in a reference, also italicize in the in-text citation (e.g.,
a book or website). If the title of a work is not italicized in a reference entry, place double quotation marks around the title in the in-text citation (e.g.,
a journal article, reference entry, or chapter in a book,
For more information, consult pages 264 to 265, 285 to 289, and 304 to 306 in the APA Manual.
For more information, consult pages 158, 165, 167 to 172, and 291 to 293 in the APA Manual.
In-text Citations
A citation describes the work where you found and used information to support your writing’s arguments or ideas. When citing a specific part of a
work, identify the point in-text where the information was retrieved from. All in-text citation information must correspond to a specific reference entry
found in the reference list at the end of a paper. There can be only one reference entry to correlate with an in-text citation.
• When using quotations, always indicate the location in-text where the quotation is found (e.g., Austen, 1813, p. 35)
• If a page number is not available for a direct quote, provide the paragraph, section, or chapter.
• Page number and paragraph will be abbreviated (e.g., p. 218, pp. 218-220, or para. 6), whereas chapter is not (e.g., Chapter 10).
• When citing a work by two authors, list both authors’ last names in the order they were presented (e.g. Egoff & Saltman)
• When creating in-text citations for works by three or more authors, only list the first author’s last name followed by et al. (e.g., Connor et al.,
2011)
When paraphrasing or directly quoting information in-text, there are two general manners in which an in-text citation can be presented: Narrative or
Parenthetical. This guide will provide examples of a narrative and a parenthetical citation for each source type on pages 9 to 17 of this guide.
Updated September 2020 Need More Information? Contact the Library or Book an Appointment with the Information Librarian 3
Narrative citations
• Presenting information about the source of the idea or quote in sentence is the process of writing a narrative or in the sentence citation
o Paraphrase general format: Author last name(s) (publication year) …
o Direct quote general format: Author last name(s) (publication year) “…” (p. #)
Parenthetical citations
• Presenting information about the source following the idea or quote is the process of presenting a parenthetical citation
o Paraphrase general format: …(Author last name, publication year)
o Direct quote general format: “….…” (Author last name, publication year, p. #)
For more information, consult pages 269 to 278 in the APA Manual.
Block Quotations
• A block quotation is required if a direct quotation is more than 40 words
• To format a block quotation begin the quotation on a new line and indent the text
• Do not use quotation marks
• Double space the entire quotation
• Only place a period at the end of the quotation. Do not place a period after the parenthetical citation.
For more information, consult pages 46 and 272 to 273 in the APA Manual.
For more information, consult pages 258 and 277 in the APA Manual.
Updated September 2020 Need More Information? Contact the Library or Book an Appointment with the Information Librarian 4
Elements of an APA citation
Reference
There are four elements of a reference: Author, Date, Title, and Source. Consider how each element can answer the following
questions in properly creating a reference:
Date: When
Author: Who is responsible was this work Title: What is
for creating this work? published? this work called?
Post, P. B., Phipps, C. B., Camp, A. C., & Grybush, A. L. (2019). Effectiveness of child-centered play therapy among
There are three basic elements in an in-text citation; Author, Date, and Location. There are two general manners in which citations are
included in-text, parenthetical or narrative.
• Parenthetical involves placing all required elements in parentheses immediately after a direct quote or paraphrase.
• Narrative is the incorporation of the author in your writing. If relevant include the date in your narrative, when irrelevant place the
publication year in parentheses following the introduction of the author.
• The location element (e.g., page number, paragraph, or section) is required when including a direct quote.
Paraphrase Paraphrase
…(Post et al., 2019) Post et al. (2019)…
For more information, please refer to pages 1 to 4 of this guide and consult pages 253 to 278 in the APA Manual.
Updated September 2020 Need More Information? Contact the Library or Book an Appointment with the Information Librarian 5
Formatting your Document
The general formatting requirements of an APA document must include: A document in APA style is ordered in the following manner:
• A page header Title Page
• Insert a page number, flush right, on every page (including the title page) Introduction
• Double-spacing of entire paper Body Paragraphs
• Margins set to 1” (2.54cm) Conclusion
• Left justify text References
• Indent the first line of a paragraph 0.5 in. (1.27 cm, 5 spaces, or one tab) Tables (optional, tables may be embedded within the text)
• Consistent font and size throughout the paper. Select from the following Figures (optional, figures may be embedded within the text)
font options: Appendices
o Sans serif font: Calibri, size 11; Arial, size 11; or Lucida Sans
Unicode, size 10
o Serif font: Times New Roman, size 12 or Georgia, size 11
For more information, consult pages 131 to 148 in the APA Manual.
Updated September 2020 Need More Information? Contact the Library or Book an Appointment with the Information Librarian 6
Heading Levels
• Headings appear within the body of the document to create structure. The formatting and heading levels will depend on the information
presented and the type of document.
• Bold and title case all heading levels. Title case is the capitalization of all major words (and words longer than 4 letters).
• Level 1 headings are used for main sections of your paper. The following level headings are used to structure the sub sections. Level 2 is a
subheading of level 1 and so forth.
For more information, consult pages 45 and 195 to 250 in the APA Manual.
Updated September 2020 Need More Information? Contact the Library or Book an Appointment with the Information Librarian 7
Lists (Seriation)
• Series may be presented in lettered, numbered, or bulleted lists.
• Numbered lists:
o Use when displaying complete sentences or paragraphs (e.g., steps in a process).
o Separate sentences in a series by an Arabic numeral followed by a period.
o Capitalize the first word of each sentence.
o End each sentence with a period or appropriate punctuation.
• Lettered lists:
o Write list as a part of the narrative within a sentence or paragraph.
o Present elements in a series with lowercase letter(s) in parentheses.
o Use commas to separate three or more elements within a sentence.
o If a sentence already has internal commas, instead separate using semicolons.
• Bulleted lists:
o Use bullet points for any series that should not be placed in any type of ordinal position (e.g., level of importance).
o Bullet points can be used when presenting a list within a sentence with three or more elements in a series.
Capitalize and punctuate the list as if it were a complete sentence (place a period at the end of the final item in the series).
o If a series consists of items that are complete sentences, capitalize and punctuate each sentence as appropriate.
o If a series consists of items that are phrases or sentence fragments, begin each item with a lowercase letter (do not capitalize).
Consider punctuation (commas, semicolon, and/or periods) for longer sentence fragments, as if the bullet list was not present.
Punctuation is not necessary for series consisting of short phrases.
For more information, consult pages 189 to 191 in the APA Manual.
Purdue Online Writing Lab (OWL): Useful online resource help understand citations and formatting your paper in APA style.
https://owl.purdue.edu/owl/research_and_citation/apa_style/apa_formatting_and_style_guide/general_format.html
APA Style & APA Blog: APA Style includes guidelines on grammar, format, and mechanics on style online. Check out the
APA Blog when needing further clarification to cite unusual sources. https://apastyle.apa.org/style-grammar-guidelines/
The Keyano College Library: Stop by for APA help from the Information Librarian or check out one of the APA-related
resources in print or online. www.keyano.ca/library
Updated September 2020 Need More Information? Contact the Library or Book an Appointment with the Information Librarian 8
Source: Print Books, eBooks, Book Chapter, Edited Book, and Related Items
Reference Basic Format:
Print Book
Author, A. A. (Publication year). Title of print book: Subtitle of book (nth ed.). Publisher.
For more information, consult pages 264 to 329 in the APA Manual.
Updated September 2020 Need More Information? Contact the Library or Book an Appointment with the Information Librarian 9
APA Source References In-Text Citation In-Text Citation
Manual Parenthetical Narrative
pp. 321- Book or eBook: Ross, R. T. (Ed.). (2006). How to examine the nervous system (Ross, 2006, p. 200) Ross (2006)…(p. 200)
322 With a DOI (4th ed.). https://doi.org/10.1007/978-1-59745-081-2
pp. 321- eBook: From a Steingold, F. S. (Ed.). (2017). Legal guide for starting & running (Steingold, 2016, p. Steingold (2016)…(p.
322 library database a small business (15th ed.). NOLO. 71) 71)
(treat eBook as
print version)
pp. 321- eBook: Lees, L., Bang Shin, H., & Lopez-Morales, E. (2016). Planetary (Lees et al., 2016) Lees et al. (2016)
322 Retrieved online gentrification. Polity Press. https://
(no DOI and not books.google.ca/books
from a database)
p. 323 Republished Montgomery, L. M. (2014). Anne of Green Gables. Tundra (Montgomery, Montgomery
book or eBook Books. (Original work published 1908). 1908/2014, p. 55) (1908/2014)…(p. 55)
pp. 287, Editor(s) as Gibbs, J. T., & Huang, L. N. (Eds.). (2001). Children of color: (Gibbs & Huang, Gibbs and Huang
295, 322 author(s) Psychological interventions with culturally diverse 2001, p. 620) (2001)…(p. 620)
youth. Jossey-Bass.
pp. 326, Poem or short Cuthand, Beth. (2001). For all the settlers who secretly sing. In (Cuthand, 2001, p. Cuthand (2001)…(p.
328 story J. C. Armstrong & L. Grauer (Eds.), Native poetry in 133) 133)
(in an edited Canada: A contemporary anthology (pp. 133-134).
collection; no Broadview Press.
DOI)
pp. 287, Chapter, article Monahan, M. C., & Keener, J. K. (2012). Fitness-for-duty (Monahan & Keener, Monahan and Keener
295, 326 or essay evaluations. In C. H. Kennedy & E. A. Zillmer (Eds.), 2012, p. 152) (2012)…(p. 152)
(in an edited Military psychology: Clinical and operational applications
collection) (pp. 43-57). Guilford Press.
pp. 295, Reference work: Merriam-Webster. (2014). Humanism. In Merriam-Webster’s (Merriam-Webster, Merriam-Webster
324, 328 Print entry dictionary and thesaurus (Updated ed., p. 407). Author. 2014, p. 407) (2014)…(p. 407)
(publisher same
as author)
pp. 295, Reference work: Murray, A. V. (Ed.). (2006). Boudonitza. In The crusades: An (Murray, 2006, p. 182) Murray (2006)…(p.
324 Print entry encyclopedia (Vol. 1, pp. 182-185). ABC-CLIO. 182)
(with author)
pp. 324- Reference work: Merriam-Webster. (n.d.). Gender identity. In Merriam- (Merriam-Webster, Merriam-Webster (n.d.)
325, 328 Online entry Webster.com dictionary. Retrieved December 11, 2019, n.d.)
(from website; from https://www.merriam-webster.com
with group author) /dictionary/gender%20identity
Updated September 2020 Need More Information? Contact the Library or Book an Appointment with the Information Librarian 10
APA Source References In-Text Citation In-Text Citation
Manual Parenthetical Narrative
pp. 295, Reference work: Chafe, W. (2009). Linguistics and the study of (Chafe, 2009, p. 411) Chafe (2009)…(p. 411)
324, 328 Online entry from consciousness. In P. Wilken, A. Cleeremans, & T.
a library database Bayne (Eds.), The Oxford companion to consciousness
(format like print) (pp. 409-411). Oxford University Press.
p. 329 Wikipedia entry School strike for the climate. (2019, December 11). In (“School Strike for the “School Strike for the
Wikipedia. https://en.wikipedia.org/w/index.php?title= Climate,” 2019, para. Climate”
School_strike_for_the_climate&oldid=930340387 4) (2019)…(para. 4)
pp. 361- Canadian statute Canada Elections Act, S.C. 2000, c. 9. (2000). (Canada Elections Canada Elections Act
368 https://laws.justice.gc.ca/eng/acts/e-2.01/index.html Act, 2000) (2000)
Updated September 2020 Need More Information? Contact the Library or Book an Appointment with the Information Librarian 11
APA Source References In-Text Citation In-Text Citation
Manual Parenthetical Narrative
pp. 316- Journal article: Post, P. B., Phipps, C. B., Camp, A. C., & Grybush, A. L. (Post et al., 2019, p. Post et al. (2019)…(p.
317 DOI (2019). Effectiveness of child-centered play therapy 90) 90)
(with 3 - 20 among marginalized children. International Journal of
authors) Play Therapy, 28(2), 88–97.
https://doi.org/10.1037/pla0000096
pp. 316 & Journal article: Holzer, J. (2019). Nationalism and human rights: A replication (Holzer, 2019, p. 2) Holzer (2019)…(p. 2)
318 DOI and extension. PLOS One, 14(8), Article e02194909.
(online only/open https://doi.org/10.1371/journal.pone.0219409
access
publication)
p. 317 Journal article: Zivkovic, S. (2019). The need for a complexity informed active (Zivkovic, 2019, p. 54) Zivkovic (2019)…(p.
No DOI (with a citizenship education program. Australian Journal of 54)
nondatabase Adult Learning, 59(1), 53-75. https://www.ajal.net.au/
URL)
pp. 316- Journal article: Rodrigues, A., Dentinho, T., Silva, C. & Azevedo, E. (2011). (Rodrigues et al., Rodrigues et al.
317 No DOI (in print or Cost benefit analysis to select clean energy solutions 2011, pp. 309-310) (2011)…(pp. 309-310)
retrieved from a in dairy farm milk collection posts in Azores. Journal of
database) Energy and Power Engineering, 5(2), 308-316.
pp. 316 & Magazine article: Giddings, S. B. (2019, December). Escape from a black hole. (Giddings, 2019, p. Giddings (2019)…(p.
320 Print or from a Scientific American, 321(6), 50-57. 50) 50)
Library database
pp. 316 & Magazine article: Gosh, C. (2013, January 14). A royal headache: New British (Gosh, 2013, para. 2) Gosh (2013)…(para. 2)
320 Retrieved online laws will allow a female heir to take the throne.
(with a URL) There's just one problem: The colonies. Maclean’s,
126(1). http://www2.macleans.ca/
pp. 316 & Magazine article: Gunning, D., Stefik, M., Choi, J., Miller, T., Stumpf, S., & (Gunning et al., 2019, Gunning et al.
320 Retrieved online Yang, G.-J. (2019, December 18). XAI-Explainable p. 1) (2019)…(p.1)
(with a DOI) artificial intelligence. Science Robotics, 4(37),
0eaay7120.
https://doi.org/10.1126/scirobotics.aay7120
p. 320 Online French, J. (2016, May 13). Fort McMurray wildfire: A small fire (French, 2016, para. French (2016)…(para.
newspaper turns into the Beast. Edmonton Journal. 4) 4)
article (including http://www.edmontonjournal.com/news/local-
databases) news/fort-mcmurray-wildfire-a-small-fire-turns-into-the-
beast.
Updated September 2020 Need More Information? Contact the Library or Book an Appointment with the Information Librarian 12
APA Source References In-Text Citation In-Text Citation
Manual Parenthetical Narrative
p. 320 Newspaper Cooper, M., & Baker, A. (2016, October 31). Fan’s last wish (Cooper & Baker, Cooper and Baker
article: Print led to scare at Met Opera. The New York Times, C1. 2016, p. C1) (2016)…(p. C1)
pp. 290 & News article or Francis, J. (2020, June 7). 'We need to be here for each (Francis, 2020, para. Francis (2020)…(para.
351 webpage on a other,' say Indigenous supporters of Black Lives 2) 2)
news website Matter. CBC News. https://www.cbc.ca/news/canada
/saskatchewan/large-crowd-turnout-for-third-blm-rally-
in-regina-1.5602575
For more information see pp. 290, 298, 350-352 in APA Manual.
Updated September 2020 Need More Information? Contact the Library or Book an Appointment with the Information Librarian 13
APA Source References In-Text Citation In-Text Citation
Manual Parenthetical Narrative
pp. 329- Online Alberta College of Social Workers. (2019, March). Standards First Citation: First Citation:
330 Document: of practice. https://acsw.in1touch.org/document/2487 (Alberta College of Alberta College of
Government /FINAL%20ACSW%20Standards%20of%20Practice% Social Workers Social Workers
Agency or 2003282019.pdf [ACSW], 2019) (ACSW, 2019)…
Organization
(gray literature or Subsequent Citations: Subsequent Citations:
report retrieved (ACSW, 2019) ACSW (2019)…
online)
pp. 329- Online Bush, E., & Lemmen, D. S. (Eds.). (2019). Canada’s (Bush & Lemmen, Bush and Lemmen
330 Document: Changing Climate Report. Government of Canada. 2019) (2019)…
Individual https://changingclimate.ca/CCCR2019/
Author/Editor for
Government
Organization
p. 320 Blog post Rendina, D. (2018, July 9). How to build creativity (and more) (Rendina, 2018) Rendina (2018)
through making. Renovated Learning.
http://renovatedlearning.com/2018/07/09/build-
creativity-making/
Video or Film:
Author, A. A. (Role). (Year). Title of Video [Film]. Production Company.
For more information see pp. 167, 274, 287, 292-293, 295, 298, 341-350 in APA Manual.
Updated September 2020 Need More Information? Contact the Library or Book an Appointment with the Information Librarian 14
APA Source References In-Text Citation In-Text Citation
Manual Parenthetical Narrative
pp. 341, Social media Gladwell, M. [Gladwell]. (2015, August 20). Creating a sense (Gladwell, 2015) Gladwell (2015)…
348, & 349 post: Twitter of entitlement costs way more than you’d think.
[Tweet]. Twitter. https://twitter.com/Gladwell
/status/63437151065776128
pp. 348 & Social media Thunberg, G. [@gretathunberg]. (2019, September 23). Right (Thunberg, 2019) Thunberg (2019)…
350 post: Instagram here, right now is where we draw the line. The world is
waking up. And change is coming, whether [Video].
Instagram. https://www.instagram.com/p/B2w-
0NsCkXp/
pp. 349- Social media United Nations. (2019, December 16). People living in low- First Citation: First Citation:
350 post: Facebook and middle-income countries are increasingly (United Nations [UN], United Nations (UN,
suffering from both under-nutrition and obesity. 2019) 2019)…
Healthy diets reduce [Image attached]. Facebook.
https://bit.ly/2PSwGvi Subsequent Citations: Subsequent Citations:
(UN, 2019) UN (2019)…
pp. 342- Video: DVD Sun-Higginson, S. (Producer and Director). (2015). GTFO (Sun-Higginson, Sun-Higginson
343 format [Film]. Kino Lorber. 2015) (2015)…
pp. 342- Video: Online CrashCourse. (2015, June 22). Endocrine system, part 1 – (CrashCourse, 2015) CrashCourse
344 Streaming or glands & hormones: Crash Course A&P #23 [Video]. (2015)…
YouTube YouTube. https://youtu.be/eWHH9je2zG4
pp. 343- Video: Ted Talk Shellenberger, M. (2016, June). How fear of nuclear power is (Shellenberger, 2016) Shellenberger (2016)
344 hurting the environment [Video]. TEDSummit.
https://www.ted.com/talks/michael_shellenberger_how
_fear_of_nuclear_power_is_hurting_the_environment
?language=en
pp. 341 & Podcast Abumrad, J., & Krulwich, R. (Hosts). (2002-present). Radiolab (Abumrad & Krulwich, Abumrad and
345 [Audio podcast]. WNYC Studios. 2002-present) Krulwich (2002-
https://www.wnycstudios.org/podcasts/radiolab present)…
pp. 341 & Podcast Episode Dubner, S. (Host). (2013, April 8). How much does your name (Dubner, 2013) Dubner (2013)…
345 matter? (No. 122) [Audio podcast episode]. In
Freakonomics Radio. http://www.freakonomics.com
/podcast/how-much-does-your-name-matter-a-new-
freakonomics-radio-podcast/
Updated September 2020 Need More Information? Contact the Library or Book an Appointment with the Information Librarian 15
Source: Traditional Knowledge and Personal Communications
In-Text Citation Basic Format:
Traditional Knowledge
(First and last name, nation and location, personal communication, Month Day, Year).
Personal Communication
(First initial and last name, personal communication, Month Day, Year).
Updated September 2020 Need More Information? Contact the Library or Book an Appointment with the Information Librarian 16
Source: Course Materials
Reference Basic Format:
Author, A. A. (Publication date). Title of website. [Description of Resource]. Site Posted. URL
p. 347 Moodle Raymond, L. (2011). Setting up your Moodle profile [PDF (Raymond, 2011) Raymond (2011)…
document]. Retrieved from http://ilearn.keyano
.ca/file.php/4082/Setting_Up_Your_
Moodle_Profile.pdf
Updated September 2020 Need More Information? Contact the Library or Book an Appointment with the Information Librarian 17
HOW TO CREATE A REFERENCE LIST IN APA STYLE
#
References
Canadian Nurses Association. (2014). Aboriginal health nursing and Aboriginal health: Charting policy direction for nursing in Canada.
health_charting-policy-direction-for-nursing-in-canada.pdf?la=en&hash =59F4641D59EBDE29D9CC573CAF19FA8706647625
Dubner, S. (Producer). (2013, April 8). How much does your name matter? Freakonomics Radio [Audio podcast]. Retrieved from
http://www.freakonomics.com /podcast/how-much-does-your-name-matter-a-new-freakonomics-radio-podcast/
Egoff, S. & Saltman, J. (1990). The new republic of childhood: A critical guide to Canadian children’s literature in English. Toronto,
Engle, M. (2012, September 19). Evaluating web sites: Criteria and tools. Retrieved from http://olinuris.library.cornell.edu
/ref/research/webeval.html
Hudson, C. G. (2012). Disparities in the geography of mental health: Implications for social work. Social Work, 57(2), 107-119.
doi:10.1093/sw/sws001
Jormfeldt, H., Doyle, L., Ellilä, H., Lahti, M., Higgins, A., Keogh, B., Meade, O., …Kilkku, N. (2018). Master’s level mental health
nursing competencies, a prerequisite for equal health among service users in mental health care [Supplemental material].
International Journal of Qualitative Studies on Health and Well-being, 13, 1-9. doi:10.1080/17482631.2018.1502013
Monahan, M. C., & Keener, J. K. (2012). Fitness-for-duty evaluations. In C. H. Kennedy & E. A. Zillmer (Eds.), Military psychology:
Clinical and operational applications (pp. 43-57). New York, NY: Guilford Press.
Posadas, B. M. (2013). Transnationalism and higher education: Four Filipino Chicago case studies. Journal of American Ethnic
Student Name
Instructor Name
Updated September 2020 Need More Information? Contact the Library or Book an Appointment with the Information Librarian 19