ANNEX E – Revised Contingency Planning Workshop Templates

General - Complete the pre-work sheets before the workshop.

Instructions - The content of Workshops 1 to 3 will be filled out during the workshops in the ConPlan
- The attachment sheets contain information that schools should already have. It's attached
as a reference.
- If attaching SDRRMT and/or Partners information, package all documents in one folder.

Worksheets Instructions
Historical Data Historical Data
- This should be completed as pre-work before the Contingency Planning
- Historical Data is taken from RADaR Reports and Past Recorded incidents from
Division/LGU Records
Baseline Data Baseline Data
- This should be completed as pre-work before the Contingency Planning
- Baseline Data of Schools can be found in EBEIS
- Use Hazard Maps taken from other Government Agencies as reference for the "Hazards
Present" Column
Workshop 1 Capacities and Vulnerabilities
- Existing Capacities and Vulnerabilities in your school
- Brainstorm and create a timeline of measures to address the gaps in C & V
Workshop 2 Resource Mapping
- Resources are categorized into Human Resources and Equipment
- Add rows as necessary
Workshop 3 Action Response
- Indicate only actions that the school will do if and when the hazard occurs
- Add rows as necessary
Attachment 1 School DRRM Teams
- Sample format
- Existing SDRRMT information, roles and responsibilities may be used
- Attach existing organizational chart with roles and responsibilities, if available
Attachment 2 Partners
- Sample format
- Existing Partner information and roles may be used

1
Historical Data

School: MARIVELES NATIONAL HIGH SCHOOL-CABCABEN (ANNEX) ALION

Damages
Partially Damaged Classrooms
Schools affected Affected Population
Totally Damaged Classrooms Classrooms with Major Classrooms with Minor
Name of the DISASTER Year Damages Damages Total Cost Other effects/damages

No. of No. of No. of Cost of No. of Cost of No. of Cost of

School ID School Name
Learners Personnel Classrooms Damages Classrooms Damages Classrooms Damages

FIRE (secondary to faulty electrical wiring) 2019 306607 MNHS ALION 350 28 12 0 0 0 0 0 0 0

Remarks: Data is based on historical RADaR reports

2
Baseline Data 2017-2018

School: MARIVELES NATIONAL HIGH SCHOOL-CABCABE

Number of Personnel
Number of Classrooms Number of Learners (SY 2018– 2019)
School DCP Furniture
(SY 2017-2018) (SY 2017 – 2018)
Teaching Personnel Non-Teaching Personnel
Remarks
Number of
(e.g. need
School
Hazards Exposed riprap,
Buildings
To
(SY 2018- Instructional No. of PWD damaged
Non- No. of No. of PWD drainage,
2019) rooms No. of Desk/T Teacher’s Teacher’s Non-
School ID School instructional Male Female Total PWD Arm Chair Chair Male Female Total Teaching Male Female Total
(Acad/Non- Units able Table Chair Teaching fencing)
rooms learners Personnel
acad) Personnel

306607 MNHS ALION FIRE 3 2 193 157 350 2 51 395 36 28 13 13 5 13 18 0 5 4 9 0 NA

Remarks: Data is based on EBEIS (SY 2017-2018)

3
WS 1 - C V

School: MARIVELES NATIONAL HIGH SCHOOL-CABCABEN (ANNEX) ALION

Key Areas for Measures to strengthen

Preparedness Details Capacities Gaps/Vulnerabilities capacities or address
gaps/vulnerabilities

+ 1. Understanding of Hazards and its

characteristics Organized/Integration on the
Assessment/Awareness of the poor student/teachers level
class. Regular checking by the
hazards/risk of awareness of the risk
school electrician/utility

2. Conduct of Risk Assessment

Well informed/knowledgeable Request/Coordinate with
lack of expertise on the
on the conduct of risk Licensed Electrician or
electrical problems
assessment Electrical engineer (LGU)

3. Planning and undertaking actions

based on risk assessment results Organized/Provide
Conduct a well establish improvement/enhancement
seminar/trainings for the
action plan and support of maintenance
utility/maintenance
system personnel/procedure
personnel/teachers

Contingency Plan and 1. Contingency Plan

Dissemination create an appropriate plan
proper monitoring/update of
With contingency plan suited to the safety and
the contingency plan
protection

2. IEC
Weak communication Create and organized proper
Well supported IEC
system communication system

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WS 1 - C V

Communication 1. Understanding of advisory

including warning signals well equip/inform in different poor communication organized communication
warning signals services services

2. Understanding and implementation

of DO 21 s.2015
well informed SDRRM and
regular meetings/class
the management coordination poor information
integration of the DO.21
and information management dissemination
s.2015
protocol

3. Equipment
difficulty in terms of rescue
purchasing appropriate
provide/available equipment and technical services in
equipment suited to the needs
case of disater

Coordination 1. Division Office

Dissemination of information School updating the Dept.
Weak communication
properly orders
2. P/M/SDRRMC
Proper Poor Update/Organized regular
Coordination/cooperation coordination/communication meeting

3. LGUs
Proper Poor Update/Organized regular
Coordination/cooperation coordination/communication meeting
4. Partners
seek support/assistance of
miscommunication/poor keep the communication open
different partners in private
coordination and seek help and support
and NGOs

5. DepEd CO
not well establish the keep the inter agency
well establish inter agency
support of the different conferences communication
support
agency open

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WS 1 - C V

Monitoring 1. Monitoring of
preparedness/contingency
plan of school strict implementationof the
regular schedule for poor monitoring and
schedule of monitoring and
monitoring and assesment assessment
evaluation

2. Monitoring of hazard
situation, including
communicating with well establish/regular
school officials, district/division office communication among the poor of communication and strictly followed the schedule
and LGU schools administration and information services of monitoring and evaluation
staff and all LGU officials

3. Monitoring RADaR
completion, validation and
regular submission of data and
submission to Central submission of data report after
Office poor of submission information with in 72 hrs.
the disaster
after the disaster happens

4. Monitoring of
implementation of support
for learning continuity Well coordinated schedule for did not follow the schedule strictly followed the schedule
monitoring and assesment of monitoring of monitoring and evaluation

5. Tracking of Learners and personnel

secure and update the learners poor updating of students,

always update the information,
information system on time personnel profile and
data system
and the students profiling database

6. Transportation
continous coordination with
Availability of vehicles from
Lack of available vehicle for school
school personnel and
transportation authorities/LGU/Barangay
barangay units
units

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WS 1 - C V

Convergence 1. Interface among offices within the

provide/organized regular
school well established the good
poor conferences and meetings/communication
communication among offices
meetings held among the offices within the
within the school
school
2. Existence of SDRRM Team
participate actively and know
Organized SDRRM and
mandates and role/functions no established SDRRM
clearly stated the fuctions
of SDRRM team

3. Command System
poor organized regular
Well equip/established
coordination/communication activity/exercise of the
command system
on command system command system services

4. Twinning with other schools

established good camaderie poor always open the
and communication among coordination/communication communication and services
other schools among schools among other schools

Support for Learning 1. Implement and monitor Temporary

Continuity Learning Spaces (TLS)
keep open and provide enough seek the help of brgy.and LGU
no available spaces
spaces available services

2. Buffer stocks for learning materials

always update and keep the allotment of budget or funds

inappropriate materials for
inventory done to know if the for purchasing the materials
specific/intended use
materials are available always needed

3. Alternative Delivery Modes

availability/insufficient
suitable learning materials to create modules suited to the
materials to the needs of the
the needs of the learners needs of the learners
learnes

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WS 1 - C V

4. Psychosocial Support
engaging in the different
actively engaged in different
performing arts and sports no attention given
performing arts and sports
activities
5. Emergency School Feeding
n/a n/a n/a

6. Learner's Kits
provide equipment for the
lack of learners kit outsourcing
class

7. Teacher's Kits
provide equiptable and
insufficient available kits outsourcing
informative materials

8. Hygiene kits
promoting good health body
insufficient supply outsourcing
and mind
9. Provision of Water Sanitation and
Hygiene services regular schedule for water test poor testing of water must be included in Annual
(potability) potability Improvement Plan

10. Updated disaggregated data on

learners and master list of students in
school and alternative learning
schools (ALS)
secure and update the learners
over loaded teacher school coordination with the
information system on time
related tasks/ Neglecting Barangay thru profiling
and the students profiling

11. Clean up drives

ensures the cleanliness of the
surroundings
continous info dissemination
poor discipline/efforts
of the importance of the
among the pupils or students
cleanliness

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WS 1 - C V

12. Sign memorandum of agreement

(MOA) with private enterprises for
emergency purchase provide incentives to the
established strong public and
inadequate private/NGO private enterprises for
private partnership
extending support

Support for Schools 1. Sign memorandum of agreement

used as Evacuation (MOA) between LGU and school on
Centers the use of schools as evacuation
center including the roles and
responsibilities of both institutions; Established good
communication and
Accurate implementation of revisiting MOA agreement
relationship of the school and
MOA regularly for updates.
LGU as part of the community
linkages

2. Repair, maintenance and

replacement of schools identified as
evacuation center by the LGU ensuring the readiness of the
schools for the resumption of delayed response signed of MOA agreement
classes

3. Resumption Strategies including

assessment of readiness of the schools
delayed response in
assuring the continuity of
preaparing the school for have a clear MOA agreement
classes
resumption of classes

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WS 1 - C V
4. Establish functional referral
pathways to respond to child
protection concerns using the existing
PNP and DSWD operational guidelines
8. Feedback mechanism to report gaps
in the delivery of services, grievances
and other needs to improve education
interventions
9. Twinning of schools for teacher-
volunteers for deployment in the
affected schools that need additional
volunteers
10. LGUs preposition additional
Temporary Learning Spaces (TLS)
1. Regular conduct of drills
misinterpretation/miscommu
implementation of the child regular conduct parent-teacher
nication of some parent on
protection policy conference
the child protection policy
ensure quality education lack of feedback gather all the feedbacks
the district or the division
arrange the request for teacher have a localized agreement
never happens
volunteers for the nearest about the situation
school
LGUs ready to provide TLS to
ensure the continuity of the
no provision for the TLS have provision for TLS
learnings and quality of
education
a coordination should be
inadequate enough space as
regular conduct of different established who would take
evacuation center during the
drills find larger evacuation area for
drill
the particapants
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WS 1 - C V

2. Existence of protocols – command

system, evacuation route, safe place,
family reunification there is an organization to
inadequate enough space as
provide and action to secure
evacuation center during the
safety measures and proper
drill
conduct of the drills

3. Coordination with and participation

of parents, relevant agencies and
partners during drills
constant communication with poor participation of the
conduct seminar for parents
the internal stakeholders parents and other partners

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WS 1 - C V

Timeline

Monthly

Every quarter

Biannually

First quarter of Calendar Year

Monthy

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WS 1 - C V

quarterly

quarterly

May

monthly

quarterly

atleast once a month

annually

quarterly

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WS 1 - C V

Biannually

monthly

every after the disaster

Every quarter

monthly

year round

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WS 1 - C V

atleast twice a month

monthly

everyday

habitually

before the disaster comes

monthly

monthly

Page 15
WS 1 - C V

after the disaster or recovery

stage

n/a

May

everyday

everyday

yearly

pre registarion before school

year

year round

Page 16
WS 1 - C V

May

beginning of the school

year/year round

immediate after the disaster

before the school opening

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WS 1 - C V

before the school opening

year round

beginning of the school year

beginning of the school

year/year round

May

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WS 1 - C V

month of june

Page 19
 WS 2- Resource M20

Worksheet 2 - Resource Mapping & Planning

Hazard: FIRE

Human Resources
Projected Needs
(e.g. training needs) Possible sources of
No. of Write N/A if not needed
Capacity funding
Human Resources (certifications, skills, etc.)
staff/persons (MOOE, SEF, Local DRRM
Timeline
available No. of staff Fund, Partners, etc)
Cost for Training
needing training
Internal
(e.g. GCs, Teachers, Staff, etc.)

Faculty trainings/seminar 18 5 TBD MOOE Biannually

Non-Teaching trainings/seminar 10 5 TBD MOOE Biannually

External Resources
(e.g. Partners, PNP, BFA etc.)
GPTA
PNP Prof.trainings/certification TBD N/A N/A N/A N/A
BFA Prof.trainings/certification TBD N/A N/A N/A N/A
LGU/Brgy.Council trainings/seminar TBD N/A N/A N/A N/A
Equipment

Projected Needs Possible sources of

Equipment/Supplies Condition
(e.g. fire extinguishers, body board, siren, (e.g.fully functional, nearing expiry, Units available funding Timeline
comms radio) etc.) (MOOE, SEF, Local DRRM
Units Needed Unit Cost Fund, Partners, etc)

Fire Extinguishers/HCG Fully Functional 7 4 n/a MOOE May

First Aid Kits Fully Functional 1 5 n/a MOOE May
CCTV Fully Functional 2 2 n/a MOOE May
Wheelchair n/a n/a 3 n/a MOOE May
Stretcher n/a n/a 3 n/a MOOE May
Fire Alarm Bell n/a n/a 2 n/a n/a n/a
Siren Fully Functional n/a 2 n/a n/a n/a
Megaphone Fully Functional 1 2 n/a MOOE May
Heavy Duty Flash Light Fully Functional 1 3 n/a MOOE May

20
WS 3 - Action Response

Worksheet 3 - Action Response

1. Analyze/prioritize top hazards based on your historical Before During After

and baseline data. -Checking alarm can be -Means of raising the alarm -Evaluate the risks and and
2. Cluster hazards that connect with each other. (e.g. heard throughout the - Fire evacuation routes and adequacy of precautions.
premises. evacuation sign, - Considering prevention,
typhoon + flooding + landslides; earthquakes + landslides -Familiarising -Prevention of spread of fire protection and precautions.
+ fires + tsunami) Notes on identifying students/Teachers with the e.g clossing fire door
Guide
3. Do this worksheet for each of the clustered hazards, hazard-specific timing alarm ect.
prioritizing the one the school is at most risk of.

School: MARIVELES NATIONAL HIGH SCHOOL - CABCABEN

Hazard: Typhoon

Timeline Response Actions

Before Readiness/ Preparedness
During Monitoring / Alert / Updating
After Evaluation / Assesment / Validation
A. Activate the SDRRMC and Quick Response and recovery team
(QRRT). B.
Establish coordination lines between Sangguniang Barangay and
Local Government unit. C.
0-24 hours Coordinate in Division Office for reports and updates. D.
Prepare a situational Report every 12 hours. E.
Provide execom conference with reports and updates

A. Attend response meetings with the Local Government unit.

B. Coordinate
with Search and Rescue/Emergency management team.
C. Track affected learners,
24-48 hours personnel, and offcials in designated or safe areas.
D. Track affected learners, personnel, and
officials in designated Evacuation sites.

A. Conduct updates/reports. B.
Monitor schools used as evacuation centers. (as needed)
C. Conduct rapid damage and needs assessment evaluation.
D. Assess the
safety of the school buildings. E. Plan for the
72 hours to 96 initial Psychological first aid interventions. F. Track displaced
hours learners and personnel who evacuated outside the affected areas.
G. Accept donations from
Partners. H. Continue to provide
situational reports to Execom,Response and Education Cluster
partners.

A. Conduct post disaster needs analysis (PDNA). B.

Provide emergency school feeding C.
Conduct PFA sessions. D.
Consolidated requests for Temporary Learning Schools (TLS).
E.
Coordinate with local Government Units (LGUs) and other
stakeholders for the location of resettlement sites.
F. Establish TLS in schools and relocation sites.
G. Provide educational learning materials (students kits, teachers
5-10 days
kits, etc.) H.
Disseminate information campaigns regarding accomodating
schools of displaced learners. I. Implement child
protection policies. J. Monitor Gender
Based Violence (GBV) and Grave Child rights violations (GCVR).

21
Attachment 1 - School DRRM Team

Worksheet 4 – School DRRM Team

School: MARIVELES NATIONAL HIGH SCHOOL-CABCABEN (ANNEX) ALION

3

Committee/Cluster Objectives Overall Responsibilities Composition

Leader Members
CHAIRMAN 1. Ensure the safety of all the Develop plans to protect life ROLANDO T. LIMUA
ASST.CHAIRMAN students in the school premises and property and minimize BELEN R. PEREGRINO
OFFICER-IN-CHARGE and vicinity. damage in the event of a civil JARVEN T. SAGUIN
2. Protect vital informatiion and defense emergency or other
STAFF TEAMS records. disaster.
3. Secure school area sites and
SECURITY TEAM facilities. CINDY P. CELORICO BENITO, ARNELSTA. CRUZ , ERWIN
GOZUN,JERIC ACULA, JEFFRY GARCIA LEO
SALTING

SUPPLY TEAM 4. Safeguard and make available Identify/Receive sources of

TRANSPORTATION TEAM vital materials, supplies and supplies as may needed. ALVIN C. CAC JONAH Q. SANTOS
COMMUNICATION TEAM equipment to ensure the safety and Determine the transportation ZHA AN J. NABOR BRYAN G. BULANADI
revovery of records from predictable
disasters.
5. Reduce the risks of disasters means and needs.
OPERATIONS TEAM cause by natural, human error,
deliberate destruction, and
WARNING TEAM building or equipment failures. SHIRLY T. ROXAS GEMMA B. MANALO

EVACUATION TEAM 6. Be better prepared to recover from ERMALIN C. CELORICO ELEZABETH LULU
a major natural catasrophe.

FIRE BRIGADE TEAM 7. Ensure the committee or CINDY P. CELORICO JANE GOLIMLIM
organization's ability to continue
operating after a disaster.

RESCUE TEAM 8. Recover lost or damaged records MARK ARTHUR C. ALCID LEONALYN A. MATILLANO
or information after a disaster.

MEDICAL TEAM JILYN MACAYANAN MELLANNIE M. LAMAN

DAMAGE CONTROL TEAM IMELDA D. ESPAÑOLA GERALD O. UMANG

22
Attachment 2 - Partners

SPECIFIC ROLE/SUPPORT OF
PARTNERS LOCATION CONTACT PERSON/NUMBER REMARKS
PARTNER
MARIVELES RESCUE MEDICS MEDICAL/ RESCUE/ FIRST AID BRGY. ALION 047-633-4721 FUNCTIONAL
MARIVELES RESCUE MEDICS MEDICAL AND RESCUE BRGY. ALION 9063590042 FUNCTIONAL
MARIVELES RESCUE MEDICS RESCUE / COMMUNICATION BRGY. ALION 047-633-4721 FUNCTIONAL
MBDA EXTERNAL AFFAIRS BALANGA CITY 911 FUNCTIONAL
MARIVELES PUBLIC SAFETY/PNP SECURITY AND PROTECTION MARIVELES 047-935-7007 FUNCTIONAL
BFP-MARIVELES FIRE SAFETY/RESCUE MARIVELES 047-935-6326 FUNCTIONAL
MARIVELES RESCUE MEDICS MEDICAL NEEDS MARIVELES 047-935-7001 FUNCTIONAL
MARIVELES PUBLIC SAFETY/PNP TRAFFIC ENFORCEMENT MARIVELES 047-935-6117 FUNCTIONAL
PENELCO POWER INSTALLATION / SUPPLY BRGY. CABCABEN 9175705696 FUNCTIONAL
MARIWAD WATER SUPPLY BRGY. CABCABEN 9212876851 FUNCTIONAL

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