General - Complete the pre-work sheets before the workshop.

Instructions - The content of Workshops 1 to 3 will be filled out during the workshops in the ConPlan
- The attachment sheets contain information that schools should already have. It's attached
as a reference.
- If attaching SDRRMT and/or Partners information, package all documents in one folder.

Worksheets Instructions
Historical Data Historical Data
- This should be completed as pre-work before the Contingency Planning
- Historical Data is taken from RADaR Reports and Past Recorded incidents from
Division/LGU Records

Baseline Data Baseline Data

- This should be completed as pre-work before the Contingency Planning
- Baseline Data of Schools can be found in EBEIS
- Use Hazard Maps taken from other Government Agencies as reference for the "Hazards
Present" Column

Workshop 1 Capacities and Vulnerabilities

- Existing Capacities and Vulnerabilities in your school
- Brainstorm and create a timeline of measures to address the gaps in C & V
Workshop 2 Resource Mapping
- Resources are categorized into Human Resources and Equipment
- Add rows as necessary
Workshop 3 Action Response
- Indicate only actions that the school will do if and when the hazard occurs
- Add rows as necessary
Attachment 1 School DRRM Teams
- Sample format
- Existing SDRRMT information, roles and responsibilities may be used
- Different document format may be used if this already exists

Attachment 2 Partners
- Sample format
- Existing Partner information and roles may be used
- Different document format may be used if this already exists

1
2
Historical Data

School: _____________________________

Name of the DISASTER
Damages
Schools affected Affected Population Partially Damaged Classrooms
Totally Damaged Classrooms
Year Classrooms with Major Damages Classrooms with Minor Damages Total Cost Other effects/damages
School ID School Name No. of Learners No. of Personnel No. of Classrooms Cost of Damages No. of Classrooms Cost of Damages No. of Classrooms Cost of Damages

Remarks: Data is based on historical RADaR reports

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Baseline Data 2017-2018

School:___________________

Number of Personnel
Number of Classrooms Number of Learners (SY 2017 – 2018)
School
(SY 2017-2018) (SY 2017 – 2018)
DCP Furniture
Number of School Teaching Personnel Non-Teaching Personnel Remarks
(e.g. need riprap,
Hazards Exposed To Buildings damaged drainage,
(SY 2017-2018) No. of PWD fencing)
No. of PWD
Instructional rooms Non-instructional No. of PWD No. of Arm Teacher’ Teacher’ Non-
School ID School
(Acad/Non-acad) rooms
Male Female Total
learners
Desk Chair Male Female Total Teaching Male Female Total
Units Chair s Table s Chair Personnel
Teaching
Personnel

Remarks: Data is based on EBEIS (SY 2017-2018)

4
WS 1 - C V

School: _____________________________

Measures to strengthen
capacities or address
Key Areas for Preparedness Details Capacities Gaps/Vulnerabilities gaps/vulnerabilities Timeline
Risk Understanding 1. Understanding of Hazards
2. Conduct of Risk Assessment
Contingency Plan and 1. Contingency Plan
Dissemination 2. IEC
Communication 1. Understanding of advisory
including warning signals
2. Understanding and
implementation of DO 21 s.2015
3. Equipment
Coordination 1. Division Office
2. P/M/CDRRMC
3. LGUs
4. Partners
5. DepEd CO
Monitoring 1. Monitoring of
preparedness/contingency
plan of school
2. Monitoring of hazard
situation, including
communicating with
school officials, district/division
office and LGU
3. Monitoring RADaR
completion, validation and
submission to Central
Office
4. Monitoring of
implementation of support
for learning continuity
5. Transportation
Convergence 1. Interface among offices within
the school
2. Existence of SDRRM Team

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 Convergence

WS 1 - C V

3. Command System
4. Twinning with other schools
Support for Learning 1. Implement and monitor
Continuity Temporary Learning Spaces
(TLS)
2. Buffer stocks for learning
materials
3. Alternative Delivery Modes
4. Psychosocial Support
5. Emergency School Feeding
6. Learner's Kits
7. Teacher's Kits
8. Hygiengs kits
Drills 1. Regular conduct of drills
2. Existence of protocols –
command system, evacuation
route, safe place, family
reunification
3. Coordination with and
participation of parents, relevant
agencies and partners during
drills
Fund Sources

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 WS 2- Resource M7

Workshop 2 - Resource Mapping & Planning

School: _____________________________
Hazard: _____________________________

Human Resources
Projected Needs Possible sources of
No. of (e.g. training needs) funding
Human Resources Capacity staff/persons Write N/A if not needed Timeline
(certifications, skills, etc.) (MOOE, SEF, Local
available DRRM Fund, Partners,
No. of staff needing etc)
Cost for Training
training
Internal
(e.g. GCs, Teachers, Staff, etc.)

External Resources
(e.g. Partners, PNP, BFA etc.)

Equipment
Possible sources of
Equipment/Supplies Condition Units Projected Needs funding
(e.g. fire extinguishers, body (e.g.fully functional, nearing expiry, (MOOE, SEF, Local Timeline
board, siren, comms radio) etc.) available
DRRM Fund, Partners,
Units Needed Unit Cost etc)

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WS 3 - Action Response

Workshop 3 - Action Response

1. Analyze/prioritize top hazards based on your historical and During

baseline data. Before -Entrance of Tropical Cyclone After
2. Cluster hazards that connect with each other. (e.g. typhoon + -Tropical Cyclone before in PAR -After Tropical Cyclone
Notes on identifying
Guide flooding + landslides; earthquakes + landslides + fires + entering PAR - When updates from HRW exits local area
hazard-specific timing
tsunami) -When HRW, GFA and/or and GFA are issued and/or - 24 hours after onset of
3. Do this worksheet for each of the clustered hazards, Yellow Alerts are issued when Orange and Red Alerts floods
prioritizing the one the school is at most risk of. are issued

School: _____________________________
Hazard: _____________________________

Timeline Response Actions

Before
During
After
0-24 hours
24-48 hours
72 hours
96 hours
5-10 days

8
Attachment 1 - School DRRM Team

Workshop 4 – School DRRM Team

School: _____________________________

Committee/Cluster Objectives Overall Responsibilities Composition

Lead Members

9
Attachment 2 - Partners

SPECIFIC ROLE/SUPPORT OF CONTACT

PARTNERS LOCATION REMARKS
PARTNER PERSON/NUMBER

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