Professional Documents
Culture Documents
INDEX
1
1. Customization 180
2. Document Splitting 188
Central Excise and Sales Tax 192
1. Central Excise Customization (Purchase) 195
2. Central Excise customization (Sales) 211
3. SD End user area 217
Financial Statement Version 228
Asset Accounting Area 237
Project Report 238
CONTROLLING (CO)
CO AREAS :
Eg: Vehicle wise running expenses / Petrol expenses, Repairs to that Vehicle,
Telephone wise expenses production order costs / Exhibition costs.
Production order:
Create production order as on internal order and capture the costs.
2
Eg: Finished goods and work in process.
6. Profitability analysis: This is used to view profitability for number of parameters
at a time.
Eg. Sales order wise / Customer wise / Product wise / Plant wise / Sales
organization wise profitability this is reporting tool
Company Controlling
| |
Company code |
| |
Business area Cost Center
Scenario – 1
Company
|
Company code = Controlling Area
| |
Business area --- Cost Center
(a)Controlling area at company code level, b)Business area will be assigned in cost
centers.)
Scenario -2
(a )Controlling area at company (group) level no. of company codes will have one
controlling area, b) Business area will be assigned in cost centers.
3
1) When management wants to view number of company codes cost centers data at a
time – It is not possible in 1st Scenario – It is possible 2nd scenario.
In report it will ask only one controlling area and not multiple controlling area.
2) When management wants to view number of cost centers data of company code –
Directly it is possible in 1st scenario.
If we go for 2nd scenario we can use any code for controlling area code.
Once we select 10 company code currency , currency field, Chart of Accounts filed and
Fiscal year variant filed will be updated automatically.
Press enter
Press enter once again to save in the request.
4
At the time of cost center creation – It will ask under which hierarchy we are creating the
cost centers.
In the report – when we give cost center Dept.A – It gives only Dept.A date. When we
give cost center Dept.B – It gives only Dept.B date.
When we give cost center hierarchy BILHIER – It gives all the cost centers data.
FI Document type Co
And no.ranges
SA COIN
| |
01 |
5
|
1-100000 1-00000
Manual posting F-02 Automatic posting
Option 1
Posting in FI
1 FI Document
1 Co Document – COIN
Option 2
Posting in FI Posting in CO
2 Documents
1 FI Document No FI document
1 CO Document –COIN 1 CO Document – RKU3
1. FI Document
2. CO Documents
6
To bank 650000 Repot CO line item
This is used when we split the cost center into number of cost centers or transfer for
wrong cost center postings.
Transfer cost element wise (GL Account wise) 01/07/2007 split into Dept A and Dept X
Dept A Dept X
Planning cost center wise or no. range interval for all the types , budgeting cost center
wise for each cost element.
7
Select maintain groups button
From the menu select group – Insert
Text: Co doc no. range interval for BIL
From number :1
To number :100000
Enter
Double click on business transactions COIN
RKU3
RKU1
RKP1
Select Co.No.range interval for BIL check box
From the menu select Edit – Assignment element group
Save
Ignore the message press enter
Note :Usage of Version locked authorized person only Eg; Cost Accountant
MAINTAIN VERSIONS:
We can compare actual with original budget, Revised budget and Re revised budget
Once budgeting is completed at end user are a select version locked – So that no body
can change budget figures.
8
Select save button or Ctrl+S
9
SECONDARY COST ELEMENT CATEGORIES:
21. Internal settlement (Settlement from CO to CO) This is used for allocation of
internal order settlement cost to cost centers.
31. Order/ Project Results analysis: This is used for work in process calculations is
product costing.
41. Overheads rates :This is used for calculation of raw material overhead rate /
Production overhead rate in product costing .
42. Assessment: This is used for allocation of primary cost element posing and
secondary cost postings from one cost center to other cost centers.
43. Internal Activity Allocation: This is used for calculation of activity types in
production cost.
Eg: Machine hours rate / labour hour rate in product costing.
This is used to view department wise costs we use cost center accounting.
1. Creation of primary cost elements, we can create
A) FI Area |
B)CO Area |- Co Area
C)Automatic creation |
10
1. B) Creation of Primary cost element at CO area:
Use transaction code FS00
11
Select display errors only radio button
Select process button
We get a message processing of batch input session completed.
Ignore the message & select exit batch input button
Creation of field status group by making cost center required entry field:
(Tr.Code is OBC4)
100000 equity share capital G001 We can’t make cost center required for
balance sheet accounts
12
Assign group new field group in GL expenditure accounts (FS00)
13
Controlling area : BIL
Enter
Change the name to Dept B
Change the description to cost center Dept B
Change the person responsible : Mr B
Other fields are common
Select save button
Ignore the warning message press enter
Cost center : Dept C
Valid from :01.04.2008 to 31.12.9999
Reference cost center : Dept A
Controlling area : BIL
Enter
Change the name to : Dept C
Change the description to cost center : Dept C
Change person responsible to Mr.C
Cost center category : Select to 2 (service cost center)
Select save button or Ctrl+s
Ignore the warning message press enter
If we want to see production cost centers data – Create a cost center group and assign
Dept A . Dept B, Dept X and Dept Y.
If we want to see HYD cost centers data cost – cost center group and assign Dept A, Dept
b and Dept C
If we want so settled production cost centers data – create A cost center group and assign
Dept A and Dept B
14
Path : Accounting – Controlling – Cost center accounting – Master data- Cost center
group – Create (Tr.code is KSH1)
400102 Bonus
400103 Staff welfare and Administration Create cost element group administration
and assign 400300-400399
400300 Rent
400301 Telephone exp
400302 Petrol exp In the report center Dept A Dept C
Or
Cost center GRP
Cost element
Or
Cost element GRP personnel
administration
15
Save
To enter exchange rate for type M for INR to EURO (Tr.Code is OB08)
16
To view cost center wise report:
Cost center select Dept A (if you want change the posting dates)
Select execute button
Keep the cursor and the first line item
Select document button
Select back arrow
Select change layout button (Ctrl+F8)
Select Document no.under column set
Select value in reporting currency under displayed columns
Select left arrow or show selected filed button
Select reference document no.under column set
Select value in report current under displayed columns
Select left arrow
Select business transition under column set
Select document no. under displayed columns
Select left arrow
Enter
To view co documents:
Path :Up to reports for costs center accounting path is same -Line items – Co
documents :Actual costs (transaction code is KSB5)
17
Report co line item
002 400300 Rent 100000 Dept A
003 200105 SBI 600000
This is used when we split a cost center in to number of cost centers or wrong cost center
postings.
No FI document will be generated
Only CO document will be generated
Transfer cost element wise (GL account wise)
18
Path : Accounting-Controlling-cost center accounting –Actual postings-manual
reporting of costs – Enter (Transaction code is KB11N)
Period lock:
FI CO
A) Transaction which effect To open To open
FI and CO eg:COIN
B) Transaction which effect No check To open
only CO Eg.RKU3, RKU1
C) Transaction which effect To open No check
only FI Eg.Debit balance
sheet and credit balance
sheet
Sept .08 March Oct 2008 to March 2009
An expenditure posting in FI for September. We can’t post since periods are not open.
19
Set controlling area :(OKKS):
Path :Accounting –Controlling cost center accounting –Planning –Cost and Activity
inputs –Change (KP06)
20
Distribution key 1
To plan for Dept B –Select next combination button
To go back to previous dept –select previous combination button
Save
21
ONLINE RECONCILIATION LEDGER
Salaries A/c
----------------------------------
100000 |
|
Out of 100000 salaries 20000 belongs to company code BIL
If we use the reconciliation account at cost center level and the 20000/- is transfer to
company code BSL (Dept X) it passes the entry in financial automatically
Here Reports at – No FI records
In BIL Books
BSL Dr 20000
To Salaries a/c 20000
In BSL books
22
To BIL a/c 20000
Customization at Finance:
23
Assign company code to company
Select type : SA
Select details button
Select inter company postings check box
Save
Press enter to save in your request
In BSL books – If we create account No.200160 – It takes Birla Steels Limited- we can
not crate our account in our books.
24
Company code :BIL
Select with template button
Give the GL account o. :400100 Salaries
Company code : BIL
Enter
Change short text & GL account long text to FI/CO reconciliation account
Select create / bank /interest tab
Field status group change to ‘ICCF’ CO < -> FI reconciliation posting
Save
Give the GL Account No.200160
Company code : BIL
Select with template button
Give the GL Account No.200100 Cash A/c
Company code :BIL
Enter
Select type/Description /tab
Change short text GL account long text to BIRLA STEEL LIMITED
Select create / Bank/Interest tab
Filed status group change to G067
Deselect relevant to cash flow check box
Save
Give the GL account No.400150
Company code :BSL
Select with template button
Give the GL account 400150
Company code :BIL
Enter & Save
Give the GL account 200161
Company code :BSL
Select with template button
Give the GL account 200160
25
Company BIL
Enter
Select type / Description tab
Change short text +GL long text to Bila Industries limited
Save
26
Select company code :BIL
Select copy as button
Change the company code to BSL
Enter & save
Ignore the warning message press enter
FI CUSTOMIZATION
27
Select account determination active check box
Key date active from :01.04.2008
Document type :SA
Ledger group (FI) :0L
Text variant for :BIL
Select cross company code check box
Select cross business area check box
Select cross profit center check box
Save
Press enter to save in your request
Same path.
Select new entries button
Company code :BIL
Variant :B1
Company code :BSL
Variant :B1
Save
Press enter to save in your request
28
Select save button or Ctrl+s
Ignore the warning message press enter
To make text filed optional for field status group G004 cost accounts(Tr.code is
OBC4)
Select field status variant for BIL
Double click on field status groups folder
Double click field status G004
Double click on General data
Text make it optional entry field
Press enter to save in our request
29
CROSS COMPANY CODE POSTINGS
30
Select save button or Ctr+S
Posting by
Company code :BIL
Cross company code no. :15 08
FI posted by
Company code :BSL
Cross company code no. :2 08
By viewing the cross company code document number – We know which company code
has initiated the posting.
31
Month end provision
Number of companies will not prepare profit & loss and Balance sheet every
month, the will not make provision in the books every month in year end,
companies follow accrual basis of accounting. They make provisions for the
whole year.
Stock valuation will be accrual orders Lower in all month other than March
Dept Dummy
Bonus 1000
In the year end – in FI when we make bonus provision for the whole year.
32
Give the GL Account No. :400105
Company code :BIL
Select with template button
Give the GL account no. :400100 (salaries)
Company code :BIL
Enter
Change short and GL account long text to Bonus account
Save
Select edit cost element button (F8)
Valid from date :01.04.2008 to 31.12.9999
Enter
Cost element category :Select 3 accrual deferral per surcharge
save
33
Enter
Give the name Bonus
Dependency :KRS1(controlling area)
Select create button
Save
Ignore the message press enter
Keep the cursor on overhead structure BIL1
Select assignment button (F5)
Controlling area :BIL
Select actual accrual radio button
Select continue button
Save
Double click on overhead structure BIL1
Keep the cursor on B1
From the menu select Goto calculation base
From cost element 400100
Save
Kept the cursor on B2
From the menu select Goto overhead rate
34
Define CO.no range interval for the business transaction KAZ1-Actual cost Center
accrual:(Transaction Code KANK)
35
Accounting – Controlling –Cost element accounting-Actual postings –Accrual
calculation
select cost center radio button
give the cost center : Dept A
period :5
fiscal year :2008
deselect test run check box
select details list check box
Execute
Select next list level button
36
Execute
This is used as a basis for allocation of costs from one cost center to other cost
centers.
Eg. Employee / Area/ Telephone calls
Dept C Dept A Dept B
(service Dept) (Production departments)
Salaries 500000 No.of employee of A and B
Rent 100000 Sq.meter are of A & B
Telephone Exp25000 No.of telephone calls of A & B
Enter CO. No range interval for the business transaction.
Fixed Total
If we choose fixed, values If we choose total
To SKF are common for all months in the We have to enter values for SKF, for each
year, if we don’t make changes in between and every month
Eg: Employee / Area Eg: Telephone calls
Dec | | Dec
Jan.’09 | | Jan 2009
Feb | | Feb
March | | March
37
Define co.no range interval for the business transaction RKS-Enter Statistical key
figures Transaction Code is (KANK )
38
Dept C Dept A Dept B
(Service department) (Production departments)
Basis of allocation can be percentage method statistical key figures method /activity type
(machine hour / labour rate)
Allocation methods:
1. Assessment :
A) Transfer primary cost postings and secondary cost postings.
Dpt X Dept C Dept A Dept B
Wages 100000 Salaries 500000 Salaries 400000 Salaries 300000
Wages 300000
Rent 50000 Add all 85500 Add all from C 95000 10%
All from Dept X 100000
---------- ----------- -----------
Less 950000 1255000 395000
===== ======= =======
Allocation
Primary cost postings
Secondary cost postings
B) Receiving cost centers can’t track original cost element Dept A and B will
not show the transfer value –how much salaries wages and rent.
C) Define Co.No.range interval for business transaction RKIU actual
overhead assessment.
2. Distribution
A) Transfer only primary cost postings
B) Receiving cost center can track original cost elements.
C) Sender should be only cost center
D) Define Co.No.range interval for the business transaction RKIV actual
overhead distribution.
3. Periodic reposting:
A) Transfer only primary cost postings
B) Receiving cost center can track original cost elements.
C) Sender can be a cost center or interval order.
D) Define Co.No.range interval for the business truncation.
RKIB periodic reposting.
39
4. Indirect activity allocation.
A)Transfer only primary cost postings.
B) Receiving cost center can track original cost elements.
C) Sender should be only cost center.
D) Transfer quantities as well as values.
E) Define Co.No.range interval for the business truncation.
RKIL Indirect activity allocation .
When the allocation basic is different for the cost elements in the cost center, we have to
create number of cycles for number of segments for a cycle.
Option 1:
Cycle 1 Cycle 2
(Salaries and wages allocation) (Rent allocations)
| |
Segment 1 Segment 1
Option 2
Cycle 1
|
----------------------------------------------
| |
Segment1 Segment2
(Salaries and wages allocation) (Rent allocation)
40
ASSESSEMENT
1. Creation secondary cost element : i.e (that is) assessment cost element :
41
Give the cycle :BIL1
Start date :01.04.2008
Enter
Text : Assessment cycle
Select iterative check box.
Select save button or Ctrl+S
Press enter to save in your request
Select iterative check box
Dept C Dept A 60% 300000 54000
Salaries 500000 Dept B 30% 150000 27000
Less :Allocation 500000 Dept Z 10% 50000 9000
--------
0
Add: Allocation 90000
Less :Allocation 90000
-------
0
Add: Allocation 1800
Dept Z
Wages 400000 Dept X 50% 225000 4500
Add: Allocation 50000 Dept Y 30% 135000 2700
--------
450000 Dept C 20% 90000 1800
Less : Allocation 450000
-------
0
====
We have to run number of items to make both cost center values zero. If we select
interactive check box, system will run number of items automatically till both cost center
values become zero.
42
Select sender / receivers tab
Sender cost center :Dept C
Under Cost element :400100 (Salaries a/c)
Under Receiver cost center group :BILHYDPROD
Select receiver tracing factor tab
Statistical key figure :EMP
Select receiver weight factors tab
Select save button or Crl+S
Press enter to save in your request
Select attaché segment button
Segment name segment2
Description :Rent allocation
Assessment cost element :1000000
Sender rules :Posted amount
Sharing in % :100%
Select actual value origin radio button
Select receive rule :Fixed percentages
Select senders/ receivers tab
sender cost center :Dept C
Cost element :400300 (Rent )
Receiver cost center group : BILHYDPROD
Select receiver tracing factor tab
Dept A 70
Dept B 30
Save
Press enter to save in your request
Go and see the cost center Report (Tr code is KSB1)
43
Dept C A B
Salaries 1500000 No.of employees
500 250
100000 50000
Rent 25000 Percentage basis
70 30
17500 7500
44
INTERNAL ORDERS
It we take GL accounts in FI –we will not create each vehicle wise petrol expenses and
repairs account.
In cost center accounting –vehicles will be under administration cost center and the petrol
expenses repairs and administration expenses will be posted to administration cost center.
B) Telephone expenses:
If we want to know telephone wise expenses in FI –we will have one account for all
telephones.
If we take cost center –It will be entered in administration cost center - We can not
get telephone wise expenses directly.
By creating telephone as an order we can get telephone wise expenses.
D) Exhibition costs
Company is conducting an exhibition
45
We don't know the exhibition costs by creating an order we can get exhibition costs
To Cost Center
(Internal settlement)
From Co to Co
GL Accounts
Assets
(External settlement )
(From CO to FI)
When we transfer from cost center –To cost centers allocation by assessment /
Distribution periodic reposting / Indirect activity allocation.
When we are posting to no. of cost objects are will be real and others will be statistical.
Statistical order :
Telephonewise expenses order we create as statistical order.
46
Cost center Dept A – Zero
In the month end we allocation costs from Dept A to production orders there by cost
center Dept A will be zero.
Management can see telephone wise expense at any point of time afterwards.
Path : SPR O –Controlling –Internal orders – order master data-Define order types
(KOT2_OPA)
47
Double click order type :BILT
Select motor pool A-ZZZZZZZZZZZZ(External)
From the menu select Edit Assign element group
Save
Ignore the message press enter
Creation of filed status group by making cost center and internal order required
entry fields (OBC4)
48
Change the filed status group to G002
Save
Select edit cost element button
Valid from date :01.04.2008
Enter
Cost element category :Select 1
Save
49
Creation order group
Up to master data the path is same Order group Create (Tr code is KOH1)
Give the order group name :BILHYDTEL
Enter
Description :Hyderabad order group (GRP)for BIL
Select insert order button(Select menu bar Edit Order Insert Order)
Select to orders :BIL66611983
:66611984
Save
50
Execute
Keep the cursor and telephone expense line item select document button
Path :Accounting –Controlling –Internal orders –Planning –Cost and activity inputs –
Change (KPF6)
Version :0
From period :8 (November)
To period :8
Fiscal year :2008
Select next page or page down button
Give the order no. :BIL66611983
Cost element :400305 Telephone expense
Select from based radio button
Select view screen button
Cost element :400305
Total plan cost :75000
Select save button or Ctrl+S
Real orders:
They are used for vehiclewise expenses
51
To Bank 50000
Order No AP9A1234
Petrol expenses 50000 Allocation Dept A 25000
Dept B 15000
Dept C 10000
------- ------
50000 50000
==== ====
In the month end from cost center common allocate to Dept A, Dept B and Dept C by
assessment / Distribution / Periodic posting /Direct activity allocation.
Order no.AP9Z1234
Petrol expense 50000
=====
Management can see vehicle wise expenses at any point of item afterwards.
Creation of filed status group by making only internal order required entry filed
(OBC4)
52
Select filed status variant :BIL
Double click on filed status group folder
Select field status group G002
Select copy as button
Change field status group to G010
Change the text to cost accounts (IO required )
Enter and save
Press enter to save in your request
Double click on G010
Double cock additional account assignments
Cost center make it optional entry field
Save
53
Give the cost element :1000001
Enter
Name and description settlement cost element
Cost element category :Select 21 internal settlement
Save
54
Petrol expenses will be settled to cost center by using secondary cost element settlement
cost element.
Through orders.
Same path
Rule 1:
Order no.AP9Z1234 settle cost center Dept A 30000
Petrol expenses 50000 settle cost center Dept B 15000
Dept C 5000
Rule 2
Order No.AP9Z1234 Settle to cost center Dept A 85%
Petrol expenses 50000 Settle to cost center Dept B 10%
5%
Order no.AP9Z1234 settle to cost center Dept 4:
Petrol exp 50000 Dept 3:
Dept 1:
55
Maintain number range for settlement documents:
Go through Same path (Tr.code is SNUM)
Define co.no.range interval for the business truncation K0A0-Actual settlement. Use
the transactions code (KANK)
56
Double click on KOAO actual settlement
Select co.no.range interval for BIL check box
Form the menu select Edit –Assign element group.
Save
Ignore the warning message press enter
57
Account no. :400310 petrol exp.
Enter
Give the amount :100000
Give the order no. :AP9Z1234
Text :Petrol exp.
Posting key :50
Account no. :200105 SBI current account
Enter
Amount :*
Business area :BILH
Text :+
From the menu select menu document –Simulate and save
Actual settlement :
Cost Element means each item wise :Eg.Vehicle expenses for Petrol, Repairs,
Driver salary etc
58
BUDGETING AND AVAILABILITY CONTROL
Planning Budgeting
1. We can plant cost element wise in the 1.Budgeting will be done order wise
order
2. We can do planning period wise in a 2. Budgeting should be done year wise
year (Month wise)
3.Micro level (Lower level) 3. Marco level (High level)
For budgeting SAP has given availability
control
Order no.AP9Z1234
Budget amount 500000
When we do budgeting it generate a document –We have to give budgeting –No. range
interval only for 04 (Hard coded by SAP)
This is given at client level and not at controlling area level –it is not year specify.
59
Path :SPRO-Controlling-Internal orders-Budgeting / availability control-Maintain
no.ranges for budgeting (Tr code is OK11)
Same path
Petrol expenses
Repairs
Drivers salary is Fixed cost
We can specify when we post to driver’s salary all with order AP9Z1234 –Even if, it
exceeds 85% of budget no. message need to be given.
It is known expenditure
60
Object class :OCost (Overhead cost)
User name :SAP user (budget manager)
Save
Press enter to save in your request
Order :AP9Z1234
Enter
For the period :500000 (Budget amount)
Over / budget also 500000
From the menu select Extras –Availability: Control –Activate
Save
61
Text :+
From the menu select –Document –Simulate and save
Ignore the message press enter
62
PROFIT CENTER ACCOUNTING
This is used to view profitability division wise /product wise /location wise if business
area is not use in FI
Idea scenario
Company FI
|
Company code FI
|
Business area FI
(Location)
|
----------------------------------------------------------------------------------------
| | | |
Steel Cement Pharma Co-profit center
Division Division Division Accounting
| |
Product wise Co profitability
Analysis
Option 1 Option 2
Hyderabad location HYD BGL MOM
| | | |
Steel Cement Pharma Steel cement Pharma
The advantage of profit center accounting is it derives profit center automatically though
derivation rules.
A) In case of expenditure Tough cost centers
B) IN case revenues Automatic account assignment
C) In case of balance Though business area
63
b) At the time of posting
We have to create dunning profit center. At the time of posting, when there is no
derivation rules, system updates dummy profit center. Transfer form dummy profit center
to respective center. Create derivation rule so that future transactions will not go to
dummy profit center. They will go to respective profit centers.
Path :Up to base settings the path is same- Controlling area settings-Maintain
controlling area settings
64
Create dummy profit center
Path : Up to basis settings the path is same Controlling area settings -Activate direct
postings-Set control parameters for actual data (Tr code is 1KEF)
65
Press enter to save in your request
66
Year :2008
From no. :100001
To no. :200000
Enter and save
up to master data the path is sameAccount group create (Tr code is KDH1)
67
To :499999
Save
Select Back Arrow
Account groups :BSITEMS
Enter
Description :Balance sheet accounts for BIL
Select insert account button
Form A/c :100000
To A/c :299999
Save
68
Save
Option 1 Option 2
HYD location
|
Steel cement Pharma HYD BGL MUM
300000 | | |
HYD Steel Steel Cement Pharma
300001 Sales cement 300000 Sales account
HYD Cement
300002 Sales pharma HYD Steel
HYD Pharma BGL Cement
Mum Pharma
69
Same path Select choose accounts (Tr code is 3KEH)
70
Version select :0
From period :8
To period :8
Fiscal year :2008
Company code :BIL
Select next page or page down button
Profit center :Steel
Account group :PLITES
Select from based radio button
Select overview screen button
Per account no.300000 Sales account
Profit center reporting currency :600000 (Minus report currency)
For account no.400100 salaries A/c without any sign
Save
Planning profit center wise for balance sheet items (Only for second scenario)
Up to planning the path is same Balance sheet accounts change (Tr code is
7KE3)
Version :0
From period :8
To period :8
Fiscal year :2008
Company code :BIL
select next page or page down button
Profit center steel
Account group :BSITEMS
Select form based radio button
Select overview screen button
For account :100300 SBI rupee term loan
Profit center reposting currency 20000- with minus sign
71
For 200105 SBI current account profit centers reporting currency 200000 without any
sign
Save
72
Cost center :Dept A
Text :Salaries posting
Posting key :50
Account no. :200105 SBI current account
Enter
Amount :*
Business area :BILH
Text :+
Document –simulate and save
To view variance report profit center wise for balance sheet items:
Up to interactive reporting the path is same Profit center group: Balance sheet
accounts plant / Actual /Variance (Tr code S_ALR_87013336)
73
Execute
74
INTEGRATION
Organization structure :
Company
|
Company code
MM:- Structure SD: Structure
Export sale – Terms of delivery-FOB (Free on Board) ownership will be transferred once
we kept the martial on ship.
Business area will be assigned to plants, plants will be assigned to sales organization
business area will be assigned to sales organizations.
75
Direct sales Through agents
| |
Steel Steel
76
(viii) AUA production order differences
For consumption
Raw material consumption Dr
To Inventory raw material
Valuation class:
Valuation class determines the GL accounts to be posted automatically.
A) Raw materials Local
Imported
Inter unit purchases
Inter company purchases 4
Valuation class
B) Stores :Local 2 valuation class
C) Finished goods own manufacturing 1 valuation class
When we follow same chart of accounts for numbers of company codes, Instead of
assigning accounts number of times, assign only one time by using valuation grouping
code.
77
For X in case of RM local purchases assign account number 200121, inventory Raw
material local.
78
We get job work changes –Material
Does not belong to us
- Material types are similar to account groups in FI
- There we create GL masters here we create material masters.
- GL master are created under account group where as material masters are
created under material type.
- Material master is created at plant level-when number of plants are using
the same material it will be extended(copied) to other plants.
- For materials we can open 2 periods at a time.
Oct Nov.
When we open Dec.-Automatically Oct will be closed.
Where we crate material master –We will have number of tabs (Views)
Basic data
Purchase view
Sales view
MRP view
Quality
Ware house management
Accounting
Costing
MM Flow
A) Material requisition By production Dept to Stores
B) Purchases requisition By stores to purchases
C) Call for enquiries, Get quotations and do price comparisons By purchase Dept.
D) Create purchase order Vendor number, Material
Quality, Rate, Plant, Company code
Delivery terms, payment terms,
Purchase organization
E) Release It is optional
It will work through work flow
Once we save the purchase order, based on the value it goes to the inbox of the command
authorized person, till is releases we can’t take goods receipt.
79
(Qty in GR*Rate as per P.O)
M) Sales billing
Customer A/c DR 150 BS C/A From sales order, customer number will be
taken
To Sales 150 P & L credit ERL
LCL=Local
Inventory FG=Raw material consumption local +wages
GR=Goods receipt
INC/DEC STK FG=Increase /Decrease stock finished goods
P & L account
80
Balance Sheet
81
Raw material consumption
Movement type 201 Debit GBB VBR Debit A/c No. 400000
Credit BSX 200121
Material RM1 3000
Qty 10 Kgs
400000 RM Consumption LCL DR 50
200121 Inventory RM Local 50
(Qty issued * Moving average rate)
Why SAP does not support purchase accounting why it supports inventory
accounting:
82
Add purchase 0 516.50 516.50
_____________________________
516.50 516.50
Less :Closing stock 300 300 200
------------------------------------------
Raw material consumption X X X
========================
Wrong wrong wrong
1. Purchase order material no. RM1
Vendor 1234
Qty 100 Kgs
Rate 5 Rs
Excise 10%
CST 2%
Other change 1%
Material receipt:
We get excise invoice to claim cenvat –Final invoice many come or may not come.
Only excise invoice received
Basic price 500
Excise 50
Stores person updates his records with the above data.
wrong
Basic 500 500
Excise 50 50
CST2% 11 11
Other 1% 5.5 5.5
------- -------- ---
Bill amount 566.50 516.50 50
83
*Issue less stock reported by stores
If this month production is more, profitability will be more.
If this month production is less, profitability will be less.
Physical stock available -60 Kgs
Reporting to accounts only 40 kgs
40*5=200
Inventory accounting
84
------ ------
60 Kgs 309.9
1.Material Receipt
Batch Qty Rate Amount Inv RM local DR 1000 BSX
1 100 10 1000 To GR/IR CLR RM LCL/100 WRX
2 50 40 2000 2. Raw Material consumption
----- ----- RM consumption local DR 100 GBB VBR
150 3000 To INV RM local 100 BSX
10 10 100
--- ----
140 2900 3. Invoice verification
180 GR/IR CLRG RM LCR DR 100 WRX
----- ----- INV RM LOCAL DR 180 BSX 90*2
140 3080 Price diff RM LCL 20 PRD 100*2
To Vendor 1200 form PO vendor no. is
taken
Break up
1 90 12 1080
2 50 40 2000
Preparation in P & L account :
Raw material consumption :
Raw material consumption +/ price difference RM
Eg: RMC 100
PD RM 20
----
120
===
For the truncation key PRD –We can assign raw material consumption account or price
difference RM A/c
85
Moving average method: stock fully available
Consumption rate:
Value / Qty 3000/150=20
Next consumption rate
Value / Qty 2800/130=21.54
86
AVBL QTY 20 400
40 TO inv RM local 2600 BSX
---- ----
20 440
3.Invoice verification
GR/IR CLR RM LCL DR 1000 WRX
INV RM Local Dr 40 BSX 20 *2
Price diff RM DR 160 PDR
To Vendor 1200 from PO
vendor no.is taken
Consumption rate
Value / Qty 30000/150=20
87
No FI document only FI document material
material document document
GBB VAX if sales account is not created as revenue element (Co not
implemented)
To inventory FG BSX
Eg: 1 2 3 4
From R egion Andhra Andhra Andhra Andhra
To Region Andhra Tamilnadu Andhra Tamilnadu
Customer Taxable Taxable Non-taxable Non-taxable
Material Taxable Taxable Non-taxable Non-taxable
Basic price
Excise % on basic
VAT % on Basic+Excise CST % on basic+ Excise
From H sales
Assignment of accounts
1 2 3 4 5 6 7 8
Application Conditi Chat Sales Account Account Accou
area on type of originatio assignment assignment nt keys
88
accoun n group for group for
ts customers materials
V-Sales & KOFI BIL HYD 01 03 ERL 300001 –
Distribution Sales Local
own goods
V-Sales & KOFI BIL HYD 02 03 ERL 300002-
Distribution Sales
exports own
goods
V-Sales & KOFI BIL HYD 01 01 ERF 300003
Distribution Sales local
trading
goods
V-Sales & KOFI BIL HYD 01 03 ERL 400350 –
Distribution Sales Freight
revenu Local own
e goods
01- 01 Traded ERF
Domestic goods Freight
revenues Reven
ues
02-Foreign 02 Services ERB-
revenues Rebate
s
/Tradi
ng
Discou
nts
03- 03 ERS
Afflicated Finished Sales
company goods Deduct
revenues ions
MM CUSTOMIZATION
MM consultant job
1. Define Plants
89
Path: SPRO-Enterprise structure- Definition –Logistic general-Define copy,
delete check plant.
Define division:
Path :Up to logistic –General the path is same-Define copy, Delete, check
division.
90
Select new entries button
Give the storage location :HYD
Description :Hyderabad storage location
Save
Press enter to save in your request
91
Press enter to save in your request
Same path
Select new entries button
Purchasing org :BILR
Plant :BILP
Save
Press enter to save in your request
92
Press enter to save in your request
Note : This period enter carefully, if you once enter not modified
Select ABP check box (ABP stands for Allow Back Period Posting)
Note: September entries allowed
Save
Ignore the warning message press enter
Press enter to save in your request
Path:up to the material master the path is same – Basic settings –Material type-
Define attributes of material types.
Select position button
Select material type :ROH (Raw materials)
Enter
Select ROH
Double click on quantity / Value updating folder
Select position button
Valuation area :BILP ( Nothing but plant)
Enter
For BILP select quantity updating, value update check box
Save
Press enter to save in your request
93
Select back arrow
Select material FERT for finished product
Double click quantity / value updating folder
Select position button
Valuation area :BILP
Enter
For BILP select quantity updating check box value updating check box
Save
Plant parameters:
94
Set tolerance limits for goods receipt
Path :Up to inventory management and physical inventory the path is same -
Goods receipt-Set tolerance limits
95
Path :Up to the logistic invoice verification the path is same – Invoice
verification in back ground –Define automatic status change
96
FI consultants job:
97
GL account :100520
Company code :BIL
Select with template button
GL account :100500 outstanding exp.
Company code :BIL
Enter
Change short text and GL account and long text to GR/IR clearing RM local
Select control data tab
Tax category :*
Select posting without tax allowed check
Sort key :014 Purchase order
Select create /bank /interest tab
Field status group change to G045 goods/Invoice received clearing accounts
Save
G/L account :400000
Company code :BIL
Select with template button
Give the GL account no.400100 Salaries a/c
Company code :BIL
Enter
Select type/description tab
Change the account group to RM consumption
Change short text and GL account long text to RM consumption local
Select create /bank /interest tab
Field status group to change to G003 Material consumption accounts
Save
Select edit cost element button
Valid from :01.04.2008
Enter
Cost element category :Select 01
Save
98
GL account :300200
Company code :BIL
Select with template button
Change the GL a/c no.300100 Exchange gain
Company code :BIL
Enter
Select type/Description tab
Change account group to Increase /Decrease stocks
Change short text and GL account long text to Increase/Decrease in stocks FG
Select create/Bank/Interest tab
Change field status group to G030 change in stock accounts
Save
Path :Up to account determination without wizard the path is same – Configure
automatic postings (Tr code is OBYC) (MM to FI Integration )
99
Press enter to save in your request
Select back arrow
Double click on transaction WRX GR/IR clearing account
Select valuation modifier check box
Select valuation class check box
Save
Valuation modifier :X
Valuation class :BIL1 RM local
Account no. :100520 GR/IR clearing local
Save
Press enter to save in your request
Select back arrow
Double click on GBB offsetting entry for Inventory posting
Select General modification check box
Valuation modifier check box
Valuation class check box
Save
100
Document types and no.ranges (OBA7)
WE :Goods receipt
WA :Goods issue
RE :Grass invoice receipt
Tr code is OBA7
101
To no. :1000000
Enter and save
Ignore the warning message press enter
Select back arrow three times
Select RE gross invoice receipt
Select details button
No. range :51
Select no.range information button
Company code :BIL
Select change intervals button
No.range :51
Year :2008
From no. :1000001
To no. :1100000
Enter and save
Ignore the warning message press enter
102
Select next screen button 2 times
Order currency :INR
Select GR based invoice verification check box
Save
Material :BILRM1
Industry sector :Mechanical engineering
Material type :Raw material
Press select views button
Select basic data1, purchasing, general plant data/storage1/accounting1
Select organization levels button (bottom side)
Give the plant :BILP
Storage location :HYD
Enter
Give the description :Raw material 1
Basic unit of measurement :KG
Material group :BILC (Chemicals)
Division :BS (Steel)
Select purchasing tab
Purchasing group :BIL
Select accounting one tab
Valuation class :select BIL1 (RM local)
Price control :select V moving average price
Moving price :50
Select save button or Ctrl+S
103
Up to material master the path is same –Other-Close period (Transaction code
is MMPV)
Goods receipt:
104
Storage location select :HYD
Select quantity tab
Quantity in delivery note :100
Select item ok check box
Select save button or Ctrl+S
Select display button
Enter
Select document information tab
Select FI documents button
BSX
200121 Inventory RM local 7500 BILRM1 BIL1
WRX
100520 GR/IR CLRG RM local -7500 BILRM1 BIL1
Qty .Received(GR) *Rate as per PO
100*75
Invoice verification:
105
Amount :7500
Enter
Select save button or Ctrl+s
From the menu select invoice document –Display
Select follow on document button
106
To view stock ledger
SD CUSTOMIZATION
SD consultant’s job
1. Define region:(State)
Path :SPRO-SAP netweaver-General settings-Set countries –Insert regions
107
save, Ignore the warning message press enter
Give the name :BIL HYD sales organization
country :IN
region :AP
press enter
To save in your request
Define distribution channel
108
SPRO-Enterprise structure –Assignment-Sales & Distribution –Assign sales
organization to company code
Same path
Select new entries button
Sales organization :BILS
Distribution channel :BD
Save
Press enter to save in your request
Same path
Select new entries button
Sales organization :BILS
Division :BS
Save
Press enter to save in your request
Same path
Select new entries button
Sales organization :BILS
Distribution channel :BD
109
Division :BS
Save
Press enter to save in your request
Path :Up to sales and distribution the path is same –Business area account
assignment –Define rules by sales area
110
Select BISH check box
enter
Save
Press enter to save in your request
Same path
111
Condition type SKTV cash discount
Condition type MWST output tax
Deselect required check box
Save
Ignore the warning message press enter to save
Partner functions
Customer No.
SP Sold to Party 1 1 Not modifiable
112
SH Ship to party 1 2 Modifiable
BP Bill to party 1 2. Modifiable
PY Payer 1 2 Modifiable
113
Double click partner functions in processor folder
Select new entries button
Partner function :SP
Select not modifiable check box
Select mandatory check box
Select partner function :SH select mandatory function check box
Select partner function :BP select mandatory function check box
Select partner function :PY select mandatory function check box
Save
Press enter to save in your request
Double click on partner determination procedure assignment folder
Select position button
Account group :BIL2
Enter
For BIL2 Assign partner procedure BIL
Save
FI consultant job:
Creation of GL master sales local own goods under sales group –FS00
114
Give the GL a/c no. :300005
Company code :BIL
Select with template button
Give the GL a/c no. :300000 sales account
Company code :BIL
Enter
Change short text and GL a/c long text local own goods
Select control data tab
Tax category :*
Select posting without tax allowed check box
Select create /Bank /Interest tab
Field status group G029 revenue accounts
Save
Select edit cost element button
Valid from :01.04.2008
Enter
Cost element category :11 Revenues
Save
115
Account assignment group of material :03 Finished goods
Account key :Select ERL sales revenues
GL account :300005 sales local own group
Save
Press enter to save in your request
116
Account assignment group :select 01 domestic revenues
For Tax category UTXJ Tax classification :select 1 liable for tax
Save
117
Account assignment group :select 03 finished goods
Select sales :General /plant tab
Available check :select KP no check
Transportation group :select 0003 container
Loading group :select 0003 manual
Select MRP1 tab
MRP type :select ND no planning
Select accounting 1 tab
Valuation class :select BILL2 finished product
Price control :select S standard price
Standard price :400
Save
Creation condition types:
118
Tax classification for customer :1
Tax classification for material :1
Valid from :01.04.2008
Valid to :31.03.2009
Tax code :A0 (0% output tax)
Save
Ignore the message press enter
Co for Controlling
PA for Profitability Analysis
Eg: Customerwise /Productiwise /Sales order wise plant wise, Sales organization
profitability.
Account based profitability /costing based profitability analysis / both (in India we use
both)
PP Module
MM Module
FI Module product costing SD module CO-PA
CO Module
Define an operating concert
Operating concern can be equal to controlling area or above controlling area
Controlling area can be equal to our company code or above company code
Company code =controlling area =operating concern
Data structure
Customer ------
Product |
Sales order |
Plant |- Sales cost of goods sold net profit
Sales organization |
Sales employee |
Country |
119
----
120
In client 800 –for company code 10001 controlling area -1000 operating concern IDEA
In IDEA –All SD condition types and equivalent CO-PA value fields
We check IDEA and do customization the same way for our operating concern also
IDEA is a references to all the CO consultants
CUSTOMIZATION :
121
select left arrow
select save button
from the menu select data structure save
from the menu select data structure activate
Select back arrow
Select yes button for the message to generate the operating concern environment.
Ignore the message press enter
Save
Define profitability segment characteristics (Segment –level characteristics)
122
Path :SPRO-Controlling –Profitability analysis –Flows of actual values –Initial steps –
Define no.range for actual postings (Tr code is KEN1)
Path :Up to flows of actual values the path is same –Transfer of billing documents –
Assign value fields .(TR code is KE4I)
123
PR00 price :VV010 Revenues
Scrap sales/waste sales –Posting only in FI, only FI-No Co account base , if we post
manually in FI
If we post directly in FI-for account no.300000-399999 up date VV010 revenues
If we post directly in FI for account no.400000-499999 up date VV140 cost of goods sold
124
To :499999
Double click on value fields folder
Select new entries button
Quantity /value :select value field
Fixed /variable :select 1 fixed amount
Value field :VV140
Save
Path :Up to flows of actual values the path is same Activate profitability analysis
(KEKE)
Path: Logistics –Sales and Distribution – Sales –Order –Create (Tr code is VA01)
125
Delivery plant :BILP
Payment terms :0001
Item :10
Material :BILFG
Order quantity :10 kg
Enter
Ignore the message press enter
Select item :10
From the menu select Goto Item Conditions
Select shipping tab
From the menu select Edit in complication log
We get a message document is complete ,no errors
Select save button or Ctrl+S
Production receipt :
Moment type :521 (Receipt w/o production order into unrest –use stock)
Plant :BILP
Storage location :HYD
Enter
Give the material :BILFG
Quantity :50
Save
Ignore the warning message press enter
Note : Check it GL A/c 200122 Inventory, select automatic posting check box
126
From the menu select other goods receipts Display-Enter
Select accounting documents button
Select accounting document no.
BSX
200122 Inventory FG 20000 BILFG BIL2
GBB
300200 INC/DEC in stocks FG 20000-BILFG BIL2 ZOF
Qty *Standard Price
50*400
Delivery:
Path : Logistics –Sales & Distribution –Sales –Order –Sub request functions –
Outbound delivery (Tr code is VL01N)
Shipping post :BILH
Give the order no. :11764
Enter
Actual goods issue date :Today’s date
Select item :10
Select picking tab
Picked quantity :10
Select post goods issue button
From the menu select outbound delivery display
Enter
From the menu select Environment Document flow keep the cursor on goods issue
delivery document no. (down side in document column)
Select display document button
Select accounting documents button
Select accounting document no.
Double click on accounting document no.
200122 Inventory FG 4000-BILFG BSX is assign this A/c BIL2
300200 INC/DEC in stocks FG 4000 BILFG GBB VAY assigned to BIL2
Qty delivered *Standard price
10*400
127
Sales billing
Path :Up to sub sequent functions the path is same –Billing document(Tr code is
VF01)
(Through path)
REPORT PAINTER
Report to view customer wise/product wise /Sales organization wise /plant wise
profitability
128
Double click on row 2
Select value field with characteristics radio button
Enter
Value field select VV140 –cost of goods sold
Select confirm button
Double click on row 3
Select formula radio button
Enter
Select Y001
Select minus button
Select Y002 cost of goods sold
Enter
Short text Net profit
Select copy short text button
Enter
Double click on column 1
Select characteristics radio button
Enter
Select plant /Actual indicator for available characteristics
Select left arrow
For plant /actual indicator
From :Select 0 actual data
Select confirm button
Save
From the menu select Edit-General data selection
Once again general data selection
From the available characteristics column
Select record type, period /year
Select left arrow
For record type
For form column :Select B direct posting from FI
129
For To column :Select F billing data
For period /year : For from column :Select variable on /off check box
Local variable :Enter 1
Press enter
For to column select variable on/off check box
Local variable :2
Enter
Select confirm button
From the select Extras –variables –variable definition
For name 1 : Give the description from period /year
For name 2 Description :To period /year
Enter & save
Same path
Double click on crate profitability report
Tr code is KE31
130
Form period/year :01.2008
To period /Year :12.2008
Execute
Ignore the message select press enter
To view product wise profitability from the menu select navigate-with drill down
Double click on product
This called date cube
PRODUCT COSTING
This is used for valuation of inventories i.e. Finished goods and Work in progress
PP Module
MM Module |
FI Module | Product costing
CO Module |
Note: SAP lab :Product costing made easy BPB publication –Not covered product
costing Crate a cost estimate with quantity structure
Sales budget for next month Production budget Material requirement Planning
| |
(Make to orders (confirmed orders) (This is same men budget) +
And make to stock (expected orders)) Overhead planning =
Standard cost
Cost sheet for the product BILFG1
Raw materials xx
Raw material overheads xx
Production costs xx
Cost of goods manufactured (COGM) xx
Administration Expenses xx
Sales & Distribution exp. xx
----
Cost of goods sold (COGS) xx
131
At COGM level or At COGM +Admin level
To produce BILFG1 what materials are required and how much quantity
BILRM1 1Kg
BILRM2 1Kg
Raw material standard cost =Quantity
from BOM (PP)*Rate from Material Master (MM)
(1*75)+1*125)=200
Overheads like freight charges :At the time of receipt it will be added to material –At the
time of consumption the material cost includes freight also.
Overhead like loading and unloading normal amounts change directly to P & L account
clients will tell us-how much percentage can be taken on raw material cost
(consumption.) 5% of raw material costs
Eg: 250*5%=12.5
Production costs:
Cost centers in PP Module :Work centers
132
Raw material Issue Issue Finished product
Wages 300000
Salaries 100000
Power 320000
-------
Planned cost 720000
=====
Planned hours available
Machines 100 working for 3 shifts (24 Hours )
No.of days 30 Days
100*30*24=72000
Machine hour rate 720000/72000=10 Rs
(Activity type)
To Produce BILFG1
Hours required 5Hrs
Production cost 10*5=50
Example :
Why can’t we allocate based on production
BILFG1 720000*999/1000=719280
BILFG2 720000*1/1000= 720
--------
720000
======
If we allocate cost based on hours required
133
Co –Consultants job:
A) RM overhead rate
B) Activity allocation
Path :Accounting –Controlling –cost Center accounting –Master data –Activity type-
Individual processing –create (Transaction code KL01)
134
Give the cost center :Dept G
Valid from : 01.04.2008 to 31.12.9999
Reference cost center :Dept A
Controlling area :BIL
Enter
Change the name to Dept G
Change the description to cost center :Dept G
Person responsible :MrG
Other things are common
Select save button
135
Path :SPRO-Controlling –Product cost controlling –Product cost planning basic
settings for material costing - overheads-Define overhead keys
136
Save
Press enter to save in your request
137
Dependency :Select D010 Overhead type/Overhead key
Save
Press enter to save in your request
Select D3
Double click on details folder
Ignore the warning message press enter
Select new entries button
Define Credits
Same path
138
Cost center :Dept H (Allocation cost center)
Save
Actual over head rate 10%
Credit key D4 -1100000 Cost Dept.
3. RM 2 Purchase
139
% on consumption 10% actual overhead rate
Order 1 Order2
RM Consumption 60000 40000
RM overhead rate 6000 4000
(Actual 10%) ----- -----
66000 44000
===== =====
Indirectly we are allocating cost center Dept H values to production orders based
on the consumption values.
10 D1 Raw materials
20 400000-400099
D3 RM Overhead rate
From :10
To Row :10
140
Credit :D4
Row :30
Base :D2
Description :Product cost
Row :40
Description :Cost goods manufacturer
From :10
To row :30
Save
141
Define cost component structure:
142
Double click on cost components with attributes folder
Select cost component structure :01 with lost component 50 production machine
Double click on assignment cost component –cost element interval folder
Select new entries button
Cost component structure :01
Chat of Accounts :BIL
From cost element :400100
To cost element :400299
Cost component :select 50 production machine
One more
Cost component structure :01
Chat of Accounts :BIL
From cost center :400500
To cost center :400599
Cost component :50
One more
PP CONSULTANT JOB:
143
Path :SPRO-Production –material requirements Planning –Master data-Define –MRP
controllers
Notes:
Define floats (Scheduling margin key)
144
Description :Mr.B
Save
Press enter to save in your request
Version :0
From period :9 (December)
To period :9 (December)
Fiscal year :2008
Give the cost center :Dept G
Select page down button or next page button
Cost element :400100 Salaries A/c
Select from based radio button
Select overview screen button (F5)
For 400100 Plant fixed cost :720000
Save
Version :0
From period :9
145
To period :9
Fiscal year :2008
Select next page or page down button
Cost center :Dept G
Activity type :BIL
Select form based radio button
Select overview screen button
Plant activity :72000
Save
Path :Up to planning the path is same – Allocations –Price calculation (KSPI)
A) Raw material 2
B) Finished product 1
146
Give the description :Raw material 2
Base unit of measurement :KG
Material group :BILC
Division :BS
Select purchasing tab
Purchasing group :BIL
Select accounting 1 tab
Valuation class :BIL1 RM Local
Price control :select V moving
Moving price :150
Save
Select basic data1, MRP1, MRP2,MRP3, Work scheduling, general plant data /storage1,
accounting , Costing 1
Select organizational levels button /enter
Enter
Plant :BILP
Storage location :Hyderabad
Enter
Description :Finished product 1
Base unit measurement :KG
Division :BS
Select MRP1 tab
MRP type :select PD (MRP)
MRP controller :A
Lot size :select EX lot for –lot order quantity
147
Select MRP 2 tab
In –house production :0 days
Schedule margin key :select BIL
Select MPR 3 tab
Ignore the warning message press enter
Availability check :select KP (no check )
Select work scheduling tab
Production scheduler :B
Select accounting tab
Valuation class :BIL2 Finished products
Price control :S (Standard price)
Standard price :300
Select costing one tab
Overhead group :select BIL1
Save
Note :BOM=Bill of Material
148
Quantity :1
Save
Path :Up to mater data the path is same –Work centers –then work centers-create
(CR01)
Plant :BILP
Work center :Dept G
Work center category :select 0001 Machine
Select basic data button
Give the description :Dept G
Person responsible :Mr.C
Usage :009
Under standard value maintenance
Standard value key :SAP1 Normal production
Select costing tab
Start date :01.04.2008
Cost center :Dept G
For machine activity :Give activity type BIL
Activity unit :H (Hour)
Formula key :SAP002 (Production machine time)
Save
Creation of routings
Path :Up to master data the path is same –Routings –Routings –Standard routings –
Create (Tr code is CA01)
149
Select operation button
For operation 10 give the work center :Dept G
Control key :select PP01 in hour production
Double click on operation :10
Machine standard value :5
Unit :H (Hour)
Save
Note: Routing is process flow as a department wise
Cost sheet
Raw materials
BIL RM1 1 Kg 75
BILRM2 1Kg 150 225
150
Machine hour rate 10Rs -----
286
Material :BILFG1
Press select views button
Select costing 2 view
Enter
Plant :BILP
Enter
2. Realizing updates current price on 1st of March release stock valuation will be at the
new rate from 1st of March
Posting period :9
Fiscal year :2008
Company code :BIL
Plant :BILP
Material :BILFG1
Select test run check box
Select marking allowance button
151
Select company code :BIL
Costing variant :select PPC1
(Standard cost estimate for materials)
Save
ACTUAL COSTING
CO consultant Job
152
Select back arrow
Select valuation variant :006 with plant BILP
Select details button
Select overhead tab
Give the costing sheet :BIL costing sheet
Save
Select back arrow
Select costing variant PPP2 production Order Actual
Select details button
Select valuation variant button
Select create beside valuation variant/plant
Select new entries button
In plant :BILP
Save
Press enter to save in your request
Select back arrow
Select valuation variant 007 with plant :BILP
Select details button
Select overhead tab
Costing sheet :select BIL costing sheet
Save
153
Valid from :01.04.2008 to 31.12.9999
Enter
Name & Description :Order /Project result analysis
Cost element category :select 31 (order /project results analysis)
Save
Cost element :1100001
Reference cost element :1100000
Controlling area :BIL
Enter & Save
154
Select new entries button
Select controlling area :BIL
Technical result analysis cost element :select 1100000
Save
Press enter to save in your request
155
Change masked cost element to 00003+++++ (5 times plus)(300000 to 399999)
Enter & Save
Press enter to save in your request
Select line ID :EK Direct cost for controlling area 1000
Select copy as button
Change the controlling area to BIL
Change mass cost element to 00004000++
Enter and save
Select line ID FK that is production cost for controlling area 1000
Select copy as button
Change the controlling area to BIL
156
Select 2FK line ID’s for controlling area BIL
Select copy as button –Change masked cost element from first line ID 00004005++
Change to 00012+++++
Enter & save
Select bank arrow
Same path
Select new entries button
Controlling area :BIL
Version :0
Result analysis key :FERT
Line ID :select EL revenues
Category :select N (costs not to be included)
Controlling area :BIL
Version :0
Result analysis key :FERT
Line ID :Select EK (Direct cost)
Category :select K cost
WIP :1100001
Revenues :1100002
Controlling area :BIL
Version :0
Revenues analysis key :FERT
Line ID :FK production cost
157
Category :select K cost
WIP creation :1100003
Reserves creation :1100004
Select page down button
One more controlling area :BIL
Version :0
Result analysis key :FERT
Line ID :ABR settled cost
Category :select A (Settled cost )
Save
Press enter to save in your request
WIP entry
FS00
GL A/c No.300201
Company code :BIL
158
Select with template button
Give the GL A/c no.300200 Increase /Decrease stocks FG
Company code :BIL
Enter
Change short text and GL A/c loge text to INC/DEC stocks – WIP (Work in Progress)
Save
Path :Up to period end closing the path is same –Work in process –Define posting
results for setting work in process (OKG8)
159
Define variance keys:
Path :Up to period end closing the path is same –Variance calculation :Define
variance keys (OKV1)
Notes:
Budgeted cost =Budgeted production Qty * Standard price
160
Press enter to save in your request
161
Select :B2
Double click on assignments folder
Select new entries button
Assignment Text
01 Direct costs(Raw materials)
02 Material overheads
03 Production costs
Save
Select assignment 01
Double click on source folder
From cost element :400000
To cost element :400099
Double click settlement cost elements folder
Select new entries button
Receiver category :select G/L, GL account
Select by cost element check box
Save
162
Give the cost element group :BILPRODN
save
Double click on settlements cost elements folder
Select new entries button
Receiver category :select G/L
Select by cost element check box
Save
163
Give the controlling area :BIL
Select maintain groups button
Double click on RKL
Double click on KZPI
Select Co. No. range interval for BIL check box
From the menu select –Edit –Assign element group
Save
Ignore the warning message press enter
Define exchange rate for type P (Standard truncation for cost planning for INR to
EURO
FI Consultant job
BILRM2 receipt
164
Give the GL A/c No.400201
Company code :BIL
Select with template button
Give the GL A/c No. :400200 Conversion charges
Company code :BIL
Change short text and GL account long text to production order differences
Select create /bank/Interest tab
Field status group change to G014 MM adjustment account
Save
GL A/c No. :100599
Company code :BIL
Select with template button
Give the GL A/c No.100500 VAT payable
Company code :BIL
Enter
Select type /Description tab
Chang short text and GL account long text to Stock taking
Select create /bank /interest tab
Change the field status group G049 (manufacturing cost accounts)
Save
Give the GL account no.300200 INC/DEC stock in FG
Company code :BIL
Select edit cost element button
Valid from :01.04.2008 to 31.12.9999
Enter
Cost element category :select 22 external settlement
Save
165
Give the Chart of Accounts :BIL
Enter
Save
Give A/c No.400201 production order differences
Save
Press enter to save in your request
Select back arrow
Double click on GBB offsetting entry for inventory posting
Valuation modifier :X
General modification :BSA opening stock taking
Valuation class :BIL1
Account no. :100599 stock taking account
Valuation modifier :X
General modification :AUA production
Valuation class :BILL
Account :300200
Save
Press enter to save in your request
PP CONSULTANTS AREA
166
Path :Up to Shop floor control the path is same- Operations-Scheduling –Define
scheduling parameters for production orders (Tr code is OPU3)
Path :Up to shop floor control the path is same –Operations –Availability check –
define checking control (OPJK)
Select business function :1 & 2 for order type PP01 for plant 1000
Select copy as button
Change the plant to BILP
Enter
Change the plant to BILP
Enter and save
Press enter to save in your request
167
Path :Logistics –Production-Shop floor control-Order –Create –with material (Tr code
is CO01)
Give the material :BILFG1
Production plant :BILP
Planning plant :BILP
Order type :select PP01 Production order
Enter
Give the total Qty under quantities :10
Start date & end date :Today’s date
Select cost order button (Ctrl+F7)
From the menu select Goto Costs –Analysis
Select back arrow
Select release order button (Ctrl+F1)
Save
From the menu select order display note the order no.60003225
Enter
Select assignment tab
Not to the reservation no.66076
168
200121 Inventory RM LCL 15000 BILRM2 BIL1 BSX
100599 Stock taking 15000 BILRM2 GBB BSA BIL1
100*150
GBB VBR
400000 RM consumption local 2250 BILRM2 BIL1
Qty consumed * Avg. rate (15*150)
169
Execute
Select back arrow
Deselect text run check box
Execute
Path :up to single functions the path is same –Work in process –Individual processing
–Calculate (Tr code is KKAX)
Path :Up to single functions the path is same –Settlement of individual processing (Tr
code is K088)
170
300201 INC/DEC in stock WIP 3713 P &L Account
200123 Work in Process 3713 Balance Sheet
(Actual RM +Actual RM overheads)
Plant :BILP
Material number :BILFG1
From period :01 2008
To Period :9 2008
Execute
Select report call button
Production receipt
171
Order :60003225
Plant :BILP
Storage location :HYD
Enter
Ignore the warning message press enter
Select save button or Ctrl+S
From the menu select goods receipt display
Document no.5000011861
Enter
Select accounting documents button
Select accounting document no.
GBB AUF
300200 INC/DEC in stocks FG 2860 BILFG1 BIL2
Qty produced * standard rate
10*286
To make production order technically complete (TECO)
Path :Logistics –Production –shop floor control –Order –Change (Tr code is CO02)
Calculation of variances
172
Double click on variance amount
Path :Upto single functions same path –Work in Progress –Individual processing-
Calculate
173
300200 INC/DEC in stocks FG 853 BILFG1 BIL2
400201 Production order diff 853 period
300201 INC/DEC in stock WIP 3713 P & L debit
200123 work in process 3713 –Balance sheet credit
174
Select position button
Give the company code :BIL
Enter
For company code BIL assign settlement profile AI
Save
Press enter to save in your request
175
Transaction type :100 External acquisition
Remove the TDS codes
Enter
Amount :*
Text :+
Document –Simulate & Save
176
Select time dependent tab
Business area :BILH
Select depreciation area tab
Depreciation key :BIL1
Useful life :15 years
Period :6 months
Ordinary depreciation start date :Today’s date
Save
Note: the asset no.200004-0
177
Note :In live environment you take a purchase of machinery don’t enter directly Asset
account, first enter in Capital Work in Progress after commissioning added all charged
convert to asset accounting.
We can assign in ledger group number of legers for 0L we can assign all and M2
At the time of posting –If we don’t specify ledger group –It updates all legers.
When we create legers ledger group will be created that ledger will be called
representative ledger – we are assigning for 0L ledger group M1 –This is called non
representative ledger.
At the of posting system checks representative ledger periods are open or not –we need
not open non-representative ledgers periods.
We are creating M1 ledger –Automatically M1 ledger GRP is created –we are assigning
ledger 0L (0L=Leading ledger) –Always leading ledger only should be the representative
ledger.
178
Document types and no.ranges are required non-leading ledgers –All non-leading ledgers
we specify all document types and given only one number range –we give number range
interval only for one number range.
CUSTOMIZATION
179
Fiscal year variant :K4
Posting period variant :BIL
Save
Press enter to save in your request
Select back arrow
180
WA 40
RE 40
RV 40
WI 40
AA 40
Save
Press enter to save in your request
Select back arrow
Save
181
Select back arrow
Ledger M2
Enter
Select new entries button
Path :Up to document the path is same – Document number rages –Documents in
entry view –Define document number ranges for entry view
182
Ignore the warning message press enter
Path :Up to document the path is same –Document no.rages –Documents in general
ledger view –Define document no.range for general ledger view
Posting of transaction :
183
Account number :200100 Cash A/c
Enter
Give the amount :100000
Business area :BILH
Text :Equity share capital receipt
Posting key :50
Account no. :100000 Equity share capital
Enter
Amount :*
Business area :BILH
Text :+
Document –Simulate & Save
Document date :Todays date
Type :SA
Ledger group :0L
Company code :BIL
Posting key :40
Account no. :200100 Cash A/c
Enter
Amount :50000
Business area :BILH
Text :Equity share capital receipt
Posting key :50
Account no. :100000 Equity share capital
Enter
Amount :*
Business area :BILH
Text :+
Document –Simulate & Save
0L Leading ledger April 2008- March 2009 10th Period 105000 2008
184
M1 Non-leading ledger Jan 2009-Dec 2009 1st Period 105000 2009
M2 Nonleading ledger July 2008 –June 2009 7th Period 100000 2008
185
Scenario Future scenario
Company code :BIL Company code BIL
| |
Business area :HYD Segment HYD
| |
Profit centers :Cement, Steel Profit center Cement , Steel
In future there will not be any developments Segments will be assigned in the for
Business areas profit center
Segment creation
Segment Description
BGL Bangalore segment
HYD Hyderabad segment
Select save button or Ctrl+S
Press enter to save in your request
Path :Accounting –Controlling profit center accounting –Master data profit center –
Individual processing change (Tr code is KE52)
186
Profit center :Cement
Enter
Segment :select HYD
Select activate button
DOCUMENT SPLITTING
In document splitting, line items are split according to selected dimensions –so that we
can draw financial statements for the selected dimensions at any time.
Sales
Party X Account Dr 100000
To Sales Steel 80000 Steel profit center
To Sales cement 20000 Cement profit center
FS00
187
Valid from 01.04.2008 to 31.03.9999
Enter
Cost element category :11 Revenues
Save
Second a/c
Give the GL A/c No. :300011
Company code :BIL
Select with template button
Give the GL A/c :300010
Company code :BIL
Enter
Change short text and GL a/c long text to sales Cement
Save
188
Path :SPRO-Financial accounting (new)-General ledger accounts(new) –Business
transactions –Document splitting-Classify G/L accounts for document splitting
189
Posting key :01
Customer Account :100000
Enter
Amount :80000
Business area :BILH
Text :Sales invoice posting
Posting key :50
Account :300010 Sales Steel
Enter
Business area :BILH
Text :+
Select profitability segment button (right arrow button profit center steel)
Ignore the warning message press enter
Give the profit center Steel
Select continue button
190
Select general ledger View button
MM Consultant
SD consultant
FI consultant –Creation of accounts and assignment of accounts
This will be charged at the time of sales, sales men (Removal of goods)
Where we pay excise duty at the time of purchase, the excise amount can be adjusted
when we pay excise duty on sales to excise dept.
(Though collected from customer)
191
PLA Personal Ledger Account
Bank excise credits and debits
Purchase scenario:
B) Excise entry
RG 23 A BED DR 8
To CENVAT clearing 8
192
To GR/IR clearing stores Local 200
B) Excise entry
RG 23C BED DR 10
CENVAT on hold DR 10
To CENVAT clearing a/c 20
Sales scenario
Basic price 1000
Excise rate 14% 140
-----
1140
VAT 12.50% 142.5
-------
1283
Sales billing :
Customer A/c Dr 1283
To Sales 1000
To CENVAT suspense 140
To VAT payable 142.50
Excise Balances:
PLA Deposit
PLA A/c Dr 150
To Bank 150
Excise utilization
193
Excise duty payable DR 140
To RG23A BED 5
To RG23C BED 6
To PLA 129
194
Enter
For component IND select active check box
Save
Press enter to save in your request
Path :Up to tax on sales / purchases the path is same –Basic settings-Check and
change settings for tax processing
195
Change description to AR CST
Change tax type to :1
Posting indicator :2 separate line item
Enter and Save
Select B5
Select copy as button
Change the process to B6
Change the description to AR VAT
Other things are common
Press enter & Save
Path :Up to tax on sales /purchases the path is same -Basic settings-Check calculation
procedure –Double click on define condition types
196
Select :BIL2
Select copy as button
Change condition type to :BIL3
Change description :A/P VAT
Other things are common
Enter & Save
Define procedures
Path :Up to tax on sales /purchases the path is same –Basic settings –Check
calculation procedure
Select :TAXINN
Double click on control data folder
197
X
170 BIL3 A/P VAT 150 150 Select B3
X
Save
Path :Up to tax on Sales /Purchases the path is same –Basic settings –Assign country
to calculation procedure
Path :Up to tax on sales / purchases the path is same –Calculation –Define tax codes
for sales and purchases (Tr code is FTXP)
198
Tax code :A0
Enter
Description :0% output tax
Tax type :A ( out put tax)
Enter & Save
One more tax code
Tax code :A1
Enter
Description :Dummy tax code for sales
Tax type :A (Out put tax)
Enter & Save
200156 RG23A BED A/c Current assets, Loans & Advances to copy 200155 VAT
receivable
200157 RG23C BED A/c Current Assets, Loans and Advances to copy 200155
VAT
receivable
200158 CENVAT on hold Current Assets, Loans and Advances to copy 200155
VAT receivable
200159 PLA Account Current Assets, Loans & Advances to copy 200155 VAT
Receivable
100506 CENVAT A/c clearing current liability provision copy 100505 VAT
payable
100507 CENVAT A/c suspense current liability & provisions copy 100505 VAT
payable
100508 Excise duty payable A/c current liability & provision copy 100505 VAT
payable
199
100509 CST payable A/c current liabilities & provision X copy 100505
Save
Note :In all accounts tax category * posting without check box
Path :Up to tax on sales /purchase the path is same posting –Define Tax accounts (Tr
code is OB40)
200
Select accounts button
Give the A/c no.200155 VAT receivable
Save
Press enter to save in your request
201
Select debit account override check box
Select auto adjustment indicator check box
Select immediate credit on capital goods check box
First month “select April
Excise selection days :30 days
No.of excise invoice selection :999
Excise invoice selection procedure :FIFO
Save
Press enter to save in your request
202
Note :MRO –Invoice verification
path :Up to India the path is same –Basic settings –Determination of excise duty –
maintain excise defaults
Path :Up to India the path is same –Master data –Maintain chapter Id’s
203
Chapter ID :55000001
Unit of measurement for excise kg
Description as per law Steel
Save
Path :Up to India the path is same –Account determination –specify GL accounts per
excise transaction
PLA A/c Dr
To PLA on Hold A/c
(This is used for next year carry forward)
204
Specify SAP Script forms
Path :Up to India the path is same –Business transactions –Excise registers –Specify
SAP script forms
205
Select back arrow two times
Object :J_1IRG23A2 This is (RG23A part II Number rage object)
Select number rage button
Excise group :2
Select change intervals button
Select interval button
No.range :01
Year :2008
From no. :200001
To no. :300000
Enter & save
Ignore the warning message press enter
Select back arrow two times
Select object J_1IEXCLOC (Local excise invoice number rage for sales)
Select number ranges button
Series group :2
Select change intervals button
Select interval button
No.range :01
Year :2008
From number :300001
To number :400000
Enter & Save
Ignore the warning message press enter
Select back arrow two times
Select object :J_1IINTPR2 despatch series number
Select number ranges button
Excise group :2
Select change intervals button
Select interval button
No.range :01
206
Year :2008
From no. :500001
To no. :600000
Enter & save
Ignore the warning message press enter
Use the Tr code is J1ILN (India local menu) (This have no path)
Path :Indirect taxes -Master data -Excise rate maintenance (Tr code is J1ID)
One more
Material :BILFG
Plant :BILP
Chapter ID :5500001 Steel
Material type :RG1
GR with reference :Multiple goods receipts, Multiple credits
Declared :1
Declaration date :29.02.2008
Save
Select back arrow
207
Select CENVAT determination radio button
Select maintain button
Select new entries button
208
Excise indicator for company :select 1 (100% Tax)
Save
Select back arrow
Select excise indicator for pant and vendor radio button
Select maintain button
Select new entries button
First column excise indicator :select 1
Second column excise tax indicator for vendor :select 1 (100% Tax)
Third column excise tax indicator for vendor :Select 1 (100% tax)
Save
Select back arrow
Select excise indicator for plant & customer radio button
Select maintain button
Select new entries button
First column excise tax indictor for company :select 1 (100% tax )
209
Tax code :V0
Save
Select back arrow
Condition type :BIL3 A/P VAT
Select key combination button
Select plant /vendor /Material radio button
Plant :BILP
Vendor :2001
Material :BILRM1
Amount :4
Valid from :01.04.2008
Valid to :31.03.2009
Tax code :V0
Save
SD Excise customization
SD consultant job
Path :SPRO-Sales & Distribution –basic functions –Pricing –Pricing control –Define
condition types
210
Save
Press enter to save in your request
Select back arrow
Select :BIL4
Select copy as button
Change the condition type to BILA
Description A/R Excise BED (100% copy)
Access sequence :select JDUM (India 100 copy of other fields are values)
Enter & Save
Select BIL4 & BILA
Select copy as button
Change condition type to BIL5
Description :A/R CST
Access sequence :select JCST (India Central Sales Tax :Access)
Plus / Minus : Blank
Calculation type :A (Percentage)
Condition class :change to D (Taxes)
Condition category :select D (Tax)
Enter
Change the condition type to BIL6
Description :AR VAT
Access sequence :change to JLST (India Local sales tax access)
Plus or Minus :Blank
Calculate type : A (Percentage)
Condition class :select D taxes
Condition category :select D tax
Enter & save
211
Select new entries button
Account key :B4
Name :A/R Excise BED
Select B2 and B3
Select copy as button
Change the process to B5
Change the description to A/R CST
Tax type :select 1 (Output tax)
Posting indicator :select 2 (separate line item)
Enter
Change process to :B6
Change the description to A/R VAT
Tax type :change to 1 Output tax
Enter & save
Save in your request
Path :up to Tax on sales /Purchases the path is same –Posting –Define tax accounts
(Tr code is OB40)
212
Save
Select posting key button
Debit :40
Credit :50
Select save button
Press enter to save in your request
Path :SPRO-Sales & Distribution –Basic functions –Pricing –pricing control –Define
and assign pricing procedures
213
Select :BIL
double click on control data folder
Select new entries button
214
Path :Up to pricing control the path is same –Define and assign pricing procedures (
Tr code is OVKK)
215
BIL5 A/R CST 1 Taxable
BIL6 A/R VAT 0 Nil Tax
BIL6 A/R VAT 1 Taxable
Save
Press enter to save in your request
216
Give the material no.BILFG
Press select view button
Select sales :sales organization data 1
Select organization levels button
Plant :BILP
Sales organization :BILS
Distribution channel :BD
Enter
For tax classification tax category BIL5 0 taxable
For tax classification tax category BIL6 1 taxable
Save
217
Sales organization :BILS
distribution channel :BD
Material :BILFG
Amount :10
Valid from to :01.04.2008
Valid to :31.03.2009
Save
Select back arrow
Select condition type BILA (A/R BED 100% copy)
Select key combination button
Select sales organization radio button
Enter
Sales organization :BILS
Amount :100
Valid from :01.04.2008
Valid to :31.03.2009
Save
Select back arrow
Condition type :select BIL6 AR VAT
Select key combination button
Select country /Plant/Region /Material radio button
Enter
Country :IN
Plant :BILP
Region :AP
Material :BILFG
Amount :4 (Percentage)
Valid from :01.04.2008
Valid to :31.03.2009
Tax code :select A1 (Dummy tax code for sales)
Save
218
To check whether 0% input tax code and 0% output tax code assigned to company code
to BIL
219
Select invoice tab
Tax code :select V1 dummy tax code for purchases
Enter
Select Taxes button
Select back arrow
Save
Not the purchase order no.4500017094
(Note : Use the Tr code J1EI for creation of Excise Invoice no’s following the other
steps same above)
Give the Excise invoice no. and date
220
Save
Select display button
Enter
Select document information tab
Select FI documents button
Select back arrow
Select excise invoice tab
Select more data button
Select part 2 tab
Select accounting document no.
221
Excise group :2
Start date :01.01.2009
End date :31.01.2009
Select any register radio button
Select RG23A part I check box
Select RG23A part II check box
Execute
Enter
Select back arrow
Select print utility program (TR code is J2I6)
Select RG23A part 1 radio button
Execute
Excise group :2
Start date :01.01.2009
End date :31.01.2009
Execute
Output device :LP01
Select print preview button
Select back arrow two times
Select RG23A part II radio button
Execute
Excise group :2
Start date :01.01.2009
End date :31.01.2009
Execute
Output devise :LP01
Select print preview button
222
Company code :BIL
Tax code :V1
LST condition type :BIL3
Execute
SD EXCISE
223
Give the shipping point :BILH
Order no. :1171
Enter
Actual goods inward received date :Today’s date
Select item :10
Select picking tab
Picked quantity :10 Kgs
Select post goods issue button
From menu select out bound delivery –Display
Enter
From the menu select Environment-Document flow
Keep the cursor on go goods delivery no.
Select display document button
Select accounts document button
Select account document no.
Path :Indirect taxes –Sales /Out bond movements-Excise invoices –For sales order –
Out going Excise invoice create /Change /Display (Tr code is J1IIN)
224
Enter
Excise group to :2
Serious group :2
Select utilization button (F6)
Save
Ignore the warning message press enter
225
PLA Deposit (F-02)
Path :Indirect taxes –Sales /Out bond movements –fortnightly payment (J2IUN)
226
Select Simulate button (F7)
Select right mouse button
Select continue button
Save
Share capital
Equity share capital 100000
Preference share capital 100001
Reserves & Surplus
General Reserves 100101
Capital Reserve 100102
Secured loans
Unsecured loans
By using 0-9 levels –we can get all 3 versions consultant creates 2 versions –Summary -
Schedules
227
Name Balance Sheet and Profit & Loss account
Maintain Language :EN
Select item keys automatic check box
Chart of Accounts :BIL
Save
Press enter to save in your request
Select financial statement item button
Keep the cursor on AML1
Select create items button
Give the items :Balance Sheet
:Profit & Loss account
:Net profit /Loss transfer to Balance Sheet
Enter
Kept the cursor on profit and loss account
Double click on No text exists against Liability +Equity
Give item :Liabilities
Enter
Double click no text exists against Assets
Give the item Assets
Enter
Keep the cursor on Assets
Press select button (beside reassign button)
Keep the cursor on Balance sheet
Select resign (Shift+F6) button
Select subordinate radio button
Enter
Keep the on liabilities
Press select button (F9)
Keep the cursor on Balance Sheet
Select resign button (Shift+F6)
Select subordinate radio button
228
Enter
Keep the cursor on Profit & Loss account
Select create item button
Give the items :Income
Give the items :Expenditure
Enter
Save
Press enter to save in your request
Keep the cursor on Liabilities
Select create items button
Give the Share capital
Reserves & Surplus
Secured loans
Unsecured loans
Enter
Keep the cursor on Assets
Select create items button
Give the items :Net Fixed Assets
:Net Current Assets
:Misc. expenditure to the extent not written off Eg: Preliminary
exp.
Enter
Keep the cursor on Income
Select create items button
Give the heads :Sales
:Other Income
:Inc/Dec in Stocks
Enter
Keep the cursor on expenditure
Select create item button
229
Expenditure :
Raw material consumption
Personnel expenses
Manufacturing expenses
Administration Expenses
Interest
Depreciation
Enter and Save
Double click no text existent against net result :Profit
Give the item :Net profit transferred from P & L Account
Enter
Keep the cursor on Net profit transfer from P & L Account
Press select button (F9)
Keep the cursor on reserves & Surplus
Select reassign button (shift +F6)
Select subordinate radio button
Enter
Double click on no text exists against net result loss
Item :Net loss transferred from P & L Account
Enter
Keep the cursor on net loss transferred from P & L Account
Press select button (F9)
Keep the cursor on Misc. Expense to extend not written off
Select reassign button
Select subordinate radio button
Enter
Save
230
Select assign accounts button
Enter
From Account :100000
To Account :100099
Select debit check box
Select credit check box
From Account :100101
To :199999
Select debit check box
Select credit check box
Note :Expect 100000 all are same
Enter
Keep the cursor on net fixed assets
Select assign accounts button
From Account :200000
To Account :299999
Select debit check box
Select credit check box
Enter
Keep the cursor on sales
Select assign accounts button
From account :300000
To account :399999
Select debit and Credit check box
Enter
Keep the cursor on Raw material consumption
Select assign account button
From account :400000
To account :499999
Select Debit and Credit check box
Enter
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Keep the cursor net profit/loss transferred to Balance Sheet
Select Assign account button
From account :100100
Select Debit & Credit Check box
Enter & Save
To check whether all accounts assigned or not
Select check button
Select non assigned account check box
Enter & Save
Liabilities Amount
Sources of Funds:
100000
100001
100002
Share capital 100003
------- X
100100
100101
Reserves & Surplus 100102
Secured loans X
Unsecured loans X
------
Total Liabilities X
=====
Double click on liabilities
Start of group Liabilities
End of group total liabilities
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Double click on Reserves & Surplus
End group :Reserves & Surplus
Select display total check box
Enter
Note :Same way secured and unsecured loans
Double click on assets
Start of group :Assets
End of group :Total Assets
Select display total check box
Enter
Double click on Net fixed Assets
Start of group :Application of funds
End of group :Net fixed Assets
Select display total check box
Enter
Double click on Misc. expenditure to extend not written off
End group Misc. expenditure to the expend not written off
Select display totals
Enter
Double click on Profit & Loss Account
End of Group :Net Profit /Loss for the year
Select display total check box
Enter
Double click on Income
Start of group :Income
End of Group :Total Income
Select display total check box
Enter
Double click on sales
End of Group :Sales
Select display total check box
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Enter
Double click on Expenditure
Start of group :Total expenditure
Select display total check box
Enter
Double click on Raw material consumption
End of group :Raw material consumption
Select display total check box
Enter
Double click on net profit /Loss transferred to Balance sheet
Start of group :Net Profit /Loss transferred to balance Sheet
Select display total check box
Enter
Double click on No text exist against P & L result
Item :Net profit/Loss transferred to Balance Sheet
End of Group: Net profit/Loss transferred to Balance Sheet
Select display total check box
Enter & Save
234
Select special evaluations tab
Balance sheet type :1 (Standard Financial Statement )
Select output control tab
Company code summarization :Select 1 (Balance sheet per company code)
Business area summarization :select 1(Balance Sheet per business area)
Summary report :3
Comparison type :1
Scaling :5/2
Scaling note :
A) Only Rupees without paise 0/0
B) Rupees with paise 0/2
C)Rupees in lakhs –without decimals 5/0
D)Rupees in mission without decimals 6/0
E)Rupees in crores without decimals 7/0
F)Rupees in laksh –Thousands in decimals 5/2
Sales 987654321.55
Rupees in lakhs (100000) 5 Decimals
235
Select execute button
Select back arrow
Select special evaluations tab
Give the display currency dollar execute
1.Depreciation forecast
Gross Additi Sales Gro Dep. Acc.De Dep. Dep Acc. Net Net
block ons /Trans ss for p.in the for on Dep blo block
in the during fers blo the beginni the sales in the ck in the
beginn the during ck year ng of year /Trans year in beginn
ing year the in end year fer the ing
year year the yea
yea r
r end
end
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PROJECT
ERP Packages
SAP
Oracle Financials
JD Edwards
People soft
1) WIPRO
2) Infosys
3) Satyam
4) Intell
5) Zensar
Buy SAP package from SAP-India –Bangalore with the support of WIPRO –Hyderabad
vendors.
Implement all the modules at all locations (BIG Bang project) or in a phased manner
BIL WIPRO
A) Project Manager A) Project Manager
B) Accounts Manager B) FI Consultant
C)Cost Accountant C)Co Consultant
D) Purchase Manager D)MM Consultant
E) Sales Manager E)SD Consultant
F)IT Staff F) BASIS Consultant
G) ABAP Programmers
237
Project Mangers BIL and WIPRO
BIL core team members –As is process existing process and requirements from SAP
GAP reports –Write to SAP the requirement /through programmer/work around /user
exits.
Land Scape
1. Development Quality testing Production
SAND box –All scenarios configuration selected scenario Testing
2. Development Production
238
R/ 3 Structure
Presentation application data base SAP Package data stored in data base server
239