PRIVATE & CONFIDENTIAL

STRATEGY CORPORATE SERVICES SDN. BHD. 202001038045 (1394366-M)

12 April 2021

PRIVATE & CONFIDENTIAL

VIA EMAIL

Attention: Ms Erni Suhana Binti Mohd Hafiz

Dear Sir,

PLANT SYNERGY SDN. BHD.

INCORPORATION OF A PRIVATE LIMITED COMPANY AND PROVISION OF
CORPORATE SECRETARIAL SERVICES

Thank you for your kind gesture in giving us the opportunity to quote for the provision of the above
services.

Introduction

We, Strategy Corporate Service Sdn Bhd together with Strategy Tax Services Sdn Bhd, are
servicing local SMEs clients in the following areas:-

• Tax Advisory and Consultancy (including Service Tax)

• Indirect Taxes and Tax Planning
• Corporate Secretarial and Advisory
• Auditing Services
• Accounting Services

We are pleased to present herewith our menu of services and pricing summary for your kind
consideration:-

Corporate Secretarial Services Fee (RM) Payment Term

Incorporation fee 600 Payment in advance

before incorporation

Reimbursement for incorporation (one 390 Payment in advance

Minutes Book, one Register Book, and before incorporation
etc)

C-24-13, Trefoil @ Setia City, No.2, Jalan Setia Dagang AH

U13/AH, Setia Alam Section U13, 40170 Shah Alam, Selangor Darul Ehsan
Tel : +6018 2090881/ 03-33488002 Email : advisoryhousehl@gmail.com
STRATEGY CORPORATE SERVICES SDN. BHD. 12 April 2021
202001038045 (1394366-M)

Corporate Secretarial Services Fee (RM) Payment Term

Application fee for incorporation 1,010 Payment in advance

payable to CCM before incorporation

Corporate Secretarial Services 840 per annum Bill quarterly in

advance

Drafting of routine Directors’ Circular 50 per resolution Upon presentation of

Resolution which do not required invoice
shareholders’ approval

Drafting of Directors’ Circular 200 per document Upon presentation of

Resolution and Members’ Written invoice
Resolution which required
shareholders’ approval

Change of Auditors 300 Upon presentation of

invoice

Change of Company’s Name 300 Upon presentation of

invoice

Appointment/resignation of Director 100 per person Upon presentation of

invoice

Preparing the Form of Annual Return 350 Upon presentation of

invoice

Preparing documents for approval of 250 Upon presentation of

Audited Financial Statements invoice

Transfer of shares 300 Upon presentation of

invoice

Increase in issue share capital 300 Upon presentation of

invoice

Obtaining certification of statutory 200 Upon presentation of

documents or company’s profile from invoice
the Companies Commission of
Malaysia (“CCM”)

Electronic submission 50 per submission Upon presentation of

invoice
STRATEGY CORPORATE SERVICES SDN. BHD. 12 April 2021
202001038045 (1394366-M)

Corporate Secretarial Services Fee (RM) Payment Term

Meeting 500 per hour or part thereof Upon presentation of

subject to minimum charge of invoice
1,000 per meeting

Certification of statutory forms and 5.00 per signature Upon presentation of

secretarial documents Photocopy charges of 0.50 per invoice
piece

Certification of non-statutory 10.00 per signature Upon presentation of

documents Photocopy charges of 0.50 per invoice
piece

PROCEDURE FOR INCORPORATION OF A PRIVATE LIMITED COMPANY

1. An application must first be made to the CCM to establish whether the proposed name is
available. Normally, a name search result is made known within one (1) to three (3) working
days after submission to the CCM. Should the proposed name be similar to that of a related or
associated corporation, a written consent must be submitted together with the application to the
CCM.

To set up a locally incorporated private company, under the Companies Act, 2016 (“CA 2016”),
at least one (1) Director who is of full age (18 years and above) and shall ordinarily reside in
Malaysia by having a principal place of residence in Malaysia. A foreign Director with a valid
work permit could be considered as one of the resident Directors.

2. There is no minimum paid up capital requirement for the incorporation of a company. However,
this may be enforced by other Ministries for e.g. the Immigration Department of Malaysia
(“DOI”) imposes a minimum paid-up share capital if an employment pass for an expatriate is
required.

3. Please note that under the CA 2016, it is optional for a company to adopt a Constitution or
otherwise. If a company has a Constitution, the company, each director and each member of the
company shall have the rights, powers, duties and obligations are permitted to be modified in
accordance with the CA 2016 and are so modified by the constitution of the company. If a
company has no Constitution, the company, each director and each member of the company shall
have the rights, powers, duties and obligations as set out in the CA 2016.

The incorporation documents will have to be lodged with the CCM for incorporation to the
CCM within thirty (30) days from the date of approval of the proposed name. A fee of RM50 is
payable to CCM for reservation of name for every 30 days.

4. The estimated time taken to incorporate the company is between three (3) to five (5) working
days but that is dependent on the availability of the proposed name and execution of the
documents mentioned above.

5. If everything is in order, i.e. all conditions mentioned above are complied with the CCM will
issue a Notice of Registration. However, if the Company wishes to have a Certificate of
Incorporation, the Company will have to apply to the CCM with payment of prescribed fee.
STRATEGY CORPORATE SERVICES SDN. BHD. 12 April 2021
202001038045 (1394366-M)

6. The company is advised to obtain the required license, permit or approval from other relevant
authorities before carrying on any business outlined in the Constitution.

PROVISION OF CORPORATE SECRETARIAL SERVICES

Our retainer fee is stated above subject to annual review excluding any disbursements necessarily
incurred on your behalf, which will be re-billed to you. Our scope of duties includes the following:

Scope of Duties:

a) Preparation and filing of the necessary statutory returns with the Companies Commission of
Malaysia as required by the Companies Act 2016 (“CA 2016”).

b) Liaising with the CCM in respect of the Company’s secretarial and related affairs.

c) Upkeep and maintenance of the various Registers and Statutory Records as required under the
CA 2016.

d) Organise Directors’ and members’ meetings and ensure that all procedure convening and
conduct of such meeting are in accordance with the company’s constitution and CA 2016.

e) Provision of a named Company Secretary. In accordance with the CA 2016, the Company
Secretary must be a qualified person.

However, the above does not cover our attendance at Board and Members’ Meetings. A separate
fee of meeting will be charged for our attendance of meetings. Any other special work which is not
provided in the above menu will be charged based on time costs necessarily incurred on your
behalf. Attendance of meetings on weekends, public/state holidays and/or outside normal business
hours is subject to a surcharge of 50%.

Named Secretary

Every company must have a secretary who shall be a natural person and resident in Malaysia. Such
person should possess the requisite knowledge and experience to discharge such functions; the
person may be a lawyer, an accountant or a chartered secretary registered with their respective
professional bodies in Malaysia or a person licensed by CCM to act as a Company Secretary.

Specific Authorisation to Act on Behalf of the Company

The Company Secretary shall be authorised to digitally sign and submit all necessary e-Forms with
theh Registar of Companies, CCM and to do all such acts, deeds and things as may be necessary to
give effect to the submission of socuments through the electronic filing system of the CCM.

Indemnity

The Company Secretary shall be indemnifies for any costs incurred by her in respect of any
proceedings that relates to the liability for any act or ommission in her capacity as an officer and in
which judgement is given in her favour or in which she is acquitted or in which she is granted relief
under the Act or where proceedings are discontinued or not pursued.
STRATEGY CORPORATE SERVICES SDN. BHD. 12 April 2021
202001038045 (1394366-M)

Registered Office

The provision of our office address as the Registered Office is for the safekeeping of all the
statutory records and accounting records. In this connection, please note that as the accounting
records are kept at other place other than the registered office, the Company would need to provide
notification to the CCM within fourteen (14) days from the date of change.

Subpoena or any other request or process

In the event that we are required pursuant to any subpoena or any other request for which there
exists a legal / regulatory obligation to produce working papers or any other documents or to assist
in or provide explanations relating to this engagement in any judicial or any such proceedings, you
shall reimburse us at standard billing rates for the professional time and expenses incurred,
including all legal costs, in responding to such subpoena or request.

Advisory and consultancy services

We are also able to provide advisory and consultancy services as and when required by you. An
indicative fee would be provided to you before commencement of such assignments.

Fee Policy

Please note that the fee is exclusive of out-of-pocket expenses (e.g. communication, travelling
expenses, courier and photocopy charges). All other taxes/duties whether currently in force or
implemented after the date of this proposal shall be charged separately during invoicing at the
prevailing rates.

For all CCM fees and disbursements such as filing fees or other fees or expenses, which are
anticipated to be of a significant amount, we will require you to provide us in advance with
sufficient funds to cover such disbursements.

All bills are payable on presentation. If fees and disbursements are not paid when requested, we
reserved the right to decline to act any further on the matter in question and any other matters which
you may have instructed us. You may also wish to know that we will be obliged to release to you
your documents in our possession only in the event that all outstanding bills have been paid.

General

Please note that should the Company’s business activities vary substantially from the present level
and we are required to incur more time and costs than expected, we will seek your agreement for an
increase in fee which will commensurate with the additional work to be performed. We would also
review the scope of services provided to your company on an annual basis and discuss with you on
any fee revisions should the need arise.

The prices quoted in this proposal are valid for 6 months only from the date of the proposal. If the
above terms are agreeable to you, we shall appreciate your signing and returning this proposal as
soon as possible.
STRATEGY CORPORATE SERVICES SDN. BHD. 12 April 2021
202001038045 (1394366-M)

If you are supplying personal data of yourself, individuals / data subjects (e.g. directors,
shareholders, officers or employees etc.) to us where applicable, please note that you have
consented or are required to obtain the individual’s / data subject’s consent before disclosing their
personal data to us and by so disclosing these personal data to us in whatever mode of
communications, we shall deem that you warrant that you have done so in accordance with the
Personal Data Protection Act 2010.

Termination

Each party may terminate the agreement at any time by providing the other party with three (3)
months’ notice in writing or such other period as be agreed in writing.

You should provide to us satisfactory documentary evidence that changes have been effected,
failing which any fees payable shall continue to accrue notwithstanding the termination of this
agreement or any part thereof as may be related to the aforesaid services.

Should you require further clarification, please feel free to contact us. We shall be most happy to
meet up with you to formally present our proposal and to clear whatever doubts you may have
regarding our proposal if required.

We thank you for the opportunity to be of service to you and look forward to a long and mutually
beneficial and professional relationship.

Yours faithfully

Gan Hui Lin

Director

I/We hereby confirm our acceptance of

your proposal dated 12 April 2021

……………………………..…………
Name:
Position:
Company:
Date: Company Stamp