Marcelo ARNALDO de JESUS Assessment Answer Booklet BSBPMG512

ASSESSMENT ANSWER BOOKLET
Full Name Marcelo Arnaldo de Jesus

Student ID NCCS Term 2 Year 2019
Unit Name Manage Project Time
Unit Code BSBPMG512 Due Date Date Submitted
Trainer Name Carolyn Dann / Emran Sikder
Student Declaration
By submitting this assessment, I acknowledge and agree that:
1. I declare that this assessment has been completed by me and is my own work
2. This assessment is submitted in accordance with the NCCS Regulations and
Assessment Policy. I also understand the serious nature of academic dishonesty
(such as plagiarism) and the penalties attached to being found guilty of
committing such offences.
3. No part of this assessment has been copied from any other source without
acknowledgement of the source.
4. No part of this assessment has been written by any other person, except to the
extent of collaboration and/or group work as defined in the assessment.
5. A copy of the original assessment is retained by me and that I may be required to
submit the original assessment to the trainer upon request.
6. I am aware of my appeal rights.
Student Name Marcelo Arnaldo de Jesus
Date
BSBPMG512
Manage Project Time
Assessment Answer Booklet – BSBPMG512 Manage Project Time
Issue date: 18/10/2018

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Assessment Answer Booklet -Task 1
Please delete all the information in red before submitting
Task 1: Written Questions
1. Explain each of the following estimating techniques, and how each can be used
to determine task duration and resource effort within a project.
a. Analogous Estimating: This is an easy technique to uses experience from previous

projects to learn lessons for the current project and appropriate to projects where the type of
work and available resources are similar
b. Parametric Model Estimating: This is often an accurate technique that is developed to

estimate time and resources based on historical experience on previous projects. For example,
a construction project might use this model by basing their time and resource estimates upon
the number of square feet of the construction site. As a result, it relies on existing comparable
models.
c. 3 Point Estimating: This is a technique that uses three estimates to better understand the
duration and cost of an activity. The three estimates are pessimistic estimate which is the worst
case scenario, optimistic estimate which is the best case scenario, and most
likely estimate which is the mostly likely to occur.
d. Expert Judgment Estimating: This is a technique in which judgment is made based upon
a specific set of criteria and/or expertise that has been acquired in a specific knowledge area, or
product area, a particular discipline, an industry, etc. This knowledge base can be provided by a
member of the project team, or multiple members of the project team, or by a team leader or
team leaders. However, typically expert judgment requires an expertise that is not present within
the project team and, as such, it is common for an external group or person with a specific
relevant skill set or knowledge base to be brought in for a consultation, Some examples of
resources of expert knowledge can be stakeholders, customers, professional and technical
organizations, and other miscellaneous industry groups that may provide these types of
services for a small fee, or may provider them free of charge.
e. Vendor Bid Analysis: This is a technique used to figure out the cost of a project by
comparing the bids submitted by many suppliers. This can be accomplished by considering the
costs (via quotes, bids, proposals, etc.) presented for project work.
f. Reserve Analysis: This is a technique to considerate the amounts of uncertainty and any
unknowns and risks to determining a reserve pool of time and resource that can be drawn upon
when these issues arise.

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g. Bottom Up Analysis: This is a technique that breaks the project down into very small work
tasks because it is easier to estimate the time a project will take when the scope of the work is
very small. These are then all added together to create the project total. This is beneficial
because it gives the team a good sense of the work that needs doing, but the very process of
breaking down all the tasks can be rather time-consuming. There will also be some tasks that
are difficult to clearly define, so creating accurate estimates for these will be challenging.
2. Describe what the critical path of a project is, and explain the steps used to
identify it using the Critical Path Method.
Critical path is the period time to complete project phases or the whole project is. The critical
path method analyses every possible sequence of tasks based upon the network diagram to
determine which sequence is the longest. Using the relationships and durations from the
network diagram, This method need to calculate the earliest possible start date and finish date
for each task. Determine the latest possible start and finish date for each task. The sequence of
tasks with identical dates for earliest and latest start is the critical path. This method assumes all
the resources exactly.
3. Explain the concept of a project baseline.

A project's baseline is defined as the original scope, cost and schedule. The project's
baseline must be completely defined and documented before the project execution and control
activities can begin.
4. Explain the procedure for establishing project baselines.

1. Start with schedule and cost baselines.
2. Identify activities and tasks which will be needed to produce each of the deliverables included
on the scope baseline. The detail included in this task list will depend on the experience of the
team, the project’s risk and uncertainties, etc.
3. For each task identify the resources needed, if known at this point.
4. Make an estimation of how many hours it will take to complete each task.
5. Estimate the cost of each task, by using an average hourly rate for each resource require.
6. Consider resource constraints and how much time each resource can realistically devote to
the project.
7. Develop a task path by figuring out which tasks are dependent on other tasks.
8. Date develop the schedule by putting all tasks and estimates into a calendar showing how
much time each task will take from start date to end.

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5. Explain how to manage adjustments to a project baseline due to a major change
to scope or cost.
In order to ensure that changes to the baseline parameters are properly considered, we
established a formal change control process. Such a process consisted of 3 typical
steps – Identify, Evaluate and Respond to changes.
Following the steps of the process, this must create a change request which included a
description of the change, the reason for the change, and the impact on the baselines. Change
requests were submitted to the sponsor for review and approval. Once a change request was
approved, we made appropriate updates to the schedule, budget and WBS.
6. Explain how project variance is most effectively managed.

Variance is a measurable change from a known standard or baseline. In other
words, variance is the difference between what is expected and what is actually accomplished.
7. Summarize the project life cycle phases and describe each phase.
 Initiation phase: this is to define the important element of the project such as scope,
purpose, objectives, resources, deliverables, timescales and structure. Moreover, this
phase also includes the development of a business case; a documented argument that
is intended to convince someone to approve your project. A business case will examine
the benefits and risks of carrying out the project, along with the benefits and risks of not
carrying it out.
 Planning phase: the planning phase of the project may involve developing a range of
plans below:
- Project plan to describe how you will reach your goals;
- Resource plan to identify the required staff, materials and equipment;
- Quality plan to outline quality control methods and set quality targets;
- Risk plan to outline possible risks and ways to minimize these risks;
- Financial plan to identify the required financial expenditure.
 Execution phase: project team will produce the project deliverables within the execution
phase of the project’s life cycle. Whilst this is happening, the project manager will
monitor and control the project delivery by undertaking:
- Cost management;
- Risk management;
- Time management;
- Issue management;

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- Quality management;
- Change management.
 Evaluation phase: the project team needs to assess the overall success of the project;
this is done within the evaluation phase. This is the phase to consider the achievement
and the lessons learned from one project can help any future projects.
8. Summarise the following key tools for project scheduling.
a. Schedule Network Analysis: schedule network analysis uses to manage the time
effectively and it helps to keep the project focused on the target goal. It employs a schedule
model and various analytical techniques to calculate the early and late start and finish dates.
The analytical techniques that are used within a schedule network analysis may include:
 Resource leveling;
 Critical chain method;
 What-if analysis;
 Critical path method.
b. Critical Path Analysis: the critical path method, or critical path analysis, is an algorithm for
scheduling a set of project activities. It is commonly used in conjunction with the program
evaluation and review technique.
c. Schedule Compression: Schedule compression is a technique used in project
management to shorten an already developed schedule. This might be done to meet an update
delivery date, a new opportunity or schedule delay. It's done without changing the scope of the
program. There are two techniques that are commonly used in schedule compression.
9. Explain three best-practice time management methodologies. For each,

summarise their capabilities, limitations, applications and outcomes.
 Activity logs: this is better to create an activity log which will help to keep track of, and
more importantly, analyses how the project spends time. Based on this information, it
helps to adjust schedule accordingly, for instance, by moving more challenging tasks to
the times of day are most efficient.
 Task lists: this is to create a list of everything that needs doing allows to more effectively
plan, thereby increasing project productivity. This task list will then help with a whole
range of other planning activities, such as time and cost budgeting.
 Action plans: an action plan is a basic list of all the things that need to be completed to
achieve a specific objective. They are most useful when you have a particularly large or
important task to complete. Although quite similar to a task list, the action plan differs by
listing the tasks in the order that they need to be completed.

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10. Explain how a work breakdown structure is used to create project schedules.
It provides the project manager with an opportunity to predict outcomes based on a
particular scenario. This ensures that the decision-making process is effective. A WBS can also
be used to help identify potential risks within the project. The development of the WBS normally
occurs at the start of a project and a completed WBS will resemble a flowchart. If a project ever
falls behind, the WBS is usually referred to as it is thought of as the map of the whole project.
After the project is completed, the WBS can provide it with data for performance measurement.

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Task 2: Conference schedule project
1. Write a Work Breakdown Structure (WBS) for the conference. Develop a WBS with
sufficient detail to enable effective planning and control of the project.

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MANAGERS NETWORK CONFERENCE
Initiation Planning Execution Control Closeout
Create Preliminary Scope Statement

Evaluation & Recommendations Project Kickoff Meeting Project Management Audit Procurement
Develop Project Charter Determine Project Team

Verify & Validate User Requirements
Project Status MeetingsDocument Lessons Learned
Project Team Kickoff Meeting Design System Risk Management Update Files/ Records
Deliverable: Submit Project Charter
Develop Project Plan Update Project Management Plan

Gain Formal Acceptance
Project Sponsor Reviews Project Charter Procure Hardware/Software
Project Charter Signed/ApprovedSubmit Project Plan Install Development System Archive Files/ Documents
Milestone: Project Plan Approved Testing Phase
Install Live System
User Training
Go Live
2. Write a draft Project Management Plan (PMP).

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Leadership Conference 2018: Leading in the twentieth century
Introduction
Give a short description of the project and describe the it’s deliverables and benefits.
Project management approach
Describe, in general terms, the roles and authority of project team members.
Project scope
This should include what the project does and does not include.
Milestones
Include mechanisms to measure, record and report progress of activities.
Also mention or discuss actions to be taken if any changes to the milestones or delivery dates
are required.
Sequence and dependencies of tasks.
Analyse which tasks are dependent on others, and how this will affect project deliverables.
Roles and responsibilities
List who is responsible for different aspects of the project
Project stakeholders
List all project stakeholders
Project communication
Define the communication requirements for the project and how information will be distributed to
ensure project success.
Communication should include one written report to the CEO once a month on the project’s
progress.
Change management
Include change management request process
Cost management
Define how the costs on a project will be managed throughout the project’s lifecycle.
Risk management
A potential undesirable and unplanned event or circumstance anticipated in advance which
could prevent the project from meeting one or more of its objectives.
Issue management
An event or circumstance that has occurred with project impact that needs to be managed and
resolved, with escalation if appropriate.
Management Plan Approval process
Outline the plan’s approval and review process.
Include the timing of a PMP review following the conference.
3. Write a draft Project Schedule (PS).

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Introduction
 Purpose of Project Management Plan.

The intended audience of the MANAGERS NETWORK PMP is all project stakeholders
including the project sponsor, senior leadership and the project team. Manager Networks is an
organization that provides networking events for business people across Australia. The
company runs regular networking events but has now decided to start an annual conference
event focusing on an area of business considered to be of key importance. It is hoped that the
conference will provide information on cutting edge leadership topics that focus on leadership
skills, knowledge and trends.
 Executive Summary of Project Charter.

- Administration Manager for Manager Networks develop and implement a project
schedule for the conference;
- CEO has ultimate responsibility for the conference, you will be responsible for the
ongoing development of the congress in cooperation with several other staff members,
who will use their expertise in different areas to support your project management;
- Donna Chisholm, who is the coordinator of the Manager Networks’ trainers, will help with
contacting and lining up the speakers. She has already drafted a Conference Program,
which can be used until the speakers have been finalized;
- Dan Streep, the Administration Assistant has had experience with the ground level work
required for a conference, and he will help to determine and prepare the venue;
- Edith Partridge, the Chief Financial Officer will be in control of the finances of the
congress;
- Erin O’Donnell, the Manager Networks Marketing Manager, will co-ordinate the
marketing material.
 Scope Management.
The conference will provide information on cutting edge leadership topics that focus on
leadership skills, knowledge and trends.
Work Breakdown Structure:

Conference facilities require a centrally located venue that has a conference room that
can accommodate up to 150 people. Invited speakers will want to be accommodated nearby, so
there will need to be an appropriate hotel in the vicinity.
The venue will also need to be able to provide onsite catering for the meeting attendees.

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 Schedule/Time Management
Milestones:
The table below lists the milestones for this project, along with their estimated
completion timeframe.
Milestones Estimated Completion Timeframe
MEETING 1 DAY
UFFICIAL TASK COMUNICATION AFTER THE MEETING IT WILL RUN
FOR 30 DAYS
AGENDA OF THE CONFERENCE IT WILL START AFTER CEO
APPROVE THE MOCK AND IT WILL
BE REVIEWED FOR 7 DAYS
FINDE THE VENUE 30 DAYS OF TIME TO FIND THE
RIGHT VENUE
BOOK THE VENUE IT WILL BE BOOKED AFTER THE
CEO WILL APPROVE ONE VENUE
AMONG THE 3 PROVIDED
BUDGETING CHECK AFTER WE BOOK THE VENUE TO
CHECK HOW MUCH WE HAVE
SPENT SO FAR
MARKETING PLAN BASED ON CONFERENCE VENUE
AND AGENDA
PUBLISH MARKETING ONCE PREPARED TESTED AND
APPROVE FROM MARKETING
MANAGER AND CEO

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Milestones Estimated Completion Timeframe
ENGAGE SPEAKERS WE ENGAGE SPEAKERS AS SOON
AS WE KNOW THE AGENDA OF
THE CONFERENCE
INVITE ATTENDEES INVITE ATTENDEES AFTER WE
KNOW THE SPEAKERS
TESTING CONFERENCE WE TEST THE CONFERECNE WITH
THE SPEAKERS TO ACTUALLY
EVALUATE AND TEST THE
DURATION
CONFERENCE DAY ON DAY OF CONFERENCE ON 4
OCTOBER 2018
CONFERECNE REVIEW FROM THE DAY AFTER THE
CONFERECNE WE ARE GOING TO
REVIEW THE EXPENSES
ATTENDEES FEEDBACK AND ALL
OTHER RELEVENT OUTCOMES
Project Schedule:
The project schedule is as per the timeline shown in the above Gantt-chart.
Dependencies:
- CEO has ultimate responsibility for the conference, you will be responsible for the
ongoing development of the congress in cooperation with several other staff members,
who will use their expertise in different areas to support your project management;
- Donna Chisholm, who is the coordinator of the Manager Networks’ trainers, will help with
contacting and lining up the speakers. She has already drafted a Conference Program,
which can be used until the speakers have been finalized;
- Dan Streep, the Administration Assistant has had experience with the ground level work
required for a conference, and he will help to determine and prepare the venue;
- Edith Partridge, the Chief Financial Officer will be in control of the finances of the
congress;
- Erin O’Donnell, the Manager Networks Marketing Manager, will co-ordinate the
marketing material.

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 Cost/Budget Management.
 Quality Management
I am the responsible for the quality management. I have to make sure that the
conference planning always runs smoothly.
 Human Resource Management

- CEO;
- Donna Chisholm;
- Dan Streep;
- Edith Partridge;
- Erin O’Donnell;
- Speakers;
- Participant.
 Communications Management
All communication have to done via email. Any face to face communication must be also
communicated via email. All departments are required to share information across all
other in order to all be aware on evolution of the plan.
 Risk Management
Each department involved into the project is required to provide a contingency plan. All

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contingency plan needs to be reviewed first by me and then by the CEO. Each
contingency plan that has been approved needs to be communicated and sent via email
and hard copy to all mangers of the other department participating in the project.
The CEO and I will provide a unified contingency plan which will run across the main
point of concerns of each contingency plan received.
4. Send an email to the CEO (your assessor).
Good afternoon CEO,
Hope you are well.
I am pleased to inform you that I have managed to finalize the first approach steps for the
conference planned on 4th October 2018.
Please find attached the following:
– Work Breakdown Structure
– Draft Project Management Plan
– Draft Project Schedule
In each file is explained how we have planned to approach and avoid issues related to the
conference. I have personally made sure that all department are aware and have understood all
processes.
Should you wish to approve our plan, I please you to communicate it to me and I will proceed
with it.
Kind regards.
Marcelo Arnaldo de Jesus
5. Meet with the project team.
MILESTONE FOR THE PROJECT
Description of Milestone Sub steps

Milestone 1: Sufficient Sub-step 1: Review research reports on time
Sub-step 2: Assign employee who will be in charge of
research on annual business
conducting survey and researches
meeting
Milestone 2: Sufficient Sub-step 1: Hire bloggers to advertise our new service
Sub-step 2: Assign employee who will be in charge of social

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marketing activities media marketing activities
Milestone 3: Project plan may Sub-step 1: Create action plan to avoid delayed process
Sub-step 2: Monitor every process with expected outcome
do meets its actual
performance
6. Review your Project Management Plan
REVIEWED PROJECT MANAGEMENT PLAN
PROJECT SCOPE
 Project purpose
The main purpose of project is to organize “annual business events” as a new offering of
Manager Network Company.
 Background
Manager Networks is an organization that provides networking events for business
people across Australia. The company runs regular networking events but has now decided to
start an annual conference event focusing on an area of business considered to be of key
importance. It is hoped that the conference will provide information on cutting edge leadership
topics that focus on leadership skills, knowledge and trends. It should also promote
Management Networks, as well as providing professional development for its clients.

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In Scope Out of scope Assumptions Constraints
(exclusions)
1. stakeholders meeting 1. employees training 1. Time 1. project budget
2. Project budget 2. Marketing activities 2. Insufficient 2. Employee

staff communication
3. Project timeframe 3. Errors of company
data base 3. Doesn’t meet 3. Not clear
4. Risk management
to project instruction of the
4. Non-skilful staff
5. Human resource
standard project
6. Technology resource
4. Customer
satisfaction
 Stakeholder Analysis
Stakeholder
Name Work Area Impact on project success criteria
type
Hela Sunrise CEO End user
Very important
Naranchimeg the Administration End user
Manager
Important
Donna the co-ordinator of End user Medium important
the Manager
Chisholm Networks’
trainers
Edith The Chief Financial End user Medium important
Partridge Officer

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Erin The Manager End user Less important
O’Donnell Networks
Marketing
Manager

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 Communication Plan
What Who Purpose When/frequency Type/methods
General All stakeholders. Gather information Before project Meeting.

meeting start
Distribute All stakeholders. Distribute plan to Before project Project snapshot

project plan stakeholders for project start distributed via
scope hard copy and
emails
Project kick- All stakeholders. Communicate plans Near project start Meeting.
off and stakeholder roles/
responsibilities.
Status All stakeholders Update stakeholders on Once a week Distribute status

reports and project office. progress of the project. report by email
Team Entire project team. To review detailed Twice a week Meeting

meetings plans
Sponsor Sponsor/s and Seek approval for Regularly Meeting.

meetings Project Manager. changes to project scheduled.
plan.

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 Project Snapshot
Project snapshot
Name of project: Manager Networks
Project purpose:
Offer and organize annual business events
1. Internal admin tools

2. Risk management plan
3. Feedback from internal stakeholders
4. Develop and conduct training
Deliverables with timeframes Stakeholders
1. Hela Sunrise
1. Give training to all team members
2. Naranchimeg
2. Having a meeting once or twice a week
3. Donna Chisholm
Resources Risks
1. Human Resource 1.Technology risk
2. Financial Resource 2. lack of communication
3. Physical Resource 3.Customer satisfaction
4. Insufficient Cost
5. personal issue
6. team members skills
7. Poor work quality
Interdependencies Success criteria
1. Client’s satisfaction 1. Annual business events

2. Make sure status are on social media 2. Manage events successfully
3. Company become goodwill 3. Increase in customer satisfaction

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 Roles and responsibility
Name Work Area Roles and responsibilities

Hela Sunrise CEO Sets overall strategic directions, manage risk, and
authorize large financial transactions.

Marcelo the Administration Naranchimeg is responsible for the ongoing
Manager development of the congress in cooperation with
several other staff members, who
will use their expertise in different areas to support
project management.
Donna the coordinator of Donna is responsible for helping with contacting and lining up
the Manager the speakers. Also responsible for drafting a Conference
Chisholm Networks’ Program.
trainers
Edith The Chief Financial Partridge is in charge of control of the finances of the
Partridge Officer congress.

Erin The Manager O’Donnell is responsible for co-ordinate the marketing material.
O’Donnell Networks
Marketing
Manager
7. Review your Program Schedule.
A Reviewed Project Schedule (PS) was done on MS Excel and this assessment section is
attached as a different file.

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8. Send an email to all project team members (your assessor).
Dear team member,
Due to our project meeting relevant to “Annual business events”, I have written and
revised Work Breakdown Structure, Draft Project Management Plan and Draft Project Schedule
and attached within this e-mail. In addition, i attached baseline PMP and baseline PS to the
email. I hope you will find them useful. Looking forward hearing from you.
Kind regards,

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Task 3: Review project time management and implement changes.
1. Write a report on the project’s progress.
Project Report
Leadership Conference 2018: Leading in the twentieth century
 Review of feedback from project team members on milestone achievements.
The milestones achieved as of 14th May 2018 are the following:
 Donna Chisholm reported that she has only received confirmation from two of the speakers.
She has tried telephoning them but hasn’t been able to speak to the other two yet. Donna
asked for another two weeks, by when she assures you, she will have speaker
confirmations and topics finalized.
 Dan Streep booked the Park Royal yesterday after assessing the quotes received and
discussing the choice with Edith Partridge. Unfortunately, he received a most apologetic
telephone call this morning to tell him that the Park Royal’s Managing Director had already
assured a pharmaceutical company that they could book the venue for the whole week-end,
including the Friday. Dan will go back to the list of quotes and discuss a new choice with
Edith Partridge later that day.
 Erin O’Donnell, the Manager Networks Marketing Manager, is still waiting on the speakers,
topics and venue before he can put the promotional material together. He has spoken to the
printers, and they are still expecting to receive the brochure soon, so they can be printed in
time.
 Forecast the impact of any changes to the baseline Project Schedule

The departments have been busy on other projects and they could not meet as
requested. However, they have completed all task required. Moving forward in order to have
a better outcome for the conference I will request to follow the project schedule. The more
we get close to the event the more we can incur in mistakes or we might need to amends
few concerns. If we do not meet as scheduled I forecast that we can lose 50% of the budget
on recovering actions.
 Identify any baseline Project Schedule variance(s)

 Possible speaker changes
 Possible attendee’s attendance unavailability
 Over budgeting
 Failure of marketing program
 Your responses to the changes, and how these will maintain the project
objectives
 Possible speaker changes – I will inform the new speakers on the conference
purpose and how we expect the communication needs to be delivered

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 Possible attendee’s attendance unavailability – if attendees are unavailable I will
invite their assistant so to be able to send the message
 Over budgeting – it will make sure that the project is how expected
 Failure of marketing program – main problem because we need to send the right
message to the participant, if it does not work we need to be perfect on the
conference day and address the marketing message failure.
Good afternoon CEO,
Hope you are well.
As off the 14th May 2018, please read the following about the updates on the project plan:
Donna Chisholm reported that she has only received confirmation from two of the speakers.
She has tried telephoning them but hasn’t been able to speak to the other two yet. Donna asked
for another two weeks, by when she assures you, she will have speaker confirmations and
topics finalised.
telephone call this morning to tell him that the Park Royal’s Managing Director had
already assured a pharmaceutical company that they could book the venue for the whole
week-end, including the Friday. Dan will go back to the list of quotes and discuss a new
choice with Edith Partridge later that day.
 Erin O’Donnell, the Manager Networks Marketing Manager, is still waiting on the
speakers, topics and venue before he can put the promotional material together. He has
spoken to the printers, and they are still expecting to receive the brochure soon, so they
can be printed in time.
Please also read the concerns and consequent resolution I believe are perfect for risk
resolution:
Possible speaker changes – I will inform the new speakers on the conference purpose and how
we expect the communication needs to be delivered
Possible attendee’s attendance unavailability – if attendees are unavailable I will invite their
assistant so to be able to send the message
Over budgeting – it will make sure that the project is how expected
Failure of marketing program – main problem because we need to send the right message to
the participant, if it does not work we need to be perfect on the conference day and address the
marketing message failure.
If you have any concerns, feel free to contact me at any time.
Kind regards

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3. Review and alter the Project Schedule.
4. Send an email to all project team members (your assessor).

Good afternoon team,
Hope you are all well.
Please see the below email, which has been sent to the CEO and it has been approve from him:
As off the 14th May 2018, please read the following about the updates on the project plan:
 Donna Chisholm reported that she has only received confirmation from two of the
speakers. She has tried telephoning them but hasn’t been able to speak to the other two
yet. Donna asked for another two weeks, by when she assures you, she will have
speaker confirmations and topics finalised.
telephone call this morning to tell him that the Park Royal’s Managing Director had
already assured a pharmaceutical company that they could book the venue for the whole
week-end, including the Friday. Dan will go back to the list of quotes and discuss a new
choice with Edith Partridge later that day.
 Erin O’Donnell, the Manager Networks Marketing Manager, is still waiting on the
speakers, topics and venue before he can put the promotional material together. He has
spoken to the printers, and they are still expecting to receive the brochure soon, so they
can be printed in time.
Please also read the concerns and consequent resolution I believe are perfect for risk
resolution:
Possible speaker changes – I will inform the new speakers on the conference purpose and how
we expect the communication needs to be delivered

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Possible attendee’s attendance unavailability – if attendees are unavailable I will invite their
assistant so to be able to send the message
Over budgeting – it will make sure that the project is how expected
Failure of marketing program – main problem because we need to send the right message to
the participant, if it does not work we need to be perfect on the conference day and address the
marketing message failure.
Please see also attached the reviewed timeline:
Hope this is helpful and if you have any concern feel free to contact me at any time.
Kind regards.

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Task 4 – Project time management evaluation.
1. Write a project management evaluation report.
The project has been implemented since the beginning with a tight schedule, due to a very
busy period experimented by the department the schedule has been not entirely followed, all
tasks have been done but not communication has been provided to others.
The time management is fixed and I now insured that all department will follow the new time
line. I have update the CEO that has approved the new revised project and communication to
team has been done.
There are few negative aspects that I like to highlight:
 Possible speaker changes – I will inform the new speakers on the conference purpose
and how we expect the communication needs to be delivered
 Possible attendee’s attendance unavailability – if attendees are unavailable I will invite
their assistant so to be able to send the message
 Over budgeting – it will make sure that the project is how expected
 Failure of marketing program – main problem because we need to send the right
message to the participant, if it does not work we need to be perfect on the conference
day and address the marketing message failure.
All the previous are concerns and possible resolution. As with any projects, issues can be a
damage but they can also be helpful in terms on perfection due to the amends provided in a
second instance.
The timeline revision has been made based on these concerns and time changes. Now all
department needs to follow the timeline strictly because we cannot afford any further changes or
amends.
Good afternoon CEO,
Hope this email finds you well.
I am writing to update you that consequently to my previous email regarding the amends done
on the project I have provided the same update to the all team by sending an email and the
revised timeline. I asked to them all to strictly follow the new revised timeline and to
communicate across department. I have also prepared a report summarizing all changes done
and I have attached the report to this email.
Hoping this is going to be helpful I wish you a smooth rest of the day.
Kind regards

26

Marcelo ARNALDO de JESUS Assessment Answer Booklet BSBPMG512

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Marcelo ARNALDO de JESUS Assessment Answer Booklet BSBPMG512

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ASSESSMENT ANSWER BOOKLET

Full Name Marcelo Arnaldo de Jesus

By submitting this assessment, I acknowledge and agree that:

Student Name Marcelo Arnaldo de Jesus

Issue date: 18/10/2018

Task 1: Written Questions

a. Analogous Estimating: This is an easy technique to uses experience from previous

b. Parametric Model Estimating: This is often an accurate technique that is developed to

Assessment Answer Booklet – BSBPMG512 Manage Project Time

Issue date: 18/10/2018

3. Explain the concept of a project baseline.

4. Explain the procedure for establishing project baselines.

Assessment Answer Booklet – BSBPMG512 Manage Project Time

Issue date: 18/10/2018

6. Explain how project variance is most effectively managed.

Issue date: 18/10/2018

8. Summarise the following key tools for project scheduling.

9. Explain three best-practice time management methodologies. For each,

Issue date: 18/10/2018

Assessment Answer Booklet – BSBPMG512 Manage Project Time

Issue date: 18/10/2018

Assessment Answer Booklet – BSBPMG512 Manage Project Time

Issue date: 18/10/2018

Initiation Planning Execution Control Closeout

Create Preliminary Scope Statement

Develop Project Charter Determine Project Team

Develop Project Plan Update Project Management Plan

Milestone: Project Plan Approved Testing Phase

Install Live System

2. Write a draft Project Management Plan (PMP).

Assessment Answer Booklet – BSBPMG512 Manage Project Time

Issue date: 18/10/2018

3. Write a draft Project Schedule (PS).

Assessment Answer Booklet – BSBPMG512 Manage Project Time

Issue date: 18/10/2018

 Purpose of Project Management Plan.

 Executive Summary of Project Charter.

Work Breakdown Structure:

Assessment Answer Booklet – BSBPMG512 Manage Project Time

Issue date: 18/10/2018

Assessment Answer Booklet – BSBPMG512 Manage Project Time

Issue date: 18/10/2018

Assessment Answer Booklet – BSBPMG512 Manage Project Time

Issue date: 18/10/2018

 Human Resource Management

Issue date: 18/10/2018

4. Send an email to the CEO (your assessor).

Good afternoon CEO,

Hope you are well.