BSBPMG512 Assessment SP

Student Assessment Tasks
BSBPMG512 Manage project time
Address: Level 5, 338 Pitt Street, Sydney, NSW 2000, Australia

CRICOS Provider Code : 03544K, ABN 63162836848
Web: www.avti.edu.au
Version: 1.0 Jan 2019
Table of Contents
Table of Contents 2
Assessment Information 3
Assessment Instructions 5
Assessment Task 1: Written Questions 6
Assessment Task 1 Instructions 8
Assessment Task 1 Checklist 9
Assessment Task 2: Conference schedule project 10
Assessment Task 3: Review project time management and implement changes 16
Assessment Task 4: Project time management evaluation 20
BSBPMG512 Manage project time Page 2 of 30 Student Assessment Tasks

Assessment Information
The assessment tasks for BSBPMG512 Manage project time are included in this Student Assessment
Tasks booklet and outlined in the assessment plan below.
To be assessed as competent for this unit, the student must complete all of the assessment tasks
satisfactorily.
Assessment Plan
Assessment Task Overview
1. Written questions Students must correctly answer all questions.
2. Conference schedule project In response to a case study scenario, the students must
create a Work Breakdown Schedule, a Project Management
Plan and a Project Schedule. They will then discuss these
with the project team and revise the documents.
3. Review project time management In response to some timing issues, the student must
and implement changes suggest and implement changes to their Project Schedule.
4. Project time management Students revise and analyse how well their project
evaluation documentation worked for the project, and suggest changes
that could improve them.
Assessment Preparation
Please read through this assessment thoroughly before beginning any tasks. Ask your assessor for
clarification if you have any questions at all.
When you have read and understood this unit’s assessment tasks, print out the Student Assessment
Agreement. Fill it out, sign it, and hand it to your assessor, who will countersign it and then keep it on file.
Keep a copy of all of your work, as the work submitted to your assessor will not be returned to you.
Assessment appeals
If you do not agree with an assessment decision, you can make an assessment appeal as per your RTO’s
assessment appeals process.
Students have the right to appeal the outcome of assessment decisions if they feel they have been dealt
with unfairly or have other appropriate grounds for an appeal.

Naming electronic documents
Students are directed to name documents logically.
Each should include:
 Course identification code
 Assessment Task number
 Document title (if appropriate)
 Student name
 Date it was created
For example, BSBPMG512 AT3 Project Report Joan Smith 20/04/18
Additional Resources
The following resources will be given to you before you begin each Assessment Task.
Assessment Task 2
 Conference Program
 Project Management Plan Template
 Project Schedule Template
Assessment Task 3
 Project Report Template

Assessment Instructions
Each assessment task in this booklet consists of the following:
Assessment Task Cover Sheet

This must be filled out, signed and submitted together with your assessment responses.
If you are submitting hardcopy, the Cover Sheet should be the first page of each task’s submission.
If you are submitting electronically, print out the cover sheet, fill it out and sign it, then scan this and submit
the file.
The Assessment Task Cover Sheet will be returned to you with the outcome of the assessment, which will
be satisfactory (S) or unsatisfactory (U). If your work has been assessed as being not satisfactory, your
assessor will include written feedback in the Assessment Task Cover Sheet giving reasons why. Your
assessor will also discuss this verbally with you and provide advice on re-assessment opportunities as per
your RTO’s re-assessment policy.
Depending on the task, this may include

 resubmitting incorrect answers to questions (such as short answer questions and case studies)
 resubmitting part or all of a project, depending on how the error impacts on the total outcome of the
task
 redoing a roleplay after being provided with appropriate feedback about your performance
 being observed a second (or third time) undertaking any tasks/activities that were not satisfactorily
completed the first time, after being provided with appropriate feedback.
Assessment Task Information

This gives you:
 a summary of the assessment task
 information on the resources to be used
 submission requirements
 re-submission opportunities if required
Assessment Task Instructions

These give questions to answer or tasks which are to be completed.
Your answers need to be typed up using software as indicated in the Assessment Task Instructions.
Copy and paste each task’s instructions into a new document and use this as the basis for your assessment
task submission. Include this document’s header and footer.
If you are submitting electronically, give the document a file name that includes the unit identification
number, the task number, your name and the date.
Checklist
This will be used by your assessor to mark your assessment. Read through this as part of your preparation
before beginning the assessment task. It will give you a good idea of what your assessor will be looking for
when marking your responses.

Assessment Task 1: Written Questions
Task summary
This is an open book test, to be completed in the classroom.
A time limit of 1 hour to answer the questions is to be provided.
Students need to answer all of the written questions correctly.
Answers must be word processed and sent to the assessor as an email attachment.
Required
 Access to textbooks/other learning materials
 Computer and Microsoft Office
 Access to the internet
Timing
The assessor will advise you of the due date of this submission.
Submit
 Answers to all questions
Assessment criteria
 All questions must be answered correctly in order for a student to be assessed as having completed
the task satisfactorily.
Re-submission opportunities
Students will be provided feedback on their performance by their Assessor. The feedback will indicate if you
have satisfactorily addressed the requirements of each part of this task.
If any parts of the task are not satisfactorily completed your assessor will explain why and provide you
written feedback along with guidance on what you must undertake to demonstrate satisfactory performance.
Re-assessment attempt(s) will be arranged at a later time and date.
Students are encouraged to consult with their assessor prior to attempting this task if they do not understand
any part of this task or if they have any learning issues or needs that may hinder them when attempting any
part of the assessment.

Written answer question guidance
The following written questions use a range of “instructional words” such as “identify” or “explain”, which tell
you how you should answer the question. Use the definitions below to assist you to provide the type of
response expected.
Note that the following guidance is the minimum level of response required.
Analyse – when a question asks you to analyse something, you should do so in in detail, and identify
important points and key features. Generally, you are expected to write a response one or two paragraphs
long.
Compare – when a question asks you to compare something, you will need to show how two or more things
are similar, ensuring that you also indicate the relevance of the consequences. Generally, you are expected
to write a response one or two paragraphs long.
Contrast – when a question asks you to contrast something, you will need to show how two or more things
are different, ensuring you indicate the relevance or the consequences. Generally, you are expected to write
a response one or two paragraphs long.
Discuss – when a question asks you to discuss something, you are required to point out important issues or
features, and express some form of critical judgement. Generally, you are expected to write a response one
or two paragraphs long.
Describe – when a question asks you to describe something, you should state the most noticeable qualities
or features. Generally, you are expected to write a response two or three sentences long.
Evaluate – when a question asks you to evaluate something, you should do so putting forward arguments
for and against something. Generally, you are expected to write a response one or two paragraphs long.
Examine – when a question asks you to examine something, this is similar to “analyse”, where you should
provide a detailed response with key points and features and provide critical analysis. Generally, you are
expected to write a response one or two paragraphs long.
Explain – when a question asks you to explain something, you should make clear how or why something
happened or the way it is. Generally, you are expected to write a response two or three sentences long.
Identify – when a question asks you to identify something, this means that you are asked to briefly describe
the required information. Generally, you are expected to write a response two or three sentences long.
List – when a question asks you to list something, this means that you are asked to briefly state information
in a list format.
Outline – when a question asks you to outline something, this means giving only the main points, Generally,
you are expected to write a response a few sentences long.
Summarise – when a question asks you to summarise something, this means (like “outline”) only giving the
main points. Generally, you are expected to write a response a few sentences long.

Assessment Task 1 Instructions
Provide answers to all of the questions below:
1. Explain each of the following estimating techniques, and how each can be used to determine task
duration and resource effort within a project.
a. Analogous Estimating
This is an easy technique to uses experience from previous projects to learn lessons for the current project
and appropriate to projects where the type of work and available resources are similar
b. Parametric Model Estimating
This is often an accurate technique that is developed to estimate time and resources based on historical
experience on previous projects. For example, a construction project might use this model by basing their
time and resource estimates upon the number of square feet of the construction site. As a result, it relies on
existing comparable models.
c. 3 Point Estimating
This is a technique that uses three estimates to better understand the duration and cost of an activity.
The three estimates are pessimistic estimate which is the worst case scenario, optimistic estimate which is
the best case scenario, and most likely estimate which is the mostly likely to occur.
d. Expert Judgment Estimating
This is a technique in which judgment is made based upon a specific set of criteria and/or expertise that has
been acquired in a specific knowledge area, or product area, a particular discipline, an industry, etc. This
knowledge base can be provided by a member of the project team, or multiple members of the project team,
or by a team leader or team leaders. However, typically expert judgment requires an expertise that is not
present within the project team and, as such, it is common for an external group or person with a specific
relevant skill set or knowledge base to be brought in for a consultation, Some examples of resources of
expert knowledge can be stakeholders, customers, professional and technical organizations, and other
miscellaneous industry groups that may provide these types of services for a small fee, or may provider
them free of charge.
e. Vendor Bid Analysis
This is a technique used to figure out the cost of a project by comparing the bids submitted by many
suppliers. This can be accomplished by considering the costs (via quotes, bids, proposals, etc.) presented
for project work.
f. Reserve Analysis
This is a technique to considerate the amounts of uncertainty and any unknowns and risks to determining a
reserve pool of time and resource that can be drawn upon when these issues arise.
g. Bottom Up Analysis
This is a technique that breaks the project down into very small work tasks because it is easier to estimate
the time a project will take when the scope of the work is very small. These are then all added together to
create the project total. This is beneficial because it gives the team a good sense of the work that needs
doing, but the very process of breaking down all the tasks can be rather time-consuming. There will also be
some tasks that are difficult to clearly define, so creating accurate estimates for these will be challenging.
2. Describe what the critical path of a project is, and explain the steps used to identify it using the Critical
Path Method.

Critical path is the period time to complete project phases or the whole project is. The critical path method
analyses every possible sequence of tasks based upon the network diagram to determine which sequence
is the longest. Using the relationships and durations from the network diagram, This method need to
calculate the earliest possible start date and finish date for each task. Determine the latest possible start and
finish date for each task. The sequence of tasks with identical dates for earliest and latest start is the critical
path. This method assumes all the resources exactly.
3. Explain the concept of a project baseline.
A project's baseline is defined as the original scope, cost and schedule. The project's baseline must be
completely defined and documented before the project execution and control activities can begin.
4. Explain the procedure for establishing project baselines
1.) Start with schedule and cost baselines.
2.) Identify activities and tasks which will be needed to produce each of the deliverables included on the
scope baseline. The detail included in this task list will depend on the experience of the team, the project’s
risk and uncertainties, etc.
3.) For each task identify the resources needed, if known at this point.
4.) Make an estimation of how many hours it will take to complete each task.
5.) Estimate the cost of each task, by using an average hourly rate for each resource require.
6.) Consider resource constraints and how much time each resource can realistically devote to the project.
7.) Develop a task path by figuring out which tasks are dependent on other tasks.
8.) Date develop the schedule by putting all tasks and estimates into a calendar showing how much time
each task will take from start date to end.
5. Explain how to manage adjustments to a project baseline due to a major change to scope or cost.
In order to ensure that changes to the baseline parameters are properly considered, we established a
formal change control process. Such a process consisted of 3 typical
steps – Identify, Evaluate and Respond To changes.
Following the steps of the process, this must create a change request which included a description of the
change, the reason for the change, and the impact on the baselines. Change requests were submitted to the
sponsor for review and approval. Once a change request was approved, we made appropriate updates to
the schedule, budget and WBS.
6. Explain how project variance is most effectively managed.

Variance is a measurable change from a known standard or baseline. In other words, variance is the
difference between what is expected and what is actually accomplished.
7. Summaries the project life cycle phases and describe each phase.
Initiation phase
This is to define the important element of the project such as scope, purpose, objectives, resources,
deliverables, timescales and structure. Moreover, this phase also includes the development of a business
case; a documented argument that is intended to convince someone to approve your project. A business
case will examine the benefits and risks of carrying out the project, along with the benefits and risks of not
carrying it out.
Planning phase
The planning phase of the project may involve developing a range of plans below.
- Project plan to describe how you will reach your goals
- Resource plan to identify the required staff, materials and equipment
- Quality plan to outline quality control methods and set quality targets
- Risk plan to outline possible risks and ways to minimise these risks
- Financial plan to identify the required financial expenditure.
Execution phase
Project team will produce the project deliverables within the execution phase of the project’s life cycle.
Whilst this is happening, the project manager will monitor and control the project delivery by undertaking:
- Cost management
- Risk management
- Time management
- Issue management
- Quality management
- Change management.
Evaluation phase
The project team needs to assess the overall success of the project; this is done within the evaluation
phase. This is the phase to consider the achievement and the lessons learned from one project can help
any future projects.
8. Summaries the following key tools for project scheduling
a. Schedule Network Analysis
Schedule network analysis uses to manage the time effectively and it helps to keep the project focused on
the target goal. It employs a schedule model and various analytical techniques to calculate the early and late
start and finish dates. The analytical techniques that are used within a schedule network analysis may
include:
- Resource leveling
- Critical chain method
- What-if analysis
- Critical path method.
b. Critical Path Analysis
The critical path method, or critical path analysis, is an algorithm for scheduling a set of project activities. It
is commonly used in conjunction with the program evaluation and review technique.
c. Schedule Compression
Schedule compression is a technique used in project management to shorten an already developed

schedule. This might be done to meet an update delivery date, a new opportunity or schedule delay. It's
done without changing the scope of the program. There are two techniques that are commonly used in
schedule compression.
9. Explain three best-practice time management methodologies. For each, summaries their capabilities,
limitations, applications and outcomes
Activity logs
This is better to create an activity log which will help to keep track of, and more importantly, analyses how
the project spends time. Based on this information, it helps to adjust schedule accordingly, for instance, by
moving more challenging tasks to the times of day are most efficient.
Task lists
This is to create a list of everything that needs doing allows to more effectively plan, thereby increasing
project productivity. This task list will then help with a whole range of other planning activities, such as time
and cost budgeting.
Action plans
An action plan is a basic list of all the things that need to be completed to achieve a specific objective. They
are most useful when you have a particularly large or important task to complete. Although quite similar to a
task list, the action plan differs by listing the tasks in the order that they need to be completed.
10. Explain how a work breakdown structure is used to create project schedules.
It provides the project manager with an opportunity to predict outcomes based on a particular scenario. This
ensures that the decision-making process is effective. A WBS can also be used to help identify potential
risks within the project. The development of the WBS normally occurs at the start of a project and a
completed WBS will resemble a flowchart. If a project ever falls behind, the WBS is usually referred to as it
is thought of as the map of the whole project. After the project is completed, the WBS can provide it with
data for performance measurement.

Assessment Task 1 Checklist
Student’s name:
Did the student provide a sufficient and Satisfactory

performance Comments
clear answer that addresses the
suggested answer for the following? Yes No
Question 1
Question 2
Question 3
Question 4
Question 5
Question 6
Question 7
Question 8
Question 9
Question 10
Task Outcome: Satisfactory  Not Satisfactory 

Assessor signature
Assessor name
Date

Assessment Task 2: Conference schedule project
Task summary
Students are given a case study scenario, and are then required to create a Work Breakdown Structure, and
Project Management plan, and a Project Schedule. They are then required to discuss these with the other
members of their project team. Students then review their project documents, and send them to their team
members for confirmation.
This assessment is to be completed in the simulated work environment in the RTO.
Required
 Computer with Microsoft Office and access to the internet
 Draft Project Management Plan Template
 Draft Project Schedule Template
 Place for a meeting
 Role-play participants
Timing
Submit
 Email to assessor with the following attached:
o Work Breakdown Structure
o Draft Project Management Plan
o Draft Project Schedule
 Email to assessor with the following attached:
o Baseline Project Management Plan
o Baseline Draft Project Schedule
Assessment criteria
For students’ performance to be deemed satisfactory in this assessment task, they must satisfactorily
address all of the assessment criteria. If part of this task is not satisfactorily completed they will be asked to
complete further assessment to demonstrate competence.

Carefully read the following:
Manager Networks is an organisation that provides networking events for business people across Australia.
The company runs regular networking events but has now decided to start an annual conference event
focussing on an area of business considered to be of key importance. It is hoped that the conference will
provide information on cutting edge leadership topics that focus on leadership skills, knowledge and trends.
It should also promote Management Networks, as well as providing professional development for its clients.
As the Administration Manager for Manager Networks, you have been asked by the CEO to develop and
implement a project schedule for the conference. Although the CEO has ultimate responsibility for the
conference, you will be responsible for the ongoing development of the congress in cooperation with several
other staff members, who will use their expertise in different areas to support your project management.
Donna Chisholm, who is the co-ordinator of the Manager Networks’ trainers, will help with contacting and
lining up the speakers. She has already drafted a Conference Program, which can be used until the
speakers have been finalised.
Dan Streep, the Administration Assistant has had experience with the ground level work required for a
conference, and he will help to determine and prepare the venue.
Edith Partridge, the Chief Financial Officer will be in control of the finances of the congress.
Erin O’Donnell, the Manager Networks Marketing Manager, will co-ordinate the marketing material.
The conference will be conducted on 04 October 2018. It will be a one-day event, from 9 am to 4 pm.
For the purposes of this assessment task, assume that the date of the project team meeting is 09 April 2018.
The conference style will be formal, with a balance of conference elements to ensure that outcomes are
achieved.
Participant target group is managers in all industries. This group will be targeted by email using the Manager
Networks data base and publicised through social media such as LinkedIn.
Conference facilities require a centrally located venue that has a conference room that can accommodate
up to 150 people. Invited speakers will want to be accommodated nearby, so there will need to be an
appropriate hotel in the vicinity.
The venue will also need to be able to provide onsite catering for the meeting attendees.
Budget: projected attendee numbers will be 150 people, and the suggested conference price for participants
is $500 plus GST.
Speakers are to receive $400 each for their participation.

Complete the following activities:
1. Write a Work Breakdown Structure (WBS) for the conference.

Develop a WBS with sufficient detail to enable effective planning and control of the project.
The WBS may be in the form of a diagram or a list of activities, but it must contain sufficient
detail to enable a Project Schedule to be developed from it.
1. Write a draft Project Management Plan (PMP).

Review the case study information, and research conference project management plans in the
internet.
It is not possible for the information you are given on the case study to be exhaustive, so feel
free to embellish you plan with tips from projects that you have participated in the past, or
examples from the internet. The objective is that you demonstrate that you are capable of
logically thinking through the issues involved in the case study situation.
Your PMP must include, as a minimum, the following:

 Project scope
 Milestones and mechanisms to measure, record and report progress of activities
 Roles and responsibilities
 Project stakeholders
 Project communication
 Change management
 Cost management
 Risk management
 Issue management
 Management plan approval process.
Use Project Plan Template to guide your work.

Your draft project management plan should be between 2 and 3 pages.
Print out a copy of this document to take to the project team meeting with you.
Manager Networks
This document is Project Management Plan Template.
It is part of the supporting assessment resources for Assessment Task 2 of BSBPMG512.
Project Management Plan
Leadership Conference 2018: Leading in the twentieth century
Introduction
This is a project management plan for an event of networking that has the objective to invite some leaders
from different companies in Australia. In that regards, there are some benefits that this project will bring to
Manager Networks, those benefits are: Increase the company revenue, improve the company image and
allow more clients to know the company.
Project management approach
This project is managed by a project manager that is the head of the project, all requests or proposal of
changes must be consulted with him. Nonetheless, into this project there are different stakeholders that are
important in the execution and delivery of the project. these are the COE board that has the role to provide
and approved the sources to develop and execute the project , the marketing manager who is in charged of
develop and deliver all marketing information, the administrative department that will help organising all
documents needed for the project , and the accounting department that will help to manage and allocate the
financial resources for the project.
Project scope
Venue- Reservation
Catering
A/V SystemsSecurity
Registration
Accommodation
Transfers for the speakers
Backdrop
Stage & chair
Program – speakers
Topics
Power points
Video & photography
Print -Marketing & Certificates

Souvenirs
Tickets & ID’s
Marketing – social media

E-mail
Webpage
What is not included?

Broadcast
Sales
Parking
Money transfer
Entertainment
Flight Tickets
Insurance
Copyrights
Sound & Video
Seating
Assumptions:
Time: 1 month before 04 October 2018
Budget:
Bottom-up estimation
Analogous estimation
Vendor bid estimation
Project Avenue $75,000
$4,000 speakers
$500 attendees
Milestones
Venue Reservation
Program Definition
Speakers’ confirmation
Sales Launch- Advertising/ Social Media
50% sales
100% sales
Venue setup
Sequences and deliverables
Reputed speakers are important to guarantee a good level of event and to promote good sales and then,
reach a reasonable profit. Therefore, speakers with those qualities require more time to get in touch and
make a contract in advance, so we suggest in the future, more time to decide who will be the speakers and
then contract them more quickly.
Roles and responsibilities

Project stakeholders
Managers of all industries;

Service suppliers/subcontractors;
Government
Speakers
Project communication
Type of information Requirements Responsibility
Content Copyright Speaker
Program info Distribute Marketing
Video/Photo Record / Edit Program
Change management

Cost management
Budget estimation- bottom up, analogous and vendor bid.

Expense budget approval: governance structure
Disbursement:
Budget Control:
1. Bank Statement
2. P/L income/ Expense
3. Cash Flow
4. Variance Report
Governance structure
Project Sponsor, CEO

Approval
Project Manager
Pre-approval
CFO – Disbursement – Project Staff- Request
Risk management
Risk Matrix
Risk Likelihood Impact Contingency Method
Speaker Low High Alternate Minimize
unavailability
Electric Power Low High Backup generator Minimize
Issue management
Risk Log according to date, description, severity, and treatment
Management Plan Approval Process
Governance Structure as above in cost management
2. Write a draft Project Schedule (PS)

Use MS Excel to create a Project Schedule Gantt Chart that covers all of the tasks in your WBS.
For each task, estimate its duration and effort, then work out the sequencing and the
dependencies between tasks.
Keep in mind that this will be a draft version only, and the baseline PS can only be established
after you have incorporated the input from the rest of the project team.
Use Project Schedule Template to guide your work.

Print out a copy of this document to take to the project team meeting with you.
Attached excel document.

3. Send an email to the CEO (your assessor).
The text of the email should be in grammatically correct English, written in an appropriate (polite,
business-like) style.
It should introduce and summarise the contents of the attachments, and ask for details of your
meeting with the project team.
Attach the following to the email:

 Work Breakdown Structure
 Draft Project Management Plan
 Draft Project Schedule
4. Meet with the project team.

The meeting’s objective is to establish an agreed schedule baseline using contributions from
your team members.
Begin the meeting by summarising the information in your Project Management Plan.
Encourage discussion about the communication frequency and methods, and change
management. You can return to these points at the end of the meeting if no agreement has been
established yet.
Then ask each team member for their estimates of each task’s duration and effort, sequencing
and the dependencies.
Also ask each team member to estimate the risks involved with them completing their tasks on
time, and what provisions should be made to allow for this. This may involve finding alternative
activities, or sequencing changes. Encourage all participants to join in the discussions about
resource requirements, costs and risks.
Review also the project’s milestones from your PMP with the team, and establish agreement on
them.
Take notes at the meeting, as you will be required to adjust your documents to include the input
from the other team members.
During the meeting, you will be required to demonstrate effective communication skills including:
 Speaking clearly and concisely
 Using non-verbal communication to assist with understanding
 Asking questions to identify required information
 Responding to questions as required
 Using active listening techniques to confirm understanding

5. Review your Project Management Plan
Include the input from the other project team members to revise the plan, establishing baselines
for each item.
6. Review your Program Schedule

Use your draft schedule and the input from the other project team members to revise your
Program Schedule, establishing a baseline schedule for the project.
7. Send an email to all project team members (your assessor).

It should refer to the recent meeting, then introduce and summarise the contents of the
attachments.
It should seek their feedback and approval of the documents, giving them a week to respond.
Attach your baseline PMP and baseline PS to the email.

Student’s name:
Completed
Did the student: successfully Comments
Yes No
Develop a work breakdown structure with sufficient
detail to enable effective project planning and control?
Estimate duration and effort, sequence and
dependencies of tasks, to achieve project
deliverables?
Use project scheduling tools and techniques to
identify schedule impact on project time management,
resource requirements, costs and risks?
Contribute to achieving an agreed schedule baseline?
Communicate the schedule to stakeholders?
In the plan, include mechanisms to measure, record
and report progress of activities according to agreed
schedule?
At the meeting, demonstrate effective communication
skills including:
 Speaking clearly and concisely
 Using non-verbal communication to assist with
understanding
 Asking questions to identify required information
 Responding to questions as required
 Using active listening techniques to confirm
understanding?

Assessor signature
Assessor name
Date

Assessment Task 3: Review project time management and
implement changes
Task summary
In this assessment task, you will need to assess the project’s progress, and estimate variances to the
baseline. You must then develop and implement actions that will keep the project on schedule.
Required
 Computer with Microsoft Office and access to the internet
 Project Report Template
Timing
Submit
 Email to assessor with your project report attached
 Email to assessor with your revised project schedule attached
Assessment criteria

It is now May 14th, just over one month since the initial project team meeting.
As the project team members are busy on other projects, some of them interstate, meetings have been
sporadic rather than regular. Regular email exchanges with the team members, however, have shown that
all of the activities have been progressing as scheduled. Today was the first time that the group has met all
together. As you asked each team member to give their progress, you were told the following:
 Donna Chisholm reported that she has only received confirmation from two of the speakers. She
has tried telephoning them, but hasn’t been able to speak to the other two yet. Donna asked for
another two weeks, by when she assures you, she will have speaker confirmations and topics
finalised.
 Dan Streep booked the Park Royal yesterday after assessing the quotes received, and discussing
the choice with Edith Partridge. Unfortunately, he received a most apologetic telephone call this
morning to tell him that the Park Royal’s Managing Director had already assured a pharmaceutical
company that they could book the venue for the whole week-end, including the Friday. Dan will go
back to the list of quotes and discuss a new choice with Edith Partridge later that day.
 Erin O’Donnell, the Manager Networks Marketing Manager, is still waiting on the speakers, topics
and venue before he can put the promotional material together. He has spoken to the printers, and
they are still expecting to receive the brochure soon so they can be printed in time.
1. Write a report on the project’s progress.

Your report should include the following:
 A review of the milestone and communication requirements from your Project Management
Plan
 Review of feedback from project team members on milestone achievements.
 Review of how the progress of activities measures up to the agreed schedule.
 Forecast the impact of any changes to the baseline Project Schedule
 Identify any baseline Project Schedule variance(s)
 Your responses to the changes, and how these will maintain the project objectives
Use the Project Report Template to guide your work.

It should introduce and summarise the contents of the attachment, and seek their feedback and
approval to move forward with the project.
Attach your Project Report to the email.

3. Review and alter the Project Schedule.
Change the Project Schedule to reflect the changes approved by the CEO.
Save this chart as Revised Project Schedule.
4. Send an email to all project team members (your assessor).

It should set out the changes to the baseline Project Schedule that you have discussed with the
CEO.
Each team member should be made aware of changes to the tasks that they must complete,
and by when they should be completed.
Attach your revised project schedule to the email.

Student’s name:
Completed
successfully Comments
Did the student: Yes No
Implement mechanisms to measure, record and
report progress of activities according to agreed
schedule?
Conduct ongoing analysis to identify baseline
variance?
Analyse and forecast impact of changes to the
schedule?
Review progress throughout project life cycle and
implement agreed schedule changes?
Develop responses to schedule changes and
implement them to maintain project objectives?

Assessor signature
Assessor name
Date

Assessment Task 4: Project time management evaluation
Task summary
In this assessment task, you will need to review and evaluate how well your project management plan and
project schedule served Manager Networks during the planning phase of their conference. A report will be
written and sent to the company’s CEO, as stipulated in the PMP.
Required
 Computer with Microsoft Office
 Access to the internet for research
Timing
Submit
 Email to assessor with your project evaluation report attached
Assessment criteria

Carefully read the following:
The congress took place four weeks ago, and it was a great success. All tickets were sold out three weeks
prior to the conference beginning, and it generated a profit for Manager Networks of 25% of income through
ticket sales, as projected.
Due to your early intervention, new speakers were identified and contacted within days, and the marketing
material could be delivered only one week later than the baseline project schedule.
1. Write a project management evaluation report.

This should include a review of the project’s scheduling and recommend improvements for the
future.
The report should be about one page long.
The report should include, as a minimum:

 A review of the Project Schedule to determine the effectiveness of the project team’s time
management activities.
 Identify time management issues that arose, and recommend improvements that could be
made in the future
 Positive aspects of the Project Schedule, and how these helped ensure that its objectives
were realised.

It should introduce and summarise the contents of the attachment, pointing out that the report
has been written and sent as part of the communication items set out in the Project
Management Plan.
Attach your project management evaluation report to the email.

Student’s name:
Completed
successfully Comments
Did the student: Yes No
Review schedule performance records to
determine effectiveness of time management
activities?
Identify and document time management issues
and recommend improvements?

Assessor signature
Assessor name
Date
Appendix
Conference Program Project Management Plan Template
Manager Networks
ProjectManagerReport
Networks Template Project Schedule Template
Project Schedule
Template.xlsx
Manager Networks


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Student Assessment Tasks

BSBPMG512 Manage project time

Address: Level 5, 338 Pitt Street, Sydney, NSW 2000, Australia

BSBPMG512 Manage project time Page 2 of 30 Student Assessment Tasks

BSBPMG512 Manage project time Page 3 of 30 Student Assessment Tasks

BSBPMG512 Manage project time Page 4 of 30 Student Assessment Tasks

Each assessment task in this booklet consists of the following:

Assessment Task Cover Sheet

Depending on the task, this may include

Assessment Task Information

Assessment Task Instructions

BSBPMG512 Manage project time Page 5 of 30 Student Assessment Tasks

BSBPMG512 Manage project time Page 6 of 30 Student Assessment Tasks

BSBPMG512 Manage project time Page 7 of 30 Student Assessment Tasks

Provide answers to all of the questions below:

b. Parametric Model Estimating

d. Expert Judgment Estimating

e. Vendor Bid Analysis

BSBPMG512 Manage project time Page 8 of 30 Student Assessment Tasks

6. Explain how project variance is most effectively managed.

a. Schedule Network Analysis

b. Critical Path Analysis

Schedule compression is a technique used in project management to shorten an already developed

BSBPMG512 Manage project time Page 11 of 30 Student Assessment Tasks

Did the student provide a sufficient and Satisfactory

Task Outcome: Satisfactory  Not Satisfactory 

BSBPMG512 Manage project time Page 12 of 30 Student Assessment Tasks

BSBPMG512 Manage project time Page 13 of 30 Student Assessment Tasks

Carefully read the following:

BSBPMG512 Manage project time Page 14 of 30 Student Assessment Tasks

1. Write a Work Breakdown Structure (WBS) for the conference.

1. Write a draft Project Management Plan (PMP).

Your PMP must include, as a minimum, the following:

Use Project Plan Template to guide your work.

Project Management Plan

Leadership Conference 2018: Leading in the twentieth century

Project management approach

BSBPMG512 Manage project time Page 16 of 30 Student Assessment Tasks

Marketing – social media

What is not included?

Sequences and deliverables

Roles and responsibilities

BSBPMG512 Manage project time Page 17 of 30 Student Assessment Tasks

Managers of all industries;

BSBPMG512 Manage project time Page 18 of 30 Student Assessment Tasks

Budget estimation- bottom up, analogous and vendor bid.

Project Sponsor, CEO

CFO – Disbursement – Project Staff- Request

2. Write a draft Project Schedule (PS)

Use Project Schedule Template to guide your work.

Attached excel document.

BSBPMG512 Manage project time Page 20 of 30 Student Assessment Tasks

Attach the following to the email:

4. Meet with the project team.

BSBPMG512 Manage project time Page 21 of 30 Student Assessment Tasks

6. Review your Program Schedule

7. Send an email to all project team members (your assessor).

Attach your baseline PMP and baseline PS to the email.

BSBPMG512 Manage project time Page 22 of 30 Student Assessment Tasks

Task Outcome: Satisfactory  Not Satisfactory 

BSBPMG512 Manage project time Page 23 of 30 Student Assessment Tasks

BSBPMG512 Manage project time Page 24 of 30 Student Assessment Tasks

Complete the following activities: