BSBPMG530 Assessment Task 3 Anupiya 64579 1 PDF

Assessment
Task 3
Manage project scope
BSBPMG530
Student Declaration
To be filled out and submitted with assessment responses
☑ I declare that this task and any attached document related to the task is all my own work and I have
not cheated or plagiarised the work or colluded with any other student(s)
☑ I understand that if I am found to have plagiarised, cheated or colluded, action will be taken against
me according to the process explained to me
☑ I have correctly referenced all resources and reference texts throughout these assessment tasks.
☑ I have read and understood the assessment requirements for this unit
☑ I understand the rights to re-assessment
☑ I understand the right to appeal the decisions made in the assessment
Unit Title: Manage Project Scope

Unit Code: BSBPMG530
Anupiya Amaraweera
Student name
Student ID 64579
number
Student Anupiya Date
signature
3 04/12/2021
Task Number
------OFFICE USE ONLY-----

For Trainer and Assessor to complete:
◻ Student requested reasonable adjustment for the assessment
BSBPMG530 - Manage project scope V3 2021 Page 2

RTO Provider: 91153 - CRICOS Code: 02672K
greenwichcollege.edu.au
Marking Sheet Comments
Completed successfully
DNS
Y
N
Did the student satisfactorily:
The student has satisfactorily completed and ☐ ☐ ☐
submitted the following:
• Addressing the scenarios (monitoring

and control; how the issues were
addressed) in Task 3.1A
• Change request form in Task 3.1B
• Email to project sponsor and HR
Manager in Task 3.1C
• Lessons learned report in Task 3.1D
addressed) – Case Study in Task 3.2A
• Change request form – Case Study in
Task 3.2B
Manager – Case Study in Task 3.2C
• Lessons learned report – Case Study in
Task 3.2D
Demonstrated ability to: ☐ ☐ ☐
• Implement agreed scope management
procedures and processes
• Monitor impact of scope changes within
established time, cost and quality
constraints according to change control
procedures
This is evidenced by:

addressed) in Task 3.1A
• Change request form in Task 3.1B
Manager in Task 3.1C

Marking Sheet Comments
Completed successfully
DNS
Y
N
Did the student satisfactorily:
addressed) – Case Study in Task 3.2A
• Change request form – Case Study in
Task 3.2B
Manager – Case Study in Task 3.2C
Demonstrated ability to: ☐ ☐ ☐
• Identify and document scope
management issues and recommend
improvements for future projects
This is evidenced by:

• Lessons learned report in Task 3.1D
• Lessons learned report – Case Study in
Task 3.2D
Feedback provided by the trainer and ☐ ☐ ☐
assessor in their role as a project sponsor on
how scope was managed in the project.
See comments.
Task Outcome: Satisfactory ☐ Not Yet Satisfactory ☐
Student Name: Anupiya Amaraweera
Assessor Name:
Assessor Signature:
Date:

Table of Content
Student Declaration .....................................................................Error! Bookmark not defined.

Task 3 – Manage project scope control process ......................................................................... 6
Task 3.1 Manage project scope control process ......................................................................... 8
Task 3.2 Case Study .................................................................................................................... 12

Task 3 – Manage project scope control process
Task summary and instructions
What is this assessment Task 3.1 builds on Task 2.1 and 2.2.
task about? Task 3.2 builds on Task 2.3
This task comprises of the following assessment methods:

o Product-based ☒
o Direct observation of Role-Play ☐
o Case Study ☒
o Other (specify) ☐
It has been designed to evaluate your ability to/competency in:
• Implement agreed scope management procedures and processes

• Monitor impact of scope changes within the established time, cost
and quality constraints according to change control procedures
• Identify and document scope management issues and recommend
improvements for future projects
You are required to address the following:

• Task 3.1 Manage project scope control process
o Address scenarios about scope management implementation
o Develop a lessons learned report
• Task 3.2 Case Study
o Address scenarios about scope management implementation
for the Case Study
o Develop a lessons learned report for the Case Study
What do I need to do to • submit the completed assessment tasks, according to instructions,
complete this task • complete the tasks with sufficient detail and present them in a
satisfactorily? professional manner,
• use your own words and reference sources appropriately,
• meet the word count where required,
• use the scenario provided,
• use the templates provided where required,
• for your performance to be deemed satisfactory in this assessment
task you must satisfactorily address all of the assessment criteria,
• if part of this task is not satisfactorily completed you will be asked
to complete further assessment to demonstrate satisfactory
performance.
Specifications You must deliver/participate in:

Task summary and instructions
• NA
You must submit to GOALS
• Addressing the scenarios (monitoring and control; how the issues

were addressed)
• Change request form
• Email to project sponsor and HR Manager
• Lessons learned report
• Addressing the scenarios (monitoring and control; how the issues
were addressed) – Case Study
• Change request form – Case Study
• Email to project sponsor and HR Manager – Case Study Lessons
learned report – Case Study
Resources and • Computer with Internet access
equipment • Access to Microsoft Office suites or similar software
• Learning material
• Scenario for assessment as provided
• Appendices as provided
• Relevant policies and procedures as provided
• Templates as provided
Re-submission You will be provided feedback on your performance by the Assessor.

opportunities The feedback will indicate if you have satisfactorily addressed the
requirements of each part of this task. If any parts of the task are not
satisfactorily completed, the assessor will explain why, and provide
you written feedback along with guidance on what you must undertake
to demonstrate satisfactory performance. Re-assessment attempt(s)
will be arranged at a later time and date. You have the right to appeal
the outcome of assessment decisions if you feel that you have been
dealt with unfairly or have other appropriate grounds for an appeal.
You are encouraged to consult with the assessor prior to attempting
this task if you do not understand any part of this task or if you have
any learning issues or needs that may hinder you when attempting any
part of the assessment.

Complete the following activities:
Task 3.1 Manage project scope control process
Assume that the following has happened when executing the project:
Scenarios
A 25% timeline
The project sponsor communicated the decision to disregard the requirement of onsite car
space for staff to one of the project team members who did not document the decision.
B 50% timeline
The project budget is cut by 5%; the project manager has reviewed the expense items and
decided to change the furniture supplier for a more affordable one compromising on the
quality of the furniture for the new campus.
C 50% timeline
The flu season forces 60% of the project team to go on sick leave for three weeks.
D 75% timeline
One of the permits the project team applied for on behalf of MMI is delayed pending
additional information. This may cause a two weeks schedule delay.
A. For each scenario:

• Detail what scope monitoring and control procedures were applied to identify the issue.
• Outline how the issue is addressed to manage the impact of scope changes within the established
time, cost, and quality constraints according to the scope management plan.
Scenario Monitoring and control How the issue was addressed (40-80
(30-50 words/scenario) words/scenario)
A The scope verification process ensures that
Scope Verification project deliverables are formally accepted.
Here the change request was not documented
because of which the request is not included
into the project and no changes were made to
the project. It is a mechanism through which
all elements specified in the WBS, resources,
quality are in line with the organizational
goals.
B Performance Quality Control The quality control performance process
measures specific project results to determine
whether the project is meeting quality
standards. Here in this case the equality of the

material is compromised and in turn changing
the supplier has resulted in the scope creep.
C Managing the Project Team This process tracks team member

performance, provides feedback, resolves
issues and coordinates changes to maintain
and improve project performance. In this case,
the team-members fell sick which can be
found out from the team performance. As is it
a fu season, be prepared for sick call and low
performance due to illness. Alternative
planning to replace the sick staff and continue
the project.
D Schedule Control The Schedule Control process monitors and

controls changes to the project schedule. The
key benefit of this process is that it provides
the means to recognize deviation from the
plan and take corrective and preventive
actions and thus minimize risk.
The tools used are:
Project performance
Schedule data
Work performance data etc.
B. Complete a change request form (Template 1) for SCENARIO B

Template 1 -Change Request Form
Change Request – Project
Issued by Project Manager
Change/s Requested Change the furniture supplier for a more affordable one.
Reason for change/s To reduce the project budget or to decrese the cost.
Impact on the project The budget the of the roject is cut down by 5%
Change authorised: Under Review

Signed: Signed Signed Signed
Project Manager Sponsor Client
Date Date Date Date
4/12/2021 4/12/2021 4/12/2021 4/12/2021
Record
Complete the filing record below to save the project documentation in the project management record
system.
Project Title: MMI Sydney Project Project Client: Date: 14/12/2021

Version:v2
Project Sponsor: Project File Name:

Manager:
Taylor Varin MMIfile
Anupiya
Amaraweera
C. Write an email to the HR Manager and the project sponsor to address SCENARIO C.
• Inform the two stakeholders about the issue that the project is experiencing.
• Inform them about your strategy to address the issue and manage the project scope.
• Ask for support and/or resources.
The text of the email should be in grammatically correct English, written in an appropriate (polite,
business-like) style.
(80-120 words)
Write the email using the template below (Template 2).
Template 2 -Email
Email to Project Sponsor and HR Manager
To: TaylorVarin@mmi.edu.au, HRManager
Cc: Rudrateja@gmail.com,

Bcc: Archna96@gmail.com
Subject: Change Request
Date email is sent: 14/11/2021
Attachments:
Hi Taylor,
I hope you are doing good sir. I am writing this email to bring a small change request to your notice.
After a long analysis and review, I came to a conclusion to change the furniture supplier to a less
expensive and affordable supplier to cut down on the budget. This budget cut dowm will be good for
the project as with the new supplier we are able to save upto 5% of the budget.
The existing furniture is being used by many of the offices and schools because of te price and
reasonable quality. Therefore, I request you to go through the company details and customer
feedbacks to come to a conclusion,
Thank you
Project Manager
Anupiya Amaraweera
D. Lessons learned
Consider the work performed when developing the scope management plan and its implementation
when addressing Task 3.1 A, B and C.
Consider the following feedback received from the project team.
• The change control process was implemented effectively; however, it could be improved by using
an electronic form
• Some scope changes were not timely communicated, increasing the possibility of scope creep
• The scope management plan was updated every six weeks
Complete a lessons learned report (Template 3) to identify and document scope management issues and
recommend improvements for future projects.
Template 3 -Lessons Learned
Lessons Learned Report
Name of project: MMI Sydney Project
Overview
A brief summary of how scope was managed, to include issues and how they were addressed.

Worked well Could have gone better
1. The tasks were assigned well among the project 1. Overall communicatin
team improvement
2. Team work was well presented 2. Staff management
3. Budget control 3. Document review process
4. Time management 4. Quality control management
Lessons learned and suggested improvements (50-100 words):
Te am work plays a great role in keeping the tasks and project upto date. Inaddition, reviewing the
document is of paramount importance as the plan to remove parking for the staff not mentioned in
the documentation has resulted in the overall change in the project. Therefore, reviewing projevt
regularly keeps the project on track and up to the requirements. Quality control plays a crucial role
to conduct the project in the future and in the present smoothly.
Record
Complete the filing record below so that the project documentation can be saved in the project
management record system.

Version: v2

Manager:
Anu
Task 3.2 Case Study
Assume that the following has happened when executing the project:
Scenarios
A 25% timeline
The marketing team is extending the invitation to attend the event to education agents
overseas.
B 50% timeline

Scenarios
The project sponsor wants to use Microsoft Team, not Zoom.
C 75% timeline
The project steering committee decides to cut the budget by 10%.
A. For each scenario:

• Detail what scope monitoring and control procedures were applied to identify the issue.
• Outline how the issue is addressed to manage the impact of scope changes within the established
time, cost, and quality constraints according to the scope management plan.
A Monitoring and controlling Project The Monitoring and Controlling Project Work
work process collects, measures and disseminates
performance information, and assesses
measures and trends to forecast potential items
requiring corrective action. This includes
monitoring the various audiences types cming
to the meeting and managing the potential
risks and ensuring that they are being
managed accordingly in this case.
B Integrating the change control Integrated change control takes place
throughout the project, from project initiation
through project closure
The Integrated Change Control process
ensures that changes made with in the prject
are controlled in all the knowledge areas.
C Performance Quality Control The quality control performance process
measures specific project results to determine
whether the project is meeting quality
standards. Here in this case the equality of the
material is compromised and in turn changing
the supplier has resulted in the scope creep.
B. Complete a change request form (Template 1) for SCENARIO B
Template 1 -Change Request Form

Issued by Project sponsor

Change/s Requested Use of Microsft Team istead of Zoom
Reason for change/s Microsoft supprts extra features for team meetings or team cnferences
Impact on the project Change Dcumentation, train the staff to the technology
Change authorised: Prject stakeholders
Signed: Signed Signed Signed
Project Manager Sponsor Client TaylorVarin
Date Date Date Date
4/12/2021 4/12/2021 4/12/2021 4/12/2021
Record
Complete the filing record below to save the project documentation in the project management record
system.

Version: v2

Manager:
Anupiya
Amraweera
C. Write an email to the Marketing Manager and the project sponsor to address SCENARIO C.
• Inform the two stakeholders about the cut in budget and its impact on the project.
• Inform them about your strategy to address the budget change and manage the project scope.
• Ask for support and/or resources if needed.
The text of the email should be in grammatically correct English, written in an appropriate (polite,
business-like) style.
(80-120 words)

Write the email using the template below (Template 2).
Template 2 -Email
Email to Project Sponsor and Marketing Manager
To: TaylrVarin@mmi.edu.au, MarketingManager
Cc: Rudrateja@gmail.com,
Bcc: Archna96@gmail.com
Subject: Change Request
Date email is sent: 14/11/2021
Attachments:
Hi Taylor,
I am writing this email to bring to yur notice about the budget change. After going through the
budget plan and discussions with the team, the steering cmmitee has decided to reduce the budget by
10%. I am very satisfied with the budget plan and I think this will in turn result a great benefit to the
organization. Kindly, go through the attached file to give the plan a go and request your suggestion to
improve the project further.
I hpe to hear from you soon.
Cheers
Anupiya Amaraweera
Project Manager.
D. Lessons learned
Consider the work performed when developing the scope management plan and its implementation
when addressing Task 3.2 A, B and C.
Consider the following feedback received from the project team.
• The Marketing Officer and the Marketing Manager’s lack of project management knowledge
impacted their performance
• The Marketing Officer asked another team to send some of the invitations to the event. The
invitations were never sent.
Complete a lessons learned report (Template 3) to identify and document scope management issues and
recommend improvements for future projects.
Template 3 -Lessons Learned

Name of project: MMI Sydney Project
Overview
A brief summary of how scope was managed, to include issues and how they were addressed.
Worked well Could have gone better
1. Budget planning 1. No proper monitoring as the

2. Task assigning and sharing of work load marketing team failed to send
3. Marketing strategy, in this case trying to invitations
invite verseas audiences was a god 2. Lack of skills to predict the
marketing strategy. project requirements
3. Lack of team work and lack of
fllow up with the work
Lessons learned and suggested improvements (40-80 words):
Monitoring wrk is very important t finish the task on time and accrding to the requiremet. Here in
this case, the Marketing officer asked the team to send invitations but he did not follow with the
team because of which no invitatins were sent to some people. Therefre, it is always necessary to
follow up and mnitor the team member of their work.
Record
Complete the filing record below to save the project documentation in the project management
record system.

Version: v2

Manager:
Anupiya
Amaraweera


BSBPMG530 Assessment Task 3 Anupiya 64579 1 PDF

Uploaded by

Document Information

Original Title

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

BSBPMG530 Assessment Task 3 Anupiya 64579 1 PDF

Uploaded by

Copyright:

Available Formats

Assessment

Unit Title: Manage Project Scope

------OFFICE USE ONLY-----

◻ Student requested reasonable adjustment for the assessment

BSBPMG530 - Manage project scope V3 2021 Page 2

• Addressing the scenarios (monitoring

This is evidenced by:

BSBPMG530 - Manage project scope V3 2021 Page 3

This is evidenced by:

Task Outcome: Satisfactory ☐ Not Yet Satisfactory ☐

Student Name: Anupiya Amaraweera

BSBPMG530 - Manage project scope V3 2021 Page 4

Student Declaration .....................................................................Error! Bookmark not defined.

BSBPMG530 - Manage project scope V3 2021 Page 5

Task summary and instructions

This task comprises of the following assessment methods:

It has been designed to evaluate your ability to/competency in:

• Implement agreed scope management procedures and processes

You are required to address the following:

Specifications You must deliver/participate in:

BSBPMG530 - Manage project scope V3 2021 Page 6

You must submit to GOALS

• Addressing the scenarios (monitoring and control; how the issues

Re-submission You will be provided feedback on your performance by the Assessor.

BSBPMG530 - Manage project scope V3 2021 Page 7

Task 3.1 Manage project scope control process

A. For each scenario:

BSBPMG530 - Manage project scope V3 2021 Page 8

C Managing the Project Team This process tracks team member

D Schedule Control The Schedule Control process monitors and

B. Complete a change request form (Template 1) for SCENARIO B

Issued by Project Manager

Change authorised: Under Review

BSBPMG530 - Manage project scope V3 2021 Page 9

Signed: Signed Signed Signed

Project Manager Sponsor Client

Date Date Date Date

4/12/2021 4/12/2021 4/12/2021 4/12/2021

Project Title: MMI Sydney Project Project Client: Date: 14/12/2021

Project Sponsor: Project File Name:

BSBPMG530 - Manage project scope V3 2021 Page 10

Name of project: MMI Sydney Project

BSBPMG530 - Manage project scope V3 2021 Page 11

Worked well Could have gone better

Lessons learned and suggested improvements (50-100 words):

Project Title: MMI Sydney Project Project Client: Date: 14/12/2021

Project Sponsor: Project File Name:

Task 3.2 Case Study

BSBPMG530 - Manage project scope V3 2021 Page 12

A. For each scenario:

B. Complete a change request form (Template 1) for SCENARIO B

Template 1 -Change Request Form

Issued by Project sponsor

BSBPMG530 - Manage project scope V3 2021 Page 13

Change/s Requested Use of Microsft Team istead of Zoom

Change authorised: Prject stakeholders

Signed: Signed Signed Signed

Project Manager Sponsor Client TaylorVarin

Date Date Date Date

4/12/2021 4/12/2021 4/12/2021 4/12/2021

Project Title: MMI Sydney Project Project Client: Date: 14/12/2021

Project Sponsor: Project File Name:

BSBPMG530 - Manage project scope V3 2021 Page 14