SAMPLE LETTERS

CLASS X ENGLISH
An inquiry letter is usually written to gain some information from the recipient. While writing an inquiry
letter it is important to provide some information about yourself so that the recipient can authenticate
the source of the inquiry.

Suggestions to write an inquiry letter:

 Give a brief introduction about yourself. Your organisation.

 Provide the details about the thing or subject of inquiry.

 If you require a detailed information, write your questions accordingly.

 If you require the information by a particular date, then do mention in the letter.

 Thank them for their time and consideration at the end.

Address Given

Or

Examination Hall

Date

The Principal

Name of Institute

Address

Dear Sir/Madam

Subject: Inquiry regarding …………………….. .

Body of letterPara I – After reading your advertisement regarding …………………….. . I wish to make certain
inquiries.Para II –

Duration of course

 Fee structure

 No. of students per batch

 Transport facilities

Para III – I will be grateful if you could send me the brochure along with the enrolment form so that I
could register in the course at the earliest.
Complimentary Close
For Making Enquiry

Example : You are Rajni / Rahul, living at E-95, Sector-12, Dwarka.

You read an advertisement about short term course in computer Programming by Zee Computer World,
Pitampura, Delhi. Write a letter seeking all relevant details of the course.

Solution :

E-95

Sector-12, Dwarka

12 July 2020

Director

Zee Computer World,

Pitampura, Delhi

Subject : Enquiry about short term computer course.

Sir,

I have seen your advertisement about computer programming course which appeared in The Hindu
dated 7 July 2020. Prima Facie it appears to be appealing and interesting. I have passed my Senior
Secondary Exam with 85% marks. I want to join this programme but before that I would like to know the
following details of the programme :

(i) Duration of the Course

(ii) Timings and fee structure

(ii) Eligibility criteria for the course

(iv) No. of students in a batch

(v) Facility of evening or part time batches

(vi) Whether recognised by any university or not

(vii) Facility for transport

(viii) Future prospect of the course.

Please send me a copy of prospectus as I am sending a self addressed envelope with this letter and send
me the information at the earliest at my emailid abc@gmil.com

Yours sincerely

Rajni / Rahul

Placing Order
Blossom Public School
Ghaziabad

February 25, 2020

M/s Sharma and Sharma Group

New Delhi

Subject: Purchase of Sports Items

Dear Sir
It is my pleasure to communicate to you that our school wishes to place an order for sports
items in bulk with your company. These items will be used in the activities room, gym, and
sports ground of the school starting from the academic sesion of the year 2020-21. List of the
items along with their quantity is given below:

S.N Name of the Items Brand Pieces Needed

1. Willow bats Cosco 25

2. Wicket keeping pads Nike 30

3. Batting pads Adidas 45

4. Match ball Admiral

(red) 60

5. Match ball Admiral

(white) 70

6. Football Nivia 30

7. Batting gloves Puma 35

8. Wicket keeping gloves Puma 40

9. Tennis balls Wilson 36

10. Practice net Adidas 03

11. Stumps Redox 34

 12. Volleyballs Nike 20

13. Practice balls Puma 150

Kindly, deliver the order on time, by ensuring that all the items are taken from the fresh lot.
Payment of the entire purchase will be done digitally. It would be great if you could share the
time when all the items will be delivered at our address.
Looking forward to hearing from you.
Yours truly
Ankit
Sports Incharge

PLACING ORDER

Example 1 : You are Neha / Naresh incharge of Physical Education in Delhi International School, Rohini,
Delhi. Write a latter to M/s Pioneer Sports Company, New Delhi, placing an order for sports items /
equipments with details.

Answer :

Physical Education Incharge

Delhi International School

Rohini, Delhi

7 July, 2020

The Manager

M/s Pioneer Sports Company

New Delhi - 110002

Subject : Placing Order for Sports Items

Sir

You have a very good reputation of selling quality sports items.Your sports items are of superior quality.
After going through your latest catalogue of sports items. I am placing an order for the following items
as per school requirement.

S.No. Name of item Brand Quantity

1. Footballs Puma 10

2. Valleyball and nets Puma 10

3. Badminton rackets Yonex 15

4. Cricket kits including balls Adidas 12

5. Rings Nivia 5

6. Sports track suits Puma 2 dozen

All the items should be of good quality substandard items will be returned.. Please send the bill after
deducting maximum discount All the items should be in good condition, well bound and packed
properly. The items must be delivered by the end of the month of the issue of this letter. Any damage
during transportation would be your responsibility. As in the past also, we have never been given any
opportunity to complain and the goods have always reached as well on time, and in excellent condition
as per our specifications. We do expect the same delivery this time as well. Kindly offer us a suitable
discount as has been the practice all these years.

Yours faithfully
Naresh
Sports Incharge

You are Sakshi/Saksham, Hostel Warden, Radha Krishna Public School, Vrindavan, Uttar Pradesh. Write a
letter to the Sales Manager, Bharat Electronics and Domestic Appliances Ltd., New Delhi, placing an
order for fans microwaves, ovens and geysers that you wish to purchase for the hostel. Also ask for
discount permissible on the purchase.

Answer:

Radha Krishna Public School

Vrindavan

Uttar Pradesh XXXXX

18 May 20XX

The Sales Manager

M/s Bharat Electronics and Domestic Appliances Ltd.

New Delhi 1100XX

Dear Sir

Subject: Placement of order for electronics

We are happy to place the order for the following items. Kindly send the following items at the above.
address through transport carefully.
S.N. Name of the Items Brand No. of Items

1. Fans Bajaj 50

2. Microwaves LG 25

3. Ovens Philips 20

4. Geysers Nova 20

All the items should be in good condition, well bound and packed properly. The items must be delivered
by the end of the month of the issue of this letter. Any damage during transportation would be your
responsibility. As in the past also, we have never been given any opportunity to complain and the goods
have always reached as well on time, and in excellent condition as per our specifications. We do expect
the same delivery this time as well. Kindly offer us a suitable discount as has been the practice all these
years.

Yours faithfully

Saksham

Hostel Warden

Question 3.

As head of the music department of your school, write a letter to Hyderabad Music House, placing an
order for some music instruments like Sitar, Harmonium, Tabla, Tanpura and Guitar. You are Anvita/Anil
of DIPS School, Rohini, New Delhi.

Answer:

DIPS School

Rohini New

Delhi 1100XX

20 January 20XX

The Proprietor

Hyderabad Music House

New Delhi 1100XX

Dear Sir

Subject: Placement of order for musical instruments

This is to inform you that our school management has decided to place an order with your company for
the supply of music instruments; the list is given below. The price quotation submitted by your agents
has been approved and the institutional discount of 10 per cent offered by you has been accepted.
Kindly make it convenient to send the delivery within 15 days. I am sure proper packing of the
instruments will be taken care of and the responsibility of any damage caused during transportation,
shall rest with you. I hope future repairs and maintenance of the pieces will be provided by you
promptly and satisfactorily. The payment will be made through a crossed cheque to your agent just after
the delivery.

(Complete the Letter)

LETTER TO THE EDITOR

These letters give suggestions / create awareness on an issue of public interest or an issue already raised
in an article / write up.

Points to Remember

• Draw the attention of the concerned authorities/general public towards the problem, NOT the Editor.

• Request the concerned authorities to take the action NOT to the editor. It is not a direct request.

• While dealing with social/civic problems provide suggestions to curb or control it in the end.

• Raise the issue by citing some latest news / items / Survey report / personal experience etc.

• Analyse the issue in terms of its causes and consequences.

• Conclusion to be positive, straightforward with pleasant tone and use of polite language.

Example : You are Rekha / Rakesh, a student of Bharti Public School Class X. The students are required
to cope up with a lot of stress in todays' competitive environment. Write a letter to the editor
highlighting increasing stress faced by students and suggesting ways and means to combat it.

Bharti Public School,

Delhi

6 July 2020

The Editor

The Times of India

Bahadur Shah Zafar Marg

New Delhi-110002

Sub. : Problem of Increasing Stress Faced by Students

Sir

Through the columns of your esteemed newspaper I would like to express my views on the problem of
increasing stress among the students due to highly competitive environment.

Today's world is full of competition. Every now and then a child is assessed on different parameters.
Parents expect a lot from their children. They want their children to excel in all the fields such as studies,
sports and co-curricular activities. Everyone wants their children to be a doctor or an engineer. The
result is that children are unduly stressed and burdened. All day long they are indulged in completing
their homework and studies and no time is left for games and sports.

It is high time we should ponder upon this problem. Students should be involved in games, sports and
yoga to combat stress. Parents should not pressurise their children for performing excellently in studies.
Meditation can be practised for keeping stress at bay.

Yours sincerely

Rekha / Rakesh

Questions for Practice

(a) You are Kavita / Kailash staying at B-101, Yamuna Vihar, Delhi. You find it disturbing that despite a
ban on the use of polythene bags, its use is rampant in the city. Write a letter to the editor of a

National Daily expressing your concern about the apathy of people towards environmental degradation.
Also suggest ways to mobilise city dwellers for the cause of safe environment with the help of school
children.

(b) Write a letter to the Editor of a newspaper drawing attention of the authorities to the evil habit of
overcharging by the auto drivers.

invent necessary details.