BHILAI

LMI/ FQA/05/OS-OGN/GEN/003

NTPC SAIL POWER COMPANY LIMITED

OPERATION AND MAINTENANCE FORMAL DOCUMENTATION SYSTEM

LOCATION MANAGEMENT INSTRUCTION (LMI)

LMI/ FQA/05/OS-OGN/GEN/003

System for Internal Technical Compliance Audit of Location

Management Instructions (LMIs) of Power Station
ISSUE NO-01, REV-00, JULY’2020

Approved for
Implementation by........................................................
Sh. V.M. RAJAN
GM & BUH

Date:
Enquiries to: Head of Technical Services, NSPCL BHILAI
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LMI/ FQA/05/OS-OGN/GEN/003
1 TITLE OF LMI

2 DOCUMENT CODE REF NO: LMI/ FQA/05/OS-OGN/GEN/003

REVISION:R0
3 ORIGINAL/ REF OS - OGN/GEN/003
DOCUMENT REVISION:R0 DATE:09.05.2020
4 PREPARED BY

SIGNATURE: …………………..........
PREETI YADU, MANAGER (FQA)
5 CHECKED BY LMI CORE
COMMITTEE OF PP III
SIGNATURE: …………………..........
SUDHIR KUMAR SAHU, DGM (OPN)

SIGNATURE: …………………..........
M R DAS, DGM (TMD)

SIGNATURE: …………………..........
AMRIK PANESAR, DGM (BMD)

SIGNATURE: …………………..........
A D AGARWAL, SR. MANAGER (EMD)

SIGNATURE: …………………..........
NIDHI KESHARWANI, MANAGER (MTP)
6 CHECKED BY LMI CORE
COMMITTEE-PP II
SIGNATURE: …………………..........
SR. MANAGER (OPN)

SIGNATURE: …………………..........
SR. MANAGER (TMD)

SIGNATURE: …………………..........
SR. MANAGER (BMD)

SIGNATURE: …………………..........
DGM (EMD)

SIGNATURE: ………………………...
SR. MANAGER (C&I)

SIGNATURE: …………………..........
SR.MANAGER (MTP)
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LMI/ FQA/05/OS-OGN/GEN/003

8 REVIEWED BY
SIGNATURE:
Sh. S.A. FAROOQUI, AGM(TS)

SIGNATURE:
Sh. K. KISHORE, GM (O&M)

9 APPROVED BY
SIGNATURE:
Sh. V.M.RAJAN, CGM & BUH (NSPCL, BHILAI)
10 DATE OF ISSUE

11 INDEX LIST ENCLOSED

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LMI/ FQA/05/OS-OGN/GEN/003
System for Internal Technical Compliance Audit of Location
Management Instructions (LMIs) of Power Station

INDEX

Sl. No. Contents Page No

1.0 Purpose 1

2.0 Scope 1

3.0 Superseded Documents 1

4.0 Records of Revision 1

5.0 Process 2
5.1 Responsibilities 2
5.2 Internal Technical Compliance Audit of LMIs by Power Station 2
5.3 Pre Audit Preparations 3
5.4 Guidelines for Conducting the Audit 4
5.5 Preparation of Audit Report and Action Plan 5
5.6 Post Audit Activities and Follow Up 5
5.7 Records 6
6.0 Associated Documents 6
7.0 Review 6

Annexure -1 Suggested Plant Areas for Technical Compliance Audit 7

Annexure –2 Flow Diagram for LMI Audit 10

Annexure –3 Format for Report of Technical Compliance Audit of LMIs 11

Annexure –4 Format for reporting findings of TC Audit 12

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LMI/ FQA/05/OS-OGN/GEN/003

System for Internal Technical Compliance Audit of Location

Management Instructions (LMIs) of Power Station
1.1 PURPOSE
The System covers the Technical Compliance Audit (Internal) of Location
Management Instructions (LMIs) of Power Station so that the Head of the
Station is fully aware of the status of the implementation of the LMIs and can
take corrective actions in cases of deviations. This will also help the Station
to satisfy Technical Audit Team constituted by Corporate OS. The objectives
of the Technical Compliance Audit of LMIs (TCA-LMI) of Power Station
are as follows: -
 To ensure that the Power Station has prepared the Location Management
Instructions (LMIs) in line with Technical Compliance Documents
[(Operation Directives (ODs), Operation Guidance Notes (OGNs) and
Operation Information Notes (OINs)] and issued for implementation to all
concerned.
 To ensure that LMIs prepared are in line with Statutory Standards and
requirements.
 To ensure compliance of LMIs in the Power Station, find out deviations and
arrange time bound preventive and corrective Action Plan.
 To identify areas where the LMIs needs updation / amendment and arrange
time bound Action Plan for their modifications.
 To enable the Power Station to comply Technical Audit Team constituted by
Corporate OS.
 To assist Power Station Management in demonstrating to external agencies
that the Power Station has in place sound Technical Systems for achieving
excellence in Operation and Maintenance
2.0 SCOPE
Audit of LMI's of NSPCL PP-III & PP-II Bhilai.
3.0 SUPERSEDED DOCUMENTS
NIL
4.0 RECORDS OF REVISION
NIL

5.1 PROCESS
5.2 Responsibilities
5.2.1 The Head of O&M is the nodal point for the LMIs implementation. The

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LMI/ FQA/05/OS-OGN/GEN/003
Technical Compliance Audit of LMIs is an important tool for reviewing
LMIs status.

5.2.2 There will be two Technical Compliance Audits of LMIs in each financial
year as under:
(i) Internal Audit: The Station will conduct the first audit internally by
the end of first six months i.e. in October every year, to be
coordinated by Head of TS of Power Station.
5.3 Internal Technical Compliance Audit of LMIs by Power Station
5.3.1 The Internal TCA-LMI for first six months of the financial year (April-Sept)
would be done in the month of September/October every year. This would
be coordinated by Head of TS Group in Power Station.
5.3.2 The Internal Audit Team would be at least a three (3) member Team – one
member each from Operation, Maintenance and EEMG Groups and
additional members as per requirement. The level would be Manager / Sr.
Manager / DGM/ AGM.
The proposal giving the names of the Audit Team would be initiated by Head
of TS Group of the Power Station One member of the team would be
nominated as Team leader. The proposal would be put up to Head of Power
Station for approval and thereafter, it would be circulated to all concerned
departments of the Power Station by Head TS Group.

5.3.3 The Audit Team can co-opt any other professional of the Power Station as
per requirement, with the approval of concerned HOD.
5.4 Pre Audit Preparations
5.4.1 The Audit Team Leader shall collect an authentic list and copy of approved /
issued LMIs of the Station to be audited, well in advance as preparation for
Technical Compliance Audit of LMIs. Based on the LMIs, the Audit Team
may prepare a list of Plant Areas to be audited and a check list containing key
checks of each LMI in the Plant Areas. A suggested list of Plant Areas is
given in Annexure 1.
5.4.2 The Audit Team shall plan the Audit and make necessary preparations to
cover the scope of the Audit including preparation of checklists based on
Para 5.11.2.

5.5 Guidelines for Conducting the Audit

5.5.1 General
(a) Substantiated discrepancies should only be reported. For every
exception/discrepancy reported, there should be objective evidence.
This evidence should be shown and explained to the concerned
engineers of the Power Station. Detailed identification / reference of

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LMI/ FQA/05/OS-OGN/GEN/003
discrepancy should be given in the Report (like exact area/location,
equipment no./name, Work Order Card no., etc.)
(b) Judicious selection of the representative samples should be such that all
LMIs based on ODs are audited once a year and the other LMIs are
audited once in two years (to be covered in internal and external
audits). Samples should be selected by Audit Team. Only those samples
as offered by the engineers of the Power station should not be accepted.
Emphasis may be given on areas of concern as identified by Audit
Team.
(c) Where deviations are found, further samples should be examined.
Judgment on the basis of a single finding or on an isolated incident
should not be made except when implications of any single incident /
record are crucial. Formal discrepancy should be reported on the basis
of a fully representative sample where a significant proportion of the
samples taken was found to contain discrepancy.
5.5.2 The respective Coordinators and HODs shall make all the records available
for the Audit as required by the Audit team.
5.5.3 Following checks may be exercised: -
a. All issued documents indicate the LMI no., Issue no., Issue date and are
approved by the Station Head.
b. Copies of LMIs are available with the concerned working professionals.
c. All LMIs are in line with Technical Compliance Document (ODs, OGNs,
and OINs), issued by Corporate OS and meet the statutory and mandatory
standards and requirements.
d. The working level professionals are generally aware of the contents of the
LMIs and are following them.

e. All relevant records required to be maintained as per the LMIs, are

available and are in order.
f. Issue of copies of LMIs is controlled, the latest revisions are available
and the older revisions have been marked superseded. Only the latest
revisions should be available on LAN.
g. Discussions should also take place with the workmen / supervisor and
shift charge Engineers to involve them in Compliance of LMIs.
h. Any other relevant area based on LMI.
5.5.4 Any areas where additional LMIs need to be issued will also be identified.
5.5.5 Points of non-compliance must be discussed with concerned HODs/ area
managers.
5.5.6 Audit Team shall also take into accounts the balance points of Action Plans
of previous Technical Audits and review the status of the same and include
the corrective action taken in respect of the same in the Report.

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LMI/ FQA/05/OS-OGN/GEN/003
5.5.7 The respective Team Member shall record the deviations, if any, from the
LMIs and furnish reasons for such deviations. A time bound action plan to
correct the deviations should be made.
5.6 Preparation of Audit Report and Action Plan
5.6.1 After completion of the Audit, Team Leader shall organize a review / closing
meeting with the Head of the Power Station which must be attended by
respective HODs, O&M (In-charge) and concerned area executives. The
deviations / observations and the Action Plans shall be discussed in detail.
5.6.2 The Report should be made within 15 days of Audit as per the format in
Annexure 3. All non-conformities should be given a unique number in line
with the numbering system given at the end of the format in Annexure - 4.
An Action Plan should be made for the deviations observed during Audit.
This Audit Report would be signed by all Team members. The Report should
be digitally sent to:
1) Project Head
2) Head of O&M
3) ORT Coordinator
4) Head of Corporate OS
5) CEO
5.7 Post Audit Activities and Follow Up
5.7.1 The Action Plan would be reviewed on fortnightly basis by Head of O&M of
Power Station and copies of minutes would be sent to Head of Station and all
concerned departments.

5.7.2 The Action Plan would be reviewed on monthly basis by Head of Power
Station in the ORT meeting which is attended by Head of O&M and the
concerned HODs. The status of the action plan will be recorded in the
minutes of ORT.
5.7.3 OS shall make an exception report of the status of the Action Plan along with
the ORT exception report and send it to CEO on monthly basis.
5.7.4 Review by Corporate OS would be done as per requirement.
5.7.5 Audit report and the Action Plan with the status should be displayed on
station LAN, wherever available.
5.8 Records
i. Audit Report
ii. Record of review of action plan by Head of O&M as per 5.7.1
iii. Minutes of the ORT Meeting as per 5.7.2
iv. Exception report by regional OS as per 5.7.3
v. Record of review of action plan by Head of OS / CEO as per 5.7.4, if

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applicable.
6.0 ASSOCIATED DOCUMENTS
Annexure - 1 Suggested Plant Areas for Technical Compliance Audit
Annexure –3 Format for Report of Technical Compliance Audit of
Annexure –4 Format for reporting findings of TC Audit

7.0 REVIEW
The Head of O&M will be responsible for reviewing this document on a 3-
yearly basis or as necessary.

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ANNEXURE - 1
SUGGESTED PLANT AREAS FOR TECHNICAL COMPLIANCE AUDIT
(This would be modified as per requirement of Power Station)
PLANT AREA 1 (TURBINE & AUXILIARIES)
1.1 Turbine
1.2 Main Turbine
1.2.1 TG Lubricating Oil System/Bearings
1.2.2 TG Rotors/Cylinders
1.2.3 Steam Chests / Valve gear /Governors
1.2.4 Turbine Supervisory Equipment
1.2.5 HP Steam Pipework
2.1 Feed & Condensate Heating System
2.2 Feed Water System
2.3 Boiler Feed Pump
2.4 Main Condenser / Ball cleaning System
2.5 Air Evacuation System
2.6 Condensate System
3.0 Other Related Areas / Equipments

PLANT AREA 2 BOILER PLANT

1.1 BOILER PLANT (GAS-SIDE)
1.2 Boiler Plant
1.3 Gas Passes
1.4 Fans and APH
1.5 Electro Static Precipitators
1.6 Coke Oven Gas Line (PP II)
2.1 BOILER PLANT (WATER/STEAM SIDE)
2.2 Main Boiler (Water Circuit)
2.3 Main Boiler (Steam Circuit)
1.2 Auxiliary Steam Systems
3.1 Milling System
3.2 Mills (including mill reject system)
3.3 Feeders
4.0 Other Related Areas / Equipments

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PLANT AREA 3 OFFSITES
1.1 FUEL MANAGEMENT
1.2 Coal Handling Plant
1.3 Coal Conveyors and Bunkers
1.4 Coal Storage
1.5 Fuel Oil Pumping and Storage
2.1 ASH PLANT
2.2 Ash Disposal Area
2.3 Ash Handling System
2.4 Dry ash System
2.5 Chimney
3.1 STATION AIR SYSTEMS
3.2 Compressed Air System
3.3 Air Conditioning System
4.1 CW PLANT
4.2 CW Pumps and other Equipments
4.3 CW Cooling Towers
4.4 CW Dosing Equipment
4.5 Clarified water System

5.1 CHEMICAL PLANT

5.2 Water Treatment Plant
5.3 Storage of Chemicals and Gases

7.0 Other Related Areas / Equipments

PLANT AREA 4 (ELECTRICAL SYSTEMS/GENERATORS)

1.1 GENERATORS
1.1 Stators and Rotors / Exciters
1.2 Stator Cooling system
1.3 Hydrogen System / Sealing Systems

2.1 ELECTRICAL SYSTEM

2.2 Switchgear
2.3 Transformers
2.4 Batteries, DC Systems & DG Sets etc.
2.5 Station Earthing Systems

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2.6 Station Lightning Arrestors
2.7 H.T. Motors
2.8 Switchyards Equipments & PLCC
2.9 Relays and Protection
2.10 Cable Galleries and Firefighting Equipments
3.0 Other Related Areas / Equipments

PLANT AREA 5 (COMMON)

1 Fire Fighting System
2 Lifting Equipments & Lifts
3 Tools & Tackles
4 Workshop and Labs.
5 Environment Areas
6 Plant Communication System
7 Auxiliary Boiler
8 H2 Generation Plant

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ANNEXURE - 2
Flow Diagram showing the activities during Technical compliance audit of LMIs

Schedule of LMI Audit

Fortnightly Review
Head (O&M) Constitution of audit Team for
Internal / External audit

Internal / External audit

Audit Report / Action Plan

Head of station CEO

Head of Corporate OS

ORT Coordinator

Review in ORT

Exception report

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ANNEXURE - 3
REPORT OF TECHNICAL COMPLIANCE AUDIT OF LMIs

1. Name of Power Station

2. Type of Audit - Internal/External

3. Year of Audit

4. Team Leader

5. Team Members: 1)
2)
3)

6. Dates of Audit From To

7. Main Observations

a)
b)
c)

8. Main Exceptions and Action Plan

a)
b)
c)
d)

9. Status of balance points of previous Audits

i) Internal Audit on LMIs
a)
b)
ii) External Audit on LMIs
a)
b)
iii) Technical Audit by Corporate OS (issues related to LMIs)
a)
b)
iv) Third party Audit on LMI

10. Plant Area-wise Audit Report - As per Format 3

Signatures of Team Members

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ANNEXURE – 4
FORMAT FOR REPORTING AUDIT FINDINGS

Plant Area Audited

Deviation / Target
NC No. LMI No. Name of LMI Action Plan Responsibility
Observation Date

NC numbering system Power Station<Audit type>/ <year>/<area>/<no.> e.g. SING/ Internal/2004/Turbi

NSPCL