Central and Regional Offices procured

At the School Level

items delivered directly to school

School Property
School Property
Custodian signs the
Custodian accepts
acceptance portion of the
delivery
IAR

School Property
Custodian forwards
delivery receipt to the
School Inspectorate Team
If School is No
IUs B
School Inspectorate ?
Team conducts
inspection and signs
Inspection and
Acceptance Report (IAR)
upon completion of Yes
installation and testing
A
 Non-Implementing
Units
At the Division Office
Level School Property
Custodian returns
original signed DR, IAR,
Division Supplier Officer to the supplier for
B
records delivery in the DO payment purposes
provides copy of DR &
IAR to Division Supply
Officer
Division Supply Officer
prepares transfer of
accountability thru PAR & School Property
ICS to the Accountable Custodian records
Officer of the School delivery to School
Inventory and Property
Card/Stock Card
 Implementing Units

School Property
Custodian returns
original signed DR, IAR,
to the supplier for
A payment purposes
provides copy of DR &
IAR to Division Supply
Officer
School Property
Custodian records
School Property delivery in the School
Custodian records inventory and prepare
delivery to School transfer of
Inventory and Property accountability thru
Card/Stock Card (PAR) & (ICS) for
the Accountable Officer
in the School
 DBM-PS / Supplier
At the CO / RO provides copy of DR & IAR
to CO / RO Asset Mgnt Div

CO / RO Asset Mgnt Div

prepares & transmit
Property Transfer Report
(PTR) with DR
attachment to respective
DO Offices to effect
booking-up

C
 Division Supply Officer
verifies delivery based on
C
the attachments and
signs PTR
Division Supply Officer
transmit signed PTR to
CO / RO

CO / RO transmit signed
PTR to CO / RO
Accountant for dropping
from book of accounts
CO / RO Accountant
transmit Journal Entry
Voucher (JEV) to
respective DO
Accountant