Logistics Assistant

Duty Station : Yangon

Duration : 12 months
VA2021-HI-042

Humanity & Inclusion (HI - registered as the Federation Handicap International) is an independent and
impartial aid organization working in situations of poverty and exclusion, conflict and disaster. HI works
alongside people with disabilities and vulnerable populations, taking action and bearing witness in order to
respond to their essential needs, improve their living conditions and promote respect for their dignity and
fundamental rights. HI works to meet the needs and defend the rights of children, women and men with
disabilities. In emergency, HI’s mandate widens to target the most vulnerable groups within any population
taking gender inequities into account – from isolated rural communities, to people with disabilities, to
excluded minority groups – to ensure their equal access to appropriate relief aid).

Humanity & Inclusion encourages qualified people with disabilities or chronic illness and women to apply.
We commit advancing inclusive workplace to remove barriers and to the full and equal participation in
the workforce. We commit to provide equal employment opportunities, reasonable accommodation in
workplace to all employees and qualified applicants, regardless of Nationality, gender, religious and
ethnic backgrounds, including people with disabilities.

Follow us on Facebook: https://www.facebook.com/HIMyTh/

WORKING ENVIRONMENT
Logistics Assistant is base in Yangon under the supervision of the Logistics Manager. The Logistics Assistant
is responsible to carry out Travel, Supply Chain, General Service and archiving. He/ she is responsible to
carry out the mentioned activities in accordance with HI logistics procedures and action plan provided for by
the line manager.

Objective :
The Logistics Assistant is responsible to carry out Travel, Supply Chain, General Service and archiving. He/
she is responsible to carry out the mentioned activities in accordance with HI logistics procedures and action
plan provided for by the line manager.

MAIN RESPONSABILITIES

1- Travel and accommodation management

• Ensure Travel Request forms are correctly filled in by HI staff and shared in advance to the Logistics
Department
• Ensure flight tickets, accommodation (hotel, guesthouse, etc.) are booked accordingly to the travel
request form
• Ensure a clear communication with concerned staff about the completion of the booking process or
any issue you could face during the process
• Ensure travel plan is updated and accurate and shared with HI staff
• Ensure HI travel Procedures are respected
• Taking professional advance and clearing of payments following HI procedures.

2- Supply Chain
• Manage stationery stock in Yangon
• Ensure standard documentation and archiving are respected
• Ensure Stock Monitoring Tool is implemented and up-to-date;
• Control store room by receiving stock release order form staffs, issuing goods from store rooms,
cleaning, receiving goods and placing them

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 • Carry out physical check and filing the stock related documents
• Timely submit accurate consumable stock report to Logistics Manager

3- General Service
• Ensure Office/Guest House Utility payment follow up.
• Assist to Office/ Guest House maintenance follow up.

4- Archiving
• Ensure Logistics standard documentation and archiving are respected

The responsibilities mentioned above are not exhaustive and other work can be required according to
the needs of the Programme. This job description defines the guiding rules and principles specific to the
post which must be respected when carrying out the abovementioned tasks and responsibilities.

Profile:
• Any Diploma or Degree /or relevant experience in
Logistics minimum 1-2 years, preferably in an
International NGO experience minimum 1-2years
Education level/Professional • Experience with travel management (flight and
experience accommodation booking) minimum 1-2 years
• Experience with Supply minimum 1-2 years
• Experience with general service minimum 1-2 years
• Archiving experience minimum 1-2 years
• Good level English (spoken and written)
• Knowledge and practical experience of MS Office Pack
(Excel, Word, Power Point)
• Ability to work in a team and to perform multiple tasks
Skills
respecting deadlines
• Independent, organized, prioritization and problem
solving skills

HI is committed to protecting children and vulnerable adults from harm. All staffs are expected to comply
with the child Protection and PSEA Policies. Applicants for this position will be assessed regarding their
suitability to work with children and vulnerable adults.

Reference within the advertisement HI Myanmar’s commitment to the organizations Child Protection and
PSEA Policies, making reference to the special prevention measures taken to ensure safer recruitment
processes are followed.

The successful candidate will be required to complete a police check and self-declaration form to help verify
their suitability to work with children.

Send applications to: recruitment@myanmar.hi.org (CV + cover letter).

Please write: “VA2021-HI-042_Logistics Assistant” in subject.
Deadline for the submission: 28th June 2021.

Only shortlisted applicant will be contacted for a written test and interview. Applicants may be contacted
on a rolling basis before the closing date, it is encouraged to apply early. After closing date, applications
are not considered.

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