Project Action Plan (version XX and Date)

My Name, Position, University, and Country

General Project Overview:

Title of the Project Choose a good relevant title for your project, it should make clear what it is about and possibly fit to the stakeholders

Description Please describe the project and its context in full sentences. What do you intend to do and why? What’s its relevance?

A broad statement about what the project intends to accomplish. It is also the intended long-term outcome.
Goal(s) 1. Establish an integrated data information system for...
2. ...

Timeframe Overall time frame of the project.

Central Responsible Body Who is in charge of the project?

Project-Team and Roles Who is involved? In what form?

Stakeholders Who are other stakeholders?

Budget Do you have or need a budget or available resources?

Potential Risks/Limitations/challenges What could possibly go wrong? Where could be resistance against the project as a whole?

1
Project Action Plan (version XX and Date)
Progress Update and Feedback
Use this page to report on progress and receive general feedback from the mentors.

Comments on Project Progress/Revision Log

Describe progress according your plan and describe mayor changes, e.g.:
October 2020: Revised objective 1 according to discussions with Vice-President in order to fit better in the university strategy to..., the remaining objectives were kept and implementation
started with in depth planning of activity (a)… etc.
December 2020: The project team was successful in implementing activity (a), but we are behind with activity (c). Discussion with VP has started to receive more resources. Reaching the
VP has been difficult due to COVID-19…

Open Question to Mentors

Describe the issues and challenges you are having and would like to have feedback on.

Mentor Feedback

2
Project Action Plan (version XX and Date)
Description of Objectives:
Describe your objectives, which are connected to your goal(s). The objectives are the expected achievements that are well-defined. They should be specific, measurable,
achievable, relevant and time-bound (SMART).

Objectives What are working packages/ key activities to What is the evidence of the reached Until when will it Potential Risks
reach this goal? objective? Can it be measured (if possible)? be reached?

Objective 1: a. Data-Integration Concept  Online database is up and running. August 2021 Data is not available or
b. Setup online Database Solution  Data is available for all 120 study comparable.
Establish consistency of
c. … programmes and comparable.
information/data used Lacking support of IT
across various self-study
reports required by ...

Objective 2:

….

Objective 3:

...

Objective 4:

….

3
Project Action Plan (version XX and Date)
Definition of Working Packages

Working Package 1.a - Data Integration Concept

Evidence of successful implementation of work Finalised concept discussed with project team on 15.11.2020 Status:
package (milestone): completed

Responsible and Involved Persons/Teams:

Risks:

Time-Frame Description of task Responsible person (R) and Resources, materials, Indicator that task is done Status
contributors (C) support needed? (e.g. output)

01.10.2020- Research required data from a, b, c, Assistant (R) Data overview in Excel
15.10.2020 Agencies (C)

15.10.2020- Analyse similarities and differences Myself (R)

30.10.2020

4
Project Action Plan (version XX and Date)
Working Package 1.b - Setup Online Data Base Solution
Evidence of successful implementation of work Functional IT database structure by June 2021 completed
package (milestone):

Responsible and Involved Persons/Teams:

Risks:

Time-Frame Description of task Responsible person (R) and Resources, materials, Indicator that task is done Status
contributors (C) support needed? (e.g. output)

01.10.2020- Research on existing database Assistant (R) List of database solutions

15.10.2020 solutions showing features and
limitations

15.10.2020- Meeting with IT Myself (R) Clarification on cooperation

30.10.2020 IT (C) and support from IT dep

Decision of database solution

to be employed

…continue according to your project…