Office 2016 Video #01: Introduction to Office 2016 & Windows

Explorer
Topics:

1. Task Bar (which is at the right of my screen)

2. What does Windows Explorer do?

• Search box in upper right corner of Windows Explorer window.
 Select folder, type search text, hit Enter.
 Use asterisks * when searching for partial text. (green text color
means nahi maloom ya nahi smjh aya)
• If you are searching for any file that contains the word “report”
type:
*report*
• Asterisk means find zero or more characters.

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3. Deleting a File or Folder
• If you delete a folder or file from a Jump Drive, the item will be permanently
deleted.
• If you delete a folder or file from your computer (like from desktop or C Drive),
the item is sent to the Recycling Bin.

4. Title Bar (like when I open My PC the strip that contains close (x) button to close that
window)
• Horizontal strip that contains the program’s name and the file name.

5. File menu in Excel, Word and other Microsoft programs = Backstage View in
Excel, Word, PowerPoint, or Access

• File menu: Backstage View

• Esc Key: Closes Backstage View

• Info: Information about file.

• Open: Ctrl + O
 You can access Recent Files.

6. Ribbon (File , Home, Insert k neche wali patti)

• Hide Ribbon: Ctrl + F1 (works in excel ,windows ,word etc)

7. Status Bar ( jo word par neche patti ati hia jis par word count and zoom option show
hta hia )
• Does different things in each program. We saw how to use the Zoom Bar in
Video #01.

8. Files and File Extensions

• important to have file extension showing so you can decipher what the file
can and cannot do.
• File extensions such as “.xlsx”, “.xlsm”, “.docx”, “.docm”, “.mov”, “.jpg”
provide useful information about what sort of file it is, what program created it
and whether or not you are allowed to write VBA code in the program file.

if sending file over emal it is advised to use “.docm” extension rather than
“.docx” extension. m” rather than the “x” means that you can have Macros in
the file. Macros means code written in Excel behind the scenes.

9. Showing File Extensions

• Many computers come with the default setting to not show file extensions.

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 • To show file extensions:
Windows 7:
• Start Button>Control Panel>Folder Options>View
Tab>Uncheck “Hide extensions for known file types”.
• Picture:

Uncheck “Hide
extensions
for known file types”

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 •
21. KEYBOARD SHORTCUTS IMPORTANT FOR MEKeyboard Shortcuts important
for me
• “Jump to front of Line” = Home

 In Word it will jump to front of sentence or line

 In Excel is will jump to front of formula
 In a file or folder that is being renamed, it will jump to from of name.

• Open = Ctrl + O
• Hide and Open Ribbon: Ctrl + F1

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