Professional Documents
Culture Documents
Section B
Question No.1
Answers:
i. The misunderstanding that arose between Ed and his manager was due to misleading
communication in the invitation card and also because of the incomplete information
given to Ed about the company.
Ed being the newly hired employee of the job was not aware that the annual
banquet arranged by the company is considered to be the “command performance”
which signifies the company’s unity and responsibility. The incomplete message he
received was perceived by him as per his convenience.
On the other hand, the situation of the given case seems to have created a dilemma
between the responsibility of father and an employee. Ed’s daughter had her play in
her school and wanted to have her father presence during her performance whereas
the responsibility of an employee having a team unity was must for his organization.
The incomplete information printed on the card stating “hope to see you there” didn’t
highlight the rewards and performance based awarding function because of which Ed
thought of attending his daughter’s play. And, if he wouldn’t, he would miss his
daughter’s play and she would feel bad being a child.
In conclusion, the misunderstanding that arose between the manager and Ed was due
to the misleading and incomplete information Ed was provided with and also because
of the dual responsibility he has been taking as an employee and the father.
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Course Code: MGT 513 LUC ID : Salina Panta
Course Name: Managerial Communication Semester: 1st Semester
Ed can use the informal network in the organization to communicate and socialize
with rest of the employees and understand the practices of the company. Being a
newly hired employee, it is difficult to understand and learn all the culture and
practices of the workplace all at once. Thus, informal communication can aid in
making an informal group where you can openly communication without any
restrictions. Informal communication is casual and carefree while formal
communication can seem cold and distant. Both these types of communication are
important for the workplace, but informal communication is beneficial because it can
bridge gaps between departments and create a sense of belonging. Informal
communication is friendly and inviting and is a great sign that someone has a friend
in the company.
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Course Code: MGT 513 LUC ID : Salina Panta
Course Name: Managerial Communication Semester: 1st Semester
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Course Code: MGT 513 LUC ID : Salina Panta
Course Name: Managerial Communication Semester: 1st Semester
I think Ed thinks his manager doesn’t think that he is out to help the company. By
him not being at the banquet his manager thinks that he doesn’t want to go that far in
the company. Had Ed known that his absence would have this type of influence on his
job, he would have told someone that he was not able to make it do to prior
obligations.
iv. Ed must communicate with his manager about all the ambiguity that has incurred. He
must clearly justify that his absence was solely due to the misunderstandings and was
all because of him being unaware about the company’s practices. He should also state
that the child was in need of her father as she had been practicing since so long. He
must be sorry about not asking about the function in detail as he was unaware about
the reward ceremony and should be guilty and realize that he should have asked what
the function meant to the company.
I language, also known as internal language, is the language as perceived and
understood in the individual rather than as transmitted and shared in the world or
community. Ed can use I language to defend himself stating whatever he understood
from the invitation card he was handed in with. “I” language is a verbal way of
expressing information about your own desires, goals, and feelings. “I” language is
also an attitude.
Indexing language is a set of items (vocabulary) and devices for handling the
relationships between them in a system for providing index descriptions. Indexing
language is also referred to as retrieval language. This language can be helpful to Ed
to validate his reasons for his absence in the company’s ceremonial event. Ed can use
artificial language made up of expressions connecting several kernel terms/notations.
The function of an indexing language is to do whatever a natural language does and
in addition organize the semantic content through a different expression providing a
point of access to the seekers of information.
On the other hand, dual perspective means understanding both our own and another
person's perspective, beliefs, thoughts, or feelings. When adopting the dual
perspective we understand how someone else thinks and feels about issues. Ed can
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Course Code: MGT 513 LUC ID : Salina Panta
Course Name: Managerial Communication Semester: 1st Semester
use even this type of communication to understand the managers’ perspective and to
clarify his perspective.
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Course Code: MGT 513 LUC ID : Salina Panta
Course Name: Managerial Communication Semester: 1st Semester
Question No: 3
APPLICATION LETTER.
Re: Accountant
Dear Sir/Madam,
Warm Greetings from Salina!
I am a zealous BBA graduate with the galore knowledge of official procedures and operating system.
Currently I am with XYZ Company in the amplitude of accounting and finance department as an
Accountant.
Through my experiences, I polished my skills in financial reporting, tax preparation, cash flow projections,
and year-end audit work paper preparation. In addition, I have a good and sound knowledge of using
accounting software and mastery in Microsoft Excel. Furthermore, I am able to ensure security and privacy
of data, maintain on-line database of business contacts and perform other clerical administrative and office
responsibilities as assigned.
I have attached my resume which defines me better. I would be very pleased if an opportunity to
demonstrate my potential is accord.
Sincerely yours,
Salina Panta
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Course Code: MGT 513 LUC ID : Salina Panta
Course Name: Managerial Communication Semester: 1st Semester
Resume:
SALINA PANTA
CAREER OBJECTIVE
DATE OF BIRTH To make positive contribution as a part of a dynamic and well
reputed organization by effectively delivering the assigned
16/08/1997
responsibilities and by bringing sound business acumen along
with technical, management, decision making and
CONTACT communication skills.
ADDRESS:
Tokha-07, Kathmandu
EDUCATION
Enrolled in MBA in Phoenix College Of Management
PHONE: Completed Bachelor’s Degree in Business
Administration (BBA) from Universal College under the
9860297373
affiliation of Tribhuvan University with CGPA 3.56 in
2019 AD
EMAIL:
Passed HSEB examination from Southwestern State
salinap601@gmail.com Higher Secondary School in 1st division securing 68.70%
in 2015 AD
Graduated SLC from The Skylark English School with
80.63% in 1st division with Distinction in 2013 AD
HOBBIES
WORK EXPERIENCE
Socializing
Travelling Worked as an accountant in XYZ company from
Dancing 2075/12/12 to till the date
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Course Code: MGT 513 LUC ID : Salina Panta
Course Name: Managerial Communication Semester: 1st Semester
SKILLS
Basic computer skills with the sound knowledge of MS
office
Fluency in Nepali (Native language) and English
REFERENCE:
1.Mr. Raju Tandan
Academic Director, Universal College
Contact No: +977 9801878101
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Course Code: MGT 513 LUC ID : Salina Panta
Course Name: Managerial Communication Semester: 1st Semester
Section A
Question No. 1
The word “Communication” has come from the Latin word “communis”, which
means common. Thus, communication signifies sharing of ideas in common. The
dictionary meaning of communication is to convey or exchange information and
share ideas.It is a process through which two or more persons transmit or exchange
thoughts and ideas among themselves.
According to W. H. Newman and C. F. Summer, “Communication is an exchange of
facts, ideas, opinions or emotions by two or more persons.”
Communication is the process of transmitting information and understanding from
one person to another or from one unit to other unit with a view to getting the desired
response from the receiver. Through this process two or more persons exchange ideas
and understanding among themselves to achieve the desired effect in the behaviour of
another person.It is a two-way channel for transmitting ideas, feelings, plans,
commands, instructions, reports and suggestions that influence the attitude towards an
organization’s objectives. The communicator’s goal is to convey the meanings or
ideas without distortion. Success of the leader and the enterprise depends upon
adequacy of communication.
Communication made among persons to convey their personal information,
message or thought are personal communication; but exchange of information, facts
and ideas relating to business may be termed as “Business Communication”. Business
Communication refers to the communication relating to business activity which
means providing goods and services to the consumers with a view to earning profit.
It is a process through which information, facts, ideas, orders, advices, decisions, etc.
are conveyed, sent or exchanged between/among the persons associated with
business. Thus, Communication relating to trade, law, Finance, administration,
management, etc. of a business enterprise may be termed as ‘Business
Communication’.
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Course Code: MGT 513 LUC ID : Salina Panta
Course Name: Managerial Communication Semester: 1st Semester
It is the responsibility of the managers to establish and maintain the channels whereby
they can convey their own thinking and policies to the subordinates, and can receive
their reactions and an account of their problems.
The roles of business communication are :
Communicat
ing as a
professional
Understandi
ng what Commiunica
employees ting in an
expect from organization
you al context
Roles of
Business
communication
Know
regulations Competitive
and insight
guidelines
Understandi
ng customer
needs
1. Communicating as a professional:
Speaking personally doesn’t need professionalism but in business communication,
professionalism matters much. While communicating, manager needs to maintain the
tone, choose strong and sweet words. Similarly, words should be put in
grammatically well-formed sentences. Professionalism can be achieved with practice
and long run experiences. Professionalism also covers etiquette, encouragement for
team work, ethical behavior and positive outlooks.
2. Competitive Insight:
The more manager know one’s competitor, the more they adjust in the market.
Generally, businesspersons think about much profit. In the absence of competitor,
they get monopoly of the product. Then, they may not be able to provide the best
product. Hence, having a sound knowledge of competitors’ culture and their practices
could help one get the competitive insight in the global world.
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Course Code: MGT 513 LUC ID : Salina Panta
Course Name: Managerial Communication Semester: 1st Semester
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Course Code: MGT 513 LUC ID : Salina Panta
Course Name: Managerial Communication Semester: 1st Semester
Question No. 2
Technology is the sum of techniques, skills, methods, and processes used in the
production of goods or services or in the accomplishment of objectives, such as scientific
investigation. Technology can be the knowledge of techniques, processes, and the like, or
it can be embedded in machines to allow for operation without detailed knowledge of
their workings. Systems (e.g. machines) applying technology by taking an input,
changing it according to the system's use, and then producing an outcome are referred to
as technology systems or technological systems.
There are pros and cons to the ways we use technology to communicate with
customers. On the one hand, technology affects communication by making it easier,
quicker, and more efficient. It allows you to track conversations and therefore provide
better customer service. Tech also makes it easier to gather customer insights and
improve the entire customer experience. However, some fear technology affects
communication by hindering our ability to build relationships with clients and will lead to
brands becoming faceless entities. The truth is that as long as you’re aware of such
pitfalls, you’re less likely to fall victim to them. There are many more ways to use
technology communication to build customer relationships than you may have realized.
Some of the effects of technology in communication are :
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Course Code: MGT 513 LUC ID : Salina Panta
Course Name: Managerial Communication Semester: 1st Semester
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Course Code: MGT 513 LUC ID : Salina Panta
Course Name: Managerial Communication Semester: 1st Semester
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Course Code: MGT 513 LUC ID : Salina Panta
Course Name: Managerial Communication Semester: 1st Semester
Question No. 3
Nonverbal communication, also called manual language, is the process of sending and receiving
messages without using words, either spoken or written. Similar to the way that italicizing
emphasizes written language, nonverbal behavior may emphasize parts of a verbal message.
Nonverbal messages have been recognized for centuries as a critical aspect of communication.
For instance, in "The Advancement of Learning" (1605), Francis Bacon observed that "the
lineaments of the body do disclose the disposition and inclination of the mind in general, but the
motions of the countenance and parts do not only so, but do further disclose the present humour
and state of the mind and will."
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Course Code: MGT 513 LUC ID : Salina Panta
Course Name: Managerial Communication Semester: 1st Semester
Facial
expression
Gesture
Time and
and
space
Posture
Ways of
communicati
ng non
verbally Vocal
Touch characteristic
s
Personal
appearance
1. Facial Expression:
One can understand people’s feeling or emotion by examining people’s face. If
someone is sad, generally, his/her face becomes pale. Understanding the facial
expression is also a way of communicating.
2. Gesture and posture:
It is related to body position and signal. Examining body position, we can determine
people’s feeling. Gesture and posture reveal people’s confidence, nervousness,
assertiveness, talent, intention etc.
3. Vocal characteristics:
According to the situation and time, a speaker can intentionally control his/her tone,
pitch, intonation, etc. Such information helps audience to know his/her desire, feeling
and intention.
4. Personal appearance:
It is related to the physical appearance of body or face. It is somehow the mixture of
both facial expression and gesture.
5. Touch:
Touch helps to convey the message of comfort, relaxation, love, hatred and affection.
If a manager hugs the employee, the employee might feel good. Here hugging is also
a nonverbal behavior. Sometimes, personal touch might incur moral problems.
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Course Code: MGT 513 LUC ID : Salina Panta
Course Name: Managerial Communication Semester: 1st Semester
Intercultural communication is the verbal and nonverbal interaction between people from
different cultural backgrounds. Intercultural communication is a discipline that studies
communication across different cultures and social groups, or how culture affects
communication. It describes the wide range of communication processes and problems that
naturally appear within an organization or social context made up of individuals from different
religious, social, ethnic, and educational backgrounds. In this sense, it seeks to understand how
people from different countries and cultures act, communicate and perceive the world around
them.
It applies equally to domestic cultural differences such as ethnicity and gender and to
international differences such as those associated with nationality or world region. Intercultural
communication is an approach to relations among members of these groups that focuses on the
recognition and respect of cultural differences, seeks the goal of mutual adaptation leading to
biculturalism rather than simple assimilation, and supports the development of intercultural
sensitivity on the part of individuals and organizations to enable empathic understanding and
competent coordination of action across cultural differences.
Within the context of the globalized business or organization, intercultural communication looks
at how people communicate (verbally and non-verbally), manage, work together, approach
deadlines, negotiate, meet, greet, build relationships, etc. These topics are becoming much more
relevant now on two fronts:
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Course Code: MGT 513 LUC ID : Salina Panta
Course Name: Managerial Communication Semester: 1st Semester
In both situations, if individuals are unaware of how best to get along and get business done, it
can and does lead to poor performance and lost deals. Greater understanding of intercultural
communication differences, manners, and etiquette, protocol and communication styles certainly
leads to a much higher probability of achieving business goals.
Global business environment is both an opportunity and challenge. A global manager has to face
numbers of communication challenges in the global market. A sound knowledge of cultures and
intercultural communication skills can be, therefore, helpful for any of the global market leader
to understand the periphery as well as to compete healthily. Following enlisted are some of the
importance of intercultural communication in today’s globalized world:
Importance of intercultural
communication in today's
globalized world
Know Communicating
Competitive Knowing and regulations Learning Building
Insight meeting with Customers Market
and partnership
customer needs Online distinctions
guidelines globally
I. Competitive Insight:
The more manager know one’s competitor, the more they adjust in the market. Generally,
businesspersons think about much profit. In the absence of competitor, they get
monopoly of the product. Then, they may not be able to provide the best product. Hence,
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Course Code: MGT 513 LUC ID : Salina Panta
Course Name: Managerial Communication Semester: 1st Semester
having a sound knowledge of competitors’ culture and their practices could help one get
the competitive insight in the global world.
II. Knowing and meeting customer needs:
If the business manager knows the customer’s needs, they will produce the product to
meet their interest. If they produce, without understanding customer’s interest, it can ruin
the business. So, to meet their scale of needs, a manager should have the knowledge of
world marketing and interest of the people living across the world.
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Course Code: MGT 513 LUC ID : Salina Panta
Course Name: Managerial Communication Semester: 1st Semester
business must communicate the benefits of the product from the perspective of partners
and customers abroad. Sound intercultural communication skills helps business partners
identify common goals and characteristics so that interactions take place in an
environment of respect and understanding.
Above stated are some of the importance of intercultural communication in today’s globalized
world.
Question No. 8
a. Your misunderstanding of our January 7 email caused you to make this mistake.
Answer: Maybe if you have taken the January 7 email from a different point of view,
your assessment might be different.
b. We hope this delay has not inconvenienced you. If you will be patient, we will get the
order to you as soon as our supply is replenished.
Answer: As the supply is replenished, we will make sure that you will get your order
delivered soon.
c. We regret that we must call your attention to our policy of prohibiting refunds for
Merchandise bought at discount.
Answer: We are sorry to say that refund is only available for the full priced merchandise.
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Course Code: MGT 513 LUC ID : Salina Panta
Course Name: Managerial Communication Semester: 1st Semester
Question No: 6
Date: 4/29/2021
Dharmasthali, Kathmandu
It was my pleasure to be with you when you were present here in Dharmasthali for surveying on
3rd of this month.
Having been a member of Dharmasthali Conservation Society, I just got to know that your visit
to our place was solely intentional to purchase the land so that the enormous business entity
could be set up. Furthermore, I got to listen that you purchased an acre of Dharmasthali
Stockyard and its plannings so that you could turn the area to a commercial wholesale complex.
I , on the behalf of every member of Dharmasthali Conservation Society, would like to state that
the landmark has its own historical significance , and would request you not to dismantle the
landmark to built a complex as it would ruin the locale. In addition to this, I ‘d like to state that
we , the society, would like to purchase the land at the same cost the company bought .
All the locals have signed the petition on not to built the complex and the joint signature is
attached herewith.
Sincerely Yours,
Salina Panta
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