1 PURPOSE

1.1 This procedure describes the process of Asset in transit at Top Guard.

2 SCOPE

2.1 This procedure applies to the process of Cash In Transit at Top Guard.

3 RESPONSIBILITY

3.1 Operations Manager is responsible for the implementation and

maintenance of this procedure.

3.2 The Static Security Officer, Senior NCOs and Controller are responsible for
carrying out deployment and transferring of weapons and all other issued
equipment

3.3 The Supervisor is responsible for inducting security operatives.

3.4 The Stores and Purchasing Department is responsible for issuance of

materials.

3.5 The Operations personnel are responsible for the hazard/risk

identification associated with this process and implementation of mitigation
measures.

4 SUBSCRIPTIONS

No Responsibility Action
4.1 CONTROL CRM recording and assign to CIT crew Commander
4.2 CREW COMMANDER Commanding the run
4.3 OPERATIONS MANAGER Overseeing the conduct of CIT

5 DEFINITIONS AND ABBREVIATIONS

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 5.1 TG: Top Guard

5.2 OM: Operations Manager

5.3 GSO: Guard Services Officers

5.4 Supervisor: Static Security Officer, Senior NCOs and Controller

5.5 Controller: Roster Clerk

5.6 AIT: Asset In Transit

5.7 CIT: Cash In Transit

5.8 CCSR: Cash Caring Service Received

6 ACTIVITY DESCRIPTION

6.1 Receive request for assets in transit Security Service from client and
control records in the Guard Force CRM.

6.1.1 Book the request in the AIT/CIT register

6.2 The CIT crew commander is issued with a signed Daily Authority Voucher
(DAV) by the Control.

6.3 Client Checks that the DAV and CCSR numbers are tallying and that there
are no alterations, signatures and both forms should tally.

6.4 Client verifies the crew commander’s identity card and confirms the
other crew members from the photographs issued to client prior to deployment.

6.5 The crew commander’s signature is checked against the specimen

signatures issued to client.

6.6 Once positive verification has been made by client, crew commander
hands over the cash box together with the seal.

6.6.1 The seal number should tally with the number written on the
CCSR.

6.7 Client deposits the asset into the cash box and locks it with own padlock
and the seal is also placed on the locking system.

6.8 The sealed box is handed over to the CIT crew. The crew leaves the
client’s premises for the bank or asset destination.

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 6.9 The CIT crew will meet up with client Rep at the asset destination.

6.10 Client Rep banks the cash, deposits the slips or any other documents
from the bank into the cashbox.

6.11 Client Rep locks the cash box and hands over the box to CIT crew
commander. The CIT crew drives back to client’s premises where they will meet
up with the client.

6.12 Client takes possession of the documents in the cash box and hands over
the empty cash box to the crew commander.

6.13 CIT crew reports back to office and control make an entry of the trip in
Guard Force CRM.

7 APPENDICES

7.1 Nil

8 OBJECTIVES

8.1 To achieve zero tolerance and punctuality in deployment.

8.2 Reduce the risks associated with cash

8.3 Optimize the supply chain management.

8.4 Achieve economies of scale thanks to larger and more efficient cash
centres.

9 DOCUMENTED INFORMATION
NO. DOCUMENTS RESPONSIBILITY WHERE KEPT RETENTIO DISPOSITIO
N N
8.1 CIT Register OM/CSO/SO/ Operations Indefinite N/A
Office
8.2 Daily Authority Voucher OM/CSO/SO/ Operations Indefinite N/A
DAV Office
8.3 Cash Carrying Service OM/CSO/SO/ Operations Indefinite N/A
Receipt Office
8.2 Occurrence Book Operatives/Stores Officer Guard Indefinite N/A
Room/Stores
Room
8.3 Site Instructions Operatives Guard Room Indefinite N/A

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10 REFERENCES

10.1 ISO 14001:2015 clause 7

10.2 OHSAS 18001:2007 clause 4.4

10.3 ISO 9001:2015 clause 6

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DATE PRINTED: 6-Jul-2021
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