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Student Number
Name of School
LESSON V
Lesson 1

HEALTH INFORMATION SYSTEM

1.1 Definition of Vision,
Mission, Goals and
Objectives
1.2 Comparison of Vision
and Mission
1.3 Purpose and Inclusion
of Vision and Mission
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 HEALTH INFORMATION SYSTEMS

Health informatics is the application of both technology and systems in a healthcare

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setting. While Health Information Technology focuses on tools, Health Information Systems
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cover the records, coding, documentation, and administration of patient and ancillary services.
Name of School
Lesson 1 Concerns about the cost and quality of healthcare are among the motivating factors
1.1 Definition of Vision,
why Goals
Mission, Healthand Information Systems are increasingly implemented across health industries all over
Objectives
1.2the world.of The
Comparison Visioncombination of elements in a health information system enables the provision of
more efficient and effective health care services. The components of a health information
and Mission
1.3 Purpose and Inclusion
system
of Vision are correlated and translated into harmonious operations.
and Mission
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 The health information systems (HIS) cover different systems that capture, store,
manage, and transmit health-related information that can be sourced from individuals or
activities of a health institution. These include disease surveillance systems, district level routine
information
Emil Gatus systems, hospital patient administration systems (PAS), human resource
management
Student Number information systems (HRMIS), and laboratory information systems (LIS).
Name of School
The1 information collected from a well-functioning HIS is very useful in policymaking and
Lesson
1.1 Definition of Vision,
decision-making
Mission, Goals and of health institutions and becomes the basis in creating program action. This
translates to efficient resource allocation at the policy level, and improvement of the quality
Objectives
1.2 Comparison of Vision
andand effectiveness of health at the delivery level.
Mission
1.3 Purpose and Inclusion
of Vision and Mission
HIS should be sustainable, user-friendly, and economical. Health care personnel should be
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educated
Lesson 3 on the use of the routine data collected from the system and the significance
of good
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quality
Lesson 5 data in improving health (Pacific Health Information Network, 2016).
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 Role and Function of Health Information Systems

Sheahan (2017) defines the health information systems (HIS) as a mechanism which
keeps track of everything related to the patient such as the patient’s medical history, contact
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information
Student Number, medication logs, appointment schedule, insurance information, and the financial
account
Name including billing and payment. The roles that a well-implemented HIS can perform in
of School
improving
Lesson 1 health services are as follows:
1.1 Definition of Vision,
Mission, Goals and
1. Easier access to files
Objectives
1.2 Comparison of Vision
and Mission The systems have revolutionized the collection and management of patient
1.3 Purpose and Inclusion
of Vision andinformation.
Mission The need for a hardcopy of the patient’s medical records becomes optional
Lesson 2 as the systems are electronic.
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Lesson 4 2. Better Control
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Lesson 6 Only authorized personnel can have access information on the patient’s health.
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Lesson 8 Doctors may be given permission to update patient information while a
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Lesson 10 receptionist may only have the authority to update a patient’s appointments.
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 3. Easier Update
After creation of the record, the patient information can be accessed and
reviewed any time and copies can be printed or released to the patient upon
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Student Number
4. Improved Communications
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Lesson 1 HIS assists communication among doctors and hospitals. However,
1.1 Definition of Vision,
Mission, Goals and medical professionals must adhere to regulations on patient privacy and security
Objectives
1.2 Comparison of Vision
to ensure that information is kept confidential and safe from unauthorized
and Mission access.
1.3 Purpose and Inclusion
A good Health Information Systems delivers the accurate information in a timely
of Vision and Mission

manner, enabling decision-makers to make informed choices about different aspects of the
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health
Lesson 4 institution, from patient care to annual budgets. It also upholds transparency and
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accountability
Lesson 6 due to the easier access to information.
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 5.2 COMPONENTS OF HEALTH INFORMATION SYSTEM

The Health Metrics Network (HMN), in its Framework and Standards for Country
Health Information Systems (2008), definesa Health Information System as consisting of six
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components:
Student Number
Name of School Figure 5.1: Six Elements of an HIS
Lesson 1
1.1 Definition of Vision,
Mission, Goals and
Objectives
1.2 Comparison of Vision
and Mission
1.3 Purpose and Inclusion
of Vision and Mission
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 1. Health Information Systems Resources

These include the framework on legislation, regulation, planning and the resources
required for the system to be fully functional (e.g., personnel, logistics support, financing,
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ICT, and the component’s coordinating mechanism).
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Name of School
2. Indicators
Lesson 1
The basis of the HIS plan
1.1 Definition of Vision, and strategy includes indicators and related targets. It
Mission, Goals and
Objectivesshould consider the determinants of health; health system inputs, outputs and outcomes;
and the health status.
1.2 Comparison of Vision
and Mission
1.3 Purpose and Inclusion
3. and
of Vision Data Sources
Mission
Lesson 2 Data sources are divided into two main categories; (1) population-based approaches
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Lesson 4 like civil registration, censuses, and population surveys and (2) institution-based data such
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Lesson 6 as individual records, resource records and service records. Occasional health surveys,
Lesson 7 research, and information produced by community-based organizations may not be
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Lesson 9 directly classified under the main categories, but they may provide useful information.
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 4. Data Management
Data management refers to the handling of data, starting from collection and
storage to data flow and quality-assurance, processing, compilation and data analysis.
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Student Number Products
5. Information
Name of School
The data is transformed into useful information that serves as evidence and provides
Lesson 1
insight
1.1 Definition that is crucial to shaping health action.
of Vision,
Mission, Goals and
6. Dissemination and Use
Objectives
1.2 Comparison of Vision
and Mission
HIS enhances the value
1.3 Purpose and Inclusion
of health information by making it readily available to
of Visionpolicymakers
and Mission and data users.
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 These six components of health information systems can be categorized into inputs,
processes, and outputs.

Emil GatusInputs refer to the health information system resources. These resources include
health, Number
Student institutional coordinations and leadership, health information policies, financial and
human
Name ofresources,
School and infrastructures.
Lesson 1

Mission, Goals andThe indicators, data sources, and data management form the process in HIS. Core
1.1 Definition of Vision,

indicators are needed as bases for program planning, monitoring, and evaluation. Population-
Objectives
1.2 Comparison of Vision
andand institution-based sources are also essential for decision-making as they provide guide to
Mission
health andservice
Mission delivery. Importantly, these data must be accessible and understandable by users
1.3 Purpose and Inclusion
of Vision
and2 policymakers.
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Lesson 5 Outputs refer to the transformation of data into information that can be used for
decision-making
Lesson 6 and to the dissemination and use of such information.
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 DIFFERENT DATA SOURCES FOR HEALTH INFORMATION SYSTEM

Figure 5.2: Sources of Information for HIS

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Student Number
Name of School
Lesson 1
1.1 Definition of Vision,
Mission, Goals and
Objectives
1.2 Comparison of Vision
and Mission
1.3 Purpose and Inclusion
of Vision and Mission
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 Donaldson and Lohr (1994) explain that a comprehensive database for health information
systems include the following:

1. Demographic
Emil Gatus data refers to the facts about the patient which include age and birthdate,
Studentgender,
Numbermarital status, address of residence, race, and ethnic origin. Information on
Name educational
of School background and employment is also recorded along with information on
Lesson 1 immediate family members to be contacted during emergency.
1.1 Definition of Vision,
Mission, Goals and
2. Administrative data includes information on services such as diagnostic tests or outpatient
Objectives
1.2 Comparison of Vision
and Mission procedures, kind of practitioner, physician’s specialty, nature of institution, and charges
and payments.
1.3 Purpose and Inclusion
of Vision and Mission
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3 Health risk information records the lifestyle and behavior (e.g., use of tobacco products or
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Lesson 5 engagement in strenuous activities) of a patient and facts about his or her family’s
Lesson 6 medical history and other genetic factors. This information is used to evaluate the
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Lesson 8 patient’s propensity for different diseases.
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 4. Health status refers to the quality of life that a patient leads which is crucial to his or her
health. This shows the domains of health which include physical functioning, mental and
emotional well-being, cognitive functioning, and social functioning. It also shows one’s
Emilperception
Gatus of his or her health in comparison with that of his or her peers.
Student Number
Name5. of
Patient
Schoolmedical history gives information on past medical encounters like hospital
Lesson 1 admissions, pregnancies and live births, surgical procedures, and the like. It also includes
1.1 Definition of Vision,
previous
Mission, Goals and illnesses and family history (e.g., alcoholism or parental divorce).
Objectives
1.2 Comparison of Vision
6. Current medical management reflects the patient’s health screening sessions, diagnoses,
and Mission
allergies
Mission (especially on medications), current health problems, medications, diagnostic or
1.3 Purpose and Inclusion
of Vision and
Lesson 2 therapeutic procedures, laboratory test, and counseling on health problems.
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5 Outcomes data presents the measures of aftereffects of health care and of various health
Lesson 6 problems. These data usually show the health care events (e.g., readmission to hospital,
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Lesson 8 unexpected complications or side effects) and measures of satisfaction with care.
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Lesson 10 Outcomes directly reported by the patient after treatment will be most useful.
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 KEY POINTS TO REMEMBER:

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Health information systems (HIS) refer to systems that capture, store, manage, and transmit
Student Number
health-related
Name of School information that can be sourced from individuals or activities of health
institutions.
Lesson 1
1.1 Definition of Vision,
HIS improves the delivery of health services because
Mission, Goals and
it provides easier file access, better
Objectives
1.2control,
Comparisoneasier
of Visionupdate, and improved communications.
and Mission
1.3 Purpose and Inclusion
The and
of Vision components
Mission of health information systems are
health information system resources
(inputs);
Lesson 2 indicators, data sources, and data management (processes); and transformation of
Lesson 3
data
Lesson 4 into information, and its dissemination and use (outputs).
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Lesson 6
The7 different
Lesson data sources are demographic data, administrative data, health risk information,
health status,
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patient medical history, current medical management, and outcomes data.
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 Emil Gatus
Student Number
Name of School
Lesson 1
1.1 Definition of Vision,
Please take the
Mission, Goals and
Objectives Learning Outcomes Assessment
1.2 Comparison of Vision
and Mission
1.3 Purpose and Inclusion
of Vision and Mission
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