WILLS POINT ISD

Yearbook Procedures & Guidelines

This document governs the Yearbook development, Updated for

creation, lettering standards, and use of funds. 2021-2022
TABLE OF CONTENTS
LETTER FROM ADVISOR 1
STAFF CREATION 2
STAFF CONTRACT 2
EXPECTATIONS 2
PHOTOGRAPHY 3
Equipment 3
Photos 3
DEADLINES 3
OUTSIDE OF CLASS DEADLINE TIME ASSISTANCE 4
Late-day Wednesdays 4
Blitz Days 4
On-Campus Field Trips 4
SENIOR ADS 4
SPONSORSHIPS 4
JOB TITLES 5
Editor-in-Chief 5
Copy Editor 5
Layout Editor 5
Photo Editor 5
Index Editor 6
Marketing Coordinator 6
STUDENT TRAVEL 7
Campus to Campus 7
Field Trips 7
Students Driving Own Vehicles 7
DEATHS 7
Portrait Section 7
Student Ad 8
LETTERMAN’S JACKET REQUIREMENTS 8
GRADUATION 8

Yearbook Procedures & Guidelines i

APPENDIX A A
STAFF CONTRACT A
Yearbook Staffer/Parent Commitment C
APPENDIX B E
SPONSORSHIP FORM E
2021 CHARITABLE CONTRIBUTION FORM – Wills Point ISD G
APPENDIX C I
Wills Point Yearbook Travel Permission Slip I
APPENDIX D K
Wills Point Yearbook Outside School Permission Slip K

ii Yearbook Procedures & Guidelines

LETTER FROM ADVISOR
Completing yearbooks is a major project which requires dedication, motivation, extra time before and/or
after school, patience, organization and understanding on the part of both our yearbook staff and their
parents. This will be an experience unlike any other. This class will provide you with real world
experience more so than any other class you will take in high school.

Completing a yearbook is a great sense of accomplishment! When you hold the finished printed product
in your hands you can say, “We made this!” Students will keep these for years to come – your
homework, bound and published. That is one good reason to put your best effort into it.

Another good reason is that both The Cub and The Tiger are sent to national. Quality scores are great
achievements to include on your resume for both college and job applications. We have already had
our book featured in the Balfour Yearbook Yearbook and as a national sample.

The yearbook staff can be one of the best training grounds for you in high school. You will get
hands-on experience in writing, photography, graphic design, and marketing. Soft skills such as hitting
deadlines, interpersonal relationship skills and time management will be invaluable to your future.

I started my career in graphic design. I learned a very important lesson on my first job – the little details
matter so much that if you miss them, you could be fired. Yes, I was fired because I missed the little typo
revisions repetitively. We must pay attention to even the smallest things – they matter and will be
evident for years to come.

We must work as a team, but we also become family. I am a yearbook advisor, a mom and a life-long
learner. Several aspects of that will bleed over into my directing of the yearbook. I will teach you as
much as I can about all aspects of yearbook. I will train you and set high expectations for both you and
our books, but you are ultimately responsible. I will redirect as necessary so that we can achieve the
goals we have for the books. As a mom, I hope you feel you can come to me with concerns, yearbook
or not, trust me to have your back, but also realize that I have obligations to my job and thus the district,
but that I have your best interests at heart and will do my best to help you. As a life-long learner, I am
open to new ideas and learning from you as much as you should be for learning from me. I have over
25 years in this industry. Trust me! That doesn’t mean I know it all, and I’m willing to admit that if I don’t
know, I’ll find the answers we’re looking for.

I am also your boss as we technically run a business within the confines of the school district. It is my
responsibility to help you earn money for the yearbook, save money, and even, yes, spend money –
wisely! I will ask a lot of you. I will not ask more of you than what I am willing to give of myself. Do not
lie to me. Do not take advantage of me. We are in this together. I am here because I love my job and I
love working with kids. I especially love to see your faces as you learn new things on your own and
even teach me new things. Together we will create great books. Thank you for your dedication to The
Cub and The Tiger yearbooks. Let’s have a great year!

Yearbook Procedures & Guidelines 1

STAFF CREATION
The Yearbook Staff, hereafter referred to as Staff, is constructed of students that bring merit to the
program based on references from faculty, current and previous Staff members, as well as their personal
character. Staff members are a representative of our “business” and as such there are high expectations
and standards that must be followed (see Expectations on page 2).

Applications are submitted at the end of the school year prior to the year of service on the Staff. This
application includes student contact information, cover letter, personal skills assessment, photo/caption
submissions, teacher recommendation requests, and Staff contract.

Elements of the consideration process:

● Prerequisite – Introduction to Digital Design class

● Following instruction on application
● Two positive references from teachers
● Quality writing in the cover letter
● Following instructions on the photos and caption writing portion
● Knowledge of software is not required – we will teach you
● Knowledge of photography is not required – we will teach you

STAFF CONTRACT
All Staff members will be required to complete the Staff Contract (see Staff Contract in the Appendix A
on page A) in order to remain on Staff. Students should review the expectations and contract with their
parents and both the student and parent need to sign the contract.

EXPECTATIONS
The Staff is a high-profile position because we are often on the sidelines at events and everyone
recognizes the people with those big cameras. As such, Staff is expected to be in dress code any time
they are acting as yearbook staff, whether it be during class period going to get photos or quotes from
other students, or whether on the football field or basketball court. Leggings, body piercings, crop-
tops, spaghetti straps, ripped jeans and short shorts, to name a few, are NOT in dress code.

Staff will be expected to interact with adults with respect – yes, sir, and yes, ma’am. DO NOT talk back
at any time, whether in Staff mode or student mode. Bullying (physical or digital) will not be tolerated at
ANY time and is grounds for removal from Staff. Fighting is also grounds for removal from staff. Placement
at DAEP may be grounds for removal – dependent on the situation.

2 Yearbook Procedures & Guidelines

PHOTOGRAPHY
Equipment
The Staff photography equipment is controlled by the Photo Editor. All equipment will be checked out to
students on an as-need basis. Students are responsible for any equipment they check out. NO FRIENDS
ARE TO USE THE EQUIPMENT!! This needs to be repeated – NO FRIENDS ARE TO USE THE EQUIPMENT!!
Equipment should be returned as it was checked out. Any damage to the equipment is the responsibility
of the student and can be tied to their district check-out fees.

Photos
All quality photos taken by the yearbook staff will be either (1) used in the yearbook or (2) put up for
sale as part of the Staff fundraiser on the SmugMug.com website. Because of this, NO PHOTOS ARE TO
BE SHARED WITH ANYONE outside of the Staff or immediate family. This is part of being the team to
help build the funds needed to procure equipment, care and upkeep of the equipment, paying for
workshops or other training, paying for food for Blitz Days, etc. Giving away photos is equivalent to
stealing from the Yearbook Staff. Though the photos belong to you, you are working for the Staff and
using Staff equipment paid for by the Staff funds. If this becomes a problem, you will no longer have the
opportunity to use the Staff photography equipment.

DEADLINES Ladder noun, A visual

representation of what
Deadlines are determined by the Balfour Account Rep and Sales Rep.
subjects will be covered on
They will be posted on the Ladder and indicate which signatures will be each page. The ladder is
due at each deadline. THEY ARE NON-NEGOTIABLE! usually some version of a
spreadsheet and printed on a
We do NOT miss deadlines! If we miss a deadline it puts our pages back large poster on display in the
classroom.
and the end of the production line which then slows down the timeline for
our book to be delivered on time without incurring extra charges. We will Signature noun, 24
consecutive pages to be
deliver our book by the last week of school. This means the entirety of the
bound in a book, all printed
bound book must be completed BY FEBRUARY 28. Spreads will be done on one large piece of paper
in NO LESS THAN FOUR WEEKS! One week for planning, one week and folded together, so all
for collecting information and quotes, one week for layout and gutters are together, then the
design, one week for revision and edits by editors and then the outside edges will be cut off
when the book is completely
designer and finally back to the editor. If not completed, you will bound. Each signature
receive a 0 and the page will be handed off to someone else to complete. usually also includes the
pages before and after.
If a student needs more time to get pages done outside of class, Ms. D. is
almost always available before or after school and usually on weekends.
Often times, there will be Blitz Weekends, Wednesday extended days, or On-Campus Field Trips (see
page 4 for details) to give students extra time to work on their pages.

Yearbook Procedures & Guidelines 3

OUTSIDE OF CLASS DEADLINE TIME ASSISTANCE
Neither of the following options is required nor can attendance be used as part of a student’s grade.
However, these are deadline assistants for students to help them finish their work, and the Staff as a
whole, to meet the signature deadlines as they are critical to be met.

Late-day Wednesdays
Since we have early-release Wednesdays, students will be able to stay after school to work on their
projects, uninterrupted. Ms. D will be there and can assist as needed.

Blitz Days
To help students better be able to meet their deadlines, often weekend Blitz Days will be provided
where the Yearbook Lab will be open from a designated early morning time until early evening (times
may vary) for students to come in and work without interruptions from the normal school day. Ms. D will
be there during this time. Depending on Staff activity fund balances, breakfast, and or lunch may be
provided, but this is not guaranteed. On occasion, students may be asked to bring in something for a
pot-luck sort of lunch if funds are tight. OR, they can opt to bring their own food.

On-Campus Field Trips

If Blitz Weekends are not available or timing is very tight as deadlines approach, On-Campus field trips
may need to be made available. Students will be signed out of all other classes to remain in the
Yearbook Lab for the duration of the day. The flexibility here is if students cannot miss another class
due to grades or difficult curriculum, they can still leave to go to that class, and then return. Or, if they
only need the first half of the day to finish their spread, they can return to class in the afternoon.

SENIOR ADS
As part of the fundraising efforts for the Yearbook, senior ads will be sold online through Balfour.com.
Due to the fact that our books are sent in for competition, the senior ad section should be designed with
a consistent look and feel across all ads which should be consistent with the theme of the book. These
designs will be created by the Layout Editor and will be posted on the WPISD Yearbook website for
parents to select from. The Marketing Coordinator will be responsible for the Senior Ad section and
communications with the parents.

Many senior ads are purchased by parents or grandparents as a surprise for their graduate. There is to
be NO discussion of who is getting senior ads outside of the confines of the Staff, and the Yearbook
Lab. If students request information on senior ads, if Staff does not know the answers, the student should
be directed to see Ms. D. ALL PURCHASES AND CONTENT FOR ADS IS DUE ON OCT. 31—NO
EXCEPTIONS PERMITTED DUE TO DEADLINES.

SPONSORSHIPS
Another form of fund raising for the Yearbook comes in the form of sponsorships. Students will be
required to go to businesses in the community to request sponsorship support for the yearbook. Due to

4 Yearbook Procedures & Guidelines

the fact that our yearbook is only 112 pages, there is not room for an ad section so page sponsorships
give businesses a greater likelihood of being noticed by the readers than an ad section in the back of
the book. (See Appendix B on page Error! Bookmark not defined. for Sponsorship Information Sheet.)

JOB TITLES
There are several job titles that may or may not be filled each year. It is certainly a hope that we have
enough people to fill the following leadership roles.

Editor-in-Chief
This is an incredibly involved position. The Editor-In-Chief (EIC) is intended to be the voice of the Staff.
Not that the Staff members cannot directly interact with Ms. D, but the EIC will have final say in matters
after taking a consensus on things such as how many pictures on a page, fonts (if the group can’t
decide or is tied in selection, EIC is the decision maker), and other such situations.

This person needs to be available and present at any Blitz Weekends and On-Campus Field Trips. The
reason for that is that these events are for the purpose of finalizing spreads for deadlines and will
require the EIC to sign off on layout, editing and approval.

Each of the two yearbooks, The Tiger and The Cub, will have their own EIC.

Copy Editor
Grammar, spelling, punctuation, and the like are the responsibility first and foremost of the page
designers but the Copy Editor (CE) must review all copy (text) on a page both during the initial sign-off
and during the proofing process. Though Staff members are to run EVERY bit of copy through
Grammarly.com, there can still prove to be mistakes that only a human can catch. This person needs to
be exceptionally detailed and well versed in the English language.

This person needs to be available and present at any Blitz Weekends and On-Campus Field Trips. The
reason for that is that these events are for the purpose of finalizing spreads for deadlines and will
require the CE to sign off on editing and approval.

Layout Editor
The Layout Editor (LE) is responsible for helping set up the book including page templates, module
designs, folio designs, and more. Additionally, as Staff start to design their pages, the LE assures that
layout basics are being followed including but not limited to one obvious horizontal eye-line that
creates an axis point with an obvious vertical eye-line; that there is a dominant image, no less than 2x
larger than the next larger image; that all elements, with few exceptions, align with the far left side of
one column and the far right of any column to the right of it; that modules are used from the CC Library
to maintain consistency in the book; and other such layout and design technicalities.

Photo Editor
Photo equipment and photo processes and procedures are the responsibility of the Photo Editor (PE). All
students will check out their cameras and lenses from the PE. The PE will check which camera and which
lenses are being taken, record them as being checked out by the specific staff member. The following
school day, the PE will check-in all equipment and do an analysis to assure all equipment has been

Yearbook Procedures & Guidelines 5

returned in the same complete, working state and cleanliness that it originally left the lab. After each
weekend of shooting, or a busy weekday, the PE will do a complete inventory of all camera equipment
to assure all pieces have been returned. This includes LENS CAPS!

Once photos have been uploaded, there needs to be a process in which to make sure all Staff do the
same thing with their photos from uploading to the same location, naming conventions of the files, and
the proper use of Bridge and Photoshop. When students have questions about how to adjust color
corrections or cutouts, the PE is the first to be reached out to for assistance. (Videos will be made
available to alleviate the burden of training on the PE.)

Index Editor
Making sure all students on a page are spelled properly and are in the index is the responsibility of
each page designer. However, it is the Index Editor’s (IE) responsibility to make sure to check each one
before it gets to the EIC for approval. If ONE is missing, it goes back to the page designer to check ALL
to assure they’re all tagged and spelled correctly.

Additionally, the IE is also responsible for running an Index each week and calling attention to other
Staff to fix errors on the Index due to tagging errors. This means that the IE will need to not only run the
index each Friday before the end of class, but to take it home and review it over the weekend. High
profile students should not dominate the book. The IE red flags students that appear more than three
times (black listed after 5 – not to show up in the book on pages for the remainder of the book). Other
students that have only been in the book once need to be targeted for additional coverage (white
listed). When modules are to be done, Staff should be able to come to the IE to find out who they
should interview to get extra coverage opportunities.

The IE will be responsible for the final index. This person should have a good grasp of the student body,
given names and alternate names. Those need to be entered into the Index files, duplicates removed
(from the original page), and names of record being what shows in the index.

Marketing Coordinator
Yearbook is a business within the confines of the school district. The yearbook survives because of book
sales, sponsorships and fundraising. Sales happen when people are interested in the product. They only
get interested because they see something they like. The Marketing Coordinator (MC) is responsible for
helping drive sales of the book, senior ads, sponsorships, SmugMug, group/team portraits, as well as even
class portraits. Posters and flyers are sent to us from LifeTouch (underclassmen portraits) as well as
Prestige (senior portraits). It is the MC’s job to get those to teachers to pass out to students as well as
distribution of these portraits when they come in.

Social media and school announcements are the primary means of communication for the Yearbook. The
MC is responsible for suggesting and creating communications for those media. Images can be created
and sent to Ms. D. for approval and posting (School policy does not allow for students to post on behalf
of the school campus or district.)

6 Yearbook Procedures & Guidelines

STUDENT TRAVEL
Campus to Campus
Students, particularly on The Cub Staff, will be traveling from one campus to the others on any given
day to get pictures, quotes or stories. We will not travel via bus, we will go via Mrs. D’s car or student
vehicles. PARENT PERMISSION IS REQUIRED (see page I for the permission slip) for this
transportation. For students to be able to ride with each other, they must follow the state laws for their
traveling with other teenagers – no more than ONE passenger under the age of 21 in their vehicle.
When traveling from campus to campus we will go directly to the campuses we need to and return to
the CTE building. We will NOT be stopping by McDonald’s or Sonic to get food or drinks! We have
work to do and need to utilize every minute that we possibly can.

Field Trips
When the occasion comes that we have a field trip, whether it be a tour of our publisher’s plant, a
workshop, or traveling to cover an event, separate long trip permission slips will be required. The only
exception to this rule would be if students were traveling with one of the teams in which the Wills Point
Yearbook Travel Permission Slip would cover that provided the “WPISD School Bus” was selected as
approved by the parent.

Students Driving Own Vehicles

IF APPROVED BY PARENT, students may drive their own vehicle to local campuses for The Cub coverage.
It is NOT ALLOWED for students to drive their own vehicles to cover events during the school hours.
They MUST ride the school bus with the team or get a Field Trip Permission Slip to ride with Mrs. D.

DEATHS
The events of deaths of either students or faculty are an unfortunate reality of yearbook. However, so
are deadlines. Because different parts of the book are printed at different times of the year, making a
blanket policy is not necessarily going to cover all circumstances.

Additionally, if a student or faculty member passes at their own hand, family members may or may not
want a memorial in the book. It is usually customary to wait 4-6 weeks before inquiring this of them. The
family will make the final decision. The options are as follows.

Portrait Section
If the portrait section for either the faculty or the student’s grade has not been sent to the publisher
prior to the minimum of 4-weeks after their passing, there will be a white box with a 4-pt ruled outline
inset on top of the portrait and their birth and death dates under their name in italics in the caption
text. There will be no mention of HOW the person passed.

Robert Jenkins
1/18/02 – 11/06/20
Trisha Jones
Brandy Jordan

Yearbook Procedures & Guidelines 7

If the person passes after the portrait sections have been submitted, there will not be a recall of that
section to address the issue as indicated above but if the family requests, and they purchase a
yearbook, we can have a sticker with the white outline and the names for that row modified as above.

Student Ad
If the student is a senior and the senior ad section has not yet been printed, and if there is still
space available that has not already been purchased by others, the family can choose to put a
complementary 1/4 page ad in the senior ad section following the same guidelines as all other senior
ads using the current design templates for the senior ad section in keeping with the design of the book.
A banner with “In Memory Of” will be added. If the family would like a larger ad, they can pay half
price for the cost of the ad. If the family had already paid for the ad prior to the student passing, they
can request a 50% refund for the cost of the ad if it is larger than 1/4 page. If it is 1/4 page, they can
request the full refund.

If all ad spaces have already been purchased, if the senior ad section has already been printed, or if
the person is not a senior, a complementary 1/4 page ad can be added to the first page of the Index,
on the bottom right hand corner.

If the book has been entirely submitted save only the spring supplement, on the first page of the
supplement, there can be a module for the deceased not to exceed 1/4 page and it must still maintain
the design characteristics of the rest of the senior ads.

LETTERMAN’S JACKET REQUIREMENTS

The Staff has the ability to earn a letterman’s jacket from the yearbook staff by completing the following
requirements:

● ALL deadlines must be met on time. This means that the editing and corrections have been
made PRIOR to deadline, not that the spread is submitted on the date of the deadline for
editing and revisions.
● Final grade on each spread is at100% prior to submission to Mrs. D.
● One photoshoot per month was completed with no less than 100 shots and no less than
10 quality shots per shoot.
● A MINIMUM of THREE contests must be entered by the student. This could include ILPC, TAJE, or
ATPI contests, Balfour Photo Contests, or even Texas State Fair photo contests. The entries can be
for any category.

GRADUATION
If a student has been on the yearbook staff for the entire year of their senior year, or both their
sophomore and junior year (total of TWO years) AND successfully served in a leadership role, they will
be awarded a Yearbook Staff graduation cord of cyan, magenta, yellow and black – the four colors
used in the 4-color printing process.

8 Yearbook Procedures & Guidelines

APPENDIX A
STAFF CONTRACT
You understand that the Yearbook class will require work outside of classroom time.
This may include time on weekends and school vacations depending on how you
manage your time. Even students who use their class time wisely may still need to
work outside of regular class time. _____ _____

You (parent) understand that the Advisor and the students may text each other regarding
yearbook work. We will be using the BAND App this year for communication. If you
(parent) would like to be in the Band group with us (you must download the app or
can access it online), please complete the email address below so I can send an
invitation. Parent email address: ______________________________________________________________ _____ _____

You understand that you will be trained how to properly and safely use the school’s
equipment necessary for this class. Proper use and care of this specialized and
expensive equipment falls under the Acceptable Use of Technology signed by
you and your parents in the WPHS registration forms. You understand that you are
responsible for this equipment when it is assigned to you. You are also responsible
for returning the equipment in the condition in which it was borrowed. Your friends
are not allowed to use this equipment because you are solely responsible for it.
If the equipment comes back damaged or missing parts, YOU are financially
responsible for replacing the items or paying for repairs. _____ _____

You understand that you will be required to photograph and/or cover events on
and off school property during or after school hours. Students choose their photo
assignments among themselves in advance, to provide ample time to arrange
their transportation needs or time off work. You and you parents are responsible for
your transportation home from the school for these events. _____ _____

Each Staff member is required to shoot AT LEAST one event per month for at least two
hours and shoot no less than 100 shots, resulting in no less than 10 quality images. _____ _____

You understand that the deadlines assigned to us by Balfour are NOT NEGOTIABLE.
They must be met regardless of absences or vacations. The Advisor plans ahead for
these variables when assigning work to Staff, It is the student’s responsibility to meet
the deadlines within the time provided. We will not miss a deadline; missed
deadlines cost money, so this is a reasonable expectation. IF your pages miss
deadlines, your grade will be affected as follows: 1 day = -10 points, 2 days = -20 points,
3 days = -30 points, 4 days = -40 points, 5 days = -50, more than one week, 0 on a test
grade and your page will be taken over by another student for completion. These
scores cannot be made up. You understand that more than one missed deadline will
result in removal from the class/Staff and a failing grade. _____ _____

Yearbook Procedures & Guidelines A

You understand that you may choose to work on Yearbook in the following ways: in class
(mandatory work time); during your lunch (assistance depends on Ms. D’s availability
with her 5th period class); before school or after school, and Blitz Days. If you are
behind in your work and you are not taking advantage of the additional work time
options, you will remain after school to work, and YOU will notify a parent/guardian
of the situation. In all scenarios, Mrs. D. stays with you. _____ _____

You understand that if you are absent from school, the yearbook due dates will not
be adjusted. Assignments and spreads are assigned in advance so students can plan
their approach to the work accordingly. You must let the advisor know in advance
of long-term absences so, if possible, adjustments can be made to spread assignments.
If they cannot be made (other students are already loaded with their own spreads),
then a doctor’s note will need to be provided as an excuse for a possible
modification of your assignment. Long term family vacations will not modify the
assignment. You need to finish early or take a zero. Excessive absences and missed
deadlines will result in dismissal from the Staff. _____ _____

You will participate in selling sponsorships. This is an authentic learning experience

for which students will train for. Students will be out in the Wills Point community
securing business supporters for the yearbook. Selling of sponsorships is mandatory
so students should plan accordingly with regard to their other classes, jobs and
extracurricular activities. _____ _____

You understand the business of yearbook requires high levels of concentration,

focus, accuracy, attention, and a serious mindset. Typically students are far too busy
during class for there to be discipline issues. In the event that any behavior
negatively impacts your work or the work of the other team members, it will be
addressed accordingly and may include dismissal from the yearbook staff. Placement
to DAEP MAY result in dismissal from the Staff. _____ _____

You understand that while on assignment (anytime you are acting as a yearbook staff
member), you must behave responsibly and respectfully at all times reflecting the best
of yourself, the yearbook staff and the school, and that all guidelines in the WPHS
student handbook apply whether you’re working inside or outside the building, on
our campus or another one, in district or out of district. DRESS CODE IS MANDATORY
to act as a yearbook staff member. NO crop-tops, ripped or holy jeans, no visible
hickies, no nose rings or other dress code issues that are against school policy. If it’s
required in the stands as a district student spectator, it’s required by Yearbook Staff. _____ _____

You understand that when the yearbook itself is completed in February, there is
still more work to do. We will be completing the yearbook supplement and work
continues even through graduation and the following weeks to complete this
supplement. This work may also be assessed and have the same quality
expectations as the work on the bound yearbook. _____ _____

You understand that the work specifically assigned to you is your responsibility
and not the responsibility of the team or the advisor to complete. You will take
responsibility for your assigned tasks or the consequences are yours alone. _____ _____

B Yearbook Procedures & Guidelines

You understand that it is your responsibility to cover your events when assigned
to do so. In the event that you are unable to cover your event, you will secure a
qualified yearbook Staffer to cover it for you and you will cover theirs in return.
You will get approval from the Advisor for this trade-off. Do not abuse this practice. _____ _____

You understand that some topics we learn about and discuss for the purposes of
Yearbook are considered sensitive and confidential. What is said in the Yearbook
room, does not leave the Yearbook room. You will hold every discussion in the strictest
Confidence. (EX: Senior ads are often a surprise for the senior. Do not discuss senior
ad content with ANYONE outside of Staff.) _____ _____

All photos taken by the staff at events using Yearbook cameras and/or lenses are to
be uploaded to the Shared Drive for the use of the Yearbook Staff, as well as to the
SmugMug account for fund raising purposes. You understand that this helps the staff
with equipment upkeep. Though these images belong to you, they were taken with
staff equipment. YOU WILL NOT SHARE PHOTOS DIGITALLY OR BY ANY OTHER
MEANS, with anyone who is not Yearbook staff or your immediate family. This
includes texting, or social media. Though you may be the creator of these photos,
as of the beginning of this school year, no student owned the lenses that we use to
be able to capture these photos. If it is found that you are giving away photos you
may be restricted from using Staff lenses or cameras. I understand that misuse or
violation of this policy is grounds for dismissal from the Yearbook staff. _____ _____

You will not waste class time! There is always something to do to progress the books
toward completion. You understand that Yearbook class is not an opportunity for a
social media binge-fest, not a napping period, but a work period. _____ _____

You give permission for photos of yourself to be used for the business of Yearbook.
Examples include but are not limited to: website, social media accounts, promotional
materials, and sales & marketing. _____ _____

Yearbook class is a privilege. It is not to be abused as a work-around for parents to

bring things to students via the CTE parking lot. The same safety procedures are to
be followed as if the student were in a classroom in the main building. Staff is welcome
to bring food in the morning and store it in Mrs. D’s refrigerator but leaving class for food
runs and parent drop-offs is not going to be allowed. Bring your food in the morning! _____ _____

Yearbook Staffer/Parent Commitment

I, ___________________________________________, am a student at Wills Point High School. I am in good academic
standing. I would like to be a member of the 2021-2022 Yearbook staff and with my signature below I
acknowledge that I have agreed to all items on the 2021-2022 Yearbook.

___________________________________________________ __________________________________________________ _____/______/______

Staff Member’s Name (Printed) Staff Member’s Signature

___________________________________________________ __________________________________________________ _____/______/______

Parent’s Name (Printed) Parent’s Signature Date

Yearbook Procedures & Guidelines C

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D Yearbook Procedures & Guidelines

 APPENDIX B

SPONSORSHIP FORM
We need community support for our yearbook and we would like to offer tax deductible sponsorship options. Please support our kiddos and
select one of the options below.

 Gold sponsor -- $100

• Business name listed by the page number at the bottom of both pages on a double-page spread
• Business logo will be included on the back of our staff T-shirts.
• Business logo will be listed on our Yearbook Sponsors page in the back of the yearbook as a Gold Sponsor.

 Silver sponsor -- $50

• Business name listed by the page number at the bottom of ONE page
• Business name will be included on the back of our staff T-shirt
• Business name will be listed on our Yearbook Sponsors page in the back of the yearbook as a Silver Sponsor.

 Product Sponsor – cost of your products (your contribution amount is tracked by you)
• TWO OPTIONS for providing products:
o Provide incentives for ordering yearbooks, i.e. “Order your yearbook this month and get a free Tiger-ade from Company Name.” We will
publish your offering on our social media platforms giving you advertising there as well. We will create (w/your approval) a coupon for those
that fulfill the requirement to receive the product offered. The business tracks the cost of those “donations” claimed by the coupon and writes
off the cost as charitable contribution.
o Provide food or needed supplies to Yearbook Staff for workdays – food, drinks, desserts, etc.
• Business logo will be included on the back of our staff T-shirts.
• Business logo will be listed in the Yearbook on our Sponsorship page as a Product Sponsor.

 Office Yearbook – Purchase a Yearbook for your clients to look through in your office (we deliver) -- $55

 Yearbook Angel – Purchase a Yearbook for an under-privileged student -- $55

Yearbook Sales Staff Member(s): ____________________________________________ Business Name: __________________________________________

Business Contact Person: ____________________________________________________ Signature Preference: __________________________________
Contact Number: ______________________________________________________________ Check #: ___________ Amount $: ___________________
Make checks payable to: Wills Point High School Yearbook
If you would like to mail your check to the school the address is:
Yearbook Advisor – Regina DeDominicis
Wills Point High School
1800 W. South Commerce Street
Wills Point, TX 75169

DEADLINE FOR SPONSORSHIPS IS FRIDAY, OCTOBER 31, 2021.

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 RETAIN THIS PORTION FOR YOUR RECORDS

2021 CHARITABLE CONTRIBUTION FORM – Wills Point ISD

Date: _____________________________________________________________________

Business: ______________________________________________________ Business Owner Name: __________________________________________________________

Sponsorship Amount: _______________________________________ Check Number: ___________ Check Amount: _________________________________

Yearbook Staff Member’s Signature: _______________________________________________________________________

Thank you for your support of the WPISD Yearbook Staff

Yearbook Procedures & Guidelines G

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APPENDIX C

Wills Point Yearbook Travel Permission Slip

I ________________________________________ (parent/guardian), agree to allow my son or daughter,

_________________________________________ (Yearbook Staff member name), to travel off campus for
yearbook purposes as needed during the 2021-2022 school year. This could include photography at other campuses
or at events at campuses outside of our district, story detail collection, deliveries, etc. in the following transportation
methods (check all that you approve):

____ WPISD school bus ____ student’s personal vehicle

____ Vehicle of Other Yearbook Staff Member ____ Advisor vehicle (Ms. DeDominicis transports students
(complete Other Yearbook Staff Member as needed -- she does have a bus driver CDL license)
section below)

Personal Vehicle
___________________________________________ ________________________________________
Year, Make and Model of Vehicle Plate Number
___________________________________________ ________________________________________
Insurance Company Policy Number

If BOTH parents agree that the above-listed Yearbook Staff member is approved to be transported by another
Yearbook Staff member, please complete the following (for EACH of the other members they can ride with):

Other Trusted YEARBOOK STAFF member

______________________________________
Other Yearbook Staff Member’s name
______________________________________
Plate Number
______________________________________
Insurance Company
______________________________________
Other Yearbook Staff Member’s parent’s name
______________________________________
Original Yearbook Staff Member’s (above) parent’s name
______ / ________ / _______
Date
_________________________________________
Year, Make and Model of vehicle
_________________________________________
Policy Number
_________________________________________
Other Yearbook Staff Member’s parent’s signature
_________________________________________
Original Yearbook Staff Member’s (above) parent’s signature

Student Agreement
I will accept responsibility for maintaining safety and follow directions at all times. During school hours
I will NOT divert from the original destination but will go directly there and directly return.

________________________________________________ ______ / ________ / _______

Student Signature Date

Yearbook Procedures & Guidelines I

Parent Agreement
This is to certify that I authorize the Superintendent or a designated representative to secure any and all emergency
medical care and treatment for my child for acute illness suffered or injury sustained while participating in yearbook
activities. I understand that, while student safety is a high priority for the District, under state law, the school is not
responsible for medical costs associated with student injury. In consideration for my child’s participation in the
above-described activities, I expressly hold harmless from and waive against the District, its Trustees, employees,
agents, and assigns any and all claims for medical expenses, loss of services, injury to person or property, death, or
other claims, actions, or liabilities made against it or them on behalf of my child, regardless of the cause of such
claims, actions, or liabilities or any concurrent or contributing fault or negligence of it or them as such may result
from my child’s participation in these activities.

In further consideration for my child’s participation in the above-described transportation, I also agree to indemnify
and hold harmless the District, its Trustees, employees, agents, and assigns, from and against any and all suits,
actions, losses, damages, claims or liabilities of any character, type or description, including attorney’s fees, and
court costs, made by third parties against it or them that may result from my child’s participation in the activities
listed above. I understand that the District, its Trustees, employees, and agents are not waiving any sovereign or
governmental immunity, which it or they have under Texas law.

I have read and understand this release and sign it voluntarily and with full knowledge of its significance.

______________________________________ _________________________________________
Parent’s Name Parent’s signature
______________________________________ __________________________________________
Daytime Phone Number Work Phone
______________________________________ __________________________________________
Emergency Contact Name Phone number

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APPENDIX D

Wills Point Yearbook Outside School Permission Slip

Dear Parent or Guardian,

A yearbook trip to ______________________________________________________________ involving your

child is scheduled for ___________________________________________________ The purpose of this trip is
________________________________________________________.

We will travel by ___________________________________. We will meet at __________________________ at

__________________ and will return _____________________________ at ___________________. Please eat
before arriving.

Meals: ____________________________________________________________________________

Your permission is necessary for your student to go on this trip. Please contact me at
regina.dedominicis@wpisd.com if you have questions.
(Keep the top portion of this if you would like, for your parent records.)
______________________________________________________________
_____________
This is to certify that I authorize my child ______________________________________ to attend the
____________________________________ at _____________________ on _______________________ from
_______________ to __________________ and that the designated district representative to secure any and all
emergency medical care and treatment for my child for acute illness suffered or injury sustained while participating
in this trip or activity. I understand that, while student safety is a high priority for the District, under State law, the
school is not responsible for medical costs associated with student injury.

In consideration for my child’s participation in the above-described field trip or activity, I expressly hold harmless
from and waive against the District, its Trustees, employees, agents, and assigns, any and all claims for medical
expenses, loss of services, injury to person or property, death, or other claims, actions, or liabilities made against it
or them on behalf of my child, regardless of the cause of such claims, actions, or liabilities or any concurrent or
contributing fault or negligence of it or them as such may result from my child’s participation in the trip or activity.

If further consideration for my child’s participation in the above-described field trip or activity, I also agree to
indemnify and hold harmless the District, its Trustees, employees, agents, and assigns, from and against any and all
suits, actions, losses, damages, claims, or liabilities of any character, type or description, including attorney’s fees
and court costs, made by third parties against it or them which may result from my child’s participation in the trip or
activity. I understand that the District, its Trustees, employees, and agents are not waiving any sovereign or
governmental immunity, which it or they have under Texas law. I have read and understand this release and sign it
voluntarily and with full knowledge of its significance.

Parent Signature: ____________________________________Date: ________________________________________________

Emergency Phone Number: ___________________________(Backup) Phone Number: ________________________________

All known allergies or medicines taken:

________________________________________________________________________________________________________
________________________________________________________________________________________________________
________________________________________________________________________________________________________

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