Final Examination Bank For Fall 2013 - Excel Chapters 1/2 - Access Chapter 1

Final Examination Bank for Fall 2013_Excel Chapters 1/2_Access Chapter 1
Multiple Choice
Identify the choice that best completes the statement or answers the question.
____ 1. An Excel _____ allows data easily to be summarized and charted.

a. worksheet c. document
b. workbook d. presentation
____ 2. The person or persons requesting the worksheet should supply their requirements in a _____ document.
a. blank c. requirements
b. test issues d. certified
____ 3. The first step in creating an effective worksheet is to make sure you _____.
a. apply font formatting c. insert a chart
b. understand what is required d. enter the data
____ 4. To enter data in a cell, you must first select or activate the _____.
a. row c. column
b. worksheet d. cell
____ 5. _____ is/are used to add worksheet, column, and row titles on a worksheet.
a. Color c. Links
b. Text d. Tabs
____ 6. By default, text is _____ in a cell.
a. left-aligned c. justified
b. centered d. right-aligned
____ 7. In Excel, a number can contain the characters _____.
a. 0 1 2 3 4 5 6 7 8 9 c. . $ % E e
b. + - ( ) , / d. all of the above
____ 8. To enter a number such as 6,000,000,000,000,000 you can type 6,000,000,000,000,000 or
you can type _____.
a. 6,000T c. 6Q
b. 6K000 d. 6E15
____ 9. A _____ is a series of two or more adjacent cells in a column or row or a rectangular group of cells, as shown
in the accompanying figure.
a. range c. nearby cell
b. bunch d. neighbor
____ 10. You can enter the correct range in a function by typing the beginning and ending cell references separated by
a ____.
a. semi-colon (;) c. period (.)
b. colon (:) d. none of the above
____ 11. To enter a number as text, precede it with a(n) _____.
a. quotation mark (“) c. plus (+)
b. colon (:) d. apostrophe (‘)
____ 12. The cell being copied is called the source area (or copy area). The range of cells receiving the copy is called
the _____.
a. receiver cell c. receiving range
b. final cell d. destination area (or paste area)
____ 13. A _____ reference is an adjusted cell reference in a copied and pasted formula.
a. revised c. recycled
b. relative d. retained
____ 14. The _____ is the small black square located in the lower-right corner of the heavy border around the active
cell.
a. selection handle c. fill handle
b. sizing handle d. copy handle
____ 15. You _____ a worksheet to emphasize certain entries and make the worksheet easier to read and understand.
a. save c. format
b. print d. clear
____ 16. Combining two or more selected cells into one cell is called _____ cells.
a. merging c. combining
b. mixing d. spanning
____ 17. What effect does the Accounting Number Format have on the selected cells?
a. Converts alphabetic characters to numbers c. Performs tax calculations
b. Displays cell contents with two decimal d. Copies the numbers of one cell to another
places that align vertically
____ 18. What effect does the Comma Style format have on the selected cells?
a. Converts decimals to commas within a c. Displays cell contents with two decimal
cell places and commas as thousands
separators
b. Converts decimals to commas within d. Allows for substitution of selected
merged cells characters
____ 19. How many chart types does Excel offer?
a. 5 c. 29
b. 11 d. 50
____ 20. A(n) _____ chart is drawn on the same worksheet as the data.
a. embedded c. embodied
b. emboldened d. empowered
____ 21. In the accompanying figure, the _____ identifies the colors assigned to each bar in the chart on a worksheet.
a. color code c. explanation
b. identifier d. legend
____ 22. The _____ area on the status bar displays common calculations, such as SUM or AVERAGE, for selected
numbers in the worksheet.
a. AutoFormat c. AutoFunction
b. AutoComplete d. AutoCalculate
____ 23. A _____ is a prewritten formula that is built into Excel.
a. function c. task
b. feature d. calculation
____ 24. When you enter a two-digit year that is less than 30, Excel changes the year to _____.
a. 20xx c. 18xx
b. 30xx d. 19xx
____ 25. All of the following are valid Excel arithmetic operators except _____.
a. ^ c. %
b. * d. >
____ 26. Which of the following calculations multiplies 23 by 0.01?
a. =23% c. =23+.01
b. =23 d. =24-.01
____ 27. When Excel follows the order of operations, the formula, 8 * 3 + 2, equals _____.
a. 40 c. 48
b. 26 d. 13
____ 28. Which of the following happens when you enter the formula =G15 into a cell?
a. Excel recalculates all formulas in the c. Excel assigns the value in cell G15 to the
worksheet active cell
b. Excel assigns the sum of the values in the d. Nothing; =G15 is an invalid formula
previous 15 cells to the active cell
____ 29. Point mode allows you to ____, as shown in the accompanying figure.
a. select cells for use in a formula using the c. select cells for use in a formula using the
keyboard mouse pointer
b. select a function from the Sum button list d. edit cell contents directly in the cell
____ 30. The adjusted cell references in a copied and pasted formula are called _____ references.
a. related c. pasted
b. relative d. alternative
____ 31. The _____ Option button lists formatting options following an insertion of cells, rows, or columns.
a. AutoCorrect c. Auto Fill
b. Insert d. Paste
____ 32. A _____ cell in Excel has a numerical value of zero.
a. blank c. copied
b. formatted d. filled
____ 33. The _____ function sums the numbers in the specified range and then divides the sum by the number of cells
with numeric values in the range.
a. MIN c. AVERAGE
b. SUM d. MAX
____ 34. The _____ AutoComplete list contains those functions that alphabetically match the letters you type following
the equal sign.
a. Function c. Equal
b. Formula d. Calculate
____ 35. You should _____ a function name in the Formula AutoComplete list to select the function.
a. double-click c. right-click
b. click d. none of the above
____ 36. The _____ function displays the highest value in a range.
a. MIN c. MAX
b. SUM d. AVERAGE
____ 37. Clicking the _____ opens the Insert Function dialog box shown in the accompanying figure.
a. Insert Function box on the formula bar c. Function button (Home tab | Function
group)
b. Function dialog box launcher (Home tab | d. Functions & Formulas button on the status
Calculations group) bar
____ 38. The _____ function determines the lowest number in a range.
a. MAX c. SUM
b. AVERAGE d. MIN
____ 39. You can use the _____ to check which cells are referenced in the formula assigned to the active cell.
a. Formula Finder c. Calculation Finder
b. Range Finder d. Function Finder
____ 40. A ____ is a predefined set of colors, fonts, chart styles, cell styles, and fill effects.
a. scheme c. theme
b. gallery d. style
____ 41. The _____ displays numbers with a fixed dollar sign to the left of the number, a comma every three positions
to the left of the decimal point, and displays numbers to the nearest cent.
a. Comma style format c. Percent style format
b. Accounting number format d. Currency style format
____ 42. If you do not assign a format to a cell or cells in a column, the column width will remain _____ characters.
a. 8.43 c. 11.65
b. 7.52 d. 9.43
____ 43. _____ view allows you to create or modify a worksheet while viewing how it will look in printed format.
a. Normal c. Page Break Preview
b. Page Layout d. Full Screen
____ 44. Access is a ____.
a. word processing software tool c. workbook management system
b. file management system d. database management system
____ 45. A(n) ____ contains information about a given person, product, or event.
a. attribute c. field
b. record d. column
____ 46. Database ____ refers to the arrangement of data into tables and fields.
a. language c. design
b. relations d. management
____ 47. In Access, table and field names can be up to ____ characters in length.
a. 32 c. 128
b. 64 d. 255
____ 48. When you create a table in Datasheet view, Access automatically adds a field called ____ as the first field in
the table.
a. Field1 c. AutoCode
b. ID d. TableCode
____ 49. To define an additional field in Datasheet view, click the ____ column heading.
a. New Field c. Insert Field
b. Blank Field d. Click to Add
____ 50. To delete a field in a table, right-click the column heading for the field, and then click ____ on the shortcut
menu.
a. Delete Field c. Delete Column
b. Remove Field d. Remove Column
____ 51. To insert a field between existing fields, right-click the column heading for the field that will follow the new
field, and then click ____ on the shortcut menu.
a. Insert Field c. Add Field
b. Insert Column d. Add Column
____ 52. In the accompanying figure, the key symbol that appears in the row selector for the Business Analyst Number
field indicates that Business Analyst Number is the ____ for the table.
a. principal key c. primary key

b. foreign key d. main key
____ 53. In the accompanying figure, the Business Analyst Table displays in ____.
a. Structure view c. Design view
b. Layout view d. Table view
____ 54. In the accompanying figure, the small box or bar to left of each field is called the ____.
a. row selector c. field bar
b. field selector d. current field bar
____ 55. To add a record to a table, click the ____ record button.
a. Add New c. Last
b. New (blank) d. Insert
____ 56. To view the results of a saved query, right-click the query in the Navigation Pane and click ____ on the
shortcut menu.
a. Open c. Results View
b. Datasheet View d. Run
____ 57. To create an initial report that can be modified in Layout view, click ____ on the Create tab.
a. Layout c. Report Layout
b. Report d. Simple Report
____ 58. To rename a database object, right-click the object in the Navigation Pane and then click ____ on the shortcut
menu.
a. New Name c. Rename
b. Redefine d. Save Name
True/False
Indicate whether the statement is true or false.
____ 59. A requirements document includes a needs statement, source of data, summary of calculations, and any other
special requirements for a worksheet, as shown in the accompanying figure.
____ 60. Worksheet titles and subtitles should be as wordy as possible.

____ 61. A thin red border indicates the active cell, as shown in the accompanying figure.
____ 62. Both the Cancel box and the Enter box appear on the formula bar when you begin typing in a cell.
____ 63. When you click the Enter box to complete an entry in a cell, the active cell moves down to the next cell in the
same column.
____ 64. When text is longer than the width of a column, Excel displays the overflow characters in adjacent cells to the
right.
____ 65. Excel recognizes the following as text: 401AX21, 921-231, 619 321, 883XTY.
____ 66. When entering dollar values in cells, you also must type the dollar sign ($), commas, and any trailing zeros.
____ 67. If each cell in a selected range is next to a row of numbers, Excel assigns the SUM function to each cell in the
selected range when the Sum button is clicked.
____ 68. A single point is about 1/32 of one inch in height.
____ 69. To draw a Clustered Cylinder chart, first select the data to be charted and then click the Column button (Insert
tab | Charts group).
____ 70. You can snap an embedded chart to the worksheet gridlines by holding down the ALT key while you drag the
chart to a new position.
____ 71. To use the AutoCalculate area, select the range of cells containing the numbers for a calculation you want to
verify and then double-click the AutoCalculate area to display the Customize Status Bar shortcut menu.
____ 72. The equal sign (=) precedes a formula.
____ 73. An asterisk (*) following a cell reference in a formula is the arithmetic operator that directs Excel to perform
the division operation.
____ 74. The arithmetic operator, ^, directs Excel to perform the division operation.
____ 75. As in algebra, you can use brackets to override the order of operations Excel follows to perform formula
calculations.
____ 76. Moving from left to right, the first calculation in the order of operations is negation (-).
____ 77. The Sum button menu allows you to enter one of five often-used functions easily into a cell.
____ 78. Excel attempts to guess which cells you want to include in the function by looking for ranges that are adjacent
to the selected cell and that contain numeric data.
____ 79. To use Range Finder to verify that a formula contains the intended cell references, click the cell with the
formula you want to check.
____ 80. Dates that include years both before and after the year 2000 should be formatted with a two-digit year.
____ 81. You cannot format an entire column at once.
____ 82. A floating dollar sign appears immediately to the left of the first digit in a dollar value with no spaces.
____ 83. The Percent Style button instructs Excel to display a value as a percentage, determined by multiplying the cell
entry by 100, rounding the result to the nearest percent, and adding a percent sign.
____ 84. Best fit means that the width of the column will be increased or decreased by a percentage you specify.
____ 85. In Access, the rows in a table are called records.
____ 86. A unique identifier also is called a record key.
____ 87. Redundancy is the storing of a piece of data in more than one place.
____ 88. In Access, table names cannot contain digits.
____ 89. The maximum number of characters allowed in a field whose data type is Text is 255 characters.
____ 90. Fields that contain numbers but will not be used for arithmetic operations usually are assigned a data type of
Memo.
____ 91. The Currency data type is used for fields that contain only monetary data.
____ 92. The Character data type is used for a field that can store a variable amount of text or combinations of text and
numbers where the total number of characters may exceed 255.
____ 93. When Access first creates a database, it automatically creates a table.
____ 94. In Datasheet view, a table is represented as a collection of rows and columns called a list.
____ 95. One way to undo changes to a field is to click the Undo button on the Quick Access Toolbar.
____ 96. As shown in the accompanying figure, you can move to the end of a table to a position for entering a new
record by clicking the Add record Navigation button.
____ 97. As shown in the accompanying figure, you can use the End record button to move to the last record in the
table.
____ 98. A soft copy is information that exists on a physical medium such as paper.
____ 99. Green computing involves reducing the environmental waste generated when using a computer.
____ 100. To print a wide database table, a table whose contents do not fit on the screen, you will need portrait
orientation.
____ 101. The TextCheck feature of Access corrects common mistakes when entering text in a cell.
Completion
Complete each statement.
102. A(n) _________________________ conveys a visual representation of data.
103. Careful _________________________ can reduce your effort significantly and result in a worksheet that is
accurate, easy to read, flexible, and useful.
104. Worksheet _________________________ typically contain descriptive information about items in rows or
contain information that helps to group the data in the worksheet.
105. You can select any cell by entering its cell reference in the _________________________.
106. The cell into which data is being entered is referred to as the _________________________ cell.
107. As you type, Excel displays the entry in the _________________________ and also displays the Cancel box
and the Enter box on the formula bar.
108. Excel’s _________________________, which adds all of the numbers in a range of cells, provides a
convenient means to calculate a total.
109. The automatically adjusted cell reference in a pasted formula is called a(n) _________________________.
110. An increased _________________________ gives more impact to the text in a cell.
111. _________________________ cells involves creating a single cell by combining two or more selected cells.
112. A(n) _________________________ chart often is used to illustrate changes in data over time.
113. Worksheet _________________________ typically contain items analogous to items in a list.
114. When Excel recognizes that you entered a date in mm/dd/yy format, it automatically formats the date as
_________________________.
115. One of the reasons Excel is such a valuable tool is that you can assign a(n) _________________________ to
a cell, and Excel will calculate the result.
116. A(n)____________________ is a software tool that can be used to create a database; add, change, and delete
data in the database; ask and answer questions concerning the data in the database; and create forms and
reports using the data in the database.
117. The rows in the tables are called ____________________.
118. A(n) ____________________ contains a specific piece of information within a record.
119. A unique identifier also is called a(n) ____________________.
120. ____________________ refers to the arrangement of data into tables and fields.
121. In the accompanying figure, the ____________________ Pane contains a list of all the objects in the
database.
122. In the accompanying figure, the words Datasheet View at the lower left of the screen appear on the
____________________.
123. ____________________ view has more functionality for creating a table than Datasheet view.
124. For the Currency data type, Access automatically sets the ____________________ to Currency.
Modified True/False
Indicate whether the statement is true or false. If false, change the identified word or phrase to make the statement true.
____ 125. When selecting worksheet titles and subtitles, follow the more is less guideline.
____ 126. Choose a type of chart that relays the message that you want to convey.
____ 127. In a worksheet, columns typically contain information that is similar to a list.
____ 128. The group of adjacent cells beginning with B4 and ending with B8, written as B4:B8, is called a(n) range.
____ 129. The opposite of merging cells is splitting a merged cell.
____ 130. In designing a worksheet, visual aesthetics should come first.

_________________________
____ 131. The values that you use with a function are called arguments.
_________________________
____ 132. The term list database describes a database that consists of a collection of tables, each of which contains
information on a specific subject. ____________________
____ 133. A field that has an AutoIncrement data type can store a unique sequential number that Access assigns to a
record. ____________________
____ 134. To rename a field, right-click the column heading for the field, and then click Rename Field on the shortcut
menu. ____________________
____ 135. To insert a field between existing fields, right-click the column heading for the field that will follow the new
field, and then click Insert Column on the shortcut menu. ____________________
____ 136. To move a field, click the row selector for the field to be moved to select the field, and then drag the field to
the desired position. ____________________
Multiple Response
Identify one or more choices that best complete the statement or answer the question.
Modified Multiple Choice
____ 137. The recommended methodology for creating worksheets includes _____.
a. analyze requirements c. validate design
b. design solution d. document solution
____ 138. You can insert a function in a cell by _____.
a. clicking the Sum button arrow (Home tab | c. typing + and one or more letters and then
Editing group) selecting the function name from a list
b. clicking the Insert Function button in the d. typing = and one or more letters and then
formula bar selecting the function name from a list
____ 139. The characters that Excel displays on the screen are a specific _____.
a. font c. size
b. style d. color
____ 140. Which of the following are considered guidelines to use when making decisions about creating a new
workbook?
a. Determine the necessary formulas and c. Specify how the hard copy of the
functions needed worksheet should appear
b. Identify how to format various elements of d. Enter data into the worksheets and format
the worksheet the cells
____ 141. Which of the following is true of a function?
a. Takes a value or values c. Returns a result to the cell
b. Performs a calculation d. Contains arguments
____ 142. Which of the following are valid formulas?
a. =3 ^ 4 c. =11+9
b. =H3/H11 d. =22-F15
Modified Multiple Choice
____ 143. File names cannot contain a(n) ____.

a. question mark (?) c. space
b. colon (:) d. underscore (_)
____ 144. Table names cannot contain _____.
a. square brackets [ ] c. hyphens (-)
b. periods (.) d. accent graves (‘)
____ 145. You can create a table in ____.
a. Design view c. Datasheet view
b. Blank view d. Layout view
Final Examination Bank for Fall 2013_Excel Chapters 1/2_Access Chapter 1
Answer Section
MULTIPLE CHOICE
1. ANS: A PTS: 1 REF: EX 2

2. ANS: C PTS: 1 REF: EX 3
3. ANS: B PTS: 1 REF: EX 3
4. ANS: D PTS: 1 REF: EX 7
29. ANS: C PTS: 1 REF: EX 77-EX 78
44. ANS: D PTS: 1 REF: AC 2
45. ANS: B PTS: 1 REF: AC 3
46. ANS: C PTS: 1 REF: AC 5
49. ANS: D PTS: 1 REF: AC 19
50. ANS: A PTS: 1 REF: AC 20
TRUE/FALSE
59. ANS: T PTS: 1 REF: EX 4

60. ANS: F PTS: 1 REF: EX 7
69. ANS: T PTS: 1 REF: EX 38-EX 39
85. ANS: T PTS: 1 REF: AC 3
86. ANS: F PTS: 1 REF: AC 4
COMPLETION
102. ANS: chart
PTS: 1 REF: EX 2
103. ANS: planning
PTS: 1 REF: EX 5
104. ANS: columns
PTS: 1 REF: EX 7
105. ANS: Name box
PTS: 1 REF: EX 7
106. ANS: active
PTS: 1 REF: EX 8
107. ANS: formula bar
PTS: 1 REF: EX 8
108. ANS: SUM function
PTS: 1 REF: EX 15
109. ANS: relative reference
PTS: 1 REF: EX 17
110. ANS: font size
PTS: 1 REF: EX 20
111. ANS: Merging
PTS: 1 REF: EX 28
112. ANS: line
PTS: 1 REF: EX 36
113. ANS: rows
PTS: 1 REF: EX 69
114. ANS: mm/dd/yyyy
PTS: 1 REF: EX 72
115. ANS: formula
PTS: 1 REF: EX 74
116. ANS:
database management system
dbms
PTS: 1 REF: AC 2
117. ANS: records
PTS: 1 REF: AC 3
118. ANS: field
PTS: 1 REF: AC 3
119. ANS: primary key
PTS: 1 REF: AC 4
120. ANS: Database design
PTS: 1 REF: AC 5
121. ANS: Navigation
PTS: 1 REF: AC 14
122. ANS: Status bar
PTS: 1 REF: AC 14
123. ANS: Design
PTS: 1 REF: AC 15
124. ANS: format
PTS: 1 REF: AC 20
MODIFIED TRUE/FALSE
125. ANS: F, less is more
PTS: 1 REF: EX 4 TOP: Critical Thinking

TOP: Critical Thinking
127. ANS: F, rows

130. ANS: F, functional considerations

132. ANS: F, relational
PTS: 1 REF: AC 3
133. ANS: F, AutoNumber
PTS: 1 REF: AC 10
135. ANS: F, Field
PTS: 1 REF: AC 20
MULTIPLE RESPONSE
137. ANS: A, B, C, D PTS: 1 REF: EX 4

138. ANS: A, B, D PTS: 1 REF: EX 16
140. ANS: A, B, C PTS: 1 REF: EX 69
143. ANS: A, B PTS: 1 REF: AC 8
144. ANS: A, B, D PTS: 1 REF: AC 8
145. ANS: A, C PTS: 1 REF: AC 15

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Final Examination Bank For Fall 2013 - Excel Chapters 1/2 - Access Chapter 1

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Final Examination Bank for Fall 2013_Excel Chapters 1/2_Access Chapter 1

____ 1. An Excel _____ allows data easily to be summarized and charted.

a. principal key c. primary key

____ 60. Worksheet titles and subtitles should be as wordy as possible.

____ 68. A single point is about 1/32 of one inch in height.

____ 72. The equal sign (=) precedes a formula.

____ 81. You cannot format an entire column at once.

____ 85. In Access, the rows in a table are called records.

____ 86. A unique identifier also is called a record key.

____ 88. In Access, table names cannot contain digits.

102. A(n) _________________________ conveys a visual representation of data.

110. An increased _________________________ gives more impact to the text in a cell.

113. Worksheet _________________________ typically contain items analogous to items in a list.

117. The rows in the tables are called ____________________.

118. A(n) ____________________ contains a specific piece of information within a record.

119. A unique identifier also is called a(n) ____________________.

____ 129. The opposite of merging cells is splitting a merged cell.

____ 130. In designing a worksheet, visual aesthetics should come first.

Modified Multiple Choice

Modified Multiple Choice

____ 143. File names cannot contain a(n) ____.

1. ANS: A PTS: 1 REF: EX 2

59. ANS: T PTS: 1 REF: EX 4

102. ANS: chart

125. ANS: F, less is more

PTS: 1 REF: EX 4 TOP: Critical Thinking

PTS: 1 REF: EX 7 TOP: Critical Thinking

PTS: 1 REF: EX 69 TOP: Critical Thinking

137. ANS: A, B, C, D PTS: 1 REF: EX 4

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1. An Excel _ allows data easily to be summarized and charted.

143. File names cannot contain a(n) .