SECURITY AUDIT SCOPE

Document Number..: V06-FLT-QAM-F-312 Author.....................: RB

Effective Date.........: 01-10-10 Approved................: EH
Version...................: 1.0

General information:

This audit scope is based on best industry practice information like the VIQ, VMSA-2, PSC inspections
etc.In this way the internal Security Audit is not only complying with the ISPS Code but also gives
guidance to Masters, Officers and Crew on board for the external audits and inspections which are to
follow.

Instructions for the auditor:

Qualifications: The auditor should be in possession of an “Internal ISO 9001:xxxx Auditing” (or alike)
certificate and should have at least five years seagoing experience as Officer on board vessels.

Purpose: This scope could by part of other audit scopes. When completing this scope, a (handwritten)
report should be left behind on board, in order to serve as quick reference action list for the vessel’s
crew. In a later stage, the scope will be attached and referred to in the Audit Report (V06-ALL-QAM-F-
301).

Objective: This scope serves as guideline for the auditor. It guarantees an objective audit against fair
industry practices and international regulations without being limited to the questions asked in the
scope itself. There is always room to place additional questions at the bottom of the scope list.

Requirements: Internal Security audits should be performed at least once a year.

Reference:
- International Ship and Port Facility Code (ISPS Code)
- VSM Ship Security Plan (SSP)
- Tanker Management Self Assessment / part-2 (TMSA-2)
- Vessel Information Questionnaire (VIQ)
- Port State Control / Australian MSA Requirements (PSC / AMSA)
-
 Security Audit
Yes No N/A
1 Is the SSP being kept in a secured place? Is the SSP being kept up to date
and maintained? (V06-FLT-SEC-G-100 pg.1)
Comments:

2 Is the gangway watch following the correct procedures (checking ID,

luggage if needed, maintaining the visitor’s logbook)? (V06-FLT-SEC-G-100
par. 6.1
Comments:

3 Is the ISSC certificate valid and being kept in front of the SSP Manual?
Comments:

4 Is the SSO in possession of a valid certificate (STCW approved)?

Comments:

5 Has the (former) SSO reviewed the SSP and forwarded SSO Review Record
to the CSO? (V06-FLT-SEC-F-106)
Comments:

6 Is the crew aware what security level is maintained? (V06-FLT-SEC-G-100

pg.11.1)
Comments:

7 Is the port/terminal maintaining ISPS rules?

Comments:

8 Did the PFSO informed the vessel about emergency contact details for the
Port?
Comments:

9 Were crewmembers familairized on ISPS matters (check randomly)?

Comments:

10 Are crewmembers familiar with the security alarm (3 short blasts/rings

repeated)? (V06-FLT-SEC-P-104 par. 4)
Comments:

11 Are all CSRs (Continues Synopsis Record) in file available on board?

Comments:

12 Has the quaterly SSAS test been performed as scheduled? Has reply from
the Office been received? Are officers aware of the operation of SSAS
button? (V06-FLT-SEC-P-104 par.4.1)
Comments:
13 Are drills and exercised being arranged according schedule? Are they
evaluated afterwards? (V06-FLT-SEC-G-100 par. 9.4.2)
Comments:

14 There is no security breaches/incidents happen in the recent past?

Comments:

15 Is the dangerous goods list available and updated monthly? (V06-FLT-SEC-

F-104)
Comments:

16 Are ISPS training records being kept on board? (V06-FLT-SEC-G-100 par.

9.5)
Comments:

17 Are DOS’s in use and kept in file? (V06-FLT-SEC-F-102)

18 Are records of maintenance, calibration and testing of security equipment

available? (V06-2330-SEC-L-101 par. 5.1)
Comments:

19 Is the Port of Call History Log available? (V06-FLT-SEC-F-105)

Comments:

20 Have agreements following this audit been made to perform an annual

Security drill that comprises of an actual SSAS alarm (no drill) followed by a
security drill (e.g. stowaway, bombalarm etc.)? (V06-FLT-SEC-G-100 par.
9.4.2)
Comments:

21 Is a key control system available? (V06-FLT-SEC-G-103 par. 1)

Comments:

22 Has a security tour around the vessel been performed during familiarization
of newly joined crew?
Comments:

23 Restricted areas are effectively secured or sealed while vessel is in port.

(V06-2330-L-101 par. 5)
Comments:

24 Are vessel specific contact details in SSP updated? Record of changes

updated? (V06-2330-L-101)
Comments:

25 Any proof that SSO been designated? (V06-2330-L-101)

Comments:
26 Has the Gangway notice posted? (VSM SMS procedure V06-FLT-SAF-G-
301)
Comments:

27 Are deck lighting adequate?

Comments:

28 Is stowaway and contraband search checklist available? V06-FLT-SEC-P-

104 par 5)
Comments: