Management of Nursing

Educational Institutions
( Planning, Organizing,
Staffing & Budgeting)
Presented by:
Aruna Shastri
Roll no. 826
Msc. Nursing 1st year student
 Content:

Planning: Purpose, Feature, Types, Scope, Advantages,

Disadvantages and How to overcome the barriers in
planning
Organizing: Importance, Principles and Scope
Staffing: Definition, Objectives, Features, Steps, Factors
influencing staffing, Staffing norms by INC
Budgeting: Meaning, Purpose, Type, Steps in budgeting,
Factors influencing budgeting, Advantages and
disadvantages
Summary and conclusion
 Introduction to Management:

The concept of management is associated with

the phenomenon of group activity.

Educational institutions operates in accordance

with established policies.
 Contd…

There are different courses offered in nursing such as

ANM, DGNM, B.Sc.(N), PB B.Sc.(N), M.Sc.(N), M Phil,
and PhD(N).

The INC, SNC and the University with which an

institution is affiliated plays a vital role in establishing and
maintenance of standards in nursing education.
Management of Nursing Educational
Institutions:
Philosophy and objectives
Policies
Admission criteria’s and description of the course
Governing body and committees
Staffing pattern
Recruitment
Selection
 Contd..

Placement
Budget
Infrastructure- classrooms, library facilities
Curriculum development
Clinical facilities
Hostel facilities
Staff and student recruitment and selection
Staff development and welfare
Planning:

It is the basic or primary function of management

It is a process deciding in advance:
 What to do
 When to do
 How to do
 Where to do
 Who to do
Purposes of Planning:

To establish goals/objectives

To formulate policies, rules, procedures

To determine alternative course of action

To evaluate available course of action

 Features of Planning:

Flexible Goal
Futuristic
oriented

Group
Continuous Pervasive
activity
Types of Planning:

Administrative
Physical Economic

Directional Indicative Sectoral

Comprehensive Imperative
Contd…

Strategic planning

Operational planning

Standing planning

Single-planning
Steps of Educational Planning:

1.
• Setting objectives/goals

2.
• Generate alternative course of action

3.
• Analysis & evaluate alternatives

4.
• Choose best option
Scope of Institutional Planning:

Institutional Building Program

objectives planning planning

Work
Resources
schedule
planning
planning
Advantages of Planning:

• Faster achievement
More effective of goals

Give strength to • Secures unity of

business purposes

Avoid duplication • Improve efficiency of

of services managerial function
Disadvantages:

Reliable information is not possible

•Time consuming & expensive

Unplanned procedures lead to disorder

•Rigidities may arise

 How to overcome the Barriers of
Planning:

Support Training
Setting Communication Group
of to
responsibility system participation
authority planner
Organizing:

Second managerial function after planning process

It is a structural framework of relationship in which
formal grouping of teachers & activities to facilitate
achievement of someone for making responsible to
accomplish that objective.
 Importance of organization:

For better administration and efficiency

For optimum use of human resources

Better coordination among employee

Scope for new technological development

 Principles of organizing:
Unity of Specialization Delegation Authority
direction

Unity of
command Simplicity Flexibility Efficiency
 Steps of organizing:

Identification & grouping of work

Delegation of authority & responsibility

Establishment of relationship
 Staffing:

The process of determining and providing the acceptable

number and mix the nursing personnel to produce a
desired level of case to meet the patient’s need.
 Objectives of staffing:

To understand function of organization

For manpower planning
To find issues related for job analysis and to overcome
from that issues.
 Importance of Staffing Pattern:

Job Training & Effective Optimum use

satisfaction development coordination of resources

Effective
Building effective Enhance
recruitment &
human resources cooperate image
placement
 Elements of Staffing:

Manpower planning

Job analysis

Recruitment & selection

Training & development

Performance appraisal
 Factors Affecting Staffing Pattern:

External factors Internal factors

Nature of rivalry- policy, qualified Organizational image

worker

Legal factors Past practice

Socio-cultural factors Size of organization

External influences- pressure Organization business plan

 Steps in Staffing Process:

1. Human resource planning

2. Recruitment
3. Selection
4. Induction & orientation
5. Training & development
6. Performance appraisal
7. Transfers
8. Separations
Staffing norms for Nursing Staff &Supervisors:

Nursing superintendent 1:1 per hospital

DNS 1 up to 400 beds

ANS 1 for 200 beds
Ward sister 1 for 100-150 beds
Staff nurse 1:3
Teaching hospital 1:5
Non-teaching hospital 1:3
For ICU/CCU 1:1
Infection control nurse 1:250
Budgeting:
Meaning of Budgeting:

Derived from English word: Budgettee which means

sac or pouch

According to Taylor: “ It is a financial plan of

Government for a definitive period.”
Purposes of Budgeting:

To evaluate financial performance

To control cost
To enhance fiscal planning and decision making
To identify problem area
To facilitative effective solution
To recognize controllable and uncontrollable cost
areas.
Types of budget in nursing:

Personal budget

Operational budget

Capital budget
Factors influencing Budget:

Capacity of
Service cost Market price
organization

External and
Changing
internal economic
demand of client
environment
Advantages:

Fix accountability
Offer standard of performance
Careful analysis by management of operations
Weakness of organization can be revealed.
Disadvantages:

Required skills and experience

Time consuming and expensive
Organization development may be ignored
Danger of overbudgeting
 Summary:

Planning: Purpose, Feature, Types, Scope, Advantages,

Disadvantages and How to overcome the barriers in
planning
Organizing: Importance, Principles and Scope
Staffing: Definition, Objectives, Features, Steps, Factors
influencing staffing, Staffing norms by INC
Budgeting: Meaning, Purpose, Type, Steps in budgeting,
Factors influencing budgeting, Advantages and
disadvantages
Summary and conclusion
 Conclusion:

Nursing profession has seen tremendous improvement over

these years of its journey in practice as well as in education
aspects.

Still the main part of the regulatory bodies and institutions

is not pertaining to merely increase the production of
nursing professionals but to make them competent in their
profession so as to make them visionary leaders lifting the
banner of nursing - the Noble Profession.
Key home message:

The managerial function of an institution helps in

running an institution in a proper way.
The steps include: Planning, Organizing, Staffing,
Budgeting etc.
Evaluation:

1. The foremost phase in managing a nursing

institution is……
a) Organizing
b) Planning
c) Recruiting
d) Staffing
Assignment:

Learn about:
Planning
Organizing
Staffing
Budgeting
 Bibliography:

 Basavanthappa BT. Nursing Administration, second Edition, India:

Jaypee; 2009. 119- 128, 145-152.
 Koontz Harold. Essentials of management. Edition sixth. India:
tata McGraw-Hill publishing company limited;2005. 64-69, 127-
129.
 Sakharkar BM. Principles of hospital administration & planning.
Edition second, India. Jaypee brothers; 2009.120-125, 129-134.
 Bhaskar Nima,"Textbook of Nursing Education”, Emmess medical
publication.449-451.