Management Accounting Sample

EXCEL-SKILLS.
COM
EXCEL-SKILLS.COM
MANAGEMENT ACCOUNTS TEMPLATE
This
This template
template enables
enables users
users to
to compile
compile comprehensive
comprehensive monthly
monthly management
management accounts
accounts based
based onon any
any trial
trial balance
balance with
with any
any
management
management accounts
accounts are
are compiled
compiled by
by linking
linking each
each account
account in
in the
the trial
trial balance
balance toto aa pre-defined
pre-defined reporting
reporting class
class code
code and
and aa
included in the management accounts are automatically calculated based on the linked reporting class
included in the management accounts are automatically calculated based on the linked reporting class codes. The templ codes. The templa
statement,
statement, cash
cash flow
flow statement
statement and
and balance
balance sheet
sheet and
and compares
compares thethe actual
actual results
results to
to aa forecast
forecast on
on aa monthly
monthly andand year-to-date
year-to-date
Get
Get the
the full
full version
version of
of the
the template
template to
to unlock
unlock all
all the
the formulas!
formulas!
This
This isis only
only aa sample
sample file
file created
created to
to show
show you
you the
the design
design of of the
the template.
template. GetGet the
the fu
f
unprotected
unprotected version
version of
of the
the template
template where
where you
you have
have full
full access
access toto all
all areas
areas of
of the
the template
template
You
You will also be able to edit and customize the full version just like any of your own Excel
will also be able to edit and customize the full version just like any of your own Excel ff
Get the full version of this template!
enable editing to activate the link

LATE
ed on
sed on any
any trial
trial balance
balance with
with any
any account
account structure.
structure. The
The
efined reporting
defined reporting class
class code
code and
and all
all the
the amounts
amounts that
that are
are
eporting class codes. The template includes an
eporting class codes. The template includes an income income
ast
ast on
on aa monthly
monthly andand year-to-date
year-to-date basis.
basis.
ee formulas!
formulas!
sign
sign of of the
the template.
template. GetGet the
the full
full version
version for
for aa fully
fully
ccess
ccess to to all
all areas
areas of
of the
the template
template including
including all
all formulas.
formulas.
just like any of your own Excel
just like any of your own Excel files.files.
e!
Excel Skills | Management Accounts Template
Instructions
www.excel-skills.com
This template enables users to compile comprehensive monthly management accounts based on any trial balance with
any account structure. The management accounts are compiled by linking each account in the trial balance to a pre-
defined reporting class code and all the amounts which are included in the management accounts are automatically
calculated based on the linked reporting class codes. The template includes an income statement, cash flow statement
and balance sheet and compares the actual results to a forecast on a monthly and year-to-date basis. Prior year results On
Onthis
thissheet:
sheet:
are also included on all the financial reports. This
This sheet
sheet includes
includes detailed
detailed instructions
instructions on
on
setting
setting up
up and
and using
using this
this template.
template.
Note: All account balances on the trial balances (TBCY, TBPY and Forecast sheets) need to be included on a cumulative
basis in order for the template calculations to be accurate. If a business has turnover of $100,000 per month, the
cumulative basis means that you need to include $100,000 in month 1, $200,000 in month 2, $300,000 in month 3, etc.
The template includes the following sheets:

Setup - enter your business name, enter the current reporting year, select the appropriate financial year-end period and
select the current reporting period. The business name is used as a heading on all the sheets and the reporting period
selections are used to determine the monthly periods included on the trial balance & forecast sheets and the periods on
which the monthly and year-to-date calculations on the income statement, cash flow statement and balance sheet reports
need to be based.
Groups - this sheet contains all the pre-defined reporting classes used to link the trial balance accounts on the Key sheet
to the calculations on the income statement, cash flow statement and balance sheet.
Key - all the individual accounts which are included on the trial balance need to be copied or entered onto this sheet and
each account number then needs to be linked to the appropriate reporting class. All the calculations on the income
statement, cash flow statement and balance sheet are automatically updated based on the reporting class which is linked
to each account on this sheet.
TBPY - all the account numbers and monthly account balances which are included in the trial balance for the prior year
reporting period needs to be included on this sheet. The reporting classes in column A can be added to each account by
simply copying the formula into all the rows that contain an account number. Note that the balance sheet balances for the
year before the prior year reporting period also need to be specified in order to facilitate accurate cash flow calculations for
the prior year financial period.
TBCY - all the account numbers and appropriate monthly account balances which are included in the trial balance for the
current reporting period need to be included on this sheet. The reporting classes in column A can be added to each
account by simply copying the formula into all the rows that contain an account number.
Forecast - a cumulative monthly forecast balance needs to be specified for each account which is included in the current
period trial balance on the TBCY sheet. Note that all the forecasted balances need to be entered on a cumulative basis
(the same basis which is used in order to compile any trial balance) in order for the forecast balances to be included
correctly on the income statement, cash flow statement and balance sheet reports. Income, equity & liability account
balances should be represented by negative values while expenses & asset balances should be represented by positive
values.
IS - this sheet contains an income statement which is automatically calculated based on the reporting classes linked to the
accounts on the Key sheet. No user input is required on this sheet but you can customize the report if necessary. The
monthly & year-to-date periods are determined based on the period selections on the Setup sheet.
CFS - this sheet contains a cash flow statement which is automatically calculated based on the reporting classes linked to
the accounts on the Key sheet. No user input is required on this sheet but you can customize the report if necessary. The
monthly & year-to-date periods are determined based on the period selections on the Setup sheet.
BS - this sheet contains a balance sheet which is automatically calculated based on the reporting classes linked to the
accounts on the Key sheet. No user input is required on this sheet but you can customize the report if necessary. The
monthly & year-to-date periods for which the balance sheet is compiled is determined based on the period selections on
the Setup sheet.
DB - The financial dashboard on this sheet is updated automatically based on the income statement, cash flow statement
and balance sheet amounts on the other sheets. The flexible design of this unique financial dashboard also makes it
relatively easy to replace calculations and charts which may not be applicable to your business.
ISMonth - this sheet contains a monthly income statement which is automatically calculated based on the reporting
classes linked to the accounts on the Key sheet. No user input is required on this sheet but you can customize the report if
necessary. The monthly income statement is based on the actual results represented by the account balances on the
TBCY sheet and the monthly periods for which the income statement is compiled is determined based on the period
selections on the Setup sheet.
TBCheck - when you copy a trial balance from another Excel workbook into this template, it is important to ensure that the
account numbers on the source worksheet are the same as the account numbers on the target trial balance worksheet.
We have therefore included this sheet to enable users to check whether their account number sequence is consistent with
the appropriate trial balance before copying the trial balance data into this template.
In order to start using the template, you basically need to complete the following steps:
■ Change the default settings in the cells with yellow cell backgrounds on the Setup sheet.
■ If you do not want to use your own account structure and you would rather use our standard template setup, you only
need to include your cumulative monthly balances on the three trial balance sheets and leave the Key sheet as is. All the
reporting classes will automatically be linked to the appropriate account balances and populated on the income statement,
cash flow statement and balance sheet.
■ If you want to use your own account structure, replace our default data by copying the account numbers & descriptions
of all the accounts on your trial balance onto the Key sheet and then link each individual account to the appropriate
reporting class by copying or entering the class code into column C. Note that a full list of all the main classes used on the
income statement and balance sheet are included on the Groups sheet.
■ Then also copy the account numbers to the TBPY, TBCY and Forecast sheets and copy the formulas in columns A and
C if you have more accounts than the default data in the template.
■ Copy all your prior financial year balances onto the TBPY sheet and all your forecast balances for the current financial
year onto the Forecast sheet. Actual balances for the current financial year should be copied onto the TBCY sheet
throughout the year. All trial balance amounts must be cumulative.
■ The income statement, cash flow statement and balance sheet are automatically calculated based on the amounts
included on the three trial balance sheets. Simply select the appropriate reporting period on the Setup sheet and all
calculations are updated automatically.
Note: These are only the main steps that need to be completed and we strongly recommend that you go through the
detailed instructions below in order to obtain a more through understanding of the template design.
Setup
The input cells that contain yellow cell backgrounds on the Setup sheet need to be completed in order to include your
business name as a heading on all the appropriate sheets and to specify the appropriate reporting periods for which the
management accounts need to be compiled. The cells with light blue cell backgrounds contain formulas which should not
be replaced!
The appropriate year-end period needs to be selected in cell B6. The year-end month selected in this cell determines
which months are included in the year-to-date calculations and also determines which monthly periods are included on the
trial balance sheets & the monthly income statement on the ISMonth sheet.
Page 3 of 26
Instructions
The financial year for which the management accounts are compiled needs to be specified in cell B8. The year-end date
displayed in cell B10 is determined based on the year-end period selected in cell B6 and the financial year entered in cell
B8.
The current reporting period needs to be selected from the list box in cell B12. The months included in the list box are
determined by the year-end and financial year selections in cells B6 and B8. The current reporting period specified
determines which monthly and year-to-date periods are included in the income statement, cash flow statement and
balance sheet reports. You can therefore change the period for which the management accounts are compiled by simply
selecting a new period from the list box in this cell.
The reporting period end date and the prior year reporting period which is displayed in cells B14 and B16 are determined
based on the current reporting period selected in cell B12. These cells contain formulas which should not be replaced!
Note: If any of the user input cells on the Setup sheet are not completed or if the data entered is invalid, the cell
background of the appropriate cell will be highlighted in red. A red cell background therefore indicates that you should
replace the data in the appropriate cell with valid input.
Example: If you change the financial year in cell B8 and the current reporting period specified in cell B12 falls outside of
the new financial year, the cell background of cell B12 will be highlighted in red in order to indicate that a new current
reporting period needs to be selected. When you select a valid period from the list box, the red highlighting will be removed
automatically.
Default Reporting Classes

The default reporting classes on which the management accounts are based have been included on the Groups sheet.
These are the default income statement and balance sheet classes which need to be used in order to link the accounts on
each of the three trial balance sheets to the appropriate income statement or balance sheet item on the income statement
and balance sheet.
These links are however not established on the Groups sheet but on the Key sheet where all the accounts which form part
of the trial balances need to be included. The Groups sheet is therefore largely for information purposes although the
income statement and balance sheet line item descriptions are based on the reporting class descriptions entered on the
Groups sheet.
Note: Each line on the income statements (IS and ISMonth sheets) and balance sheet (BS sheet) contain a reporting class
in column A which makes it easy to identify the reporting class which is used to calculate the appropriate line. All the
account balances on each of the trial balances which have been linked to the appropriate reporting class will be included in
the balance calculation.
When users initially link each trial balance account to a reporting class on the Key sheet, users should therefore refer to
the Groups sheet in order to determine which reporting class code relates to which income statement or balance sheet
account group.
Linking Accounts to Reporting Classes
All the general ledger accounts which form part of the trial balance should be linked to a reporting class to facilitate
compiling automated income statement, cash flow statement and balance sheet reports. The management accounts
include actual results for the current financial period, forecasted results for the current financial period and a comparison to
prior year results which are all automatically calculated based on the account balances included on the TBCY, Forecast
and TBPY sheets.
The accounts which are included on these three trial balance sheets therefore all need to be linked to the appropriate
reporting classes. It is however essentially the same accounts that need be included on all three sheets and instead of
requiring users to link accounts to reporting classes on all three sheets, we have set up a separate sheet for this purpose
and included a formula in column A on the three trial balance sheets in order to look up the appropriate reporting classes
from this sheet.
All the account numbers which are included in the trial balance as well as the appropriate account descriptions therefore
need to be entered or copied onto the Key sheet in columns A and B. Users then need to link each account to the
appropriate reporting class in column C (refer to the Groups sheet for the appropriate codes and descriptions that can be
used to link an account to an income statement or balance sheet line item).
Note: All the entries on the Key sheet must form part of a continuous cell range - you should not add any blank rows
between rows that contain data otherwise the formula in column D will not flag all the invalid class codes included in
column C.
Note: We strongly recommend using the default reporting class structure which we have provided on the Groups sheet
because these codes have been included in column A on the income statement, cash flow statement and balance sheet
reports. If you use different codes and you include them incorrectly, the template calculations will not be accurate.
You can use any trial balance regardless of whether the account structure is consistent with our standard template or not.
Our default account numbers have been derived from the account structure which is used in our accounting templates but
it can be replaced with the appropriate account format which is used in your own trial balance by simply replacing our
default data. Each account should then be linked to one of our default reporting classes which creates the consistency
required in order for the reports to be automatically compiled.
All the accounts which are included in the trial balance should be linked to a valid reporting class otherwise the template
calculations may not be accurate and the management accounts may therefore not balance. We have added a formula in
column D on the Key sheet which should be copied for all the new rows added to the Key sheet and will contain an error if
an incorrect reporting class has been linked to any of the accounts.
The formula in the Status column will display an error code if an account has been linked to an invalid reporting class.
Refer to the Error Codes section of these instructions for guidance on how to fix these errors. It is important that you fix
any errors displayed in this column because it probably means that the balances of the affected account will not be
updated to the income statement or balance sheet.
New Reporting Class Codes
If you want to add a new line to the income statement or balance sheet, we recommend that you explore changing one of
the default lines of an unused income statement or balance sheet item before considering adding a new reporting class. If
there is an unused item that you can change, it is simpler to do so than to add a new reporting class and therefore also
easier to do so. The unused line should however be similar to the line that you want to add otherwise you will need to add
a new reporting class instead.
Page 4 of 26
Instructions
When you change a similar item, you can use the same reporting class and only edit the description of the account group if
the reporting class is one of those listed on the Groups sheet. If the similar item's reporting class is not listed on the
Groups sheet, you can still use the same class code and link this code to the appropriate account(s) on the Key sheet but
the line item description will then be based on the account description included for the first account linked to the reporting
class on the Key sheet.
If there are no similar items available, you will need to create a new reporting class code and use this code when adding a
line for the new item on the income statement or balance sheet. The easiest way of adding a new line is to insert a new
row at the appropriate location and to copy the formulas in all columns from one of the existing rows which is similar in
nature. You can then just replace the reporting class of the copied line (in column A) with your new reporting class.
The following rules apply to creating new reporting classes:

■ New reporting classes must be unique and we strongly recommend staying with our default reporting class code
convention (for example I-99G or B-99G). The "G" at the end is essential in order to prevent the reporting class codes from
clashing with account numbers. In the unlikely event that your account numbers contain a "G" at the end and consist of the
same account structure, replace the "G" with for example a "C"!
■ All new income statement codes should start with "I-" and all new balance sheet codes should start with "B-" followed by
a unique two-digit number for the account group which is followed by the "G".
■ If you want to display individual accounts instead of account groups, we recommend switching from the default 5
character reporting classes to a 7 character reporting class which includes an additional two digits before the "G". These
additional two digits can then be used to include line numbers and therefore provide for an additional 100 lines within each
reporting class (for example the default account group class of I-03G for operating expenses was changed to I-0301G to I-
0318G in order to provide for 19 additional individual accounts on the income statement).
■ If column D on the Key sheet contains an error code, it needs to be fixed immediately because it may lead to template
imbalances. Refer to the Error Codes section of these instructions for guidance on how to fix these and other errors.
Note: After adding a new reporting class and linking it to an account on the Key sheet, you may see an error in the Status
column indicating that the reporting class cannot be found on the income statement or balance sheet. This is normal and
this error will automatically disappear as soon as you add the new reporting class to the appropriate location on the income
statement or balance sheet.
Note: If the reporting class is the same as the ones listed on the Groups sheet, the income statement or balance sheet line
item description will be picked up from the Groups sheet. If there is no match on the Groups sheet, the line item description
will be picked up from the account description on the Key sheet of the first line which matches the reporting class code.
Prior Year Trial Balance
A complete trial balance for the prior financial period should be copied or entered onto the TBPY sheet. The account
balances which are included on this sheet are used to update the "Prior Year" columns on the income statement, cash flow
statement and balance sheet reports.
Note: All the accounts which are included in your trial balance should be entered in a continuous cell range on the TBPY
sheet - there should not be any blank rows between rows that contain data otherwise all the accounts may not be included
in the management accounts calculations and your balance sheet may therefore not balance!
The reporting class in column A and the account description in column C are automatically looked up based on the entries
on the Key sheet. The formulas which have been included in these columns therefore need to be copied for all the rows on
the TBPY sheet which contain account numbers in column B.
Note: If an account number is included in the trial balance but the account number has not been linked to a valid reporting
class on the Key sheet, the appropriate cell in column A will contain a "No key!" message and the column heading in
column A will be highlighted in red. If any of the three trial balance sheets contain accounts which are not linked to valid
reporting classes, your management accounts may not balance. If the "No key!" message is therefore encountered, you
should add the appropriate account number to the Key sheet and link the account number to a valid reporting class. Once
this step has been completed, the red highlighting in the column heading cell will be removed automatically.
The monthly periods included in the column heading row are automatically determined based on the financial year-end and
reporting year specified in cells B6 and B8 on the Setup sheet. All the appropriate account balances for these monthly
periods need to be entered or copied into the cells in the appropriate columns but you should not edit any of the column
heading cells! If you want to change the dates which are included in the column headings, you should do so by changing
the reporting period selections on the Setup sheet.
The monthly management accounts can only be as accurate as the trial balance data which is included on the three trial
balance sheets. If your trial balance therefore does not balance, your monthly management accounts will also not balance!
You should therefore always ensure that all the monthly totals that we have included above the column heading row equal
nil - we have also added conditional formatting to these cells which highlights all the monthly totals not equal to nil in red.
Note: You may notice that while you are adding accounts to the trial balance (by inserting new rows in the appropriate
location based on the account number sequence), the totals are highlighted in red - this formatting simply indicates that
empty rows have been inserted and will automatically disappear when an account number is entered in column B for all
the blank rows.
Note: If you are setting up management accounts for a new business with no prior financial year, we recommend that you
still add all the trial balance accounts to the TBPY sheet but that you include nil values in all the monthly columns. This will
ensure that all the "Prior Year" columns in the management accounts reflect nil values.
You may notice that the TBPY sheet includes an additional column which has a column heading which has been formatted
with a dark blue cell background and contains the date of the year end month which precedes the prior financial year. This
column is required in order to produce accurate cash flow statement calculations for the prior financial year.
It is not necessary to include a full trial balance for this period in column D - you can only include the appropriate balance
sheet account balances as at the end of this period (income statement accounts can be omitted). The trial balance will
however only balance if the retained earnings balance as at the end of this period is included in the account which is linked
to the retained earnings reporting class.
Page 5 of 26
Instructions
Note: A trial balance usually only includes the retained earnings balance at the beginning of the financial period because
the profit or loss for the current financial period is in effect included in the individual income statement account balances
but because we are not including the income statement accounts in this column, the retained earnings account balance
needs to be adjusted in order to reflect the retained earnings balance at the end of the financial period. This adjustment is
therefore only required in this column - no adjustments are required for any of the other trial balances which form part of
this template.
Note: You can check the adjusted retained earnings balance by comparing it to the retained earnings account balance for
the subsequent months on the TBPY sheet - the retained earnings balance in column D should be the same as the
retained earnings account balances in columns E to P. This is because these columns include the retained earnings
balance at the beginning of the prior financial year which will be the same balance as at the end of the month in column C.
Current Year Trial Balance

A complete trial balance for the current financial period should be copied or entered onto the TBCY sheet. The account
balances included on this sheet are used to update the "Actual" columns on the income statement, cash flow statement
and balance sheet.
Note: All the accounts that are included in your trial balance should be entered in a continuous cell range on the TBCY
sheet - there should not be any blank rows between rows that contain data otherwise all the accounts may not be included
in the management accounts calculations and your balance sheet may therefore not balance!
the TBCY sheet which contain account numbers in column B.
column A will be highlighted in red. If any of the three trial balance sheets contain accounts not linked to valid reporting
classes, your management accounts may not balance. If the "No key!" message is therefore encountered, you should add
the appropriate account number to the Key sheet and link the account number to a valid reporting class. Once this step
has been completed, the red highlighting in the column heading cell will be removed automatically.
The monthly periods which are included in the column heading row are automatically determined based on the financial
year end and reporting year specified in cells B6 and B8 on the Setup sheet. All the appropriate account balances for
these monthly periods need to be entered or copied into the cells in the appropriate columns but you should not edit any of
the dates in the column heading cells! If you want to change the dates which are included in the column headings, you
should do so by changing the reporting period selections on the Setup sheet.
The monthly management accounts can only be as accurate as the trial balance data included on the three trial balance
sheets. If your trial balance therefore does not balance, your monthly management accounts will also not balance! You
should therefore always ensure that all the monthly totals which we have included above the column heading row equal nil
- we have also added conditional formatting to these cells which highlights all the monthly totals not equal to nil in red.
Note: You may notice that while you are adding accounts to the trial balance on this sheet (by inserting new rows based on
the account number sequence), the totals are highlighted in red - this formatting indicates that empty rows have been
inserted and will automatically disappear when an account number is entered in column B for all the blank rows.
Forecast Trial Balance
A complete trial balance for the current financial period forecast or budget should be copied or entered onto the Forecast
sheet. The account balances which are included on this sheet are used to update the "Forecast" columns on the income
statement, cash flow statement and balance sheet.
Note: All the accounts which are included in your trial balance should be entered in a continuous cell range on the
Forecast sheet - there should not be any blank rows between rows that contain data otherwise all the accounts may not be
included in the management accounts calculations and your balance sheet may therefore not balance!
the Forecast sheet which contain account numbers in column B.
column A will be highlighted in red. If any of the three trial balance sheets contain accounts not linked to valid reporting
classes, your management accounts may not balance. If the "No key!" message is therefore encountered, you should add
the appropriate account number to the Key sheet and link the account number to a valid reporting class. Once this step
has been completed, the red highlighting in the column heading cell will be removed automatically.
The monthly periods which are included in the column heading row are automatically determined based on the financial
year end and reporting year specified in cells B6 and B8 on the Setup sheet. All the appropriate account balances for
these monthly periods need to be entered or copied into the cells in the appropriate columns but you should not edit any of
the column heading cells! If you want to change the monthly reporting dates in the column headings, you should do so by
changing the reporting period selections on the Setup sheet.
The monthly management accounts can only be as accurate as the trial balance data which is included on the three trial
balance sheets. If your trial balance therefore does not balance, your monthly management accounts will also not balance!
You should therefore always ensure that all the monthly totals that we have included above the column heading row equal
nil - we have also added conditional formatting to these cells which highlights all the monthly totals not equal to nil in red.
Note: You may notice that while you are adding accounts to the trial balance on this sheet, the totals are highlighted in red
- this formatting simply indicates that empty rows have been inserted and will automatically disappear when an account
number is entered in column B for all the blank rows.
Page 6 of 26
Instructions
Important: Trial balances are always compiled on a cumulative basis - this means that the monthly movement in account
balances are added together when calculating the appropriate month-end trial balance amounts. Forecasts are however
usually not compiled on a cumulative balance basis which means that you may have to convert your forecast balances to
cumulative balances before copying or entering the appropriate balances on the Forecast sheet otherwise your
management accounts may not be accurate (this conversion is usually only necessary for income statement accounts
because balance sheet account balances are always cumulative).
Income Statement
The income statement on the IS sheet is automatically compiled based on the trial balances which are included on the
TBCY, TBPY and Forecast sheets and the financial reporting periods which have been specified on the Setup sheet. All
the amounts in the Forecast columns are calculated from the Forecast sheet, all the amounts in the Actual columns are
calculated from the TBCY sheet and all the amounts in the Prior Year columns are calculated from the TBPY sheet.
The income statement is calculated automatically and no user input is required on this sheet. If you want to change the
period for which the monthly and year-to-date balances are calculated, you need to select a new current reporting period
from the list box in cell B12 on the Setup sheet.
The monthly section is based on the appropriate month which has been selected and the year-to-date section is based on
all the months from the beginning of the financial year up to the selected period. Note that the financial year-end month is
also specified on the Setup sheet.
The calculated amounts for each individual line item on the income statement are based on the reporting classes which
have been entered in column A. All the accounts which are linked to the appropriate reporting class (on the Key sheet) will
be included in the calculation of all the monthly and year-to-date amounts.
Note: If the reporting class is the same as the ones that are listed on the Groups sheet, the line item description will be
picked up from the Groups sheet. If there is no match on the Groups sheet, the line item description will be picked up from
the account description on the Key sheet of the first line which matches the reporting class code.
Cash Flow Statement

The cash flow statement on the CFS sheet has been designed on the same basis as the income statement on the IS
sheet. The cash flow statement is automatically compiled based on the balances on the income statement and balance
sheet. No user input is required on this sheet and the reporting period is based on the current reporting period selection in
cell B12 on the Setup sheet.
If you want to remove a line from the cash flow statement, we strongly recommend that you hide the appropriate line
instead of deleting it. If you delete cells which are used in some of the other cash flow statement calculations, you may
encounter a calculation error in some of the other rows on the report.
If you have created new reporting class codes for balance sheet items and you need to add a cash flow statement
calculation for these new balance sheet items, we recommend inserting a new row in a suitable location, copying one of
the existing lines for a similar balance sheet item and changing the reporting class code in column A of the copied line item
to the new reporting class.
You also then need to review the formulas in the monthly and year-to-date "Actual", "Forecast" and "Prior columns" to
ensure that the part of the formula which refers to the BS sheet includes the row number of the new balance sheet item.
The part of the formula that we are referring to should look something like this: BS!D14.
Note: If the reporting class is the same as the ones listed on the Groups sheet, the line item description will be picked up
from the Groups sheet. If there is no match on the Groups sheet, the line item description will be picked up from the
account description on the Key sheet of the first line which matches the reporting class code.
Balance Sheet
The balance sheet on the BS sheet has been designed on the same basis as the income statement on the IS sheet. The
balance sheet is automatically compiled based on the account balances entered on the TBPY, TBCY and Forecast sheets.
No user input is required on this sheet and the reporting period is based on the current reporting period selection in cell
B12 on the Setup sheet.
If you want to remove a line from the balance sheet, we strongly recommend that you hide the appropriate line instead of
deleting it. If you delete cells which are used in some of the other balance sheet calculations, you may encounter a
calculation error in some of the other rows or on the cash flow statement.
You can also add additional lines to the balance sheet by inserting a new row, entering the reporting code on which the
calculation should be based in column A and copying the formulas from one of the other similar lines on the balance sheet.
We have added two control totals and their amounts to the four rows immediately below the balance sheet ratios. The first
control total (and its amount above it) reflects an "ok" status if the appropriate balance sheet balances. If not, the amount
of the imbalance is displayed and an error status is displayed. The error and amount will be removed automatically when
corrections have been made and the balance sheet balances.
The second control total (and its amount below it) reflects an "ok" status if the bank balance on the balance sheet agrees
to the closing balance of the cash flow statement (CFS sheet) . If not, the amount of the imbalance is displayed and an
error status is displayed. The error and amount will be removed automatically when corrections have been made and the
two amounts are equal.
We have also included an Error Code line below these control totals which is displayed if there are any errors in the
template whether the above control totals balance or not. This line has been included to assist users in finding the cause of
errors especially if there are imbalances in the template. Refer to the Error Codes section for guidance on how to resolve
these errors.
Financial Dashboard
The financial dashboard on the DB sheet is automatically updated based on the income statement, cash flow statement
and balance sheet calculations on the other sheets. The flexible design of this unique financial dashboard also makes it
relatively easy to replace calculations and charts which may not be applicable to your business.
Page 7 of 26
Instructions
All the data on which the dashboard calculations are based are included below the dashboard - this section has not been
included in the print range and will not be printed. We have designed the dashboard components with as much flexibility as
practically possible and also made it relatively easy to replace dashboard components if necessary.
We have included notes on the types of formulas used in column Q which indicate how to amend the dashboard items if
you wish to do so. We recommend saving a copy of the template before making any changes so that you can revert back
to the copy if your changes result in any errors.
Where the notes indicate that the line item is based on an income statement formula, cash flow statement formula or a
balance sheet formula, the line item can be based on any other item on the appropriate report by simply linking the line
item description in column A to the intended target. The calculations in the other columns and the dashboard will be
updated automatically.
Where the notes indicate that a line item formula is used, it means that the formula pertains specifically to the particular
line item and that you need to add your own calculation in order to replace the default template calculation. The only other
description used is the array formula and we do not recommend making any changes to the top 5 expenses section of the
dashboard.
Note: The cells with light blue text are the cells which can be edited. We do not recommend making changes to the cells
which are not indicated in light blue text as these contain formulas which are essential for the dashboard to be displayed
correctly.
We have included additional flexibility in the charts for the gross profit percentage and the interest cover which results in
the first reverting to an operating expense percentage calculation and the last to a taxation percentage calculation if the
gross profit percentage or interest paid values are nil.
Note: Some of the dashboard sections contain a comparison between forecast amounts and actual results. We have also
included flexibility to elect to compare actual results to prior year results if a forecast is not preferred. You can apply this
change to all the relevant sections by simply selecting the "Prior" option in cell C57.
Monthly Income Statement
The monthly income statement on the ISMonth sheet is automatically compiled based on the account balances entered on
the TBCY sheet. No user input is required on this sheet and the reporting period is based on the current reporting period
selection in cell B12 on the Setup sheet.
The calculated amounts for each individual line item on the monthly income statement are based on the reporting classes
in column A and linked to trial balance accounts on the Key sheet.
Trial Balance Check
If you use a trail balance export file in order to compile management accounts, the trial balance export file will have to be
amended so that the account numbers are in the exact same order as the accounts on the appropriate trial balance sheet
before you will be able to copy the account balances onto the appropriate sheet. This is a necessity in order to ensure that
the correct account balances are included next to the correct account numbers.
New accounts may also have been added during the current financial period which may not be included in the previous
trial balance on the TBCY sheet. These accounts therefore need to be identified and inserted in the correct row position
before the account balances can be copied. This could be quite a time consuming exercise and we have therefore added
the TBCheck sheet to assist users in simplifying this exercise.
Note: All the accounts which are included on the TBCheck sheet should form part of a continuous cell range - there should
not be any blank rows between rows that contain data otherwise all the account balances may not be included in the total
calculation above the column heading row.
The following steps need to be completed in order to ensure that the relevant trial balance is correctly included on the
appropriate trial balance sheet:
■ Select the trial balance that you need to amend from the list box in cell E3. You can select the Current option in order to
check the account sequence on the TBCY sheet, the Prior option to check the account number sequence on the TBPY
sheet or the Forecast option to check the account number sequence on the Forecast sheet.
■ Sort the data on the appropriate trial balance sheet (TBCY, TBPY or Forecast sheet) in an ascending order based on the
account numbers in column B.
■ Sort the data in the trial balance export file in an ascending order based on the account number column.
■ Copy the account number and account balance from the export file and paste the data into column A and B on the
TBCheck sheet (replace the existing data on this sheet).
■ Copy the formula in cell C6 and paste it into all the rows that contain an account number in column A. Note that all the
cells in column C will now contain formulas and formatting which will assist you in identifying the changes that need to be
made to the existing account structure on the TBCheck sheet before the account balances can be copied onto the trial
balance sheet.
■ Review the contents in column C - a row that contains a green "ok" cell is in the correct sequence but if an "error!" is
displayed in orange, it means that the sequence of accounts on the TBCheck sheet is not the same as the sequence of
accounts on the appropriate trial balance sheet.
■ Check the contents of all the rows that contain errors by comparing the account sequence on the TBCheck sheet to the
account sequence on the appropriate trial balance sheet (TBCY, TBPY or Forecast).
■ Where an account number is included on the TBCheck sheet but not on the trial balance sheet, determine whether the
account number has been included on the Key sheet. If the account number cannot be found on the Key sheet, insert a
new row in the appropriate location on the Key sheet, add the account number and account description to the Key sheet
and link the account to a valid reporting class code.
■ Then also insert a new row on the appropriate trial balance sheet (TBCY, TBPY or Forecast), copy the account number
into column B and enter a nil value into all the columns on the trial balance sheet. After completing these steps, the error in
the particular row will automatically be removed from the TBCheck sheet.
■ Where an account is included on the appropriate trial balance sheet but not on the TBCheck sheet, insert a new row on
the TBCheck sheet, copy the account number from the appropriate TB sheet and paste it into column A, enter a nil value in
column B and copy the formula in column C from one of the existing cells in column C. Column C should now contain a
green "ok" message.
■ Repeat the previous three steps until the TBCheck sheet contains no errors.
■ Ensure that the total of the amounts in column B on the TBCheck sheet is nil - the total calculation is included in the row
above the column headings. If the total of all the account balances on the TBCheck sheet is not nil, the difference will be
reflected in red in the cell above the column headings with an "error!" message next to it (blank rows may cause an
inaccurate total calculation).
Page 8 of 26
Instructions
■ If the total row contains a nil value, the amounts in column B can be copied and pasted as values into the appropriate
column on the relevant trial balance sheet (TBCY, TBPY or Forecast). After completing this step, the appropriate trial
balance has successfully been included in the template.
Roll Forward
The following steps need to be completed in order to roll the management accounts template forward for the next financial
period:
■ Save the workbook under a new file name in order to create an exact copy of the template which can be used for the
next financial period (use the File Save As feature).
■ Open the TBPY sheet and copy the account balances in column P into column C. This step effectively transfers the prior
financial period account balances into the period which precedes the prior financial period.
■ Compare the account number sequence on the TBPY and TBCY sheets and ensure that all the accounts that are
included on the TBCY sheet have also been added to the TBPY sheet. The account number sequence on both of these
sheets
■ Openshould be exactly
the TBCY sheet the
andsame.
copy all the account balances in columns D to O into columns E to P on the TBPY sheet
(don't copy the column heading row). This transfers the current financial period account balances into the prior year
financial period.
■ Open the TBCY sheet and replace all the existing account balances with nil values in order to replace the results for the
previous financial period with nil values.
■ Open the Forecast sheet and replace the forecast for the previous financial period with the forecast for the current
financial period (you may have to use the TBCheck sheet for this purpose).
■ Open the Setup sheet and change the reporting year in cell B8 to the current reporting year.
■ Select the first monthly period from the list box in cell B12.
■ Check that the Actual columns on the IS sheet now contain nil values. Also check that the Forecast and Prior Year
columns contain values and that all the balance sheets balance. If you encounter any imbalances, refer to the
Troubleshooting section of these instructions.
■ The monthly trial balances for the current financial period can now be added to the TBCY sheet after each month end
and the template has now effectively been rolled forward for the new financial year.
Error Codes
The following error codes have been used to identify errors in setting up the template for your business. If you notice any
of these error codes, you can complete the below steps in order to resolve the appropriate error(s):
■ E1 - trial balance does not balance. If you see this error in any of the columns in the section below the balance sheet, it
means that there is an imbalance in one or more of the months on the appropriate trial balance. Forecast column refers to
trial balance on Forecast sheet, Actual column refers to trial balance on TBCY sheet and Prior Year column refers to trial
balance on the TBPY sheet. The TBCY and Forecast sheets may also contain errors if the last month on the TBPY sheet
contains an imbalance. If you see this error, you need to fix the appropriate trial balance amounts so that the totals above
the column headings on the appropriate sheet are nil.
■ E2 - this error code refers to a missing key. This means that a reporting class which has been linked to one or more
accounts on the Key sheet is not included on the income statement or balance sheet. If a reporting class is not included on
these sheets, the balances that are linked to the appropriate class will not be updated on the financial reports. You
therefore need to include the appropriate reporting class on either the income statement or balance sheet depending on
the nature of the accounts that are linked to the reporting class.
■ E3 - this error code indicates that there are one or more accounts which have not been linked to a reporting class. Refer
to the appropriate trial balance sheet and find the accounts that have a "No key!" message in column A. These accounts
need to be added to the Key sheet and linked to a valid reporting class.
■ E4 - this error code indicates that there is a blank key. Refer to the Key sheet and look for the error code in the Status
column. The error code means that no reporting class has been assigned to the affected accounts and you therefore just
need to assign a valid reporting class in order to fix the error.
■ E5 - this error code indicates that there is a duplicate key. All reporting classes must be unique and therefore only
included once on either the income statement or balance sheet. If a reporting class is included twice, it will lead to some of
the trial balance amounts being duplicated on the appropriate financial report which will probably cause a balance sheet
imbalance. Find the error code in column D on the Key sheet, identify the reporting class and remove the duplicated
reporting class from either the income statement or balance sheet.
Note: The above errors need to be fixed as soon as they are discovered (in the Status column on the Key sheet or in the
section below the balance sheet) because in most instances, these errors will result in template inaccuracies and/or cause
balance sheet imbalances.
Help & Customization
If you experience any difficulty while using this template and you are not able to find the appropriate guidance in these
instructions, please e-mail us at support@excel-skills.com for assistance. This template has been designed with flexibility
in mind to ensure that it can be used in most business environments. If however you need an Excel based template that is
customized specifically for your business requirements, please e-mail our Support function and provide a brief explanation
of your requirements.
© Copyright
This template remains the intellectual property of www.excel-skills.com and is protected by international copyright laws.
Any publication or distribution of this template outside the scope of the permitted use of the template is expressly
prohibited. In terms of the permitted use of this template, only the distribution of the template to persons within the same
organisation as the registered user or persons outside the organisation who can reasonably be expected to require access
to the template as a direct result of the use of the template by the registered user is allowed. Subsequent distribution of the
template by parties outside of the organisation is however expressly prohibited and represents an infringement of
international copyright laws.
Page 9 of 26
Example (Pty) Limited
Set-up
© www.excel-skills.com
Business Name Example (Pty) Limited
Year End Period February

On
On this
this sheet:
sheet:
Enter
Enter your
your business
business name
name andand select
select the
the appropriate
appropriate yearyear end
end period,
period, reporting
reporting year
year and
and
Reporting Year 2021
current
current reporting
reporting period.
period. The
The periods
periods selected
selected on
on this
this sheet
sheet determine
determine which
which monthly
monthly periods
periods
are
are included
included on
on the
the trial
trial balances
balances and
and forecast
forecast and
and also
also determine
determine the
the current
current month
month and
and year-
year-
Year End Date 28 February 2021
to-date
to-date periods
periods included
included on on the
the income
income statement,
statement, cash
cash flow
flow statement
statement and
and balance
balance sheet
sheet
reports.
reports.
Current Reporting Period Feb-2021
Reporting Period End Date 28 February 2021
Prior Year Reporting Period Feb-2020
Error Codes
Code Reason
E1 Trial balance does not balance
E2 Missing key
E3 Account with no key
E4 Blank key
E5 Duplicate key
January
February
March
April
May
June
July
August
September
October
November
December
Page 10 of 26
Default Reporting Classes
Class Description
Income Statement
I-01G Turnover
I-02G Cost of Sales
On
Onthis
thissheet:
sheet:
I-03G Operating Expenses
This
This sheet
sheet contains
contains all
all the
the default
default financial
financial statement
statement reporting
reporting classes
classes which
which should
should be
be used
used to to link
link
I-04G Staff Costs the
the accounts
accounts on
on the
the Key
Key sheet
sheet to
to the
the calculations
calculations on
on the
the income
income statement,
statement, cash
cash flow
flow statement
statement and and
I-05G Depreciation & Amortization balance
balance sheet.
sheet. You
You therefore
therefore need
need to
to use
use these
these classes
classes to
to link
link the
the accounts
accounts on on the
the Key
Key sheet
sheet to
to the
the trial
trial
I-06G Interest Paid balances
balances and
and financial
financial reports.
reports. The
The reporting
reporting class
class which
which isis included
included next
next to
to an
an account
account on
on the
the Key
Key
I-07G Taxation Paid sheet
sheet determines
determines in
in which
which line
line the
the account
account balance
balance isis included
included inin the
the income
income statement
statement or
or balance
balance
I-08G Other Expenses sheet.
sheet.
I-09G Other Income
I-10G Dividends Paid
Balance Sheet - Assets
B-00G Property, Plant & Equipment - Cost
B-01G Property, Plant & Equipment - Accum Dep
B-02G Intangible Assets - Cost
B-03G Intangible Assets - Amortization
B-04G Investments
B-05G Loans & Advances
B-06G Bank Accounts
B-07G Cash On Hand
B-08G Trade Debtors
B-09G Other Debtors
B-10G Inventory
Balance Sheet - Liabilities
B-11G Bank Overdraft
B-12G Trade Creditors
B-13G Accruals
B-14G Dividends Payable
B-15G Provision for Taxation
B-16G Other Provisions
B-17G Sales Tax
B-18G Long Term Liabilities
Balance Sheet - Equity
B-19G Reserves
B-20G Shareholders' Contributions
B-21G Retained Earnings
End of list
Page 11 of 26
Report Keys
Acc No Account Description Class Status
BS-0005 Land & Buildings - Cost B-00G -
BS-0010 Plant & Equipment - Cost B-00G -
BS-0015 Furniture & Fittings - Cost B-00G -
BS-0020 Office Equipment - Cost B-00G -
BS-0025 Computer Equipment - Cost B-00G -
BS-0030 Other Assets - Cost B-00G - On
Onthis
thissheet:
sheet:
This
This sheet
sheet enables
enables users
users to
to link
link each
each account
account in in their
their trial
trial balance
balance to to aa default
default reporting
reporting class.
class. All
All
BS-0105 Land & Buildings - Accum Depreciation B-01G -
account
account-balances
balances are
are automatically
automatically included
included onon the
the income
income statement,
statement, cashcash flow
flow statement
statement andand balance
balance
BS-0110 Plant & Equipment - Accum Depreciation B-01G
sheet
sheet based
based on
on the
the reporting
reporting class
class specified
specified for
for the
the appropriate
appropriate account
account on on this
this sheet.
sheet. Note
Note that
that the
the
BS-0115 Furniture & Fittings - Accum Depreciation B-01G -
template
template accommodates
accommodates account
account numbers
numbers in in any
any format
format because
because itit isis the
the link
link to
to the
the reporting
reporting class
class
BS-0120 Office Equipment - Accum Depreciation B-01G -
which
which determines
determines where
where in
in the
the financial
financial reports
reports the
the balance
balance will
will be
be included.
included.
BS-0125 Computer Equipment - Accum Depreciation B-01G -
BS-0130 Other Assets - Accum Depreciation B-01G -
BS-0205 Goodwill - Cost B-02G -
BS-0210 Trademarks - Cost B-02G -
BS-0215 Software - Cost B-02G -
BS-0305 Goodwill - Accum Amortization B-03G -
BS-0310 Trademarks - Accum Amortization B-03G -
BS-0315 Software - Accum Amortization B-03G -
BS-0400 Investments B-04G -
BS-0500 Loans & Advances B-05G -
BS-0700 Cash On Hand B-07G -
BS-0799 Cash Transfer Control B-07G -
BS-0900 Other Debtors B-09G -
BS-0905 Prepayments B-09G -
BS-1300 Accruals B-13G -
BS-1305 Payroll Accruals B-13G -
BS-1310 Interest Payable B-13G -
BS-1405 Dividends Payable B-14G -
BS-1505 Provision For Taxation B-15G -
BS-1610 Provision For Bonuses B-16G -
BS-1700 Sales Tax Control B-17G -
BS-1805 Long Term Loans B-18G -
BS-1900 Reserves B-19G -
BS-2000 Shareholders' Contributions B-20G -
IS-0105 Sales - Fruit Juice I-01G -
IS-0110 Sales - Vegetable Juice I-01G -
IS-0205 Cost of Sales - Fruit Juice I-02G -
IS-0210 Cost of Sales - Vegetable Juice I-02G -
IS-0299 Cost of Sales - Direct Costs I-02G -
IS-0305 Accounting Fees I-0301G -
IS-0310 Advertising & Marketing I-0302G -
IS-0315 Bank Charges I-0303G -
IS-0320 Commission I-0304G -
IS-0325 Computer Expenses I-0305G -
IS-0330 Consumables & Cleaning I-0306G -
IS-0335 Entertainment I-0307G -
IS-0340 Insurance I-0308G -
IS-0345 Office Expenses I-0309G -
IS-0350 Office Rent I-0310G -
IS-0355 Postage I-0311G -
IS-0360 Professional & Legal Fees I-0312G -
IS-0365 Stationery I-0313G -
IS-0370 Subscriptions & Memberships I-0314G -
IS-0375 Telephone & Internet I-0315G -
IS-0380 Training I-0316G -
IS-0385 Travelling & Accommodation I-0317G -
IS-0390 Utilities I-0318G -
IS-0405 Salaries & Wages - Staff I-0401G -
IS-0410 Salaries & Wages - Management I-0402G -
IS-0505 Depreciation I-0501G -
IS-0510 Amortization I-0502G -
IS-0600 Interest Paid I-06G -
IS-0700 Taxation I-07G -
IS-0800 Other Expenses I-08G -
IS-0805 Foreign Exchange Loss I-08G -
IS-0810 Loss on Disposal of Assets I-08G -
IS-0900 Other Income I-09G -
IS-1000 Dividends I-10G -
BS-BB1 B1 Bank Account B-06G -
BS-BPC PC Petty Cash B-06G -
BS-BJC GL Journal Control B-06G -
BS-STG Inventory B-10G -
BS-RCG Trade Debtors B-08G -
Page 12 of 26
Report Keys
Acc No Account Description Class Status
BS-PAG Trade Creditors B-12G -
BS-RTG Retained Earnings B-21G -
End of list
Page 13 of 26
Monthly Trial Balance - Prior Year
© www.excel-skills.com - - - - - - - - - - - - -
Class Acc No Account Description Feb-2019 Mar-2019 Apr-2019 May-2019 Jun-2019 Jul-2019 Aug-2019 Sep-2019 Oct-2019 Nov-2019 Dec-2019 Jan-2020 Feb-2020
B-00G BS-0005 Land & Buildings - Cost - - - - - - - - - - - - -
B-00G BS-0010 Plant & Equipment - Cost - - - - - - - - - - - - -
B-00G BS-0015 Furniture & Fittings - Cost 50,000.00 60,000.00 60,000.00 60,000.00 60,000.00 60,000.00 60,000.00 60,000.00 60,000.00 60,000.00 120,500.00 120,500.00 120,500.00
B-00G BS-0020 Office Equipment - Cost 54,000.00 54,000.00 54,000.00 54,000.00 54,000.00 54,000.00 54,000.00 54,000.00 54,000.00 54,000.00 63,250.00 63,250.00 63,250.00
B-00G BS-0025 Computer Equipment - Cost - - - - - - - - - - - - -
B-00G BS-0030 Other Assets - Cost - - - - - - - - - - - - -
B-01G BS-0105 Land & Buildings - Accum Depreciation - - - - - - - - - - - - -
B-01G BS-0110 Plant & Equipment - Accum Depreciation - - - On
Onthis
thissheet:
sheet:
- - - - - - - - - -
A complete
complete trial
A-12,000.00 trial balance
balance for for the prior
prior financial
financial year
the-12,000.00 year should
should be
be included
included onon this sheet.
sheet. The
this-12,000.00The balance
balance sheet
sheet
B-01G BS-0115 Furniture & Fittings - Accum Depreciation -12,000.00 -12,000.00 -12,000.00 -12,000.00 -12,000.00 -12,000.00 -12,000.00 -12,000.00 -12,000.00 -22,000.00
balances
balances at
at the
the end
end of
of the
the year
year before
before the
the prior
prior financial
financial year also need
need toto be
be included in
in the
the first column
B-01G BS-0120 Office Equipment - Accum Depreciation -2,500.00 -2,500.00 -2,500.00 -2,500.00year also-2,500.00 included
-2,500.00 first column
-2,500.00 -2,500.00 -2,500.00 -2,500.00 -2,500.00 -2,500.00 -12,500.00
(for
(for cash
cash flow
flow statement
statement calculation
calculation purposes).
purposes). The The formulas
formulas inin column
column A A need
need to to be
be copied
copied forfor all
all the
the
B-01G BS-0125 Computer Equipment - Accum Depreciation - - - - - - - - - - - - -
new
new accounts
accounts added
added to to this
this sheet
sheet and
and contain
contain the
the reporting
reporting class
class which
which has
has been
been linked
linked toto each
each account
account
B-01G BS-0130 Other Assets - Accum Depreciation - - - - - - - - - - - - -
on
on the
the Key
Key sheet.
sheet. AllAll the
the account
account balances
balances on on this
this sheet
sheet are
are automatically
automatically updated
updated to to the
the income
income
B-02G BS-0205 Goodwill - Cost 100,000.00 cash flow
statement, 100,000.00
statement 100,000.00
and balance sheet100,000.00
reports in the 100,000.00
"Prior Year" 100,000.00
columns. 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00
statement, cash flow statement and balance sheet reports in the "Prior Year" columns.
B-02G BS-0210 Trademarks - Cost - - - - - - - - - - - - -
B-02G BS-0215 Software - Cost - - - - - - - - - - - - -
B-03G BS-0305 Goodwill - Accum Amortization -10,000.00 -10,000.00 -10,000.00 -10,000.00 -10,000.00 -10,000.00 -10,000.00 -10,000.00 -10,000.00 -10,000.00 -10,000.00 -10,000.00 -20,000.00
B-03G BS-0310 Trademarks - Accum Amortization - - - - - - - - - - - - -
B-03G BS-0315 Software - Accum Amortization - - - - - - - - - - - - -
B-04G BS-0400 Investments 15,000.00 15,000.00 15,000.00 15,000.00 15,000.00 15,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 150,000.00
B-05G BS-0500 Loans & Advances - - - - - - - - - - 15,700.00 - 10,000.00
B-07G BS-0700 Cash On Hand 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00
B-07G BS-0799 Cash Transfer Control - - - - - - - - - - - - -
B-09G BS-0900 Other Debtors - - - - - - - - - - - - -
B-09G BS-0905 Prepayments - - - - - - - 75,000.00 75,000.00 75,000.00 75,000.00 - 15,000.00
B-13G BS-1300 Accruals -68,000.00 -48,000.00 -48,000.00 -48,000.00 -48,000.00 -48,000.00 -48,000.00 -48,000.00 -48,000.00 -48,000.00 -61,700.00 -61,700.00 -61,700.00
B-13G BS-1305 Payroll Accruals -15,000.00 -15,000.00 -15,000.00 -15,000.00 -15,000.00 -15,000.00 -15,000.00 -15,000.00 -15,000.00 -15,000.00 -28,000.00 -15,000.00 -15,000.00
B-13G BS-1310 Interest Payable - - - - - - - - - - - - -
B-14G BS-1405 Dividends Payable - - - - - - - - - - - - -50,000.00
B-15G BS-1505 Provision For Taxation - - - - - - - - - - - - -
B-16G BS-1610 Provision For Bonuses - - - - - - - - - - - - -
B-17G BS-1700 Sales Tax Control -22,542.00 -44,216.38 -17,253.37 -37,773.12 -19,516.69 -40,460.38 -22,921.45 -41,055.01 -23,121.63 -31,092.34 -13,864.85 -32,000.34 -19,622.77
B-18G BS-1805 Long Term Loans - - - - - - - - - - - -200,000.00 -200,000.00
B-19G BS-1900 Reserves - - - - - - - - - - - - -
B-20G BS-2000 Shareholders' Contributions -100.00 -100.00 -100.00 -100.00 -100.00 -100.00 -100.00 -100.00 -100.00 -100.00 -100.00 -100.00 -100.00
I-01G IS-0105 Sales - Fruit Juice - -153,216.00 -302,940.00 -439,497.90 -612,368.40 -759,192.70 -924,159.35 -1,160,288.55 -1,308,040.65 -1,445,938.20 -1,714,300.20 -1,760,425.20 -2,014,708.25
I-01G IS-0110 Sales - Vegetable Juice - -99,288.00 -202,130.00 -289,818.00 -403,284.00 -501,693.50 -608,680.50 -771,363.00 -876,203.10 -968,032.80 -1,151,922.55 -1,144,066.05 -1,310,170.88
I-02G IS-0205 Cost of Sales - Fruit Juice - 72,185.72 142,607.39 205,923.78 286,818.41 356,589.11 432,000.68 542,776.36 610,519.80 678,409.40 805,616.56 830,828.61 1,005,771.53
I-02G IS-0210 Cost of Sales - Vegetable Juice - 45,763.20 93,178.40 133,522.55 186,248.71 232,164.04 280,877.92 355,440.40 400,931.88 441,647.67 524,913.86 521,602.61 637,755.26
I-02G IS-0299 Cost of Sales - Direct Costs - - - - - - - - - - - - -
I-0301G IS-0305 Accounting Fees - 1,500.00 3,000.00 4,500.00 6,000.00 7,500.00 9,000.00 10,500.00 12,000.00 13,500.00 15,000.00 16,500.00 18,000.00
I-0302G IS-0310 Advertising & Marketing - 10,000.00 20,000.00 30,000.00 40,000.00 50,000.00 60,000.00 70,000.00 80,000.00 140,000.00 150,000.00 160,000.00 170,000.00
I-0303G IS-0315 Bank Charges - 78.00 156.00 234.00 312.00 390.00 468.00 546.00 624.00 702.00 780.00 858.00 936.00
I-0304G IS-0320 Commission - - - - - - - - - - - - -
I-0305G IS-0325 Computer Expenses - - - - - - - - 7,210.00 7,210.00 7,210.00 7,210.00 7,210.00
I-0306G IS-0330 Consumables & Cleaning - - - - - - - - - - - - -
I-0307G IS-0335 Entertainment - - - - - - - - - - - - -
I-0308G IS-0340 Insurance - 285.00 570.00 855.00 1,140.00 1,425.00 1,710.00 1,995.00 2,280.00 2,565.00 2,850.00 3,135.00 3,420.00
I-0309G IS-0345 Office Expenses - 55.00 110.00 165.00 220.00 275.00 330.00 385.00 440.00 495.00 550.00 605.00 660.00
I-0310G IS-0350 Office Rent - 10,000.00 20,000.00 30,000.00 40,000.00 50,000.00 60,000.00 70,000.00 80,000.00 90,000.00 100,000.00 110,000.00 120,000.00
I-0311G IS-0355 Postage - - - - - - 325.00 325.00 325.00 325.00 452.00 452.00 452.00
Page 14 of 26
Monthly Trial Balance - Prior Year
© www.excel-skills.com - - - - - - - - - - - - -
Class Acc No Account Description Feb-2019 Mar-2019 Apr-2019 May-2019 Jun-2019 Jul-2019 Aug-2019 Sep-2019 Oct-2019 Nov-2019 Dec-2019 Jan-2020 Feb-2020
I-0312G IS-0360 Professional & Legal Fees - - - - - - - - 36,250.00 36,250.00 36,250.00 36,250.00 36,250.00
I-0313G IS-0365 Stationery - 352.50 352.50 352.50 724.23 724.23 724.23 724.23 724.23 1,256.55 1,256.55 1,256.55 1,256.55
I-0314G IS-0370 Subscriptions & Memberships - - - - - 4,800.00 4,800.00 4,800.00 4,800.00 4,800.00 4,800.00 4,800.00 4,800.00
I-0315G IS-0375 Telephone & Internet - 625.35 1,250.70 1,876.05 2,501.40 3,126.75 3,752.10 4,377.45 5,002.80 5,628.15 6,253.50 6,878.85 7,504.20
I-0316G IS-0380 Training - - - - - - 1,520.75 1,520.75 1,520.75 1,520.75 1,520.75 1,520.75 1,520.75
I-0317G IS-0385 Travelling & Accommodation - - - - 2,102.22 2,102.22 2,102.22 2,102.22 2,102.22 2,102.22 2,102.22 4,589.34 4,589.34
I-0318G IS-0390 Utilities - - - - - - - - - - - - -
I-0401G IS-0405 Salaries & Wages - Staff - 33,500.00 67,000.00 100,500.00 134,000.00 167,500.00 201,000.00 234,500.00 268,000.00 301,500.00 368,500.00 402,000.00 435,500.00
I-0402G IS-0410 Salaries & Wages - Management - 36,220.00 72,440.00 108,660.00 144,880.00 181,100.00 217,320.00 253,540.00 289,760.00 325,980.00 362,200.00 398,420.00 434,640.00
I-0501G IS-0505 Depreciation - - - - - - - - - - - - 20,000.00
I-0502G IS-0510 Amortization - - - - - - - - - - - - 10,000.00
I-06G IS-0600 Interest Paid - - - - - - - - - - - 1,897.00 3,785.00
I-07G IS-0700 Taxation - - - - - - 74,454.00 74,454.00 74,454.00 74,454.00 74,454.00 74,454.00 137,604.00
I-08G IS-0800 Other Expenses - - - - - - - - - - - - -
I-08G IS-0805 Foreign Exchange Loss - - - - - - - - - - - - -
I-08G IS-0810 Loss on Disposal of Assets - - - - - - - - - - - - -
I-09G IS-0900 Other Income - -1,500.00 -3,000.00 -4,500.00 -6,000.00 -7,500.00 -9,000.00 -10,500.00 -12,000.00 -13,500.00 -15,000.00 -16,500.00 -18,000.00
I-10G IS-1000 Dividends - - - - - - - - - - - - 50,000.00
B-06G BS-BB1 B1 Bank Account 115,250.75 91,031.37 141,522.42 175,351.49 225,179.08 283,408.75 140,904.64 246,919.09 234,418.77 254,986.03 242,219.00 396,884.29 214,236.58
B-06G BS-BB2 B2 Bank Account - - - - - - - - - - - - -
B-06G BS-BB3 B3 Bank Account - - - - - - - - - - - - -
B-06G BS-BPC PC Petty Cash 900.00 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00
B-06G BS-BJC GL Journal Control - - - - - - - - - - - - -
B-10G BS-STG Inventory 89,626.84 156,168.82 135,367.09 148,666.54 136,672.13 134,214.00 131,105.99 107,751.56 99,373.23 158,764.37 190,913.32 203,664.54 210,414.01
B-08G BS-RCG Trade Debtors 99,582.41 88,013.47 82,284.43 84,913.06 88,350.91 90,886.80 100,101.61 92,177.10 100,686.46 109,146.96 96,306.75 107,836.65 166,882.35
B-12G BS-PAG Trade Creditors -82,654.00 -78,394.05 -85,351.56 -84,766.95 -84,816.00 -88,195.32 -73,571.84 -82,463.60 -82,893.76 -183,515.76 -148,646.91 -110,537.60 -107,571.67
B-21G BS-RTG Retained Earnings -312,564.00 -312,564.00 -312,564.00 -312,564.00 -312,564.00 -312,564.00 -312,564.00 -312,564.00 -312,564.00 -312,564.00 -312,564.00 -312,564.00 -312,564.00
Page 15 of 26
Monthly Trial Balance - Current Year
© www.excel-skills.com - - - - - - - - - - - -
Class Acc No Account Description Mar-2020 Apr-2020 May-2020 Jun-2020 Jul-2020 Aug-2020 Sep-2020 Oct-2020 Nov-2020 Dec-2020 Jan-2021 Feb-2021
B-00G BS-0005 Land & Buildings - Cost - - - - - - - - - - - -
B-00G BS-0010 Plant & Equipment - Cost - - - - - - - - - - - -
B-00G BS-0015 Furniture & Fittings - Cost 120,500.00 135,950.00 135,950.00 135,950.00 135,950.00 135,950.00 135,950.00 135,950.00 135,950.00 135,950.00 135,950.00 135,950.00
B-00G BS-0020 Office Equipment - Cost 63,250.00 63,250.00 63,250.00 63,250.00 63,250.00 63,250.00 63,250.00 63,250.00 63,250.00 63,250.00 63,250.00 73,450.00
B-00G BS-0025 Computer Equipment - Cost - - - - - - - - - - - -
B-00G BS-0030 Other Assets - Cost - - - - - - - - - - - -
B-01G BS-0105 Land & Buildings - Accum Depreciation - - - On
Onthis
-
thissheet:
sheet:
- - - - - - - -
B-01G BS-0110 Plant & Equipment - Accum Depreciation A - trial
A complete
complete balance- for
trial balance for the
the current
current - financial year-should
financial year should be -
be included
included on
on this - The
this sheet.
sheet. The formulas
formulas - - - - - -
B-01G BS-0115 Furniture & Fittings - Accum Depreciation in column
column A
-22,000.00
in A need
need to
to be
be copied
-22,000.00copied for all
all the
the new
-22,000.00
for new accounts
-22,000.00 added
accounts to
to this
this sheet
added-22,000.00 sheet and contain
contain the
-22,000.00
and the reporting
-22,000.00
reporting -22,000.00 -22,000.00 -22,000.00 -22,000.00 -40,232.00
B-01G BS-0120 Office Equipment - Accum Depreciation class which
which isis linked
-12,500.00
class to
to each
-12,500.00
linked each account
-12,500.00
account onon the
the Key
Key sheet.
sheet. All
-12,500.00 All the
the account
account balances
-12,500.00 on
on this
-12,500.00
balances this sheet are
-12,500.00
sheet are -12,500.00 -12,500.00 -12,500.00 -12,500.00 -24,690.00
B-01G BS-0125 Computer Equipment - Accum Depreciation automatically
automatically
- updated
updated to - the
to the income
income statement,
statement,
- cash
cash flow
flow
- statement
statement and and
- balance
balance sheet - reports
sheet reports inin the
the
- - - - - -
B-01G BS-0130 Other Assets - Accum Depreciation "Actual"
"Actual" - columns.
columns. - - - - - - - - - - -
B-02G BS-0205 Goodwill - Cost 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00
B-02G BS-0210 Trademarks - Cost - - - - - - - - - - - -
B-02G BS-0215 Software - Cost - - - - - - - - - - - -
B-03G BS-0305 Goodwill - Accum Amortization -20,000.00 -20,000.00 -20,000.00 -20,000.00 -20,000.00 -20,000.00 -20,000.00 -20,000.00 -20,000.00 -20,000.00 -20,000.00 -30,000.00
B-03G BS-0310 Trademarks - Accum Amortization - - - - - - - - - - - -
B-03G BS-0315 Software - Accum Amortization - - - - - - - - - - - -
B-04G BS-0400 Investments 150,000.00 150,000.00 150,000.00 150,000.00 150,000.00 180,750.00 180,750.00 180,750.00 180,750.00 180,750.00 180,750.00 200,750.00
B-05G BS-0500 Loans & Advances - - - - - - - - - 15,700.00 - 10,000.00
B-07G BS-0700 Cash On Hand 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00
B-07G BS-0799 Cash Transfer Control - - - - - - - - - - - -
B-09G BS-0900 Other Debtors - - - - - - - - - - - -
B-09G BS-0905 Prepayments 15,000.00 - - - - - - - - - - 20,000.00
B-13G BS-1300 Accruals -61,700.00 -61,700.00 -61,700.00 -61,700.00 -61,700.00 -61,700.00 -61,700.00 -61,700.00 -61,700.00 -61,700.00 -61,700.00 -111,700.00
B-13G BS-1305 Payroll Accruals -19,300.00 -19,300.00 -19,300.00 -19,300.00 -19,300.00 -19,300.00 -19,300.00 -19,300.00 -19,300.00 -35,000.00 -19,300.00 -19,300.00
B-13G BS-1310 Interest Payable - - - - - - - - - - - -
B-14G BS-1405 Dividends Payable - - - - - - - - - - - -78,500.00
B-15G BS-1505 Provision For Taxation - - - - - - - - - - - -
B-16G BS-1610 Provision For Bonuses - - - - - - - - - - - -
B-17G BS-1700 Sales Tax Control -52,638.55 -21,040.70 -43,922.24 -24,395.87 -45,977.70 -25,754.44 -50,685.20 -27,201.91 -37,917.49 -17,117.10 -38,095.65 -24,225.65
B-18G BS-1805 Long Term Loans -197,417.26 -194,812.99 -192,187.02 -189,539.17 -186,869.25 -184,177.08 -181,462.48 -178,725.26 -175,965.23 -173,182.20 -219,730.29 -216,249.61
B-19G BS-1900 Reserves - - - - - - - - - - - -
B-20G BS-2000 Shareholders' Contributions -100.00 -100.00 -100.00 -100.00 -100.00 -100.00 -100.00 -100.00 -100.00 -100.00 -100.00 -100.00
I-01G IS-0105 Sales - Fruit Juice -182,400.00 -356,400.00 -542,590.00 -729,010.00 -914,690.00 -1,113,445.00 -1,303,695.00 -1,503,495.00 -1,721,355.00 -1,926,180.00 -2,146,860.00 -2,370,245.00
I-01G IS-0110 Sales - Vegetable Juice -118,200.00 -237,800.00 -357,800.00 -480,100.00 -604,450.00 -733,350.00 -866,700.00 -1,007,130.00 -1,152,420.00 -1,294,295.00 -1,395,202.50 -1,541,377.50
I-02G IS-0205 Cost of Sales - Fruit Juice 85,935.38 167,773.40 254,226.88 341,450.49 429,625.43 520,482.75 609,861.08 701,746.90 807,630.23 905,187.15 1,013,205.62 1,123,709.33
I-02G IS-0210 Cost of Sales - Vegetable Juice 54,480.00 109,621.65 164,842.65 221,724.65 279,715.71 338,407.13 399,371.23 460,841.24 525,771.03 589,790.86 636,100.74 703,241.48
I-02G IS-0299 Cost of Sales - Direct Costs - - - - - - - - - - - -
I-0301G IS-0305 Accounting Fees 2,000.00 4,000.00 6,000.00 8,000.00 10,000.00 12,000.00 14,000.00 16,000.00 18,000.00 20,000.00 22,000.00 24,000.00
I-0302G IS-0310 Advertising & Marketing 10,000.00 34,800.00 45,820.00 56,320.00 67,170.00 78,570.00 89,170.00 99,520.00 109,760.00 120,340.00 131,543.00 143,643.00
I-0303G IS-0315 Bank Charges 80.00 180.00 280.00 380.00 480.00 580.00 680.00 780.00 880.00 980.00 1,080.00 1,180.00
I-0304G IS-0320 Commission - - 5,000.00 5,000.00 5,000.00 9,000.00 9,000.00 9,000.00 12,850.00 12,850.00 12,850.00 27,850.00
I-0305G IS-0325 Computer Expenses - 2,173.91 2,173.91 2,173.91 2,173.91 2,173.91 2,173.91 2,913.04 2,913.04 3,476.52 3,476.52 3,476.52
I-0306G IS-0330 Consumables & Cleaning - - - - 2,500.00 2,500.00 2,500.00 2,500.00 2,500.00 2,500.00 2,500.00 2,500.00
I-0307G IS-0335 Entertainment - - - - - - - - - - - -
I-0308G IS-0340 Insurance 320.00 640.00 960.00 1,280.00 1,600.00 1,920.00 2,240.00 2,560.00 2,880.00 3,200.00 3,520.00 3,840.00
I-0309G IS-0345 Office Expenses 78.95 154.60 211.12 306.77 331.99 399.82 478.08 667.64 756.34 839.82 931.12 996.34
Page 16 of 26
Monthly Trial Balance - Current Year
I-0310G IS-0350 Office Rent 12,000.00 24,000.00 36,000.00 48,000.00 60,000.00 72,000.00 84,000.00 96,000.00 108,000.00 120,000.00 132,000.00 144,000.00
I-0311G IS-0355 Postage 419.30 419.30 419.30 419.30 419.30 419.30 419.30 419.30 419.30 523.65 523.65 523.65
I-0312G IS-0360 Professional & Legal Fees - - - - - - 5,652.17 5,652.17 5,652.17 5,652.17 5,652.17 5,652.17
I-0313G IS-0365 Stationery - - 853.91 853.91 1,515.65 1,719.13 1,719.13 1,970.43 1,970.43 2,240.00 2,240.00 2,491.30
I-0314G IS-0370 Subscriptions & Memberships - - - - 5,200.00 5,200.00 5,200.00 5,200.00 5,200.00 5,200.00 5,200.00 5,200.00
I-0315G IS-0375 Telephone & Internet 736.84 1,475.97 2,215.10 2,954.23 3,693.36 4,432.49 5,171.62 5,910.76 6,649.89 7,389.02 8,128.15 8,867.28
I-0316G IS-0380 Training - - 1,086.96 1,086.96 1,086.96 1,086.96 2,217.39 2,217.39 2,217.39 2,217.39 4,043.48 4,043.48
I-0317G IS-0385 Travelling & Accommodation 105.26 105.26 966.13 2,792.22 2,792.22 4,983.52 9,870.48 13,705.26 13,705.26 13,705.26 13,705.26 13,705.26
I-0318G IS-0390 Utilities - - - - - - - - - - - -
I-0401G IS-0405 Salaries & Wages - Staff 42,200.00 84,400.00 126,600.00 168,800.00 211,000.00 253,200.00 295,400.00 337,600.00 379,800.00 464,200.00 506,400.00 548,600.00
I-0402G IS-0410 Salaries & Wages - Management 54,320.00 108,640.00 162,960.00 217,280.00 271,600.00 325,920.00 380,240.00 434,560.00 488,880.00 577,080.00 631,400.00 685,720.00
I-0501G IS-0505 Depreciation - - - - - - - - - - - 30,422.00
I-0502G IS-0510 Amortization - - - - - - - - - - - 10,000.00
I-06G IS-0600 Interest Paid 1,666.67 3,311.81 4,935.25 6,536.81 8,116.30 9,673.54 11,208.35 12,720.54 14,209.92 15,676.30 17,536.15 19,367.24
I-07G IS-0700 Taxation - - - - - 59,975.72 59,975.72 59,975.72 59,975.72 59,975.72 59,975.72 122,135.72
I-08G IS-0800 Other Expenses - - - - - - - - - - - -
I-08G IS-0805 Foreign Exchange Loss - - - - - - - - - - - -
I-08G IS-0810 Loss on Disposal of Assets - - - - - - - - - - - -
I-09G IS-0900 Other Income -1,860.01 -3,360.66 -5,130.89 -7,141.10 -9,721.33 -12,072.57 -14,306.78 -17,002.67 -19,929.92 -21,867.37 -24,333.60 -27,605.85
I-10G IS-1000 Dividends - - - - - - - - - - - 78,500.00
B-06G BS-BB1 B1 Bank Account 182,255.49 200,678.03 246,882.37 266,350.62 329,007.96 253,353.58 349,960.72 407,910.11 513,939.10 381,903.70 409,162.17 256,895.25
B-06G BS-BB3 B3 Bank Account - - 5,200.00 4,180.00 3,680.00 2,830.00 1,430.00 6,830.00 6,480.00 6,240.00 5,660.00 9,457.00
B-06G BS-BPC PC Petty Cash 1,000.00 1,000.00 1,000.00 990.00 990.00 990.00 1,000.00 1,000.00 1,000.00 1,000.00 995.00 995.00
B-06G BS-BJC GL Journal Control - - - - - - - - - - - -
B-10G BS-STG Inventory 256,856.62 241,726.95 232,291.46 219,025.85 217,879.86 204,853.11 187,068.68 174,952.87 279,514.74 336,115.00 348,740.65 341,581.19
B-08G BS-RCG Trade Debtors 150,708.00 140,898.00 147,418.50 153,387.00 153,525.00 160,419.25 157,837.50 161,356.50 174,915.00 160,511.25 179,727.75 278,137.25
B-12G BS-PAG Trade Creditors -110,104.00 -124,057.50 -121,791.60 -117,800.00 -129,699.00 -114,956.00 -121,270.00 -124,840.00 -276,379.15 -232,260.80 -172,715.00 -154,557.00
B-21G BS-RTG Retained Earnings -543,788.50 -543,788.50 -543,788.50 -543,788.50 -543,788.50 -543,788.50 -543,788.50 -543,788.50 -543,788.50 -543,788.50 -543,788.50 -543,788.50
Page 17 of 26
Monthly Forecast
B-00G BS-0005 Land & Buildings - Cost - - - - - - - - - - - -
B-00G BS-0010 Plant & Equipment - Cost - - - - - - - - - - - -
B-00G BS-0015 Furniture & Fittings - Cost 120,500.00 136,000.00 136,000.00 136,000.00 136,000.00 136,000.00 136,000.00 136,000.00 136,000.00 136,000.00 136,000.00 136,000.00
B-00G BS-0020 Office Equipment - Cost 63,250.00 63,250.00 63,250.00 63,250.00 63,250.00 63,250.00 63,250.00 63,250.00 63,250.00 63,250.00 63,250.00 73,000.00
B-00G BS-0025 Computer Equipment - Cost - - - - - - - - - - - -
B-00G BS-0030 Other Assets - Cost - - - - - - - - - - - -
B-01G BS-0105 Land & Buildings - Accum Depreciation - - - - - - - - - - - -
On
Onthis
thissheet:
sheet:
B-01G BS-0110 Plant & Equipment - Accum Depreciation - - - - - - - - - - - -
A
A monthly
monthly forecast
forecast forfor the
the current
current financial
financial year
year should
should bebe included
included onon this
this sheet.
sheet. The
The formulas
formulas in in
B-01G BS-0115 Furniture & Fittings - Accum Depreciation -22,000.00
column A need -22,000.00
to be copied for -22,000.00
all the new -22,000.00
accounts added to -22,000.00
this sheet and -22,000.00
contain the -22,000.00
reporting -22,000.00 -22,000.00 -22,000.00 -22,000.00 -40,000.00
column A need to be copied for all the new accounts added to this sheet and contain the reporting
B-01G BS-0120 Office Equipment - Accum Depreciation -12,500.00
class
class which -12,500.00
which isis linked
linked to
to each -12,500.00
each account
account on
on the -12,500.00
the Key
Key sheet.
sheet. All
All the-12,500.00
the account -12,500.00
account balances
balances on
on this -12,500.00
this sheet
sheet are
are -12,500.00 -12,500.00 -12,500.00 -12,500.00 -24,500.00
B-01G BS-0125 Computer Equipment - Accum Depreciation -
automatically
automatically updated
updated to - the
to the income -
income statement,
statement, cash - statement
cash flow
flow statement and - balance
and sheet-reports
balance sheet reports in the -
in the - - - - -
B-01G BS-0130 Other Assets - Accum Depreciation "Forecast"
- columns.
"Forecast" columns. - - - - - - - - - - -
B-02G BS-0205 Goodwill - Cost 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00
B-02G BS-0210 Trademarks - Cost - - - - - - - - - - - -
B-02G BS-0215 Software - Cost - - - - - - - - - - - -
B-03G BS-0305 Goodwill - Accum Amortization -20,000.00 -20,000.00 -20,000.00 -20,000.00 -20,000.00 -20,000.00 -20,000.00 -20,000.00 -20,000.00 -20,000.00 -20,000.00 -30,000.00
B-03G BS-0310 Trademarks - Accum Amortization - - - - - - - - - - - -
B-03G BS-0315 Software - Accum Amortization - - - - - - - - - - - -
B-04G BS-0400 Investments 150,000.00 150,000.00 150,000.00 150,000.00 150,000.00 150,000.00 150,000.00 150,000.00 200,000.00 200,000.00 200,000.00 200,000.00
B-05G BS-0500 Loans & Advances - - - - - - - - - - - -
B-07G BS-0700 Cash On Hand 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00
B-07G BS-0799 Cash Transfer Control - - - - - - - - - - - -
B-09G BS-0900 Other Debtors - - - - - - - - - - - -
B-09G BS-0905 Prepayments - - - - - - - - - - - -
B-13G BS-1300 Accruals -60,000.00 -60,000.00 -60,000.00 -60,000.00 -60,000.00 -60,000.00 -60,000.00 -60,000.00 -80,000.00 -80,000.00 -80,000.00 -80,000.00
B-13G BS-1305 Payroll Accruals -20,000.00 -20,000.00 -20,000.00 -20,000.00 -20,000.00 -20,000.00 -20,000.00 -20,000.00 -20,000.00 -20,000.00 -20,000.00 -20,000.00
B-13G BS-1310 Interest Payable - - - - - - - - - - - -
B-14G BS-1405 Dividends Payable - - - - - - - - - - - -50,000.00
B-15G BS-1505 Provision For Taxation - - - - - - - - - - - -
B-16G BS-1610 Provision For Bonuses - - - - - - - - - - - -
B-17G BS-1700 Sales Tax Control -40,000.00 -20,000.00 -40,000.00 -20,000.00 -40,000.00 -20,000.00 -40,000.00 -20,000.00 -40,000.00 -20,000.00 -40,000.00 -20,000.00
B-18G BS-1805 Long Term Loans -197,400.00 -194,800.00 -192,200.00 -189,600.00 -187,000.00 -184,400.00 -181,800.00 -179,200.00 -176,600.00 -174,000.00 -171,400.00 -168,800.00
B-19G BS-1900 Reserves - - - - - - - - - - - -
B-20G BS-2000 Shareholders' Contributions -100.00 -100.00 -100.00 -100.00 -100.00 -100.00 -100.00 -100.00 -100.00 -100.00 -100.00 -100.00
I-01G IS-0105 Sales - Fruit Juice -190,000.00 -380,000.00 -570,000.00 -760,000.00 -950,000.00 -1,140,000.00 -1,330,000.00 -1,520,000.00 -1,710,000.00 -1,900,000.00 -2,090,000.00 -2,280,000.00
I-01G IS-0110 Sales - Vegetable Juice -125,000.00 -250,000.00 -375,000.00 -500,000.00 -625,000.00 -750,000.00 -875,000.00 -1,000,000.00 -1,125,000.00 -1,250,000.00 -1,375,000.00 -1,500,000.00
I-02G IS-0205 Cost of Sales - Fruit Juice 90,000.00 180,000.00 270,000.00 360,000.00 450,000.00 540,000.00 630,000.00 720,000.00 810,000.00 900,000.00 990,000.00 1,080,000.00
I-02G IS-0210 Cost of Sales - Vegetable Juice 55,000.00 110,000.00 165,000.00 220,000.00 275,000.00 330,000.00 385,000.00 440,000.00 495,000.00 550,000.00 605,000.00 660,000.00
I-02G IS-0299 Cost of Sales - Direct Costs - - - - - - - - - - - -
I-0301G IS-0305 Accounting Fees 2,000.00 4,000.00 6,000.00 8,000.00 10,000.00 12,000.00 14,000.00 16,000.00 18,000.00 20,000.00 22,000.00 24,000.00
I-0302G IS-0310 Advertising & Marketing 10,000.00 20,000.00 30,000.00 40,000.00 50,000.00 60,000.00 70,000.00 80,000.00 90,000.00 100,000.00 110,000.00 120,000.00
I-0303G IS-0315 Bank Charges 100.00 200.00 300.00 400.00 500.00 600.00 700.00 800.00 900.00 1,000.00 1,100.00 1,200.00
I-0304G IS-0320 Commission 3,000.00 6,000.00 9,000.00 12,000.00 15,000.00 18,000.00 21,000.00 24,000.00 27,000.00 30,000.00 33,000.00 36,000.00
I-0305G IS-0325 Computer Expenses 500.00 1,000.00 1,500.00 2,000.00 2,500.00 3,000.00 3,500.00 4,000.00 4,500.00 5,000.00 5,500.00 6,000.00
I-0306G IS-0330 Consumables & Cleaning 200.00 400.00 600.00 800.00 1,000.00 1,200.00 1,400.00 1,600.00 1,800.00 2,000.00 2,200.00 2,400.00
I-0307G IS-0335 Entertainment - - - - - - - - - - - -
I-0308G IS-0340 Insurance 350.00 700.00 1,050.00 1,400.00 1,750.00 2,100.00 2,450.00 2,800.00 3,150.00 3,500.00 3,850.00 4,200.00
I-0309G IS-0345 Office Expenses 100.00 200.00 300.00 400.00 500.00 600.00 700.00 800.00 900.00 1,000.00 1,100.00 1,200.00
Page 18 of 26
Monthly Forecast
I-0310G IS-0350 Office Rent 12,000.00 24,000.00 36,000.00 48,000.00 60,000.00 72,000.00 84,000.00 96,000.00 108,000.00 120,000.00 132,000.00 144,000.00
I-0311G IS-0355 Postage 50.00 100.00 150.00 200.00 250.00 300.00 350.00 400.00 450.00 500.00 550.00 600.00
I-0312G IS-0360 Professional & Legal Fees - - - - - - - - - - - -
I-0313G IS-0365 Stationery 300.00 300.00 300.00 300.00 300.00 300.00 300.00 300.00 300.00 300.00 300.00 300.00
I-0314G IS-0370 Subscriptions & Memberships - - - - 5,500.00 5,500.00 5,500.00 5,500.00 5,500.00 5,500.00 5,500.00 5,500.00
I-0315G IS-0375 Telephone & Internet 800.00 1,600.00 2,400.00 3,200.00 4,000.00 4,800.00 5,600.00 6,400.00 7,200.00 8,000.00 8,800.00 9,600.00
I-0316G IS-0380 Training 400.00 800.00 1,200.00 1,600.00 2,000.00 2,400.00 2,800.00 3,200.00 3,600.00 4,000.00 4,400.00 4,800.00
I-0317G IS-0385 Travelling & Accommodation - - - - 5,000.00 5,000.00 5,000.00 5,000.00 5,000.00 5,000.00 10,000.00 10,000.00
I-0318G IS-0390 Utilities - - - - - - - - - - - -
I-0401G IS-0405 Salaries & Wages - Staff 45,000.00 90,000.00 135,000.00 180,000.00 225,000.00 270,000.00 315,000.00 360,000.00 405,000.00 450,000.00 495,000.00 540,000.00
I-0402G IS-0410 Salaries & Wages - Management 57,500.00 115,000.00 172,500.00 230,000.00 287,500.00 345,000.00 402,500.00 460,000.00 517,500.00 575,000.00 632,500.00 690,000.00
I-0501G IS-0505 Depreciation - - - - - - - - - - - 30,000.00
I-0502G IS-0510 Amortization - - - - - - - - - - - 10,000.00
I-06G IS-0600 Interest Paid 1,650.00 3,300.00 4,950.00 6,600.00 8,250.00 9,900.00 11,550.00 13,200.00 14,850.00 16,500.00 18,150.00 19,800.00
I-07G IS-0700 Taxation - - - - - 62,000.00 62,000.00 62,000.00 62,000.00 62,000.00 62,000.00 115,000.00
I-08G IS-0800 Other Expenses - - - - - - - - - - - -
I-08G IS-0805 Foreign Exchange Loss - - - - - - - - - - - -
I-08G IS-0810 Loss on Disposal of Assets - - - - - - - - - - - -
I-09G IS-0900 Other Income -2,500.00 -5,000.00 -7,500.00 -10,000.00 -12,500.00 -15,000.00 -17,500.00 -20,000.00 -22,500.00 -25,000.00 -27,500.00 -30,000.00
I-10G IS-1000 Dividends - - - - - - - - - - - 50,000.00
B-06G BS-BB2 B2 Bank Account - - - - - - - - - - - -
B-06G BS-BB3 B3 Bank Account - - - - - - - - - - - -
B-06G BS-BPC PC Petty Cash 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00
B-06G BS-BJC GL Journal Control - - - - - - - - - - - -
B-10G BS-STG Inventory 250,000.00 250,000.00 250,000.00 250,000.00 250,000.00 250,000.00 250,000.00 250,000.00 300,000.00 300,000.00 300,000.00 300,000.00
B-08G BS-RCG Trade Debtors 200,000.00 200,000.00 200,000.00 200,000.00 200,000.00 200,000.00 200,000.00 200,000.00 220,000.00 220,000.00 220,000.00 220,000.00
B-12G BS-PAG Trade Creditors -120,000.00 -120,000.00 -120,000.00 -120,000.00 -120,000.00 -120,000.00 -120,000.00 -120,000.00 -120,000.00 -120,000.00 -120,000.00 -120,000.00
B-21G BS-RTG Retained Earnings -543,788.50 -543,788.50 -543,788.50 -543,788.50 -543,788.50 -543,788.50 -543,788.50 -543,788.50 -543,788.50 -543,788.50 -543,788.50 -543,788.50
Page 19 of 26
Income statement for the period ended 28 February 2021
© www.excel-skills.com Current Month Year-to-Date
Forecast Actual Diff Diff% Prior Year Forecast Actual Diff Diff% Prior Year
Turnover 315,000 369,560 54,560 17.3% 420,388 3,780,000 3,911,623 131,623 3.5% 3,324,879
Cost of Sales 145,000 177,644 (32,644) (22.5%) 291,096 1,740,000 1,826,951 (86,951) (5.0%) 1,643,527
Gross profit 170,000 191,916 21,916 12.9% 129,292 2,040,000 2,084,672 44,672 2.2% 1,681,352
Gross profit % 54.0% 51.9% (2.0%) 30.8% 54.0% 53.3% (0.7%) 50.6%
Other Income 2,500 3,272 772 30.9% 1,500 30,000 27,606 (2,394) (8.0%) 18,000
Operating Expenses 172,000 179,518 (7,518) (4.4%) 122,263 1,639,800 1,666,711 (26,911) (1.6%) 1,276,739
Accounting Fees 2,000 2,000 - - 1,500 24,000 24,000 - - 18,000
Advertising & Marketing 10,000 12,100 (2,100) (21.0%) 10,000 120,000 143,643 (23,643) (19.7%) 170,000
Amortization 10,000 10,000 - On- 10,000 10,000 10,000 - - 10,000
Onthis
thissheet:
sheet:
Bank Charges 100
This
This income 100
income statement -
statement isis automatically
automatically -
calculated
calculated 78 on
based
based on the 1,200 periods
the reporting
reporting 1,180
periods specified
specified 20 1.7% 936
Commission on
3,000 the Setup sheet
15,000 and the account
(12,000) balances
(400.0%) on the trial
- balances and
36,000forecast
on the Setup sheet and the account balances on the trial balances and forecast sheets. The sheets.
27,850 The 8,150 22.6% -
Computer Expenses reporting
reporting classes
500 - applicable
classes applicable to
500to each
each line
line has
has been
100.0% been included
- in
included in column
column A.
A. This
6,000 This sheet
sheet requires
3,477
requires 2,523 42.1% 7,210
Consumables & Cleaning no
no user
200 user input.
input. - 200 100.0% - 2,400 2,500 (100) (4.2%) -
Depreciation 30,000 30,422 (422) (1.4%) 20,000 30,000 30,422 (422) (1.4%) 20,000
Entertainment - - - - - - - - - -
Insurance 350 320 30 8.6% 285 4,200 3,840 360 8.6% 3,420
Office Expenses 100 65 35 34.8% 55 1,200 996 204 17.0% 660
Office Rent 12,000 12,000 - - 10,000 144,000 144,000 - - 120,000
Postage 50 - 50 100.0% - 600 524 76 12.7% 452
Professional & Legal Fees - - - - - - 5,652 (5,652) (100.0%) 36,250
Salaries & Wages - Staff 45,000 42,200 2,800 6.2% 33,500 540,000 548,600 (8,600) (1.6%) 435,500
Salaries & Wages - Management 57,500 54,320 3,180 5.5% 36,220 690,000 685,720 4,280 0.6% 434,640
Stationery - 251 (251) (100.0%) - 300 2,491 (2,191) (730.4%) 1,257
Subscriptions & Memberships - - - - - 5,500 5,200 300 5.5% 4,800
Telephone & Internet 800 739 61 7.6% 625 9,600 8,867 733 7.6% 7,504
Training 400 - 400 100.0% - 4,800 4,043 757 15.8% 1,521
Travelling & Accommodation - - - - - 10,000 13,705 (3,705) (37.1%) 4,589
Utilities - - - - - - - - - -
Other Expenses - - - - - - - - - -
Profit / (Loss) before interest & tax 500 15,670 15,170 3,034.0% 8,529 430,200 445,567 15,367 3.6% 422,614
Interest Paid 1,650 1,831 (181) (11.0%) 1,888 19,800 19,367 433 2.2% 3,785
Profit / (Loss) before tax (1,150) 13,839 14,989 1,303.4% 6,641 410,400 426,199 15,799 3.8% 418,829
Taxation Paid 53,000 62,160 (9,160) (17.3%) 63,150 115,000 122,136 (7,136) (6.2%) 137,604
Profit / (Loss) for the period (54,150) (48,321) 5,829 10.8% (56,509) 295,400 304,064 8,664 2.9% 281,225
Retained Earnings - beginning of period 893,339 896,173 2,835 0.3% 650,298 543,789 543,789 - - 312,564
Dividends Paid 50,000 78,500 (28,500) (57.0%) 50,000 50,000 78,500 (28,500) (57.0%) 50,000
Retained earnings at end of period 789,189 769,352 (19,836) (2.5%) 543,789 789,189 769,352 (19,836) (2.5%) 543,789
Interest Cover 21.7 23.0 1.3 111.7

Return on Equity (ROE) 37.4% 39.5% 2.1% 51.7%
Return on Net Assets (RONA) 30.8% 30.8% 0.0% 37.8%
Page 20 of 26
Statement of cash flows for the period ended 28 February 2021
Cash flows from operating activities
Profit / (Loss) for the period (54,150) (48,321) 5,829 10.8% (56,509) 295,400 304,064 8,664 2.9% 281,225
Interest Paid 1,650 1,831 181 11.0% 1,888 19,800 19,367 (433) (2.2%) 3,785
Taxation Paid 53,000 62,160 9,160 17.3% 63,150 115,000 122,136 7,136 6.2% 137,604
Adjustment for non-cash expenses:
Depreciation 30,000 30,422 422 1.4% 20,000 30,000 30,422 422 1.4% 20,000
Amortization 10,000 10,000 - - 10,000 10,000 10,000 - - 10,000
Provisions - - - - - - - - - -
Reserves - - - - - - - - - -
On
Onthis
thissheet:
sheet:
Retained Earnings - - - - 0 0 0 0 - 0
This
This cash
cash flow
flow statement
statement isis automatically
automatically calculated
calculated based
based on
on the
the income
income statement
statement
Changes in operating assets & liabilities
and
and balance
balance sheet
sheet balances
balances onon the
the IS
IS and
and BS
BS sheets.
sheets. The
The reporting
reporting classes
classes applicable
applicable
Inventory - 7,159 7,159 (100.0%) (6,749) (89,586) (131,167) (41,581) (46.4%) (120,787)
to
to each
each line
line has
has been
been included
included inin column
columnA. A. This
This sheet
sheet requires
requires no
no user
user input.
input.
Trade Debtors - (98,409) (98,409) (100.0%) (59,046) (53,118) (111,255) (58,137) (109.4%) (67,300)
Loans & Advances - (10,000) (10,000) (100.0%) (10,000) 10,000 - (10,000) (100.0%) (10,000)
Other Debtors - (20,000) (20,000) (100.0%) (15,000) 15,000 (5,000) (20,000) (133.3%) (15,000)
Cash On Hand - - - - - - - - - -
Trade Creditors - (18,158) (18,158) (100.0%) (2,966) 12,428 46,985 34,557 278.1% 24,918
Accruals - 50,000 50,000 (100.0%) - 23,300 54,300 31,000 133.0% (6,300)
Sales Tax (20,000) (13,870) 6,130 30.7% (12,378) 377 4,603 4,226 1,120.2% (2,919)
Cash generated from operations 20,500 (47,186) (67,686) (330.2%) (67,610) 388,602 344,455 (44,147) (11.4%) 255,225
Interest Paid (1,650) (1,831) (181) (11.0%) (1,888) (19,800) (19,367) 433 2.2% (3,785)
Taxation Paid (53,000) (62,160) (9,160) (17.3%) (63,150) (115,000) (122,136) (7,136) (6.2%) (137,604)
Net cash from operating activities (34,150) (111,177) (77,027) (225.6%) (132,648) 253,802 202,952 (50,850) (20.0%) 113,836
Cash flows from investing activities
Property, Plant & Equipment - Cost (9,750) (10,200) (450) (4.6%) - (25,250) (25,650) (400) (1.6%) (79,750)
Intangible Assets - Cost - - - - - - - - - -
Investments - (20,000) (20,000) (100.0%) (50,000) (50,000) (50,750) (750) (1.5%) (135,000)
Net cash used in investing activities (9,750) (30,200) (20,450) (209.7%) (50,000) (75,250) (76,400) (1,150) (1.5%) (214,750)
Cash flows from financing activities
Shareholders' Contributions - - - - - - - - -
Dividends Paid - - - - - (50,000) (50,000) - - -
Long Term Liabilities (2,600) (3,481) (881) (33.9%) - (31,200) 16,250 47,450 152.1% 200,000
Net cash used in financing activities (2,600) (3,481) (881) (33.9%) - (81,200) (33,750) 47,450 58.4% 200,000
Net increase / (decrease) in cash (46,500) (144,858) (98,358) (211.5%) (182,648) 97,352 92,801 (4,551) (4.7%) 99,086
Cash equivalents at beginning of period 359,089 452,896 93,807 26.1% 397,884 215,237 215,237 - - 116,151
Page 21 of 26
Statement of cash flows for the period ended 28 February 2021
Cash equivalents at end of period 312,589 308,038 (4,551) (1.5%) 215,237 312,589 308,038 (4,551) (1.5%) 215,237
Page 22 of 26
Balance sheet at 28 February 2021
ASSETS
Non-Current Assets
Property, Plant & Equipment - Cost 209,000 209,400 400 0.2% 183,750 209,000 209,400 400 0.2% 183,750
Property, Plant & Equipment - Accum Dep (64,500) (64,922) (422) (0.7%) (34,500) (64,500) (64,922) (422) (0.7%) (34,500)
Intangible Assets - Cost 100,000 100,000 - - 100,000 100,000 100,000 - - 100,000
Intangible Assets - Amortization (30,000) (30,000) - - (20,000) (30,000) (30,000) - - (20,000)
Investments 200,000 200,750 750 0.4% 150,000 200,000 200,750 750 0.4% 150,000
Total non-current assets 414,500 415,228 728 0.2% 379,250 414,500 415,228 728 0.2% 379,250
Current Assets
Inventory 300,000 341,581 41,581 13.9% 210,414 300,000 341,581 41,581 13.9% 210,414
On
Onthis
this sheet:
sheet:
Trade Debtors 220,000 278,137 58,137 26.4% 166,882 220,000 278,137 58,137 26.4% 166,882
This
This balance
balance sheet
sheet isis automatically
automatically calculated
calculated based
based onon the
the reporting
reporting periods
periods specified
specified
Loans & Advances - 10,000 10,000 (100.0%) 10,000 - 10,000 10,000 (100.0%) 10,000
on
on the
the Setup
Setup sheet
sheet and
and the
the account
account balances
balances onon the
the trial
trial balances
balances and
and forecast
forecast sheets.
sheets.
Other Debtors - 20,000 20,000 (100.0%) 15,000 - 20,000 20,000 (100.0%) 15,000
The reporting classes applicable to each line has been included in column A.
The reporting classes applicable to each line has been included in column A. This sheet This sheet
Bank Accounts 312,589
requires 308,038 (4,551) (1.5%) 215,237 312,589 308,038 (4,551) (1.5%) 215,237
requires no
no user
user input.
input.
Cash On Hand 1,000 1,000 - - 1,000 1,000 1,000 - - 1,000
Total current assets 833,589 958,756 125,168 15.0% 618,533 833,589 958,756 125,168 15.0% 618,533
Total Assets 1,248,089 1,373,984 125,896 10.1% 997,783 1,248,089 1,373,984 125,896 10.1% 997,783
EQUITY & LIABILITIES
Equity
Shareholders' Contributions 100 100 - - 100 100 100 - - 100
Reserves - - - - - - - - - -
Retained Earnings 789,189 769,352 (19,836) (2.5%) 543,789 789,189 769,352 (19,836) (2.5%) 543,789
Total equity 789,289 769,452 (19,836) (2.5%) 543,889 789,289 769,452 (19,836) (2.5%) 543,889
Non-Current Liabilities
Long Term Liabilities 168,800 216,250 47,450 28.1% 200,000 168,800 216,250 47,450 28.1% 200,000
Total non-current liabilities 168,800 216,250 47,450 28.1% 200,000 168,800 216,250 47,450 28.1% 200,000
Current Liabilities
Bank Overdraft - - - - - - - - - -
Trade Creditors 120,000 154,557 34,557 28.8% 107,572 120,000 154,557 34,557 28.8% 107,572
Accruals 100,000 131,000 31,000 31.0% 76,700 100,000 131,000 31,000 31.0% 76,700
Sales Tax 20,000 24,226 4,226 21.1% 19,623 20,000 24,226 4,226 21.1% 19,623
Other Provisions - - - - - - - - - -
Dividends Payable 50,000 78,500 28,500 57.0% 50,000 50,000 78,500 28,500 57.0% 50,000
Provision for Taxation - - - - - - - - - -
Total current liabilities 290,000 388,283 98,283 33.9% 253,894 290,000 388,283 98,283 33.9% 253,894
Total Liabilities 458,800 604,532 145,732 31.8% 453,894 458,800 604,532 145,732 31.8% 453,894
Total Equity & Liabilities 1,248,089 1,373,984 125,896 10.1% 997,783 1,248,089 1,373,984 125,896 10.1% 997,783
Current Ratio 2.9 2.5 (0.4) (14.1%) 2.4

Quick Ratio 1.8 1.6 (0.3) (13.6%) 1.6
Debt / Equity 0.6 0.8 (0.2) (35.2%) 0.8
Page 23 of 26
Example (Pty) Limited Income Statement Summary
FINANCIAL
DASHBOARD AS AT 28 FEBRUARY 2021
Forecast Actual
Turnover 3,780,000 3,911,623
Gross profit 2,040,000 2,084,672

Turnover Gross Profit %
400,000
Operating Expenses 1,639,800 1,666,711
350,000
300,000 Interest Paid 19,800 19,367
250,000
Taxation Paid 115,000 122,136
200,000
150,000
53 Profit / (Loss) for the period 295,400 304,064
100,000
Interest Cover 21.7 23.0
50,000
- Return on Equity (ROE) 37% 40%
M
De
Ja
Ju
Ju
Ma
Se
Oc
Fe
Au
No
Ap
On
Onthis
thissheet:
sheet:
The
The financial
financial dashboard
dashboard on on this
this sheet
sheet isis updated
updated automatically
automatically based
based on
on the
the income
income
80,000 Profit / (Loss) for the periodstatement,
statement, cash
cash flow statementNet
flow statement andProfit
and balance%
balance sheet
sheet amounts
amounts on the Interest
on the other Cover
other sheets.
sheets. The
The ROE %
60,000 flexible
flexible design
design of
of this
this unique
unique financial
financial dashboard
dashboard also
also makes
makes itit relatively
relatively easy
easy to
to
40,000 replace
replace calculations
calculations and
and charts
charts which
which may
may notnot be
be applicable
applicable to
to your
your business.
business.
20,000
-
-20,000 8 23 40
-40,000
-60,000
Jul/2020
Apr/2020
Jun/2020
Sep/2020
Oct/2020
Dec/2020
Jan/2021
Feb/2021
Mar/2020
Aug/2020
Nov/2020
May/2020
Top 5 Expenses By Value (Actual) Interactive Expense Chart

Forecast Actual diff Select expense:
Salaries & Wages - Management 690,000 685,720 4,280 250,000
200,000
Salaries & Wages - Staff 540,000 548,600 (8,600)
150,000
Office Rent 144,000 144,000 0
100,000
Advertising & Marketing 120,000 143,643 (23,643)
50,000
Depreciation 30,000 30,422 (422) -
Cash Balance Cash Balance Cash & cash equivalents summary

600,000
500,000 Forecast Actual

400,000
Cash from operating activities 253,802 202,952
300,000 308,038
Cash used in investing activities -75,250 -76,400
200,000
100,000 Cash from financing activities -81,200 -33,750
- Cash movement 97,352 92,801

Ja
A
Se
Oc
De
Fe
M
Ju
Ju
Ap
Balance sheet summary Current Ratio Debt / Equity Ratio RONA
Forecast Actual
Total non-current assets 414,500 415,228
Total current assets 833,589 958,756 2.5 0.8 31

Total Assets 1,248,089 1,373,984
Forecast Actual
Total equity 789,289 769,452
Total non-current liabilities 168,800 216,250 Total current assets Total Liabilities Profit / (Loss) for the period
Total current liabilities 290,000 388,283 958,756 604,532 304,064

Total Liabilities 458,800 604,532 Total current liabilities Total equity Net Assets
Total Equity & Liabilities 1,248,089 1,373,984 388,283 769,452 985,702

Monthly Income Statement
Mar-2020 Apr-2020 May-2020 Jun-2020 Jul-2020 Aug-2020 Sep-2020 Oct-2020 Nov-2020 Dec-2020 Jan-2021 Feb-2021 Total
Turnover 300,600 293,600 306,190 308,720 310,030 327,655 323,600 340,230 363,150 346,700 321,588 369,560 3,911,623
Cost of Sales 140,415 136,980 141,674 144,106 146,166 149,549 150,342 153,356 170,813 161,577 154,328 177,644 1,826,951
Gross profit 160,185 156,620 164,516 164,614 163,864 178,106 173,258 186,874 192,337 185,123 167,259 191,916 2,084,672
Gross profit % 53.3% 53.3% 53.7% 53.3% 52.9% 54.4% 53.5% 54.9% 53.0% 53.4% 52.0% 51.9% 53.3%
Other Income 1,860 1,501 1,770 2,010 2,580 2,351 2,234 2,696 2,927 1,937 2,466 3,272 27,606
Operating Expenses 122,260 138,729 130,557 124,101 130,916 129,542 134,027 127,044 125,858 199,360 124,800 179,518 1,666,711
Accounting Fees 2,000 2,000 2,000 2,000
On
Onthis sheet:2,000
thissheet: 2,000 2,000 2,000 2,000 2,000 2,000 2,000 24,000
Advertising & Marketing 10,000
This
This monthly 24,800
monthly income 11,020 is
income statement
statement 10,500
is automatically
automatically 10,850
calculated
calculated 11,400
based
based on
on the 10,600
the reporting
reporting 10,350
periods
periods 10,240 10,580 11,203 12,100 143,643
Amortization specified
- on the Setup
- sheet and
- the account- balances on -the trial balances
- and forecast
- sheets.
specified on the Setup sheet and the account balances on the trial balances and forecast sheets. - - - - 10,000 10,000
Bank Charges The
The80reporting
reporting classes
100
classes applicable
100 to
applicable to each
each line
100has
line has been
been included
100
included in
in column
100 A.
column A. This sheet
sheet requires
This100 100
requires 100 100 100 100 1,180
Commission no
no user
- input.
user input. - 5,000 - - 4,000 - - 3,850 - - 15,000 27,850
Computer Expenses - 2,174 - - - - - 739 - 563 - - 3,477
Consumables & Cleaning - - - - 2,500 - - - - - - - 2,500
Depreciation - - - - - - - - - - - 30,422 30,422
Entertainment - - - - - - - - - - - - -
Insurance 320 320 320 320 320 320 320 320 320 320 320 320 3,840
Office Expenses 79 76 57 96 25 68 78 190 89 83 91 65 996
Office Rent 12,000 12,000 12,000 12,000 12,000 12,000 12,000 12,000 12,000 12,000 12,000 12,000 144,000
Postage 419 - - - - - - - - 104 - - 524
Professional & Legal Fees - - - - - - 5,652 - - - - - 5,652
Salaries & Wages - Staff 42,200 42,200 42,200 42,200 42,200 42,200 42,200 42,200 42,200 84,400 42,200 42,200 548,600
Salaries & Wages - Management 54,320 54,320 54,320 54,320 54,320 54,320 54,320 54,320 54,320 88,200 54,320 54,320 685,720
Stationery - - 854 - 662 203 - 251 - 270 - 251 2,491
Subscriptions & Memberships - - - - 5,200 - - - - - - - 5,200
Telephone & Internet 737 739 739 739 739 739 739 739 739 739 739 739 8,867
Training - - 1,087 - - - 1,130 - - - 1,826 - 4,043
Travelling & Accommodation 105 - 861 1,826 - 2,191 4,887 3,835 - - - - 13,705
Utilities - - - - - - - - - - - - -
Other Expenses - - - - - - - - - - - - -
Profit / (Loss) before interest & tax 39,784 19,392 35,728 42,524 35,528 50,916 41,465 62,526 69,406 (12,299) 44,926 15,670 445,567
Interest Paid 1,667 1,645 1,623 1,602 1,579 1,557 1,535 1,512 1,489 1,466 1,860 1,831 19,367
Profit / (Loss) before tax 38,118 17,747 34,105 40,922 33,949 49,359 39,930 61,014 67,917 (13,766) 43,066 13,839 426,199
Taxation Paid - - - - - 59,976 - - - - - 62,160 122,136
Profit / (Loss) for the period 38,118 17,747 34,105 40,922 33,949 (10,617) 39,930 61,014 67,917 (13,766) 43,066 (48,321) 304,064
Retained Earnings - beginning of period 543,789 581,906 599,653 633,758 674,680 708,629 698,012 737,942 798,956 866,873 853,107 896,173 543,789
Dividends Paid - - - - - - - - - - - 78,500 78,500
Retained earnings at end of period 581,906 599,653 633,758 674,680 708,629 698,012 737,942 798,956 866,873 853,107 896,173 769,352 769,352
Page 25 of 26
Trial Balance Sequence Check Select TB:
© www.excel-skills.com Current
- ok
Acc No Amount Check
BS-0005 - ok
BS-0010 - ok
BS-0015 120,500.00 ok
BS-0020 63,250.00 ok
BS-0025 - ok On
Onthis
thissheet:
sheet:
BS-0030 - ok
The
The formulas
formulas inin column
column C C onon this
this worksheet
worksheet enable
enable users
users to
to check
check whether
whether the the account
account numbers
numbers which
which are
are copied
copied into
into column
columnA A
are
are consistent
consistent with
with the
the account
account numbers
numbers on
on the
the appropriate
appropriate trial
trial balance
balance in in this
this template.
template. The
The appropriate
appropriate trial
trial balance
balance that
that you
you
BS-0105 - ok
want
want to
to check
check (Current,
(Current, Prior
Prior oror Forecast)
Forecast) can
can be
be selected
selected from
from the
the list
list box
box atat the
the top
top of
of the
the sheet
sheet and
and an
an error
error message
message will
will be
be
BS-0110 - ok
displayed
displayed in
in column
column C C ifif the
the account
account number
number sequence
sequence in in column
column A A isis not
not consistent
consistent with
with the
the selected
selected trial
trial balance
balance sheet.
sheet. You
You
BS-0115 -22,000.00 ok
can
can then
then amend
amend the the account
account numbers
numbers onon the
the target
target sheet
sheet until
until no
no error
error messages
messages are are reflected
reflected before
before copying
copying thethe trial
trial balance
balance
BS-0120 -12,500.00 ok
amounts
amounts into
into the
the appropriate
appropriate monthly
monthly period
period of
of the
the selected
selected trial
trial balance.
balance.
BS-0125 - ok
BS-0130 - ok
BS-0205 - ok
BS-0210 - ok
BS-0215 - ok
BS-0305 - ok
BS-0310 - ok
BS-0315 - ok
BS-0400 150,000.00 ok
BS-0500 - ok
BS-0700 - ok
BS-0799 - ok
BS-0900 - ok
BS-0905 15,000.00 ok
BS-1300 - ok
BS-1305 - ok
BS-1310 - ok
BS-1405 - ok
BS-1505 - ok
BS-1610 - ok
BS-1700 -52,638.55 ok
BS-1805 -197,417.26 ok
BS-1900 - ok
BS-2000 -100.00 ok
IS-0105 -182,400.00 ok
IS-0110 -118,200.00 ok
IS-0205 85,935.38 ok
IS-0210 54,480.00 ok
IS-0299 - ok
IS-0305 2,000.00 ok
IS-0310 10,000.00 ok
IS-0315 80.00 ok
IS-0320 - ok
IS-0325 - ok
IS-0330 - ok
IS-0335 - ok
IS-0340 320.00 ok
IS-0345 78.95 ok
IS-0350 12,000.00 ok
IS-0355 419.30 ok
IS-0360 - ok
IS-0365 - ok
IS-0370 - ok
IS-0375 736.84 ok
IS-0380 - ok
IS-0385 105.26 ok
IS-0390 - ok
IS-0405 42,200.00 ok
IS-0410 54,320.00 ok
IS-0505 - ok
IS-0510 - ok
IS-0600 1,666.67 ok
IS-0700 - ok
IS-0800 - ok
IS-0805 - ok
IS-0810 - ok
IS-0900 -1,860.01 ok
IS-1000 - ok
BS-BB1 182,255.49 ok
BS-BB2 37,095.81 ok
BS-BB3 - ok
BS-BPC 1,000.00 ok
BS-BJC - ok
BS-STG 256,856.62 ok
BS-RCG 150,708.00 ok
BS-PAG -110,104.00 ok
BS-RTG -543,788.50 ok
Page 26 of 26

Management Accounting Sample

Uploaded by

Document Information

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

Management Accounting Sample

Uploaded by

Copyright:

Available Formats

EXCEL-SKILLS.

Get the full version of this template!

enable editing to activate the link

The template includes the following sheets:

Default Reporting Classes

Linking Accounts to Reporting Classes

New Reporting Class Codes

The following rules apply to creating new reporting classes:

Prior Year Trial Balance

Current Year Trial Balance

Forecast Trial Balance

Cash Flow Statement

Monthly Income Statement

Trial Balance Check

Help & Customization

Year End Period February

Reporting Period End Date 28 February 2021

Prior Year Reporting Period Feb-2020

Interest Cover 21.7 23.0 1.3 111.7

Current Ratio 2.9 2.5 (0.4) (14.1%) 2.4

Turnover 3,780,000 3,911,623

Gross profit 2,040,000 2,084,672

Top 5 Expenses By Value (Actual) Interactive Expense Chart

Salaries & Wages - Management 690,000 685,720 4,280 250,000

Cash Balance Cash Balance Cash & cash equivalents summary

500,000 Forecast Actual

100,000 Cash from financing activities -81,200 -33,750

- Cash movement 97,352 92,801

Balance sheet summary Current Ratio Debt / Equity Ratio RONA

Total non-current assets 414,500 415,228

Total current assets 833,589 958,756 2.5 0.8 31

Total equity 789,289 769,452

Total current liabilities 290,000 388,283 958,756 604,532 304,064

Total Equity & Liabilities 1,248,089 1,373,984 388,283 769,452 985,702

You might also like