HSE MANUAL – HSE MS

Draft Copy
LEVEL 2: PROCEDURE

TITLE: PERMIT TO WORK

DOCUMENT CONTROL DETAILS

DOCUMENT NO REVISION NO PAGES APPROVED BY AUTHORIZED BY ISSUED TO

HSE - 008 1 21

REVISION DATE: 01st October, 2011 01st October, 2011 01st October, 2011

1. This document is a property of Burgan Company.

2. Any queries on this document are to be made to the Quality Engineer.
3. Note, any paper copy of a BMS document is considered an UNCONTROLLED COPY unless it carries a Red
‘CONTROLLED COPY’ stamp

REVISION RECORD
 REVISION DATE DESCRIPTION OF REVISION PARAGRAPH /
APPENDIX
0 APRIL 2010 AUTHORIZED AND ISSUED
1 OCTOBER 2011

CONTENTS

1.0 PURPOSE
2.0 APPLICATION
3.0 DEFINITION
4.0 RESPONSIBILITIES
5.0 GENERAL INFORMATION & CONDITION
6.0 PROCEDURE
7.0 APPLICABLE FORMS
8.0 REFERENCES
9.0 APPENDIX

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1.0 PURPOSE

The purpose of this procedure is to assess and manage risks inherent to potentially hazardous
work on a Burgan facility. The Permit to Work System is a formal process for controlling these
potential hazards. The system requires a written authorization before any work that might be
hazardous to BURGAN employees, contractors, or other parties begin. When working for
Operators with formal Work Permit Systems, the decision on which system to be used will be
made and communicated in the Bridging Document for that operation or before start of project.

2.0 APPLICATION

3.0 DEFINITIONS

Area Authority: The person responsible for a specific area of the workplace i.e.
Mechanic - Engine Room, Electrician - SCR Room, Driller – Drill
Floor. This person should be a signatory for all permits issued
for work in these areas.

Confined Space: A space large enough and configured so that a person can
bodily enter the space and perform assigned work, has limited or
restricted means of entry or exit and is not designed for
continuous occupancy.

Company Representative: The onsite oil company supervisor responsible for company
activities on rig. The Co. Rep shall sign the Permit to show his
awareness of the permit being open.

Permit Applicant:
The person who applies for the permit, often the Supervisor
responsible for its execution or planning or the person who will
carry out the job. The Permit Applicant and Permit Holder
should be the same person as they have full understanding of all
work to be carried out (isolations required, etc.), and he must
have the technical knowledge , skill & competence to consider
and guard against the potential hazards associated with the work
activity.

Permit Controller:
The person who controls the issue and validation of permits, He
will have a complete overview of all operational activities and
also have detailed knowledge of the "Permit to Work System",
usually the Safety Officer or in his absence the Rig Manager or
Toolpusher.

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 Authorized Competent Person: An electrical / mechanical /instrument person who has been
authorized by the respective area Sr. Electrical / Mechanical
Engineer or General Maintenance Manager. To work / isolate /
de-isolate the equipment which related to work permit activities.
He must have sufficient technical knowledge and experience
gaining the skill required to identify potential hazards and control
measures, the authorization must specify the competency of the
person for Electrical / Mechanical / Instrument works depending
upon the qualification, experience & skill of the candidate

Permit Holder: The person who carries out the job or his immediate supervisor
at the job site. (Permit Applicant and Permit Holder should be
the same person.)

Permit Issuing Authority: The person who authorizes the permit is the Rig Manager or the
Toolpusher / Nightpusher.

Precaution Statement: A list of safety measures to be taken before and/or during the
work covered by a work permit.

Work Permit: Signed statement by an authorized person that a non-routine job

may be carried out under controlled conditions.

Worksite Supervisor: The person in charge of the worksite using control measures to
mitigate hazards as noted on permit., and he must have detailed
knowledge of the "permit to Work System'

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4.0 RESPONSIBILITIES

4.1 All Personnel

All personnel are responsible for obtaining a fully endorsed permit before starting any work covered
by the Work Permit System or any operation that may be a candidate for a permit. When in doubt;
fill one out. See item 5.3, Working without a Permit, concerning exceptions to this rule. The
Permit Controller is responsible for ensuring that all people involved in the job are aware of the
scope of work to be performed and any special instructions included on the permit.

In addition to the above:

• Be fully aware of the requirements of this procedure.
• When more than one person is involved in a task, each individual is responsible for confirming
that a fully-endorsed permit is at the worksite and that they are personally aware of the scope
and any special provisions to be taken before commencing any work,
• Any person detecting an unsafe condition must stop the work immediately and notify the
Worksite Supervisor in charge. The permit shall be suspended pending a site inspection of the
unsafe or hazardous condition. Work will not resume until authorized by the Worksite
Supervisor.
• All personnel shall wear the appropriate PPE as determined by the nature of the job and in
keeping with company policy. See HSE-012, Personal Protective Equipment.
• All personnel must be aware of, and know how to activate, emergency alarms,
• All personnel must be aware of emergency response procedures (ERP),
• All safety and permit procedures MUST BE OBSERVED. It is the responsibility of each
individual to ensure they have a good understanding of Burgan Company policies and
procedures.
• Shall be familiar with the Simultaneous Permit Matrix (see appendix 9.1).

4.2 Permit Applicant

• Specify the scope of work to be done and the equipment to be used, when applying for the
permit.
• Specifying the precautions to be taken, by completing the relevant section of the Work Permit.

The appropriate permit shall be raised by the following listed authorities / personnel belonging to
Burgan Co. or the subcontractors depending upon the criticality of the work and its associated
hazard:

Nominated Permit Company or

S.No. Work Category
Applicants Subcontractor
Assistant Driller, Site Safety
Cold Work Permit Officer, Sr. Mechanical, Sr.
Burgan Co. or
1 Hot Work Permit Electrician, Mechanical,
Subcontractor
Confined Space Entry Permit Electrician , Mud Engineer ,
Welder
2 Live Circuit Access Permit Sr. Electrician, Electrician Burgan Co.
3 Man Rider Permit Man-riding Winch Operator Burgan Co.
Third party Logging Co. Third Party
4 Radioactive Permit
Radioactive technician Logging Co.
Diesel Truck Driver / Site Burgan Co. or
5 Diesel Transfer Permit
Safety Officer Subcontractor

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 4.3 Permit Controller

• Checking the safety of work in progress, the validity of permits and the adherence to the
precautions specified.
• Post open permits on the PTW Board.
• Completing preparatory work and checking that the facility can safely be worked on, that
prescribed personal safety precautions are in place and ensuring adequate PPE is in place.
• Suspend or close any permits if there is a conflict, as shown in Appendix 9.1, Non-Simultaneous
Permits Matrix. All signatories to an issued permit shall be able to suspend permits.
• Ensure that any job specific procedures are followed.
• Ensures a JSA is completed prior to issue of a permit

The appropriate permit shall be controlled by the following listed authorities / personnel belonging to
Burgan Co. depending upon the criticality of the work and its associated hazard:

Company or
S.No. Work Category Nominated Permit Controller
Subcontractor
Cold Work Permit
Site Safety Officer, Sr. Mechanical,
1 Hot Work Permit Burgan Co.
Sr. Electrician, Mud Engineer ,
Confined Space Entry Permit
2 Live Circuit Access Permit Sr. Electrician Burgan Co.
Driller, Assistant Driller, Site vSafety
3 Man Rider Permit Burgan Co.
Officer
Sr. Toolpusher, Client Burgan Co. &
4 Radioactive Permit
Representative (Company Man ) Client Co.
5 Diesel Transfer Permit Sr. Truck Pusher , Sr. Toolpusher Burgan Co.

4.4 Permit Issuing Authority / Worksite Manager / Supervisor

• Must be aware of the number of jobs in any one area, to maintain adequate supervision
• Ensure that a permit is not issued for a job which may conflict with another task that could create
a hazardous situation.
• Ensure that the persons(s) performing the task understands the work to be undertaken and the
safety requirements necessary including the appropriate training.
• On the completion of work, checking that the job has been left in a satisfactory condition and
withdrawing (signing off) the Work Permit.
• Rig Manager will give permission for work to start by signing the Work Permit, and ensure the
permit is authorized by all necessary parties.
• Ensure that a JSA and pre job safety meeting has been held with all participants prior to work
being performed
• ensure that any person acting as a Fire Watch is qualified to do so and is aware of their
responsibilities
• Ensure gas tests are done before start of job and at specified intervals.

The appropriate permit shall be issued by the following listed authorities / personnel belonging to
Burgan Co. depending upon the criticality of the work and its associated hazard, and based on the
working area authorized person in charge of responsibility about working area:

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 S.No. Work Category Nominated Permit Issuer Company
Cold Work Permit
1 Hot Work Permit Sr. Toolpusher, Night Toolpusher Burgan Co.
Confined Space Entry Permit
2 Live Circuit Access Permit Sr. Toolpusher, Night Toolpusher Burgan Co.
3 Man Rider Permit Sr. Toolpusher, Night Toolpusher Burgan Co.
Sr. Toolpusher, Client Burgan Co. &
4 Radioactive Permit
Representative (Company Man ) Client Co.
5 Diesel Transfer Permit Sr. Toolpusher, Night Toolpusher Burgan Co.

4.5 Nomination / Authorization of Personnel for Permit to Work System

All the personnel associated with permit to work system shall fulfill the following competency
requirements before being authorized for their stipulated role:
• He must have detailed knowledge of the permit to work system
• He must successfully completed training on the permit to work system
• Any person from work permit controller team or work permit issuer team shall be identified
as competent trained person for Permit To Work System by holding Work Permit
Authorization card

Ref. No. ………...

P.T.W. Applicant
Date: …/……/.....
Burgan Drilling Company (K.S.C.)
Work Permit Authorization Card
P.T.W. Controller
Name: ……………………...…………….… P.T.W. Issuer
Designation: ……………..…………………
Authorized By: Burgan QHSE & Training Department
ID. No.: ……………………...………………
Designation: …………………………………………….
Company : ………………………………….. Signature:………………… Date: …… / …… / ……

Front View Rear View

4.6 Permit Holder

• Be responsible for the safe execution of the work under their direct control.
• Stop all activity in the area any time a hazardous situation arises and surrender the issued
permit and suspend all work.
• Return permit to controller when the task is complete.

4.7 Fire Watch

A Fire watch is required to be present at all times when any Hot Work is being performed.
A Fire Watch shall:
• have attended Fire Training in the last three years
• have fire extinguishing equipment readily available at the site (i.e. Extinguisher & Fire Hose),
• know how to sound the appropriate alarms,
• maintain a continuous watch over the work area whenever welding or burning is taking place,
• extinguish any fires that are within the capability of the available equipment, otherwise sound
the alarm immediately,
• stop the work if any hazardous condition arises,
• not leave unless relieved by a suitably qualified person,
• be familiar with the Permit To Work system,
• Should also have training in the use of portable gas monitoring equipment.
• Should stay at worksite at least 30 minutes after job is complete to ensure the work area is free
from fire.

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5.0 GENERAL INFORMATION & CONDITIONS

5.1 The Work Permit – General

There are 7 different Permit to Work (PTW) forms within the system to control activities being
carried out at the work site. The use of Permits alerts personnel of activities going on around
them. Permits also set out specific work instructions, state restrictions for work activities,
outline necessary precautions and ensure all permitted work is structured, coordinated,
controlled, traceable, auditable, and most importantly conducted safely. Some activities
cannot be performed simultaneously as shown in Appendix 9.1. The Work Permit needs to
be completed in full and it is mandatory to have an approved permit in place before starting
the job. All necessary authorizing signatures must be present before the job is started and
when the job has been completed. A JSA needs to be done before each permit is issued or
whenever a shift handover takes place when a Permit is extended.

The signatories to any issued permit and the permit controller have the ability to SUSPEND
all open permits in the event of an emergency or if a suspension is necessary as shown in
Appendix 9.1, Simultaneous Permits Matrix. Permits that are in use at the time, must be
returned to the Permit Controller and all work covered by that Permit will cease until the
Permit is re-instated. At this point the Permit is considered to be SUSPENDED. Whenever
an alarm is sounded all open permits are suspended.

When the scope of work has been completed and all permit controls have been rechecked,
the suspended permits can then be re-instated and re-issued to the original Permit Holder.
However if the conditions have changed the permits will be re-issued with the condition
changes reflected in it and a JSA will be held prior to permitted work commencing.
When Permitted work has been completed the Permit Holder will return the permit to the
Permit Controller who will ensure all signatories for the permit have signed, thereby closing
the permit. As per shown in Appendix 9.4 Flowchart – Typical work permit process

Permits will only be issued for 1 tour (12 hrs.), and can be extended 1 additional tour
(12 hrs.) to a maximum of 24 hours in total for the permit to be in effect. The exception
to this is Man Rider permits which are only valid for 1 tour (12 hours).

Permits are not considered to be closed until it is returned, signed by the Rig Manager
and the working copy is attached and filed.

5.2 Specific Work Permits

A brief overview of each form and its use can be found in Appendix 9.2. The Permit to Work
forms are numbered as follows:

* Live Circuit Access Permit is for trouble shooting by qualified technician only.

Land and Offshore

F1004-CW General / Cold Work Permit (Light Blue in Color)
F1004-HW Hot Work Permit (Red In Color)
F1004-MR Man Rider Permit (Green in Color)
F1004-LC* Live Circuit Access Permit (Orange in Color)
F1004-CS Confined Space Entry Permit (Yellow in Color)
F1004-RP Radioactive Permit (Black in Color)
F1004-DT Diesel Transfer Permit (Purple in Color)

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 5.3 Working without a Permit
If permits were issued for every minor task, the sheer number of them would divert the focus
of attention away from major tasks and higher risk activities. Therefore, permits are not
required for jobs which satisfy ALL of the following criteria:
• does not involve Hot work,
• Present little or no risk, JSA provides adequate hazard mitigation.
• will not conflict with other work,
• is not complex,
• does not involve several people,
• have adequate controls in place,
• does not require atmosphere monitoring,
• have been verbally approved by the Permit Issuing Authority

The above guidelines should help identify typical tasks that can be carried out without a
permit. The Rig Manager may use his discretion to upgrade these requirements if necessary.

A. Job Preparation
Preparation, gathering of tools, materials etc. can precede while a permit is being
obtained, providing that the actual work on the task does not commence until a fully-
endorsed (issued) permit is at the worksite and all control measures are in place.

B. Routine Work
Typical daily tasks that do not require a permit include but are managed through the JSA
process:
• housekeeping
• monitoring of equipment
• use of crane or forklift
• cleaning
• daily checks and in some cases routine maintenance
• Routine drilling operations, i.e., tripping pipe, drilling, cementing, making connections,
etc.
• Routine rig move activities, i.e., lowering mast or loading trucks, etc.
Also see Appendix 9.3 for a listing of typical jobs that do not require a permit.

6.0 PROCEDURE

6.1 Job Preparation

❖ The Permit Applicant, with the assistance of the Permit Controller, fills in a Work Permit
form (in duplicate) with the details of the job to be done, specifying the exact location and
the tools to be used (e.g. welding or cutting equipment). The Permit Applicant should
suggest safety precautions with respect to mechanical considerations, rather than
process considerations, before passing the permit to the Permit Issuing Authority for
authorization.

❖ The Permit Controller then details the precautions required before and during the job, and
may include a time limit for which the permit is valid. Jobs at or near the geographical or
process interface between two or more areas of responsibility require the signatures of
each Area Authority involved to ensure that a job in one area will not cause a hazard in
the other. The Area Authority in whose area the job is to be carried out specifies the
other signatories required on the Work Permit.

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 ❖ When the precautions have been detailed the Work Permit is retained by the Permit
Controller until the preparations (including the precautions needed before the job starts)
are completed. After obtaining the required signatures, the Permit Controller submits the
Work Permit to the Permit Authority.

❖ When all such actions are complete the Permit Authority signs the Work Permit and the
job can be started. As per shown in Appendix 9.4 Flowchart – Typical work permit
process

6.1.1 Work site preparation for cold work

Any work does not involve a source of ignition or naked flame or does not have spark
generation potential is classified as cold work. The performance of cold work shall require,
but is not limited to the following precautions:

• If a gas test is required, it shall be carried out immediately during the commencement of
work.
• If continuous gas monitoring is required, the worksite supervisor and the person
performing the work shall ensure that the portable gas detector remain charged and in
working order.
• The worksite supervisor shall ensure that all personnel under his control strictly adhere to
the constraints of the work permit.
• The worksite supervisor must remain at the worksite during performance of the work.
Should the worksite supervisor require leaving the worksite, he must make prior contact
with the permit controller & permit issuer advising the reason & duration, he will be
absent from the worksite. The worksite supervisor can leave the working site only if the
permit controller & permit issuer agrees it. This privilege applies only to cold work permit.

6.1.2 Work site preparation for hot work

Any work, which involves the use of naked flame or a source of ignition or spark generating
potential, capable of igniting a combustible or explosive material, is classified as Hot Work.
Prior to any hot work being authorized, the permit issuer must consider the following points:
• Can the work be removed to a safe location?
• Is the essential for production or safety reasons to perform the work during operation
of the rigs? Can the work be deferred until a rig shutdown or rig move?
• Have the work scope and potential hazards been discussed among the permit
applicant, safety personnel, permit controller, permit issuer, and work supervisor (pre-
job meeting)?
• No confined space entry permit shall be issued for the same vessel / tank / enclosure
where a hot work is in force.
• Cold work permit likely to cause a gas release must be suspended.
• The permit applicant, permit controller & permit issuer shall make regular site visits
during the work
• Total isolation from flammable or toxic gas / liquid must be achieved by either:
❖ Physical disconnection.
❖ Blanking / Spading.
❖ Double isolation valve with bleed valve in between
• Before hot work can begin, the permit issuer must ensure the equipment is free of
liquid / gas by:
❖ Depressurizing
❖ Draining
❖ Venting
❖ Purging & flushing
• The hot worksite must be free of hydrocarbons and combustible materials such as
sludge, scale, deposits etc.
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 • The worksite shall be gas tested and be sure to be area gas free. The maximum LEL
(Lower Explosive Limit) permissible for authorized hot work is 0% LEL.
• If the work above access ways, precautions must be taken to ensure that no sparks
or hot metal can fall below. Additionally the area beneath the work site must be
barriered off and warning notice posted in English & Arabic language

6.1.3 Work site preparation for radiography work

Any work that involves the use of a radioactive source shall be covered by a radioactive
permit. The require process and essentially documents will be prepared under full
responsibility from third party logging company and all the necessary requirements and
precaution shall be meet the radiation protection manual and Kuwait ministry of health
regulations in this regard. Precautions that must be include but are not limited to:

• The permit applicant (third party Company) shall raise a radioactive permit. Where
possible this work shall be scheduled during mealtimes or night shift.
• The radioactive permit shall be issued / endorsed for 1 tour (12 hrs ) and to be
extend for another tour ( 12 hrs ) to be maximum valid for 24 hours and to be extend
by permit Issuer rig manager & company man
• The working area shall be designated and marked by barriers.
• During the commencement of radiography, all other work permits within the
controlled area or as specified by permit issuer, shall be suspended
• The radiographer & assistant radiographer shall check the area to ensure all non-
classified personnel have vacated the area
• The radiographer shall ensure public address announcements stating location of
work and affected areas are made. These announcements should be made at the
following times
❖ 15 minutes before work begins
❖ When work begins
❖ When work is complete

6.1.4 Work site preparation for Confined space entry

A confined space is defined as; any space that can fully encompass a person entering it
and has restricted or limited or limited egress. Examples are: tanks, vessels, pits, hoppers,
pipelines, shafts, etc.
The following are the minimum precautions that must be taken. They apply even when a
person's head is inserted into confined space for the purpose of quick visual inspection.
These requirements are applicable to all process and utilities system irrespective of
service:
• Entry of confined space can only authorized by the permit issuer. At the start of
each shift, a new confined space entry permit must be issued in due consideration
of precaution measures required as per HSEMS procedure-Confined Space Entry
(Doc. No. BWD-HSE MS-027)
• The permit issuer & permit applicant must make regular site visits during the work.
The worksite supervisor shall be fully aware of the confined space entry procedure
and permit to work system
• The confined space must be positively isolated from all processes & utilities system
by blanking, spading or disconnection. Where disconnection is employed as a
means of isolation, the lines shall be blanked.
• Isolations must be achieved as close to the confine space as possible, preferably
on nozzles. If this is not achievable then the next nearest point of isolation will be
selected
• If the confined space is equipped with a source of electrical power, an electrical
isolation must be carried out and ensured that the confined space & equipment to
be used are earthed prior to the issue of entry permit.
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 • The confined space must be tested for oxygen levels, flammable vapor and toxic
gases prior to entry and at an interval as specified in the permit subsequently. If the
confined space is vacated a new gas test shall be performed prior to re-entry a
portable gas monitor must also be sited for continuous monitoring
• When determining the criteria for confined space entry without breathing
apparatus, the associated hazards due to sludge, scale and deposits must be
considered. These residues can contain and emit dangerous levels of vapor.
• A standby man shall be stationed at each confined space entry point. He shall be
equipped with a portable radio and must keep visual contact with personnel
working inside the confined space.
• In case of emergency the confined space entry must stop immediately.
• If an emergency occurs within the confined space, the standby person must not
enter it until rescue team arrives.
• Personnel working inside the vessel will be given a rest period at each 30 minutes
intervals, or more frequent depending upon prevailing conditions such as heat
stress, humid atmosphere.
• Generally not more than two persons will be allowed to work at a time in a confined
space. The area around the confined space must be barriered off and warning sign
posted in English & Arabic

6.2 Isolation, Lock & Tag out

Isolation, multi lock and tag are an integral part of the work permit system. If operations or
equipment is specified as requiring isolation as a condition of work permit, then the required
isolation (such as electrical, mechanical, & instrument) must be identified by permit issuer and
mentioned in the appropriate section of the work permit.

The isolation shall be carried out by nominated personnel only and the isolation detail must be
entered on relevant section of the work permit. If isolation requires locking off then the all
padlocks shall be clearly stamped with an individual ID number must be used.

Each isolation point such as padlock, immobilizing devices or spades/blinds/blanks, and any vent
or drain which has been opened or closed must have an isolation tag attached clearly.

6.2.1 Mechanical Isolation

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 The type of isolation used shall depend on the level of risk associated with the work to be
performed.
❖ Positive isolation; physical disconnection and blanking of open ends; the turning of
spectacle blind; the insertion of spades between flanges or the replacement of a
spacer with a line blind. Blank, spades blinds, bolting and gaskets shall conform to
the piping specification for the equipment.
❖ Double lock & bleed, valve isolation is the industry standard for isolating a valve
❖ The effectiveness of isolation must be tested and proved. If an isolation valve is
passing, it may be necessary to shut additional valves or take further plant and
equipment out of service

6.2.2 Electrical Isolation

Prior to authorizing a work permit it is essential to ensure that the equipment to be worked
on is safe and electrical power isolation for safe conduct of authorized work.
The requirement for electrical isolation shall be specified by the permit issuer. The
authorized electrical person as appropriate completes the electrical isolation and enters the
detail on work permit subsequent to discussion with permit issuer. The authorized electrical
person (Snr. Electrician) shall keep the padlock key in safe custody to prevent inadvertent
tampering.
Once electrical power is isolated for any equipment and the work permit issue issued, such
equipment must not be made live or electrically de-isolated until work has been completed,
the permit returned to the issuing authority, the work site, equipment and system have
been checked and clearance has been granted by the permit applicant and permit issuer.

6.2.3 Instrumentation overrides

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 The requirement and implementation of instrumentation overrides, defeats and inhibits for
safe work execution shall be the responsibility of the permit issuer.
The necessary detail such as device tag number, equipment number and instrumentation
overrides or defeats shall be clearly recorded in the respective isolation / de-isolation box of
work permit and these overrides and defeats shall be authenticated by the concerned
authority in this regard.

6.2.4 Long Term Isolation

If work is completed or suspended beyond the work permits period of validity, but the
worksite requires continued protection of an electrical, mechanical or instrument system
isolation, it shall be indicated in the work permit and to be clear for how many days will
remain this isolation with take the full consideration for the renewal at the main time

6.3 Gas Tests for Work

Gas testing is essential prior to and during any work activity that may expose personnel to risks
from fires, explosions, chemical or toxic substances. The methods and equipment used for testing
atmosphere must be selected with regard to contaminants, which are or may be present at work
site. In oil & gas industry, gas tests are carried out to determine the presence or absence of the
following gases:
❖ Oxygen (deficiency or enrichment)
❖ Flammable gases (usually hydrocarbon)
❖ Hydrogen Sulphide (H2S)
❖ Other toxic substances (such as welding fumes, chemicals, solvents or dust )
Personnel must be fully trained to understand the methods, equipment and procedure for frequent
monitoring throughout the work duration. Even if a particular atmosphere has been declared safe,
continued monitoring is necessary particularly of hot work permit & confined space entry to
ensure that it remains safe during the entire work period. Gas tested should be conducted each
day or shift prior to starting the work activity, and always after any break or interruption of work.
The frequency of such gas tests can be mentioned in the work permit. Additionally:
❖ Gas tests are mandatory prior to authorizing any – Hot work & Confined space entry. Gas
test may also be required sometimes for cold work. Gas tests must be carried out by an
authorized person (Rig manager, Night Toolpusher, Safety Officer, Driller, Assistant
Driller, Mud Engineer, Sr. Mechanic, Sr. Electrician) test result must be record in
appropriate section of the work permit.
❖ All gas detectors must be checked, inspected and tested prior to use. Depending upon
the type and nature of contaminants, tests should be conducted third party certified
personnel using specific instrument for tested and calibrate the gas detectors. This is
necessary to ensure the accuracy in the testing and in the interpretation of test result.

❖ For testing of flammable gases & vapors, electronic monitor or gas detector tubes should
be used. Portable gas detectors are used to determine the connection of flammable gas,
whereas detectors tubes may use to identify a particular gas and find out approximate
concentration.
❖ Tests of Hydrogen Sulphide should be conducted using detector tubes or an electronic
sensing & measuring personnel conducting H2S tests in H2S prone are shall wear self –
contained or air supplied breathing apparatus preventing exposure to toxic environments.

6.4 Fire Protection During Work

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 ❖ Where the hot work to be carried out in a hazardous area, a minimum of two fire
extinguishers, shall be available within 7.5 meters from each hot / flame / spark potential
work location.
❖ Additionally there shall be a 2 1/2" diameter duly pressurized water hose capable of
reaching a minimum distance of 30 meters from hot work location. The firewater hose
shall be properly connected to nearby fire hydrant and a continuous flow of water shall be
maintained through the delivery nozzle while hot work is in progress.
❖ Fire team may be requested to provide additional support or equipment depending upon
the criticality and hazardous nature of work.
❖ One person may be deployed for directing water from hose to the area where sparks or
hot debris may fall. It is also recommended to deploy a fire watch for all hot work
activities.
❖ The worksite supervisor shall ensure that no combustible material or refuse is collected
adjacent to the work area. The work site shall be kept clean, tidy and free from
obstruction.
❖ In case of the general fire alarm is sounded, all work will immediately cease, machinery
stopped and worksite made safe prior to reporting at assembly point for further
instruction. The firewater hose shall also be isolated frm the hydrant before leaving the
area.

6.5 Job Execution

The original copy of the Work Permit is posted on the Permit to Work Board and a second
copy will be held on the job by the Permit Holder, available for inspection at any time. Issued
permits should be displayed in a clear weather proof holder.
Operational conditions may change, so it is essential that the Permit Controller should
regularly check the worksite, and have any additional specified gas tests made and recorded
on the Work Permit in the case of Hot Work or Confined Space Entry activities. The Permit
Controller has the power to stop the work (suspend the permit) at any time if the conditions
have changed or the persons executing the work are not observing the precautions.
The Worksite Supervisor of the persons executing the job, or if the work is done by an
Independent Contractor, shall verify that the precautions are observed and check the job site
occasionally.
The handover from one operational shift to the next will include a JSA with the on coming
Shift Supervisors and then with the on coming work crew. This will also include the Permit
Controller and Permit Authorizer (Signature). The handover must include a thorough briefing
of the new permit holder of all safety precautions, possible hazards and certificate
requirements. If gas testing is required, it should be done prior to commencing work and
thereafter according to the required gas test frequency and recorded on the work permit.

6.6 Job Completion

When the job is complete the Permit Holder signs off the Work Permit and returns it to the
Permit Controller who inspects the job site, and if satisfied that the work is complete,
including clean-up, he then submits it to the Permit Authority who signs off both copies to
show that the permit is now withdrawn (closed). Both copies will be attached and then filed
away for audit inspections. The Permit Authority may also choose to inspect the job site
before signoff.

Permits must be kept for a period of at least two years or longer if required by local law.

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7.0 APPLICABLE FORMS

F1004-CW General / Cold Work Permit

F1004-HW Hot Work Permit
F1004-MR Man Rider Permit
F1004-LC Live Circuit Access Permit
F1004-CS Confined Space Entry Permit
F1004-RP Radioactive Permit
F1004-DT Diesel Transfer Permit

8.0 REFERENCES

HSE-005 Job Safety Analysis

HSE-010 Lockout / Tagout Procedure

9.0 APPENDICIES

9.1 Simultaneous Permits Matrix

9.2 Work Permit Forms Overview
9.3 Typical Jobs that Do, and Do-Not, Require Permits
9.4 Flowchart – Typical Work Permit Process

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APPENDIX 9.1 SIMULTANEOUS PERMITS MATRIX

If one of these Permits Then the crossed out Permits as indicated below
are OPEN must be CLOSED or SUSPENDED

Confined Space

Diesel Transfer
Radioactive
Live Circuit
Cold Work

Man Rider
Hot Work
General /

Access

Entry
CW -General / Cold Work N/A

HW -Hot Work N/A

MR -Man Rider N/A

LC -Live Circuit Access N/A

CS -Confined Space Entry N/A

RP -Radioactive N/A

DT -Diesel Transfer N/A

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APPENDIX 9.2 WORK PERMIT FORMS OVERVIEW

F1004-CS, Confined Space Entry Permit (Yellow in color): is required to be used when a person’s
intention is to work inside tanks and mud pits . This is not limited to just the mentioned list. A
permit is required for a confined space when one or more of the following characteristics
exist:
• contains or has the potential to contain a hazardous atmosphere,
• contains an oxygen-deficient atmosphere,
• contains a material that has the potential for engulfing an entrant,
• has an internal configuration such that the entrant could be trapped or asphyxiated by
inwardly converging walls or a floor which slopes downward and tapers to a small cross
section, or contains any other recognized serious safety or health hazard.

Also refer to the definition of a Confined Space in section 3.0

F1004-CW, General / Cold Work Permit (Light Blue in color): is for general work duties. In addition,
Mechanics and Electricians are required to have this permit in effect at the beginning of their
tour; they will then be able to use the listed tools during his regular day’s activities.

F1004-DT, Diesel Transfer Permit (Purple in color): is required to be used when transferring diesel
fuel. This includes the transfer from the Supply tanker to the rig diesel tank. The Permit
Holder and fire watch must be present at the time the transfer is taking place.

F1004-HW, Hot Work Permit (Red in Color): is any operation that is likely to produce an ignition source
in an area where there is likelihood / potential for a flammable or explosion atmosphere from
the presence of flammable or combustible materials. The Matrix in Appendix 9.2 indicates
that Hot Work permits and Confined Space Entry permits are non-simultaneous
operations. The one exception to this is if repair or maintenance work requires hot
work to be performed in a confined space, in which case both permits will be issued
for the job.

Potential ignition sources may include but are not limited to the following:
• welding
• soldering
• brazing
• chipping (including the use of a needle gun)
• grinding
• battery operated equipment (non-intrinsically safe)
• generators
• extension cords equipped with non-explosive proof connectors.
• burning
• open fires
• smoking
• vehicles
• internal combustion engines

A Hot Work Permit includes any area within 75 feet of any location where there is a potential
for an explosive atmosphere or any location where there is potential for the release of a
flammable liquid or gas. A Hot Work Permit shall be required for all hot work within 150’ of
the well bore. This work must cease on the sounding of any fire alarm, gas alarm or P.A.
announcement. Persons operating under the permit should switch off all equipment and
inform the Rig Manager immediately.

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F1004-LC, Live Circuit Access Permit (Orange in color): is for use by technically qualified personnel
who need to work on LIVE equipment for troubleshooting (such as Electricians
troubleshooting inside an SCR bay or electrical panel). This permit is like all others in the
system, it will be filled out by the Permit Applicant / Permit Holder / Area Authority and is
approved by the Permit Controller / Permit Authority before the job starts. If the equipment is
found to be faulty then a General / Cold Permit needs to be issued. The piece of equipment
also shall be isolated by locking and tagging out before other work is done. See HSE-11,
Lock-Out / Tag-Out Procedure.

F1004-MR, Man Rider Permit (Green in color): is to be used when any man riding operations are
required. This permit can be taken out at the beginning of the tour. The Permit Holder will
write the names of the personnel that will be using the man rider for the tour. The Permit
Controller / Permit Authority can suspend or cancel the permit if conditions change which
make this activity unsafe. This permit is only valid for the 1 tour and cannot be carried
over for the next tour. Personnel that are involved in man riding operations must be
competent to operate the man riding winch and be familiar with the use of the bosom chair.
The winch operator must never leave the winch unattended while a worker is aloft.

F1004-RP, Radioactive Permit (Black in color): is used when third party companies are using a
radioactive source that will be used at one of our facilities. They must provide a scope of
work, procedure, MSDS and JSA. These will be attached to each copy of the permit. They
must inform all personnel by making an announcement over the PA. The area will be
barricaded were the work involving the radioactive source is used. Only qualified third party
personnel in charge of the equipment will work with the radioactive source.

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APPENDIX 9.3 TYPICAL JOBS THAT DO, AND DO-NOT, REQUIRE PERMITS

1) Do Not Require a Permit

• Tripping pipe
• Making connections
• Crane and forklift activities when equipment operated by trained and approved personnel.
• Lowering mast
• Inspecting equipment
• Routine rig move tasks
• Routine drilling tasks
• Mixing mud chemicals
• Cleaning non energized equipment
• Housekeeping

2) Require a Permit
• Hot Work at any location within 150’ of well bore
• Working in a confined space
• Mud Pump maintenance
• Working at heights
• Live circuit access
• Working on equipment which requires energy isolation
• Hoisting personnel with the Man Riding winch
• Handling of radioactive materials
• Handling of explosives
• Acid handling
• All work on steam lines
• Sand blasting during any operation
• Scaffold erection
• All Pressure Testing of equipment on the rig
• Diesel Transfer
• Flaring Gas
• Well Control Situations
• Working in high winds
• Any other simultaneous operations with higher than average risk potential

* This is only a guide as the situation on-site may require more stringent controls to be in place
due to the nature of the work being performed.

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APPENDIX 9.4 FLOWCHART – TYPICAL WORK PERMIT PROCESS

Applicant
Holder
Controller

Fill in Work Permit

Authority

Review and Approve

JSA

PREPARATION
EXECUTION
Holder Controller

Commence Work Post Permit

Controller

Check Progress

Shift YES
Change?
Shift Supervisors
NO
Controller
Handover
Check Progress
Holder Authority
Holder
Work Completed
EXECUTION Controller
CLOSE-OUT Applicant Re-Approve
Signs Off &
Return to Controller
JSA
Controller

Inspects Site

Authority

Signs both Copies

Filed

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