THE ZIMBABWE INSTITUTION OF ENGINEERS REGULATIONS, 2010

PART I

PRELIMINARY

Title

1. These Regulations may be cited as the Zimbabwe Institution of Engineers Regulations, 2010.
Interpretation
2. In these regulations-
“Corporate member” means a member who is registered as-

(a) a Fellow of the Institution; or

(b) a Member of the Institution; or
(c) an Honorary Fellow of the Institution if, before his/her election as an Honorary Fellow of the Institution, he/she was
registered as Fellow or Member of the Institution;

“Executive Committee” means an executive committee appointed in terms of subsection (1) of section 42;
“General Meeting” means as an annual, ordinary or special general meeting of the Institution referred in section 47;
“Office Bearer” means a member who holds honorary office in the Institution;
“Officer” means a salaried employee of the Institution;
“Chief Executive Officer” is the functional Head of the Institution’s affairs appointed in terms of subsection (6) of section 22
‘ZIE Board” formerly known as “The Council”, herein referred to as “The Board” means The Board of the Institution.

PART II

MEMBERSHIP OF THE INSTITUTION

Grades of Members

3. The Grades of members shall be as follows-

(a) Honorary Fellows;
(b) Fellows;
(c) Members;
(d) Companions;
(e) Technicians;
(f) Affiliated Organizations (in 2 categories – those in engineering and those that are not)
(g) Graduates
(h) Graduate Technicians
(i) Students
Honorary Fellows

4. Any person who the Institution desires to honour for his/her distinguished work as a professional engineer or for his/her
exceptional and important services in connection with engineering or to the Institution may be elected and registered as
an Honorary Fellow of the Institution by the unanimous vote of The Board:
Provided that no more than one Honorary Fellow may be elected in any one year.

Fellows
5. Any person may on application to The Board, be registered as a Fellow of the Institution if, at the time of his/her
application-

(a) he/she is at least thirty- five years of age;

(b) he/she is engaged in a position of superior responsibility –

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 (i) in the administration, design, execution or operation of such important engineering
work as, in the opinion of The Board, is comprised within the practice of professional
engineering; or
(ii) in an educational sphere or field approved by The Board or

(iii) in engineering research of a nature approved by The Board;

and

(c) he/she is
(i) a Corporate member in an appropriate grade of an Institution, association or society recognized by The Board; or
(ii) qualified to be a Member of the Institution and has satisfied The Board that he/she

A. has been engaged for not less than five years in a senior position of responsibility in the
administration, design, execution or operation of important professional engineering work or in
engineering research of a nature approved by The Board; or
B. has been in practice on his/her own account for not less than seven years and has acquired
eminence in the profession of engineering; or
C. has been engaged for not less than five years in a senior position in an educational sphere or
field approved by The Board; or
D. has had both experience of practice on his/her own account and experience in a senior position
in an educational sphere or field approved by The Board for a period and to an extent sufficient
to satisfy The Board.
E. Is a Fellow from another professional Institution with which ZIE has entered into an agreement.

Members
6. (1) Any person may, on application to The Board, be registered as a Member of the Institution if, at the time of their
application-

(a) he/she is not less than twenty-five years of age; and

(b) he/she is normally engaged-

(i) in the administration, design, execution or operation of professional engineering

work; or
(ii) as a lecturer in or teacher of a course or courses approved by The Board; or
(iii) in engineering research of a nature approved by The Board.

and

(c) he/she -

(i) is a corporate member of an institution, association or society recognized by The

Board; or
(ii) holds a University degree recognized by The Board or has been educated as a
professional engineer for such period and has passed such examination as may be
accepted by The Board ;

and

(d) he/she has, in the case of an applicant having the qualification referred to in subparagraph (ii) of paragraph
(c), in addition completed such period, not being less than three years, of practical experience in the
profession of engineering satisfactory to The Board as will, when added to the period of their technical
training, amount to a total period of not less than seven years.

(e) Is a Member from another professional Institution with which ZIE has entered into an agreement.

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 (2) For the purposes of paragraph (d) of subsection (1), The Board may require an applicant to appear before it
and additionally, or alternatively, undergo an examination conducted by it or on its behalf in order that the
applicant may better satisfy it that he/she possesses the requisite practical experience.

Companions

7. (1) Any persons, not being an engineer by profession, who has rendered important service to the engineering profession
in any capacity whatsoever and is suitably qualified person in his/her own sphere or whose admission would be
conducive to the interests of the Institution, or

(2) who are not professional engineer but who by their connection with engineering, science or the arts or otherwise,
are qualified to act together with professional engineers in the advancement of the engineering field-

may be elected and registered as a companion of the Institution by The Board.

(3) A Companion shall not be required to pay any subscription to the Institution.

Associate Members
8. Any person who-

(a) is engaged in work of a technical nature; and

(b) is at least thirty years of age; and
(c) has qualifications which are recognized or accepted by The Board and
(d) has at least nine years’ responsible technician experience; and
(e) has been engaged in a position of superior responsibility for at least five years; and
(f) can satisfy The Board by the submission of a project report and by an interview that he/she has acquired a
standard of technical proficiency and responsibility considered by The Board to be satisfactory;

may, on application to The Board, be registered as an Associate Member of the Institution.

Technicians

9. Any person who is engaged in work of a technical nature

and who-
(a) is at least twenty-one years of age and has
` (i) qualifications,national diploma or equivalent that are recognized by The Board;
and
(ii) at least two years’ responsible technical experience

or

(b) Is a Technician member from another professional Institution with which ZIE has entered into an agreement.

may, on application to The Board, be registered as a Technician of the Institution.

Affiliated Organizations

10. Any organization which by its connection with engineering, science or the arts or otherwise, is qualified to act together
with professional engineers in the advancement of engineering may, on application to The Board, be registered as an
Affiliated organization of the Institution.

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 Graduates
11. (1) Any person who-
(a) is at least twenty-one years of age; and
(b) satisfies The Board that he/she intends in due course to apply to become a Member of the Institution; and
(c) has qualifications referred to in subparagraph (ii) of paragraph (c) of subsection (1) of section 6 but not the
practical experience referred to in paragraph (d) of that subsection;

may on application to the Board be registered as a Graduate of the Institution.

(2) A Graduate shall cease to be a Graduate at the end of the financial year of the Institution in which he/she attains
the age of thirty five years or such greater age as The Board may decide in any particular case”.

Graduate Technicians

12. (1) Any person who-

(a) is at least eighteen years of age; and
(b) satisfies The Board that he/she intends in due course to apply to become a Technician of the Institution; and
(c) has qualifications referred to in subparagraph (i) of paragraph (a) of subsection (1) of section 9 but not the
technical experience referred to in paragraph (ii) of that paragraph;

may, on application to The Board, be registered as a Graduate Technician of the Institution.

(2) A Graduate Technician shall cease to be a Graduate Technician at the end of the financial year of the Institution in
which he/she attains the age of thirty five years or such greater age as The Board may decide in any particular case”.

Students

13. (1) Any person who-

(a) is at least seventeen years of age; and

(b) satisfies The Board that he/she intends in due course to apply to become a Member, Associate Member,
Technician or Graduate of the Institution; and
(c) is or has been a student at a University, college or other educational establishment and is undertaking a
course of study that will lead to a qualification acceptable to The Board for the membership of the Institution
as a Member, Technician or Graduate of the Institution;

may, on application to The Board, be registered as a Student of the Institution.

(2) A Student of the Institution shall remain registered as such during the pleasure of The Board:

Provided that he/she shall cease to be a Student of the Institution at the end of the financial year of the Institution in
which he/she attains the age of thirty years or such greater age as The Board may decide in any particular case.
.

Designation of Members

14. (1) A Corporate Member of the Institution shall be entitled to use the prefix “Engineer” or “Eng.”

(2)A member shall be entitled to describe and designate him/herself according to the grade of their Membership as
follows-

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 (a) an Honorary Fellow as “Honorary Fellow of Zimbabwe Institution of Engineers.” or by the
abbreviation and initials “ Hon. F.Zwe.I.E.”;
(b) a Fellow as Fellow of the Zimbabwe Institution of Engineers” or by the abbreviation and initials
“F.Zwe.I.E”;
(c) a Member as “Member of the Zimbabwe Institution of Engineers” or by abbreviation and initials
“M.Zwe.I.E”;

(d) a Technician as “Technician of the Zimbabwe Institution of Engineers” or by abbreviation and

initials “T.Zwe.I.E”;
(e) an Affiliate Organization as “Affiliate of the Zimbabwe Institution of Engineers”;
(f) a Graduate as “Graduate Member of the Zimbabwe Institution of Engineers” or by the
abbreviations and initials “Grad.Zwe.I.E”;
(g) a Student as “Student of the Zimbabwe Institution of Engineers”.
(h) Companion does not have designation

Rights and privileges of members

15. (1) The rights and privileges of Members and Obligations of a Member of any grade shall be personal to him/herself.

(2) Termination of Membership of the Institution shall entail forfeiture of all rights, title and interests in and to the funds
and assets of the Institution.

Applications for registration and transfer

16. (1) Subject to this section, an application for-

(a) registration as a member of the Institution of any grade;
or
(b) transfer from one grade of membership to another;
shall be in the form and manner determined from time to time by The Board.

(2) Every application referred to in subsection (1) shall be sent together with the appropriate fee, to the CEO.

(3) On receipt of an application sent to him/her in terms of subsection (2), the CEO, after satisfying
himself/herself that it is in order, shall forward it to the Chairperson of the Membership Committee of The
Board, who shall report on it to the appropriate Standing Committee.

(4) In order to augment any information contained in an application referred to in subsection (1) or to more
readily assess the grade into which an applicant may be registered or transferred, The Board may require
any applicant to attend an interview or to undergo such examination as it may determine for the purpose.

(5) If The Board-

(a) is satisfied that an application referred to in subsection (1) is in conformity with the Act and these
regulations and that the applicant is entitled to be registered as a member or transferred to a
different grade of membership as the case may be, The Board shall advise the applicant of the
grade of membership in which he/she will be registered and, having received the appropriate
registration fee and subscription for the current financial year or the increase thereof in the case
of a transfer, shall register the applicant in the appropriate grade of membership;

(b) is not satisfied as provided in paragraph (a), The Board shall

refuse the application, and the CEO shall inform the
applicant in writing of the refusal, giving the reasons of the
refusal therefore.

Certificates of membership

17. (1) The Board shall issue to every member a certificate showing the grade in which the member is registered.

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 (2)Every Certificate issued in terms of subsection (1) shall be the property of the Institution and, on receipt of notice
requiring them to do so, shall be returned by any person who has resigned or transferred their membership or whose
name has been removed from the Register.

Resignation of members

18. (1) A member of any grade who wishes to discontinue his/her membership of the
Institution may tender their resignation in writing to The Board through the
CEO.

(2) The Board shall accept any resignation tendered in terms of subsection (1) and
remove the member’s name from the register and inform the Engineering Council of Zimbabwe, but the member
shall remain liable for any dues and indebtedness that have not been settled prior to his/her
resignation

Suspension and Removal from the Register

19. (1) If the subscription or fees of any member are in arrears for more than six
months after having been duly demanded, his/her name may by resolution of The
Board be removed from the register and he/she shall cease to be a member from the date of the Board resolution.

(2) If a member
(a) has been convicted of any offence and sentenced
to imprisonment without the option of a fine or
(b) has been declared insolvent or
(c) has been found guilty of unworthy or unprofessional or dishonourable
conduct
he/she may be suspended and removed from the register in accordance with Section 14 (1) of the ZIE private Act.

(3) If a member is suspended or removed from the register he/she shall not be
entitled to the privileges of membership during such suspension or removal
from the register

Restoration of members name to the Register

20. A member whose name has been removed from the register in terms of Sections 18
and 19 may have his name restored upon payment of a prescribed restoration fee
as well as the annual subscription fee applicable at the time of such restoration.

List of qualifications

21. The Board shall prepare a list of Institutions, Associations, Societies, examinations, degrees, diplomas, certificates and
qualifications recognized by it for the purposes of this Part, and shall ensure that the list is kept available for inspection,
free of charge, at offices of the Institution.

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 PART III

THE BOARD OF THE INSTITUTION

The role of The Board

22 The role of The Board is to:

(1) Determine the purpose of the Institution.

(2) Establish the policies and strategies to be followed by the Institution so as
to achieve the mission and objectives of the Institution.
(3) Guide and advise on matters of policy and strategy relating to the functioning of the Institution.
(4) Determine the fee structure of the Institution
(5) Elect a President, Deputy President, Senior Vice-President, Vice President and Treasurer. Define the rights,
privileges and conduct of members of the Institution.
(6) Appoint a Chief Executive Officer to run the affairs of the Institution.

Composition of The Board

23. The Board shall consist of:

(a) The President of the Institution, elected in terms of Section 32; and
(b) The Deputy President, elected in terms of Section 32; and
(c) The Senior Vice-President of the Institution, elected in terms of section 32; and
(d) The Vice-President of the Institution, elected in terms of section 32; and
(e) The Treasurer
(f) The immediate Past President of the Institution;
(g) Twelve corporate members elected in terms of section 24 and 25, of whom:

six shall be Fellows of the Institution, and

(ii) the other six shall be at leastf thirty-five years of age at the date
of their election to The Board
and
(h) Four Technicians of the Institution, elected in terms of sections 24 and 25; and
(i) Two Graduates of the Institution, elected in terms of sections 24 and 25; and
(j) the Chairperson or elected representative of each Area, Division or Branch of the Institution; and
(k) Members co-opted to The Board in terms of section 29; and
(l) a representative of each of the Faculties of Engineering of the Institutions of higher Learning in
Zimbabwe, appointed in terms of section 28.

Members entitled to vote in elections to The Board

24. All members, other than students shall be entitled to vote in any election to fill a vacancy amongst the Board
members referred to in paragraphs (f), (g) and (h) of Section 23.
Provided no member shall be entitled to vote whilst his subscription is more than three months in arrears

Tenure of the office of Board Members

25. (1) Subject to this section

a. Board members referred to in paragraphs (f), (g) and (h) of section 23 shall hold office for a period of two
years, one third of their number retiring annually by rotation.
b. Board members referred to in paragraph (i) of section 23 shall hold office for such period, not exceeding one
year, as The Board may determine when The Board members concerned are co-opted to The Board;
c. All the other Board members shall hold office for a period of one year.

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 (2) A board member may at any time resign from The Board by giving the President of the Institution one month’s
written notice of his/her resignation or such longer or shorter period of notice as he/she and the President may
agree.
If:
(a) a Board Member is suspended or his/her name is removed from the register in terms of
section 29 of the Act; or
(b) without leave of the President of the institution, a Board Member absents himself from two
consecutive meetings of The Board or from more than half the meetings of The Board in
any financial year of the Institution, and The Board resolves that his/her office should be
vacated;

the office of that Board Member shall thereupon become vacant

Nomination for election to The Board

26. (1) Not later than the 15th November in each year, The Board shall send to each
Member entitled to vote in elections:

a) Written notification of the names of the President, Deputy President and Vice Presidents of the
Institution elected in terms of section 32 of the year concerned; and
b) A list of The Board Members whose terms of the office are about to come to an end; and
c) A request for nominations of qualified persons to fill the vacancies about to occur on The Board.

2. At any time after The Board has sent a request for nominations in terms of sub section (1), but not later than 15th
January in the year concerned, any two members entitled to vote in elections will jointly nominate any other qualified
person to fill any vacancy about to occur on The Board.
3. A nomination in terms of sub section (2) shall be in writing and shall be delivered to the CEO by not later than the 15th
January in the year concerned, together with the written consent of the nominated person to accept office if elected.
4. No member shall nominate more persons than there are vacancies about to occur on The Board.
5. A member who nominates another person for election to The Board shall himself be eligible for nomination in terms of
this section, if he is qualified to fill the vacancy concerned.
6. The Board may nominate any qualified person to fill any vacancy about to occur on The Board:
Provided that no indication shall be given on any ballot paper that such a nomination has been made by The Board.

Ballot for Election to the Board

27. ( 1) At the annual general meeting each year, four corporate members, who are not
Board Members, shall be elected as scrutineers for the purpose of counting the votes for the election of Board
Members for the ensuing year.

(2) If a person who has been elected as a scrutineer in terms of subsection (1) becomes a Board Member, or is
nominated for election to The Board, he shall not act as a scrutinieer and, in the event of there being fewer than the
two scrutineers available to count the votes, The Board shall appoint one or more corporate members who are not
Board Members, as scrutineers
(3) Not later than the 15th February in each year, The Board shall send to each member entitled to vote in the election
concerned, a ballot paper in a form approved by The Board, containing the names of all persons duly nominated
and qualified to fill the vacancies referred to in section 26:

Provided that:

(i) If only one candidate has been duly nominated for election of any particular vacancy, he/she shall be
deemed to have been duly elected and his/her name shall not appear on the ballot paper;
(ii) If no more candidates have been duly nominated than there are vacancies to be filled on The Board,
all the candidates shall be deemed to have been duly elected and no ballot paper shall be sent to
members.

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 (4) Every member entitled to vote in an election shall be entitled to cast one vote in respect of each category of board
member set out in paragraphs (f), (g) and (h) of Section 23 for which a vacancy occurs.

(5) Every member who receives a ballot paper in terms of subsection (3)
and who desires to vote in the election shall complete the ballot paper
in directions thereon and return it so as to reach the CEO by not
later than the 15th March in the year concerned.

(6) In any election in terms of this section, the vacancies in each category of board member set out in paragraphs (f),
(g) and (h), of Section 23 shall be filled by the candidates who receive the highest number of votes.
(7) All ballot papers received by the CEO in terms of subsection (5) shall be passed unopened to the scrutineers
elected or appointed in terms of subsection (1) or (2) , who shall open them and count the votes and , not later than
the 20th March in the year concerned submit to The Board a written report signed by all the scrutineers and setting
out the result of the election:

Provided that no fewer than two scrutineers shall count the votes.

(8) If the scrutineers are unable to report the election of the required number of persons to fill the vacancies in The
Board, owing to an equality of votes, they shall submit the names of the candidates having the same number of
votes to The Board, and The Board shall determine by the casting of a ballot which of those candidates shall be
elected .

(9) An election in terms of this section shall not be invalid solely because:
(a) a member did not receive a ballot paper sent to him in terms of
subsection (3) ; or
(b) the CEO inadvertently failed to send him a ballot paper in
terms of subsection (3).

(10) Persons elected to The Board in terms of this section shall take office
with effect from the next meeting of The Board immediately after the Annual General Meeting of the Institution.

Appointment of Representatives of Faculties of Engineering

28. The representatives of the accredited Faculties of Engineering, referred to in paragraph (k) section 23, shall be
corporate members appointed by the President of the Institution after consultation with the responsible authorities of
the Faculties of Engineering of the respective institutions.

Co-opting of person to Board

29.(1) The Board may, in order to ensure representation of Branches of engineering not represented by the elected
Board Members or to ensure representation of areas of Engineering not represented by the elected members
or for any other reason, co-opt by two-thirds majority vote of those present at the meeting not more than
three additional members of The Board.
2) A Board Member co-opted in terms of sub-section (1) shall have the privileges and responsibilities of an
elected Board Member.

Filling of vacancies on The Board

30. (1) If in any election, insufficient members are elected to fill all the vacancies on The Board, The Board shall fill the
remaining vacancies by appointing members of the appropriate grade as Board Members, and members so appointed
shall hold office for the period that they would have served if they had been elected at the election concerned.

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 (2) Whenever a vacancy occurs on The Board, including a vacancy caused by the election of a board member in
terms of subsection(4) of Section 32 to fill in the vacancy in the office of President, Deputy President or Vice
Presidents, The Board shall fill the vacancy by appointing a member of the appropriate grade to be a Board
Member, and The Board Member so appointed shall hold office for the remainder of his predecessor’s term of
office or such shorter period as The Board may determine when appointing him.

List of Engineering Institutions of Higher Learning

31. The Board shall prepare a list of accredited Engineering Institutions from which representatives will qualify to sit on The
Board in terms of Section 23 for the purposes of this Part, and shall ensure that the list is kept available for inspection,
free of charge, at offices of the Institution.

PART IV

OFFICE BEARERS AND OFFICERS OF INSTITUTION

Eligibility for Office of President, Deputy President, Senior Vice President, Vice President and Treasurer

32. (1) The President, Deputy President, Vice- Presidents and Treasurer of the Institution shall be elected from Fellows of the
Institution.

(2) A member shall not be elected to the office of President, Deputy President, Vice President or Treasurer of the
Institution, unless he has served as a Board Member for a period of at least one year during the three years
immediately preceding the year of office for which he is nominated, preference being given to members who have
served as chairpersons of one of the main standing committees of the Institution.
(3) The Zimbabwe Institution of Engineers’ nominees for the Engineering Council of Zimbabwe shall be Fellows of the
Institution and members of the Board and/or Fellow members who have served the Engineering Council for the
previous two (2) years.

President, Deputy President, Senior Vice President, Vice- President and Treasurer

33. (1) Subject to this section, before the 31st October in each year the Board shall elect the President, Deputy President,
Senior Vice President, Vice President and Treasurer of the Institution for a term of two (2) years.

Provided that a member shall not be elected to the office of:

(a) President of the Institution for more than one term; or
(b) Deputy President, Senior Vice President, Vice President and Treasurer of the Institution for more
than one term

(2) If for any reason the office of the President, or Deputy President of the Institution becomes vacant, or if an incoming
office bearer becomes unavailable to assume the office to which he/she has been elected, The Board shall elect from
its own numbers a successor to serve for the unexpired portion of the term of office of those office bearers as the case
may be subject to provisions of section 32.

The Chief Executive Officer

34. (1) The Chief Executive Officer shall be an engineer, corporate member of the Institution.
The Chief Executive Officer shall be the accounting officer responsible to the Board for:

(a) Management and administration of the Institution’s affairs in accordance with section 42.
(b) Taking and keeping minutes of all The Board and Executive Committee meetings.

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 (c) Keeping such records and carrying out such other duties as The Board may from time to time
determine.

(2) Where a Secretary is appointed to a committee of The Board, he/she shall be responsible for keeping
minutes of meetings of that committee and shall keep all records relating to the work thereof, but shall
receive and send all external correspondence through the CEO of the Institution.

(3) The Board may from time to time appoint such other officers or office-bearers as in its opinion are necessary
to fulfill the objectives and purpose of the Institution.

(4) Subject to any other law The Board may fix and alter the conditions of any of its officers and may
suspend or discharge them.

Indemnity

35. Each Board Member shall be accountable only in respect of his/her own acts and shall not be accountable
for any acts done or authorized to which he/she shall not have expressly assented to and no Board Member
shall incur any personal liability in respect to any loss or damage incurred through any act, matter or thing
done, authorized or suffered by him/her, being done in good faith for the benefit of the Institution.

PART V

MEETINGS AND PROCEDURES OF THE BOARD

Frequency of meetings of The Board

36. The Board shall meet as often as the business of the Institution may require, and
in any event, a least twice in each financial year of the Institution .

Convening of meetings of The Board

37. (1)The President, or Deputy President and a Vice President or both Vice Presidents or any three Board
Members may at any time instruct the CEO to convene a meeting of The Board, and the CEO shall comply
with any such request.

(2)Notice of every meeting of the Board shall be sent to all Board Members at least seven days before the
date appointed for the meeting:

Provided that the non-receipt of such notice by any Board Member or the accidental omission to give notice
to any Board Member shall not invalidate the proceedings of any meeting of The Board.

Chairperson at meetings of The Board

38. (1)The President of the Institution or, in his absence , the Deputy President of the Institution or, in the absence of those
two office bearers, the Senior Vice President or Vice President of the Institution, shall preside as chairperson at every
meeting of The Board.

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 (2) In the absence of the President, Deputy President and both Vice Presidents of the Institution at any meeting
of The Board, the Board Members present may elect one of their numbers to preside at the meeting as
chairperson.

Quorum at meetings of The Board

39. Seven Board Members, of whom at least four are corporate members, shall constitute a quorum at any meeting of The
Board.

Procedure at meetings of The Board

40. (1) All acts, matter or things authorized or required to be done by The Board
may be decided by a majority vote at a meeting of The Board at which a
quorum is present.

(2) At all meetings of The Board each Board Member present shall have one vote on each question before The
Board and, in the event of an equality of votes, the chairperson shall have a casting vote in addition to a
deliberative vote:

Provided that:
(i) a chairperson or elected representative of an area, section or Branch of the Institution, referred to
in paragraph (i) of section 23, shall be entitled to vote only in respect of matters directly relating to
the area, section or Branch which he represents;
(ii) if a Board Member or his/her spouse has direct or indirect pecuniary interest in any matter being
considered by The Board, The Board Member shall forthwith disclose his/her interest in the matter
to The Board and shall take no part in the deliberation of discussion of, or vote on any resolution
relating to that matter.
(3) Voting at meetings of The Board shall be by show of hand or by such other method as The Board may from
time to time determine:

Provided that, if any two Board Members present at a meeting so demand, voting on any question shall be
conducted by secret ballot.

(4) On demand from any five Board Members present at a meeting of The Board, any resolution of The Board
passed at such meeting shall be adjourned to the next meeting for further consideration and, in such a case,
the resolution shall not become effective unless it is confirmed by a majority of Board Members present at
such next meeting:

Provided that the consideration of such resolution shall not be further adjourned at such next meeting except
by a resolution of The Board.

(5) The Board shall cause minutes of all proceedings of any decision taken
at any meeting of The Board to be entered in books kept for the purpose.

(6) Any proposal circulated among all Board Members and agreed to in writing by a majority of them shall have
the same force and effect as a resolution passed at a duly constituted meeting of The Board and shall be
incorporated in the minutes of the next succeeding meeting of The Board.

Provided that, if a Board Member requires that the proposal should be placed before a meeting of The Board,
this subsection shall not apply to the proposal

(7) Except as provided in this section, the procedures to be adopted at a meeting of The Board shall be as
determined from time to time by The Board.

Validity of proceedings of The Board

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41. No decision or act of The Board or act done under the authority of The Board shall be invalid only because:

(a) The Board consisted of fewer than the number of persons for which
provision is made in section 23; or
(b) a disqualified person acted as a Board Member when the decision was taken or when the act was done or
authorized, as the case may be.

PART VI

COMMITTEES OF THE BOARD

Executive Committee

42. The Executive Committee reports to The Board. It is responsible for directing and coordinating the work of other Board
Committees and with the assistance of the Chief Executive Officer, must:

(1) Manage and administer the affairs of the Institution within the policies and strategies established by The
Board.

(2) Implement and monitor the results of the policies and strategies established by The Board.

(3) Manage financial risks and promote the financial viability of the Institution.

(4) Arrange for the appointment of the staff of the Institution.

Composition of the Executive Committee

43. (1) The Executive Committee shall comprise:

(a) The President.

(b) The Deputy President.
(c) The Senior Vice-President
. (d) The Vice-President
(e) The Treasurer.
(f) The Immediate Past President (ex officio)
(g) The Chief Executive Officer.

(2) The Executive Committee shall meet no less than six times a year.

Standing Committees

44. (1)For the better exercises of its functions The Board shall appoint one or more Standing Committees and shall
delegate to any such standing committee of the Board function as the Board thinks appropriate. The Standing
Committees shall be

(a) The Professional Committee.

(b) The Education and Qualifications Committee.
(c) The Learned Society Committee.
(d) The Finance & Staff Committee.

(2) The Board may at any time amend or revoke any delegation of function to a standing committee in terms of
subsection(1).

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 (5) A Standing committee shall consist of at least three members of whom at least one shall be a member of the
Executive Committee other than the President and the others shall be chairpersons of standing sub-
Committees established in accordance with section 45.

(6) The President of the Institution shall be an ex-officio member of every standing committee.

(7) The chairperson of every Standing committee shall be the Executive Committee member appointed to that
committee.

(8) Members of the executive committee, other than the President of the Institution, shall hold office at the
pleasure of The Board.

(9) The quorum of Standing Committees shall be determined from time to time by The Board.

(10) All acts and decisions of Standing Committee, other than those arising from specific functions delegated to
the Standing committee by The Board, shall be subject to ratification by The Board.

(11) Subject to any direction given to the Standing committee by The Board, the procedure to be adopted at
meetings of Standing committee shall be as determined from time to time by the Executive Committee.

(12) Where The Board has delegated any function to a Standing committee, any reference in these regulations to
The Board shall be construed, in so far as it relates to the exercise of such function, as a reference to the
Standing committee concerned.

(13) Members of the Standing Committees appointed in terms of subsection1

other than the President and Executive Committee members, shall hold
office at the pleasure of the Board.

Sub- committees of The Board

45. (1) The Board:

(a) Shall in each year appoint a Membership committee.
(b) May in each year appoint such standing and other committees as it considers necessary for the
direction of the work of the Institution and its finances and may assign to any such committee such
functions as The Board considers appropriate.

(2) The President of the Institution shall be an ex officio member of every committee appointed in terms of
subsection (1).
d) The chairperson of every sub-committee appointed in terms of subsection (1), shall be a Corporate
Member appointed by fellow sub-committee members and ratified by The Board.

e) Members of committees appointed in terms of subsection (1), other than the President of the Institution,
shall hold office at the pleasure of The Board.

f) The quorum of any committee in terms of subsection (1) shall be determined from time to time by The
Board.

g) A committee appointed in terms of subsection (1) shall report to an executive committee, as may be
specified by The Board.

h) Subject to any directions given to the committee by The Board through the appropriate executive
committee, the procedure to be adopted at meetings of any committee appointed in terms of
subsection(1) shall be as determined from time to time by the committee concerned.

Validity of decisions and acts of committees

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46. No decision or act of an executive, standing or other committee of The Board, or act done under the authority of such a
committee, shall be invalid only because:

(a) the committee consisted of fewer than the number of persons for which
provision was made by The Board;

PART VII

GENERAL MEETING OF INSTITUTION

Annual, ordinary and special general meetings

47. (1) As soon as is convenient but not later than three months after the end of each financial year of the Institution,
The Board shall convene an annual general meeting of the Institution.

(2) Subject to subsection (3), The Board may convene ordinary or special
general meetings of the Institution whenever The Board considers it
desirable or necessary to do so .

(3) A special general meeting of the Institution shall be convened by the

Board on the request in writing of at least ten members, which request shall be handed to the CEO together
with a statement of the purpose for which such meeting is to be convened.

Convening of general meetings

48. (1) The Board shall convene a general meeting by sending to all members
a notice setting out a date, place and time of the general meeting and the
business to be considered thereat.

(2) The notice referred to in subsection (1) shall be posted no later than twenty-one days before the general
meeting concerned, excluding the date of posting and the date of the meeting.

(3). The non receipt by any member of a notice sent to him in terms of subsection (1), or the accidental omission
to send such a notice to any member, shall not invalidate the proceedings of any general meeting.

Chairperson at general meetings

49. (1) The President of the Institution or, in his absence, the Deputy President or any of the Vice Presidents of
the Institution, shall preside as Chairperson at every general meeting.

(2)In the absence of the President, Deputy President and both Vice Presidents of the Institution at any
general meeting, the members present may elect one of the Board members present to preside at the
meeting as chairperson.

Quorum at general meetings

50. Fifteen members, of whom at least seven are corporate members personally present at a general meeting or
adjournment thereof shall constitute a quorum.

Procedure and business at general meetings

51. (1) Subject to this Part, the procedure to be adopted at any general meeting

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 shall be as determined by the chairperson of the meeting.

(2) At any general meeting called for the purpose of the reading and
discussion of papers or communications on engineering and allied subjects
or for lectures or discussion on such subjects, no question shall be
discussed or motion put relating to the direction and management of the
Institution unless such matter has been included on the agenda for that
meeting.

(3) At a special general meeting convened in terms of subsection (3) of section 43, no business shall be
transacted or discussed other than that embodied in the statement handed to the CEO in terms of that
subsection.

(5) At any general meeting, any member who is entitled to vote may join in
any discussion of any business brought before the meeting.

Voting at general meetings

52. (1)At any general meeting only members whose subscriptions are not in arrears for more than three months
shall be entitled to vote.

(2)Subject to subsection (4), any member who is entitled to vote at a general

meeting shall have one vote on each question before the meeting and, in the event of an equality of votes,
the chairperson shall have a casting vote in addition to a deliberative vote.

(3)Voting at general meetings shall be by show of hands:

Provided that, if any two members who are present and entitled to vote so
demand, voting on any question shall be conducted by secret ballot.

(4) A member who is entitled to vote at any general meeting but who will
not be present at the meeting may nominate, in writing, another member,
who will be present and entitled to vote at the meeting, to vote on his/her behalf on any question to be
decided at the meeting, and the member so nominated may vote in a accordance with his/her authority on
behalf of the first- mentioned member, in addition to voting on his/her own behalf:

Provided that the member so nominated shall, if required to do so by the

Chairperson of the general meeting, exhibit or deliver his/her written
nomination to the Chairperson before casting any such additional vote.

Adjournment of general meetings

53. If, at a general meeting, all the business appointed to be done is not completed,
the Chairperson may, with the consent of the meeting, adjourn the meeting from
time to time from place to place, but no business shall be transacted at any
adjourned meeting other than the business left unfinished at the meeting
from which the adjournment took place,

Restriction on publication of proceedings of general meetings

54. No member or officer shall publish or divulge a report of any general meeting
except with the prior consent of The Board.

PART VIII

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 FINANCIAL PROVISIONS

Administration of funds and assets of The Institution

55. All the funds, assets and property of the Institution, fixed or otherwise shall be
held in trust and administered by the Executive Committee, Branches, Divisions, and Areas
on behalf of the Institution.

Accounts of The Institution

56. The Treasurer and the Finance & Staff Committee shall be responsible to the Executive Committee and the Board for:
(1) Formulation of staff and accounting systems and policies.
(2) Advising the Board, through the Executive Committee, on any staff and accounting issues of a non
standard nature.
(3) Carrying out internal audits on all systems at least once every year.
(4) Ensure that accounts, records and financial statements are prepared in accordance with standard
accounting principles.

Financial Year of Institution

57. The Financial year of the Institution shall be the period of twelve months beginning on the 1st January and ending 31
December in each year.

Audit of accounts of The Institution

58. (1) The annual accounts of the Institution shall be audited by a qualified
auditor and auditors are elected each year by the Institution at its annual
general meeting.

(2) Each auditor elected in terms of subsection (1) shall retire immediately
after the next annual general meeting following his appointment, but shall be eligible for re-election as
auditor in terms of subsection (1).

(3) No member, office-bearer or officer of the Institution shall be eligible for election as auditor in terms of subsection
(1).

Powers of Auditors

59. An auditor elected in terms of section 58 shall have the right of access at all times to the books of accounts and all
relevant documents of the Institution and shall be entitled to enquire from The Board, members and officers such
information and explanation as may be necessary for performance of his/her duties as auditor.

Submission of Accounts and financial report to annual general meeting

60. At every annual general meeting a report on the affairs of the Institution, together with an audited statement of income
and expenditure and balance sheet made up to the end of the financial year, shall be submitted to the meeting.

Inspection of accounts, documents and books of the Institution

61. (1)The Board shall, from time to time, determine whether and to what extent and at what times and places and under
what conditions the accounts, documents and books of the Institution, or any of them, shall be open to inspection by
members, and no member who is not a Board Member shall have any right to inspect the records of the Institution
except as authorized by The Board.

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 The audited accounts of the Institution will be open for inspection by all paid-up members at least 15 days before the
Annual General Meeting.

PART IX

FEES AND SUBSCRIPTION

Fixing of fees and subscriptions

62.
(1) The Board shall determine from time to time:

(a) the appropriate fee payable on registration as a member of any grade or for transfer from one grade of
membership to another; and
(b) the appropriate subscription payable by members of each grade.

(2) The CEO shall inform any interested person, on demand of the current fees and subscription fixed in terms
of subsection(1)

(3) Whenever The Board changes any subscription in terms of subsection

(1) the CEO shall:

(a) send written notification thereof to all members affected by the change at least three months before the
beginning of the financial year in which the change is to take effect; and

(b) cause details of the change to be published in the Institution Journal or Newsletter:

Provided that failure by the CEO to comply with this section shall
not relieve any member of the obligation to pay any changed
subscription.

Payment of subscriptions
63. (1) Annual subscription shall be payable by members on the 1st of January each year, payable in advance.

(2) A discount as determined by The Board from time to time may be allowed on each annual subscription
received by The Board on or before the 1st October before the financial year in which it is due.

Reductions of and exemptions from subscriptions

64. (1) If a member who is at least fifty- five years of age and is no longer actively engaged in the engineering
profession applies to The Board,

The Board may:

(a) Classify him/her as a retired member, in which event he/she shall be liable thenceforth to pay only
the reduced subscription fixed by the Board for retired members; or
(b) if he/she has been a member for a continuous twenty-five year or more or for such lesser period
as the Board may determine, exempt him/her from the payment of further subscriptions.

(2)The Board may from year to year exempt from the payment of his/her annual subscriptions, including any
subscriptions in arrears, a member who, from ill health, advanced age or other sufficient cause is unable to
carry on the practice of his/her profession.

Arrears of deceased members

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65. The Board may exempt the estate of any deceased member from the payment of any subscription or fee that was
payable by the member.

Reinstatement and readmission without payment of fees

66. The Board may exempt from the payment of registration fee of an applicant for membership who has previously been a
member of the Institution.

Part X

DESCIPLINE OF MEMBERS

Professional conduct of members

67. (1) Every member shall so order his/her conduct as to uphold the status of the Institution and the dignity of his/her
profession or calling and shall act in a strictly fiduciary manner towards his/her clients, employers and others with
whom his/her work is connected and towards other members and generally in a manner consistent with the best
interests of the Institution.

(2) Without prejudice to the generality of subsection (1) and the purpose of ensuring compliance with its provision the
Board may –
(a) make rules to be observed by members with regard to their conduct in any respect that may be relevant to their
position as members in the Institution; and
(b) give directions as to the conduct of members in specific situations;
and may at any given time amend or rescind any such rule or direction.

(3) The Board shall ensure that rules or directions in terms of subsection (2) are published or notified to the members
in such manner as the Board considers will best ensure their dissemination to members affected by them.

(4) It shall be the duty of every member to acquaint himself/herself with and abide by all rules made or given in terms of
subsection (3), in so far as such rules or directions apply to them.

Inquiries in terms of Section 24 of The Act

68. (1) If an allegation is made to the Board, or the Board otherwise has reason to suspect, that –
(a) a member has been convicted of an offence and sentenced to imprisonment without the option of a fine; or
(b) the estate of a member has been declared insolvent; or
(c) a member has been guilty of unworthy or unprofessional or dishonorable conduct;
the Board shall forthwith either conduct such investigation into the matter as it thinks appropriate or if it considers it
expedient to do so, appoint a committee to investigate the matter and report to the Board thereon.

(2) After conducting an investigation or receiving a report from a committee appointed in terms of subsection (1), the
Board may resolve that there is substance in the allegation against the member concerned.

Provided that before so resolving the Board shall give the member an opportunity to appear before the Board in person
and with such legal representation as he/she may desire in order to state his/her case and meet any allegations
against him/her.

(3) The costs of any legal representation incurred by a member in connection with any inquiry or investigation in terms
of this section shall be borne by such member.

(4) If the Board resolves that there is substance in an allegation against a member, it may apply to the High Court in
terms of Section 24 of the Act for the suspension of the member or for the removal of his name from the register.

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 Part XI

AREAS, DIVISIONS AND BRANCHES

Areas of Institution

69. (1) The Board may at any time, upon receiving a request to that effect from a sufficient number of members resident in
any area of Zimbabwe, establish such area as an area of the Institution.
(2) The Board may at any time dissolve or alter the boundaries of any area of the Institution.
(3) Every member who resides within an area of the Institution shall be a member of that area of the Institution.
(4) The Board may from time to time make rules for the conduct of the affairs of any area of the Institution and, subject
to Section 67, the affairs of the area concerned shall be conducted in accordance with any such rules.

Divisions and Branches of the Institution

70. (1) The Board may at any time for the purpose of encouraging closer co-operation in professional and technical
matters and upon receiving a request to that effect from a sufficient number of members, form Divisions and Branches
within the Institution for the reading and presentation of papers and discussion on technical and matters peculiar to
such Divisions and Branches.

(2) The Board may at any time alter or dissolve any Division or Branch of the Institution.

(3)The Board may from time to time make rules for the conduct of the affairs of any Division or Branch of the Institution
and, subject to Section 67, the affairs of the Division or Branch concerned shall be conducted in accordance with such
rules

Meeting of Areas, Divisions or Branches of the Institution.

71. (1) A meeting of members of an area, Division or Branch of the Institution, or of a committee formed to conduct the
affairs of such area, Division or Branch, shall deal only with the affairs of that area, Division or Branch, as the case may
be, or with such additional matters as the Board may from time to time delegate in writing to that area, Division or
Branch.

(2) At any meeting of members of an area, Division or Branch of the Institution, only corporate members, associate
members, graduates, students and technicians who are members of that area, Division or Branch, as the case may be,
and whose subscriptions are not in arrears for more than three months, shall be entitled to vote.

(3) At any meeting of members of a Division of the Institution, any member of that Division whose subscriptions are not
in arrears for more than three months shall be entitled to vote.

(4) Subject to subsection (6), any member who is entitled to vote at a meeting of members of an area, Division or
Branch of the Institution shall have one vote on each question before the meeting and, in the event of an equality of
votes, the chairperson of the meeting shall have a casting vote in addition to a deliberative vote.

(5) Voting at meetings of members of any area, Division or Branch of the Institution shall be by show of hands.

(6) A member who is entitled to vote at any meeting of members of an area, Division or Branch of the Institution but
who will not be present at the meeting may nominate in writing another member who will be present and entitled to
vote at the meeting, to vote on his/her behalf on any question to be decided at the meeting, and the member so
nominated may vote in accordance with his/her authority on behalf of the first mentioned member, in addition to voting
on his/her own behalf.

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 Provided that the member so nominated shall, if required to do so by the chairperson of the meeting, exhibit or deliver
his/her written nomination to the chairperson before casting any such additional vote.

(7) Any member who is entitled to vote at a meeting of an area, Division or Branch of the Institution may join in the
discussions of any business brought before the meeting.

Restrictions on publication of proceedings of meetings of areas, Divisions and Branches of Institution.

72. No member or officer shall publish or divulge a report of any meeting of any area, Division or Branch of the Institution,
except with the prior consent of the Board.

Part XII

GENERAL
Headquarters of the Institution

73. The headquarters of the Institution shall be in Harare.

Visitors

74. (1) The Board may at any time grant a visitor to Zimbabwe who is a member of any engineering institution or society
recognized by the Board the privilege of attending and taking part in the discussions at any general meeting, other than
a special meeting convened in terms of subsection (3) of Section 43 or any adjournment of such a special meeting.

(2) The Board may from time to time limit the numbers of visitors who may be introduced by any one member to any
general meeting or any meeting of an area, Division or Branch of the Institution at which papers and discussions on
professional and technical matters only are taking place.

(3) Every visitor who is permitted to attend a meeting in terms of this section, and every member who introduces such
a visitor, shall, on entering the meeting chamber, write his/her name and address in a book provided for that purpose.

Postal ballots

75. (1) The Board may at any time put any question relating to the affairs of the Institution to the decision of members by
means of a postal ballot of members who would be entitled to vote on the question at a general meeting.

(2) A committee formed to conduct the affairs of an area, Division or Branch of the Institution may at any time put any
question relating to the affairs of the area, Division or Branch concerned by means of a postal ballot of members of the
area, Division or Branch concerned who will be entitled to vote on the question at a meeting of such members.

(3) A postal ballot in terms of this section shall be carried out in such form and manner as may be determined by the
Board or committee concerned, as the case may be.

(4) The result of a postal ballot in terms of this section shall have the same effect as a resolution of members passed at
a general meeting or a meeting of members of an area, Division or Branch concerned, as the case may be.

Copyright of papers, reports of proceedings and discussions at meetings

76. (1) Every paper presented to the Institution and accepted for reading or for publication in full or in abstract and in every
paper read before a general meeting or a meeting of a Division or Branch of the Institution, and the copyright in any
such paper which is assigned to the Institution, shall be the property of the Institution.

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 (2) The Board, in its absolute discretion, may release or surrender the rights of the Institution in respect of any paper or
copyright such as is referred to in subsection (1).
(3) The right of publishing of papers referred to in subsection(1) and the reports of proceedings and discussions at
meetings of the Institution and of areas, Divisions or Branches of the Institution shall be reserved to the Board, which
may, in its absolute discretion, give its consent to their publication by anyone else.

Restrictions on statements regarding matters of policy

77. No member or committee of the Institution or of any area, Division or Branch of the Institution shall, without the
sanction of the Board, publish or communicate to any party who is not a member any matter purporting to be the policy
of the Institution.

Unconstitutional acts by committees, committee members, office bearer or officers

78. (1) The Board shall investigate any alleged or apparent irregularity or unconstitutional act of any committee, committee
member, office-bearer or an officer coming to its knowledge and, if it thinks fit, shall call upon the committee,
committee member, office-bearer or officer for an explanation thereof.
(2) If no explanation is given or if any explanation that is given is inadequate, the Board shall enquire further into the
matter and, if satisfied that any irregularity or unconstitutional act has been committed, it shall notify the offending
committee, committee member, office-bearer or officer to that effect and require compliance with the Act and these
regulations or with the directions of the Board, as the case may be.
(3) If any committee, committee member, office-bearer or officer disregards any instruction given in terms of subsection
(2), the Board may forthwith dissolve such committee or, subject to any other law remove from office such committee
member, office bearer or officer and appoint another committee, committee member, office-bearer, or officer.

Approval of regulations

79. No regulations or amendment to any regulations shall be made by the Board in terms of Section 26 of the Act unless at
an ordinary or special general meeting a minimum of two-thirds of the votes cast by members present in person or by
proxy are in favor of such regulations or amendment.

Repeals, transitional provisions and savings

80. (1) Subject to this Section, the notices and regulations set out in the schedule are repealed.
(2) Members of the Board who were in office immediately before the date of commencement of these regulations shall
continue in the office as Board Members, subject to subsection (2) and (3) of Section 22, for the remainder of their
terms of office.

(3) Any act, matter or thing which was made, done or commenced by or on the authority of the Board or any other
person in terms of any regulations repealed by subsection (1) and which had or was capable of acquiring force and
effect immediately before the date of commencement of these regulations shall, on and after that date, continue to
have or to be capable of acquiring, as the case may be, the same force and effect as if it had been made, done or
commenced, as the case may be, in terms of the appropriate provision of these regulations.

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