GENERATION DIVISION

OIL SPILL CONTINGENCY PLAN

Issued by
Mr. Nasser M. Lootah
Executive Vice President -Generation (Power & Water)
 CONTENTS
SL. # DESCRIPTION PAGE #

1 INTRODUCTION 3

2 POLICY & STRATEGY 4

3 PURPOSE 4

4 SCOPE 5

5 CLASSIFICATION OF OIL SPILL 5

6 TERMS & DEFINITIONS 6

7 ROLES AND FUNCTIONAL RESPONSIBILITIES 7

8 PROCEDURE 13

9 GUIDELINES FOR OIL SPILL REPORTING 17

10 COMMAND & CONTROL TRANSFER 17

11 CONTINGENCY PLAN CHECK 18

12 COMMUNICATION 18

13 INFORMATION TO MEDIA & PUBLIC 19

14 CONTACT TELEPHONE NUMBERS DURING OIL SPILL INCIDENT

14.1 PRIMARY CONTACTS 20

14.2 CONTACTS OF KEY PERSONNEL 21

15 OIL SPILL INCIDENT REPORT 22

16 REVIEW HISTORY 22

17 CROSS REFERENCES 22

18 APPENDICES 22

18.1 APPENDIX -1 (LIST OF MAJOR EQUIPMENT FOR OIL SPILL DEFENSE) 23

18.2 APPENDIX -2 (GD CONTINGENCY PLANS - AGREED COLOUR CODES) 24

18.3 APPENDIX -3 (OIL SPILL CONTINGENCY - COMMUNICATION FLOWCHART) 25

18.4 APPENDIX -4 (OIL SPILL CONTINGENCY - TIER-1 / TIER-2 / TIER-3 PICTO FLOWCHART) 26

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1. INTRODUCTION

a) The plan deals with Oil Spill Contingency Management at Jebel Ali Power & Desalination Complex.

b) This plan forms part of overall emergency handling arrangements established by GD/DEWA in close

coordination with Dubai Oil Spill Task Force (DOSTF). It details actions and responsibilities of various

departments and sections in case of Oil Spill incident. Detailed control measures and operating guidelines

are in place to maintain drinking water quality within WHO Guidelines. An oil spill incident is classified as:

Tier - 1: Minor oil spill incident that can be tackled by using DEWA in-house resources and expertise.

Tier - 2: Medium oil spill incident that can be tackled only with assistance from DOSTF member companies.

Tier - 3: Major oil spill incident that can be tackled only at Federal Level with assistance from Agencies

having the expertise and necessary equipment.

* Tier - 1 and Tier - 2 oil spill incidents could escalate and result into a partial or total disruption of

water production and supply for short duration if not tackled well at early stages.

Tier -3 incident could lead to a total disruption of water production and supply, and possibly restricted

electricity supply, for an indefinite period until all cleanup is done.

c) The seawater intakes for D, E, G, K Stations & RO Plant (G-Station) are located  630 to 855 m from

shoreline in depth of 4.0 m to 5.5 m below L.A.T and 1.5 m above the sea bed which is 7.0 m below L.A.T.

Intake heads are designed to limit the approach velocity to 0.25 m/s at rated flow. Under normal flow

conditions, the biggest portion of water is taken from water layer 4.0 m to 5.5 m below L.A.T. Hence surface

oil floating in the vicinity of intakes may not normally be drawn into the intakes under calm sea conditions.

All seawater intakes are protected by permanent floating oil booms.

d) L and M station seawater supply is by a channel which extends  450 m into the sea from onshore pump

house through offshore breakwater. Multiple booms are permanently deployed in the flow path to permit

better interception of oil.

e) Responsibilities indicated herein for various department/section staff are specific during Oil Spill

Contingency.

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2. POLICY & STRATEGY

Dubai Electricity and Water Authority (DEWA) is committed to achieve its vision: A sustainable innovative

world-class utility.

In line with its vision, DEWA will take every possible step to protect the interest of its stakeholders by ensuring

reliable and continuous power and water supplies at all times. Oil spill could adversely impacts water production

and to some extent, generation capability of the power units. Depending on its severity, there could be a partial

to total disruption of water & electricity supply. DEWA will strive to minimize service interruption to the

extent possible and within its means, by activating a robust Oil Spill Contingency Plan that will be managed

and closely coordinated by highly skilled and experienced staff. According to the severity of the situation,

assistance will be acquired from DOSTF and / or Federal Level Agencies having the expertise and resources for

countering a major oil spill.

The focus here is to avoid or minimize interruption in line with DEWA’s mission :We are committed to the

happiness of stakeholders and promoting Dubai’s vision through the delivery of sustainable electricity and

water services at a world-class level of reliability, efficiency and safety in an environment that nurtures

innovation with a competent workforce and effective partnerships; supporting resources sustainability.

As far as reasonably practicable, the risk from oil spill will be managed in compliance with the appropriate

industrial practices, regulations, local decrees, standards, WHO Guidelines and approved code of practice &

specifications.

3. PURPOSE

a) To take appropriate action to maintain drinking water quality within WHO Guidelines during any oil spill

incident through timely deployment and utilization of all resources.

b) To participate in meetings with DOSTF members and/or Federal Agencies and be aware of their resources

that could be made available during a major (Tier-2 & Tier-3) incidents.

c) To create awareness among DEWA employees about their roles and responsibilities during an oil spill

emergency.

d) To provide methodology for safeguarding operation of power generation and water production facilities

during oil spill incident, using in-house resources or assistance from DOSTF, National / Federal and other

competent Agencies.

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 e) To comply with applicable Local & Federal Regulations, best practices and WHO Guidelines for drinking water

quality.

f) To prepare a factual interim and final report of the incident with detailed information and historical log of all

pertinent events and activities.

4. SCOPE

This document is applicable to Jebel Ali Power & Desalination Complex under Generation Division, DEWA. It is

also applicable to DEWA’s stakeholders who may be affected by interruption in water supply and due to possibly

restricted power supply during oil spill incident.

5. CLASSIFICATION OF OIL SPILL

5.1 TIER - 1
Minor oil spill incident caused by oil leak/spillage affecting limited area in sea near seawater intakes. This

could lead to partial/temporary disruption of water production and supply due to shutdown of some of the

affected desalination plants. This incident can be tackled by using in-house manpower, expertise and material

resources (Appendix-1).

5.2 TIER - 2
Medium oil spill incident caused by oil leak/spillage, affecting larger area in sea near seawater intakes. This

could lead to a partial/temporary disruption of water production and supply due to possible shutdown of

multiple desalination plants. In addition to DEWA’s in-house resources and expertise, DOSTF

assistance/support would be required to tackle this incident.

5.3 TIER - 3
Huge oil spill incident possibly caused by collision and breakup of an oil tanker in coastal waters of Dubai.

This will affect all stations and could lead to a total disruption of water production and supply with possible

restriction in electricity generation and supply due to shutdown of all desalination plants and some power

units. This incident can be tackled only at Federal Level with assistance from specialized agencies having the

expertise and equipment to handle such disasters.

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6. TERMS & DEFINITIONS
AM-SO Assistant Manager Shift Operation
AM-RTO Assistant Manager Real Time Operation
CCR / PCR Central Control Room / Plant Control Room
DEWA Dubai Electricity & Water Authority
DIMC Dubai International Marine Club (Mina Seyahi)
DM/AM Deputy Manager/Assistant Manager
DM-SO Deputy Manager Shift Operation
DOSTF Dubai Oil Spill Task Force

DNOSCP Dubai National Oil Spill Contingency Plan

DM Dubai Municipality

DPA Dubai Port Authority

DPE Dubai Petroleum Establishment
EVP-G (P&W) Executive Vice President - Generation (Power & Water) Division
EVP-TP Executive Vice President - Transmission Power Division
EVP-W&C Executive Vice President -Water and Civil Division
GD Generation Division
I&C Instrumentation & Controls Maintenance Department
L.A.T Lowest Attainable Tide
MD&CEO Managing Director and Chief Executive Officer
M-Op Manager Operation
MSF Multi-Stage Flash
NCEMA National Crisis & Emergency Management Authority

PPB Parts Per Billion

PPM Parts Per Million
RO Reverse Osmosis
S-E&LS Specialist - Environment & Laboratory Support
SM-A (F&S) Senior Manager - Administration (Fire & Security)
SM-EM Senior Manager - Electrical Maintenance
SM-MM Senior Manager - Mechanical Maintenance
SM-Op P1 Senior Manager - Operation Plant-1 (D, E & G stations)
SM-Op P2 Senior Manager - Operation Plant-2 (K, L & M, stations)
SM-O&OP Senior Manager - Optimization & Outage Planning
SM-S&D (Plant 2) Senior Manager - Steam & Desal (Plant 2)
S-D (Plant 1) Specialist - Desal (Plant 1)
TBT Top Brine Temperature
VP-P1 Vice President - Plant P-1 (D, E, G stations)
VP-P2 Vice President - Plant -2 (K, L, M stations)
VP-P3 Vice President - Plant-3 (H station + Palaces)
VP-MM Vice President - Mechanical Maintenance
VP-PP Vice President - Production Planning
VP-COM&NOC Vice President - Commissioning & No Objection Certificate
VP-W(P&E) Vice President - Water(Projects & Engineering)
W&CD Water & Civil Division
WO Water Operation
WS Water SCADA
WHO World Health Organization

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7. ROLES & FUNCTIONAL RESPONSIBILITIES
7.1 MD&CEO or his appointed nominee, will receive updated information related to the incident from EVP-

G (P&W) every 30 minutes and communicate with government authorities, media and other outside

agencies as required/applicable, in line with the established color codes to communicate the impact

based on reserve/deficit (Appendix-2).

7.2 Executive Vice President - Generation (Power & Water) Responsibilities of EVP-G(P&W) shall

include, but not be limited to the following:

7.2.1 Develop and implement Oil Spill Contingency Plan and provide resources for deploying various

measures during emergency.

7.2.2 Update MD&CEO every 30 minutes regarding the extent of oil spill, its impact on the production

and supply of water and electricity, counter measures in place to mitigate the effects and outside

support, if required in line with the established color codes to communicate the impact based on

reserve/deficit (Appendix-2).

7.2.3 In the event of partial or total disruption of water production and supply, and restricted power

generation and supply capability, inform MD&CEO, EVP-TP and EVP-W&C. Accordingly, arrange

for well-field assistance in coordination with EVP-W&C and activate GD Blackout & Water

Contingency Plans if the situation warrants so.

7.2.4 Once oil spill threat is receded, recommend restoration of power and water production & supply,

and give ‘All Clear’.

7.2.5 Receive Occurrence Report from VP-PP and issue final report after review.

7.3 Advisory Team (VP-P1, VP-P2, VP-PP, VP-MM, VP-P3, VP-P&E (G), VP-COM & NOC, Advisor- Gas

Turbine, Specialist-Projects & Commissioning, Specialist-Electrical, Specialist-Technical Support and

Specialist - Environment & Lab Support) shall be responsible to:

7.3.1 Coordinate activities with their respective departments and also provide advice / guidance, as

required for tackling emerging scenarios, primarily aimed at drinking water quality and continuity

of its supply.

7.3.2 Render advisory assistance to concerned staff for handling emerging

scenarios in the station during Oil Spill incident.

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 7.4 Vice President - Production Planning
His responsibilities shall include, but not be limited to the following:
7.4.1 Obtain information regarding oil spill size, source, quantity in threat, forecast of weather and

likely direction of movement of the spill from SM-Op (P1/P2)/SM-A (F&S).

7.4.2 Coordinate, check and confirm with SM-O&OP regarding the plant status, Power & Water

reserve availability and joint actions with EGA.

7.4.3 Coordinate with SM-A (F&S) to obtain any support from external agencies.

7.4.4 Coordinate with Advisory Team to update and initiate relevant action, as required/applicable.

7.4.5 Update contingency status to EVP-G (P&W) once every 30 minutes or more frequently, if

required in line with the established color codes to communicate the impact based on reserve/

deficit (Appendix-2).

7.4.6 Recommend EVP-G(P&W) to call off action plan (normal/emergency) if oil spill threat is receded

7.4.7 Prepare a detailed Occurrence Report and send to EVP-G (P&W) for review and issue.

7.5 Vice President (P1/P2) and Senior Manager - Operation (P1/P2)

Their responsibilities shall include, but not be limited to the following:
7.5.1 Ensure that updated copies of Oil Spill Contingency Plan are available in

all the stations and the concerned staff, particularly all operation staff, are

fully familiar with their roles and actions required during emergency.

7.5.2 Ensure that on-line seawater oil content analyzers in all stations (including RO plant) are in

working condition and calibrated regularly by I&C Dept.

7.5.3 Ensure skimmers and oil booms are healthy.

7.5.4 Based on severity of oil spill, activate Normal/Emergency Action Plans, the details of which are

described in GD/GQP07 - Emergency Procedure for Oil Slick Protection of Generating Stations.

Take initiatives to shutdown affected desalination plants as may be required. It’s pertinent to

mention here that decision to shut down power/desalination plants shall be taken based on

detailed review of test results/other situations, including sea and weather conditions, jointly by

EVP-G (P&W) and Advisory Team. Also, normalizing activities shall commence only after ‘All

Clear’ instruction from EVP-G (P&W) based on VP-PP recommendation as per the criteria

noted here under procedure clause 8.1.10.

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 7.5.5 Coordinate with M-Op/DM-SO/AM-SO (D, E, G, K, L & M) & M/DM/AM-Laboratory (D, E&K

G, L & M) and update status to VP-PP on hourly basis or more frequently if required, in line

with the established color codes to communicate the impact based on reserve/deficit

(Appendix-2).

7.6 Vice President-Mechanical Maintenance

His responsibilities shall include, but not be limited to the following:

7.6.1 Arrange periodic offshore inspection to ensure the healthiness of booms and associated anchors,

buoys, etc., and arrange for the required remedial actions.

7.6.2 Ensure that all skimmers are inspected and operated periodically to achieve trouble free

operation during contingency.

7.6.3 Ensure adequate stock of spares is available so that equipment availability is not jeopardized

during the contingency.

7.6.4 Coordinate with SM-S&D (Plant 2) and S-D (Plant 1) and update status to VP-PP every half an

hour or more frequently, if required.

7.7 Senior Manager - Optimization & Outage Planning

His responsibilities shall include, but not be limited to the following:

7.7.1 Coordinate with operation team through SM-Op (P1 / P2) for the plant status, modified

operation & available reserve.

7.7.2 Consider the possibility to postpone the planned outages for the units recently shut down for

maintenance purpose, and coordinate with maintenance departments to bring these units online

as per requirement.

7.7.3 Communicate with SM-TP Planning & Real Time Operation regarding status of Oil Spill based

on established color code (Appendix- 2), power generation units as well as reserve availability.

7.7.4 Communicate with SM-Water-Operations & Water (SCADA) regarding the status of the Oil Spill

based on the color code (Appendix- 2), desalination units as well as reserve availability.

7.7.5 Coordinate with EGA regarding the status of the Oil Spill and joint actions required, if any.

7.7.6 Deploy PPR staff to the plant locations for real time communication based on the scenario.

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 7.7.7 Update status to VP-PP for all the above once every 30 minutes or more frequently, if required

in line with the established color codes to communicate the impact based on

reserve/deficit (Appendix-2).

7.8 Senior Manager - Administration (F&S)

The responsibilities of SM-A (F&S) shall include, but not be limited to the following:
7.8.1 Check and confirm oil spill size, source, quantity in threat, forecast of weather and likely direction

of movement of the spill.

7.8.2 If the threat of oil spill is real and is confirmed inform EVP-G (P&W), VPs, Advisory Team, SM-

Op (P1/P2) and DM-SO (D, E, G, K, L & M Stations).

7.8.3 Alert Security to monitor the beach side for oil traces/tar balls.

7.8.4 Communicate with DPE, Coast Guard and other members of DOSTF and coordinate for any

assistance, if required.

7.8.5 Coordinate with all local Government agencies, as applicable.

7.8.6 Ensure availability of boats to be towed to DIMC when instructed for being deployed according

to weather and sea condition.

7.8.7 Arrange for the removal and subsequent disposal of oily material, dead marine life etc.; from the

trash pit and seashore.

7.8.8 Arrange for support staff as may be required.

7.8.9 Coordinate internally & externally and update status to VP-PP every half an hour or more

frequently, if required.

7.9 Specialist - Environment & Lab Support

His responsibilities include, but not be limited to the following:

7.9.1 Establish close coordination and consultation with SM-A (F&S).
7.9.2 Communicate with DPE, Coast Guards and DOSTF members for any assistance/information as

and when is required.

7.9.3 Communicate with local Government agencies and other external parties for assistance as and

when is required.

7.9.4 Join Advisory Team & provide support for laboratory analytical activities as and when is required.

7.9.5 Update status to VP-PP & Advisory Team every half hour or more frequently, if required.

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 7.10 M-Op / DM-SO / AM-SO (D, E, G, K, L & M Stations)
Their responsibilities shall include, but not be limited to the following:

7.10.1 Upon receiving information pertaining to oil spill threat in Dubai Coastal Waters from DM, Dubai

Police, DPE or DOSTF members, DM-SO (D) shall immediately alert VPs, SM-A (F&S), SM-Op

(P1), SM-Op (P2).

7.10.2 After confirmation by SM-A (F&S), DM-SO (D) will alert DM-SO (E, G, K, L & M Stations) who

in turn will inform respective station laboratories and carry out activities under Normal Action

Plan described under GD/GQP07 - Emergency Procedure for Oil Slick Protection of Generating

Stations.

7.10.3 DM-SOs shall inform respective stations laboratory and activate Normal Action Plan.

7.10.4 M-Ops shall take initiatives to mobilize standby manpower to facilitate implementing mitigation

action plan and provide support to DM-SO/AM-SO as and when is required during contingency.

7.10.5 Take initiatives to activate / implement Emergency Action Plan if the Oil Spill threat is escalated

to Tier-2 or Tier-3.

7.10.6 Start normalizing units once oil spill threat is receded based on VP-PP instruction. Call off

Normal/Emergency Action Plan after receiving ‘All Clear’ from EVP-G (P&W)/VP-PP.

7.10.7 Record all communication with name of person, time and message, and prepare respective

stations occurrence reports.

7.10.8 All mitigation & normalization actions are to be taken in line with detailed instructions provided

under GD/GQP07 (Emergency Procedure for Oil Slick Protection of Generating Stations)

7.11 Senior Manager / Manager / Deputy Manager / Assistant Manager (Laboratory)

Responsibilities include, but not be limited to the following:
7.11.1 Initiate regular laboratory sampling of seawater from fore-bay and intake channel. Also check

for presence of traces of hydrocarbon oil in distillate and potable water.

7.11.2 Continue intensified hourly checks for presence of oil in seawater & distillate.
7.11.3 If presence of oil is confirmed based on test results, i.e. oil content in sea water > 1 ppm or
oil content in distillate is more than 0.01ppm or if distillate is having smell of hydro carbon
oil, recommend to activate Emergency Action Plan under GD/GQP07-Emergency Procedure
for Oil spill Protection of Generating Stations.
7.11.4 Coordinate with stations laboratories and update status to SM-Op (P1/P2) every half hour or
more frequently if required.

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 7.12 Senior Manager-S&D (Plant 2) / Specialist - Desal (Plant 1)
Their responsibilities shall include, but not be limited to the following:

7.12.1 Arrange cranes, forklifts, hoses and support staff as may be required.

7.12.2 Arrange for diving service contractor to be on standby. Based on detailed review of the situation

and depending on the need and sea condition, the divers may be asked to undertake an inspection

of the booms to ensure that all the sections are in place and performing well. They shall remain

on standby and be available at site until oil spill threat is receded.

7.12.3 Undertake to perform any other activity/work which may arise during the contingency and which

may be assigned to them. During Oil Spill Contingency, SM-S&D (Plant 2) and S-Desal (Plant 1)

will instruct concerned staff for initiating necessary action as required.

7.12.4 Coordinate with Managers/Deputy Managers and update status to VP-MM every half hour or

more frequently if required.

7.13 Manager / Deputy Manager - Desal (Plant 1 & Plant 2)

Their responsibilities shall include, but not be limited to the following:

7.13.1 Ensure that skimmers are provided in all stations fore-bays and are operational. Move spare

skimmers to selected locations as standby.

7.13.2 Set skimmer pumps and floats in location, connect the hoses, prime and test the pumps.

7.13.3 Inform SM-EM of concerned station to rectify any electrical problems in skimmer power supply

and fore-bay illumination.

7.13.4 Ensure cranes, forklift, hoses and support staff are available as may be required.

7.13.5 On successful operation of skimmer pumps, handover charge of operation to respective plant

operator and communicate accordingly to DM-SOs of concerned stations.

7.13.6 Check and ensure that fore-bay illumination is working. Inform SM-EM to rectify any defects.

7.13.7 Coordinate with Senior Engineers/Engineers and update status to SM-S&D (Plant 2) and S-D

(Plant 1) every half hour or more frequently, if required.

7.14 Employees
7.14.1 Respond promptly to emergency call and contribute as per assigned role during emergency
7.14.2 Attend training and take initiative to understand applicable procedures relevant to the role
7.14.3 Employees are not authorized to give any information pertaining to emergency. Direct any call,
enquiring about emergency from outside party to EVP-G(P&W) For suitable response

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8. PROCEDURE

8.1. PLANNING

8.1.1. GD Management Team shall prepare a robust Action Plan detailing identification, surveillance,

monitoring methods, knowledge gathering process, coordinating agencies and communication

protocols.

8.1.2. Experience and knowledge development in Oil Slick Contingency Management shall be monitored

and updated information shall be furnished to all to increase their awareness and competency for

handling the contingency.

8.1.3. Each station shall have plant specific contingency plan with assigned responsibilities to the

designated staff and details of actions required at plant level to ensure that any contingency is

effectively handled with minimal impact on the water supply. The action plan shall include affected

system isolation details, sampling points and analysis methods, operating checklist,

communication methods etc; which shall be aligned with the overall GD Contingency Plan.

8.1.4. Ensure healthiness of online oil content analysers installed in all seawater intakes stations by

maintaining logs. Periodic calibration of analysers to be carried out to ensure measurement

accuracy.

8.1.5. VPs/SMs shall arrange to conduct bi-annual audit by M-Ops based on yearly plan/schedule,

to assess staff competency and preparedness for handling Oil Spill Contingency and prepare
report highlighting findings for further follow-up / action, as required/applicable.

It shall be ensured that all staff have been given training and existing procedures are updated as

applicable, incorporating the latest requirement and change in policy, system or plant/equipment

covered herein.

8.1.6. Readiness shall be verified on an ongoing basis for effective handling of the contingency by all

concerned at all times.

8.1.7. Case histories and occurrence reports of previous events shall be reviewed and discussed in detail

to decide on an optimal restoration procedure so that interruption time and impact is minimized

to the extent possible.

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 8.1 TIER - 1 OIL SPILL INCIDENT
8.1.1 Any information received from Coast Guard, Dubai Police, DM, DPE or DOSTF member

regarding oil spill threat, or sign of oil spill in the coastal water or high sea, shall be immediately

communicated to DM-SO (D Station) who will inform SM-A(F&S), SM-Op (P1/P2) and DM-SO

(D, E, G, K, L & M Stations).

8.1.2 SM-A (F&S) will ascertain details of the oil spill by contacting Coast Guard/Dubai Police/ DPE

if information is received from external agency, or by a beach survey if it is reported from the

station. If the threat of oil spill is real and confirmed, SM-A (F&S) will inform EVP-G(P&W), VPs,

Advisory Team, SM OP(P1/P2) and alert DM-SO (D Station) to activate Normal Action Plan

described in GD/GQP07 - Emergency Procedure for Oil Slick Protection of Generating Stations.

8.1.3 EVP-G(P&W) will inform MD&CEO and alert EVP-TP and EVP-W&C. Well-field assistance may

be kept ready should this be required during the contingency period.

8.1.4 DM-SO (D) will alert DM-SO (E, G, K, L & M Stations) who in turn will inform respective station

laboratories and carry out activities under Normal Action Plan described under GD/GQP07 -

Emergency Procedure for Oil Slick Protection of Generating Stations.

8.1.5 Oil traces in fore-bays and distillate quality shall be closely monitored.

If there is oil smell in distillate from any desal, that unit distillate shall be dumped to waste

to avoid contaminating the reservoir and activate Emergency Action Plan described under

GD/GQP07 - Emergency Procedure for Oil Slick Protection of Generating Stations.

8.1.6 RO plant shall be shut down as a precautionary measure especially if oil content monitor is

not functioning. If it is in working condition then decision to shut down RO may be taken

depending on severity of oil spill. RO will trip automatically if the oil contents monitor

senses 1 ppm oil for 600 seconds.

8.1.7 All concerned SMs, DSMs, Managers & Deputy Managers shall be available for emergency

support if the threat escalates.

8.1.8 VP-PP will update EVP-G (P&W) every 30 minutes and discuss any issues, in line with the

established color codes to communicate the impact based on reserve/deficit (Appendix-2).

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 8.1.9 EVP-G (P&W) will update MD&CEO every 30 minutes. Well field assistance may be arranged in

consultation with EVP-W&C when required, in line with the established color codes to

communicate the impact based on reserve/deficit (Appendix-2).

8.1.10 All Clear will be given by EVP-G (P&W) after getting VP-PP’s recommendations which is based

on the following criteria:

8.1.10.1 Threat of oil spill has receded, and no oil is detected in seawater samples.
8.1.10.2 There is no oil smell and hydrocarbon content are <0.01ppm in distillate from any
desal.
8.1.10.3 Operation of all affected desal units has been normalized.
8.1.10.4 Potable water supply to Dubai network has been restored.

8.1.11 Detailed post incident report highlighting all activities, actions taken, impact on water supplies,

etc. will be prepared and forwarded from EVP-G(P&W) to MD&CEO, EVP-TP, EVP-W&C,

Advisors & Department Heads.

8.2 TIER - 2 OIL SPILL INCIDENT

8.2.1 Carry out actions as outlined in steps 8.1.1 to 8.1.9 under Tier - 1 Oil Spill. Activate Emergency

Action Plan described under GD/GQP07 - Emergency Procedure for Oil Spill Protection of

Generating Stations.

8.2.2 SM-A(F&S) will request DPE for assistance from Dubai Oil Spill Task

Force resources as required.

8.2.3 Dubai National Oil Spill Contingency Plan will be activated (DNOSTF).

8.2.4 As desalination plant operation and quality of distillate will be affected, closely monitor oil in the

seawater and smell of hydrocarbon oil in distillate. Arrange to shut down desal units where the

distillate is having smell of hydrocarbon oil. There could be a partial to total disruption of water

production and supply.

8.2.5 Depending on severity of oil spill, EVP-G (P&W) will communicate with MD&CEO, EVP-TP and

EVP-W&C and recommend activation of DEWA Water Contingency Plans. Duration of this

emergency will depend on magnitude of oil spill and its impact on desalination plant operation.

8.2.6 All Clear will be given by EVP-G (P&W) after getting VP-PP’s recommendations which is based

on following criteria:

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 8.2.6.1 Threat of oil spill has receded & no oil is detected in seawater samples.
8.2.6.2 There is no oil smell & hydrocarbon content is are <0.01ppm in distillate from any desal.
8.2.6.3 Operation of all affected desal units has been normalized.
8.2.6.4 Potable water supply to Dubai network has been restored.

8.2.7 Detailed post incident report highlighting all activities, actions taken, impact on water supplies,

etc. will be prepared and forwarded from EVP-G(P&W) to MD&CEO, EVP-W&C, Advisors &

Department Heads.

8.3 TIER - 3 OIL SPILL INCIDENT

8.3.1 Carry out actions as outlined in steps 8.1.1 to 8.1.9 under Tier-1 oil spill. Activate Emergency

Action Plan (GD-GQP07 -Emergency Procedure for Oil Slick Protection of Generating Stations).

8.3.2 SM-A(F&S) and S-(E&LS) will request help from Dubai Oil Spill Task Force members and

coordinate their support.

8.3.3 Dubai Oil Spill Task Force will request support from Federal and other Agencies as required.

8.3.4 National/Federal level Oil Spill Contingency Plan will be activated as per instruction of the

concerned Agency.

8.3.5 Possibly all desal units will have to be shut down in a phased manner.
8.3.6 DEWA Water Contingency Plan will be activated with MD&CEO’s approval.
8.3.7 Depending on severity of oil spill, EVP-G (P&W) will communicate with MD&CEO and EVP-TP

and recommend activation of Blackout Contingency Plan.

8.3.8 Emergency Action Plan will be called off and all related activities will be stopped when ‘All Clear’

is given by EVP-G(P&W) after getting VP-PP’s recommendations based on the following criteria,

8.3.8.1 Threat of oil spill has receded, and no oil is detected in seawater samples.
8.3.8.2 There is no oil smell and hydrocarbon content are <0.01ppm in distillate from any desal.
8.3.8.3 Operation of all affected desal units has been normalized.
8.3.8.4 Potable water supply to Dubai network has been restored.

8.3.9 The final oil spill incident report highlighting all events will be prepared by VP-PP based on input

from Dubai Oil Spill Task Force and forwarded from EVP-G (P&W) to MD&CEO, EVP-TP, EVP-

W&C, Advisors & Department Heads for information.

February 2018 16 Revision 5

9. GUIDELINES FOR OIL SPILL REPORTING

Under circumstances of an Oil Spill threat, any staff who notices oil spill along the coastline or receives

call from outside party about oil spill, shall immediately inform DM-SO (D Station) indicating the

following:

a) The location of oil spill

b) Size of oil spill
c) Source of information

DM-SO (D Station) will take necessary action as defined under clause No. 8 hereinabove to alert all

concerned so that required timely action is initiated at the respective stations.

Based on the reports received from DM-SO (D Station) and respective station managers, VP-PP will

recommend to EVP-G (P&W) to declare the oil spill scenario as per newly introduced color codes to

communicate the impact based on reserve/deficit to the top management, as indicated below in line

with the decision taken by GD-MT and communicated vide ref. GD/PPR/VPO/2017/639 dated

11.10.2017 (Appendix -2).

Sl. No. Colour Codes Reserve / Deficit Remarks

1 Green Reserve‘ Demand is met with Normal Reserve
≥ 15% Margin.
2 Yellow Reserve Demand is met with less Reserve
< 15 % Margin.
3 Orange Deficit Demand not met with marginal
≤ 15% shortfall.
4 Red Deficit Demand not met with large shortfall.
> 15%

10. COMMAND AND CONTROL TRANSFER

If contingency restoration process takes long time, command and control will have to be transferred to other

staff to avoid drift in performance due to the extended physical and mental strain. Following procedure shall

be adopted to transfer the command and control:

10.1. After 8 to 9 hours of handling the contingency, command and control will be transferred to the
standby persons.
10.2. The second line of leaders to take over the command shall be identified, trained and authorized by
EVP-G(P&W).

February 2018 17 Revision 5

 10.3. When command and control is to be transferred, EVP-G (P&W) will instruct backup staff to report 1

hour before command and control transfer. The outgoing and incoming staff will work together for

one hour for smooth transfer of duties. After a detailed briefing, the command and control takeover

sheet will be formally signed by the outgoing and incoming staff.

10.4. Should the command and control center staff feel the need to take a break at any time on duty,

standby staff shall be arranged to take charge in the interim period. Such change of duties shall be

done without affecting continuity of the ongoing process of managing the contingency.

11. CONTINGENCY PLAN CHECK

Regular checking of the contingency plan preparedness is necessary to deal with these contingency in

a real situation. Oil Spill Contingency Plan preparedness to be checked through mock drill conducted at

least once every year. After conducting the mock drill, report to be prepared with details, outcome and

recommendation are to be documented for further follow-up/action by all concerned.

Manager - Operation (D, E, G, K, L & M Station) is responsible to ensure that 2 semi-annual inter-

station audits covering D, E, G, K, L & M stations, as per yearly schedule are conducted by a team

comprising of Operation Managers to ascertain preparedness of staff for effective handling of

scenarios. Manager - Operation (D, E, G, K, L & M Station) is also responsible to ensure that the

contingency plan and related records are made available in CCR for reference by all operation staff.

Availability of these records are to be verified and confirmed during inter-station audit conducted, as

per yearly schedule by M-Op (D, E, G, K, L & M Station).

12. COMMUNICATION

a) Internal / external communication will be carried out as indicated under individual Roles and

Responsibilities at S. No. 7 hereinabove.

b) Only nominated DEWA staff will communicate with National / Federal Task Force / External

agencies / Government Authorities and/or their representatives.

c) Communication and reporting channels are indicated in attached chart (Appendix -3).

d) All communication shall be clearly logged by the concerned staff with time and details of the sending

and receiving parties.

February 2018 18 Revision 5

13. INFORMATION TO MEDIA AND PUBLIC

MD&CEO, or his nominated representative, are the only persons who will communicate with

Government Authorities, Media and other external agencies / persons who may be enquiring about

the emergency incident. No other staff is authorized to give any information to outside parties. If any

staff is contacted by external party for any information related to this incident, they should direct their

call to EVP-G (P&W) for giving suitable response.

February 2018 19 Revision 5

14. CONTACT TELEPHONE NUMBERS DURING OIL SPILL INCIDENT

14.1 PRIMARY CONTACTS

SN Station Land Line Numbers SCADA Numbers

1 D Station 80-44350/44355/44249 145818/145811/145817

2 E Station 80-44450/44459/44411/44421/
146017, 146011
44431 04-5151970

3 G Station 80-44850/44649/44611/44811
146435/36/37
04-5151968

4 K Station 80-25110, 25120, 25130, 25150

87215/148715
04-5151964
5 L Station 80-24504/24503/24505, 8140714
04-5151968 8836, 8883, 8882
04-5151973

8140-330/331/332/333/334/335 7625, 4141, 4142, 4143

6 H Station
04-5151960

7 M Station 8161039, 8161040,

8231, 8232
04-5151995/5151996/5151927

AM-RTO 3090818 80215

8 TOD SE-RTO 3090780 , 3090790 80212 / 280
E-RTO 3090767 80213
9 Water SCADA 3240079, 3072214, 3072664 -
8801999
10 DUSUP Hot line in D phase 1 PCR 8844268 -

Hot line in H station CCR (8801867)

11 EGA 8846666 6019, 6020

12 MEW 06-7655881 -
02-4177033. 02-4177166,
13 NECMA -
02-4177171
14 FEA 04-3965888, 02-6777363 -
15 Dubai Petroleum Establishment 04-3432222 -
16 Dubai Coast Guard 04-4025555
17 Dubai Port Authority 04-8835251
18 Dubai Municipality 04-2215555
19 Dubai Police 999
20 Mina Seyahi (Sailing Club)

20.1 Mr. Saeed Hareb 050-6458777

20.2 Mr. Raka Ahmed 050-6243122

February 2018 20 Revision 5
14.2 CONTACTS OF KEY PERSONNEL

Name Designation Office Residence Mobile Tetra

8024442 04-2884009
Nasser Lootah EVP-G(P&W) 050-6585347 4083011
3229221 04-2885337
8161699
Khalil Sabt VP-PP 04-2802446 050-6560061 4083015
3225900

Tayeb Al Khaja VP-P2 8024330 04-2880029 050-4578998 4083013

Yahya Al Zafin VP-P1 8021114 04-3442112 050-6542225 4083012

Saeed Al Aghbari VP-P3 8140440 04-2802052 050-6554022 4081644

Mahmoud R H Baniabbasi VP-MM 8024340 - 0506582761 -

Nebojsa Simic S-P&C 3229219 - 0504552328 -

Advisor - Gas
Gerwig Johannes Poeschl 8024390 - 0527097853 -
Turbine
Specialist -
Michael Valentin Themel 3229218 - 0563681800 -
Tech Support
Specialist -
David Van Der Merwe 3229224 - 0557213946 -
Electrical
055-6258484
Majid Abdulla SM-A(F&S) 8024333 04-2660026 4083022
050-6258484

Samer MS Abdul Razzaq SM-Op(P1) 8044602 04-3477800 050-6525990 4083028

055-6659933
Jaber Khoory SM-Op(P2) 8024510 04-3483622 4083029
050-6568338
VP COM&
Maan Nadeem Ali Al Afifi 8024352 - 050-4522708 4083031
NOC
055-4601012
Mohammad Jahangir Kabir M Op D 8044239 04-3927511 4082071
050-7482003

Nabil Mahmoud Mohamed 050-7195162

M Op E 8044501 04-3928421 4082086
Gabr 055-9626483
Mohd. Maniruz Zaman
M Op G 8044650 04-8844620 050-7243710 4082091
Sarker
052-6012812
Munawar Hussain M Op K 8025102 04-2577812 4082056
050-3930940
055-6966987
Fazal Ahmed Shaikh M Op L 8024512 04-8845430 -
050-6966987
8161044
Mohammad Pour M Op M 04-3794938 055-5647000 4082045
04-5151931

Mohd Mizanur Rahman M-Op P3 8140448 04-2540317 050-5253867 4081646

Elfatih Elhag Eltom S-(Env &Lab) 8161690 04-8844823 050-5688510 4083032

February 2018 21 Revision 5

15. OIL SPILL INCIDENT REPORT

After restoration and normalizing of the station and water network final oil spill incident report

highlighting all activities, actions taken, impact on water supplies, assistance from

National/Federal/External Agencies, etc. will be prepared in consultation with all the involved parties

and forwarded from EVP-G(P&W) to MD&CEO, EVP-W&C, EVP-TP, Advisory Team & Department

Heads for information.

16. REVIEW HISTORY

Reason for Changes made and
Revision Date of review
review list of documents
R0 June 2009 First issue -
R1 May 2011 First Revision Updated contact data and minor corrections
Added procedures related to new stations, updated existing
R2 October 2013 Second Revision
text and contact information
R3 January 2015 Third Revision Updated station, staff and contact data
R4 June 2016 Fourth Revision Updated station, staff and contact data and minor changes.
Issue Updated responsibilities, contact details and added Picto
February 2018 Fifth Revision
5/0 Flowchart for Oil Spill Contingency.

17. CROSS REFERENCES

1. Emergency Procedure for Oil Slick Protection of Generating Stations (GD/GQP 07)
2. Inter-Department Coordination Procedure (GQP14)
3. Dubai National Oil Spill Contingency Plan:

a) Dubai Port Authority (DPA) Oil Pollution Response Plan

b) Dubai Oil Spill Consequence Assessment Report issued by DPE

4. Federal Oil Spill Contingency Plan (Ongoing discussions with National Crisis & Emergency
Management Authority, Abu Dhabi)
5. DEWA - Contingency Plan for Dubai Water System.
6. DEWA - Contingency Plan for Power System
a) Emergency Declaration Criteria issued by T-(OP) Planning Section.
b) DEWA Crisis Management document issued by EVP-TP
18. APPENDICES
18.1 Appendix- 1 (List of Major Equipment for Oil Spill Defense)
18.2 Appendix -2 (GD Contingency Plans - Agreed Colour Codes)
18.3 Appendix -3 (Oil Spill Contingency (Tier-1 / Tier-2 / Tier-3) Communication Flowchart)
18.4 Appendix -4 (Oil Spill Contingency (Tier-1 / Tier-2 / Tier-3) Picto Flowchart)

February 2018 22 Revision 5

 Appendix- 1
List of Major Equipment for Oil Spill Defense
Sl.# Station / Item Item/Description Available Quantity
A OIL SKIMMERS
Seavac Delta Skimmer 3 numbers on site
1 D Station Ph I Not available
2” Air operated diaphragm pump

2” Submersible pumps with floats 2 numbers on site

2 D Station Ph II
2” Air operated diaphragm pump Not available
Seavac Delta Skimmer 2 numbers on site
3 E Station
Submersible pumps with floats 1 number standby
Seavac Delta Skimmer 3 numbers on site
4 G Station
Seavac Delta Skimmer 1 number standby
5 K Station Seavac Delta Skimmer 3 numbers on site
Drum Skimmers 2 numbers standby
Drum Skimmer’s Transfer pump’s 2 numbers
6 L Station Weir Skimmers 2 numbers
Weir Skimmer’s pumps 2 numbers
Power Pack (HPU) for drum 2 numbers
7 M Station Oil Skimmers with pumps
skimmer 2 numbers standby
8 RO Plant Seavac Delta Skimmer 2 numbers on site
B PERMANENT FLOATING OIL BOOMS (installed)
1 D Station Hydrotechnick boom 900 P 21 x 20 meter section
2 E Station Hydrotechnick boom 900 15 x 20 meter section
3 G Station Hydrotechnick boom 900 P 21 x 20 meter section
4 K Station Hydrotechnick boom 900 P 12 x 20 meter section
5 L Station (Breakwater Oil Stop Curtain type boom 6 x 22.5 meter section
area) New Boom, waiting for 4 x 22.5 meter section
6 L station (Screen Area) Oil containment boom (standby)
installation. 1 x 200 meter section
Emergency boom reel (standby) 1 in L station
7 L station (Grab cleaner Oil stop Husky boom Mark 3 x 30 meter section
area) Oil stop curtain type boom 900 5 x 20 meter section
8 M station (Screen Area) Oil
mmcontainment boom (standby) 1 x 200 meter section
Emergency boom reel (standby) 1 in M station
9 RO Plant Hydrotechnick boom 900 P 14 x 20 meter section
C COMMON ITEMS FOR ALL STATIONS
DEWA1 Aluminum Boat 8.5 m 1 Number
1 Boats DEWA2 Aluminum Boat 8.5 m 1 Number
Zodiac (Inflatable) 1 Number

February 2018 23 Revision 5

 Appendix- 2

February 2018 24 Revision 5

 OIL SPILL CONTINGENCY (TIER-1/TIER-2/TIER-3) - COMMUNICATION FLOWCHART Appendix-3
Tier -2 / Tier-3
Oil Spill Incident
An incident, where the MD &CEO
support of outside agencies
and their resources are
needed to effectively
manage the situation
EVP-G (P&W)
EVP-TP EVP-W&C

Advisory Team
(VP-P1, VP-P2, VP-P3, VP-MM, VP-PP, VP-P&E(G),
SM-A (F&S)/ VP-COM & NOC, Advisor-GT, Specialist(Project &
S-(E&LS) Commissioning /Electrical / Technical Support/E&LS))

Tier 3 Tier 2 Tier 1

Federal/ Dubai Oil VP-PP VP-P1 VP-P2

External Spill
Task Force Task Force

S-(E&LS) SMOP-P1/MOP-D SMOP-P2/MOP-L

M Op D M Op E M Op G M Op K M Op L M Op M
Activate Federal Activate
Action Plan DOSCP
DM-SO(D) DM-SO(E) DM-SO(G) DMSO(K) DMSO(L) DMSO(M)

February 2018 25 Revision 5/0

 Appendix- 4
OIL SPILL CONTINGENCY (TIER-1/TIER-2/TIER-3) PICTO FLOWCHART

February 2018 Revision 5/0

27