Management System Certification

Stage 1 Audit Report

Organization: Sigma cylinders

Address: Address 1 :Lebanon, Ein El Tineh, Celine 2 Building, 1st floor
Address 2 : Ivory Coast, Yopougib, PK 24 – Zone Industrielle
Standard(s): ISO9001:2015, Accreditation Body(s): SAS
ISO14001:2015,ISO45001:2018
Representative: Mr.Mohmad shams
Site(s) audited: Same as above Date(s) of audit(s): 26/5/2021
EAC Code: 17 NACE Code: 27.1 Technical QM17.1
Area code: EM 19
OH 8
Effective No.of 10 ( Lebanon ) No. of Shifts: 1
Personnel: 8 ( Abidjian )
Lead auditor: Nazih Mawlawy Additional team Tony Abisafi
member(s):
Additional
Attendees and
Roles:
This report is confidential and distribution is limited to the audit team, audit attendees, client representative, the SGS
office and may be subject to Accreditation Body, Certification Scheme owners or any other Regulatory Body sampling in
line with our online Privacy Statement which can be accessed here

1. Audit objectives
Specific Objectives of Stage 1 audit are:
- to review the client’s management system documented information;
- evaluate the client’s site-specific conditions and to undertake discussions with the client’s
personnel to determine the preparedness for stage 2;
- review the client’s status and understanding regarding requirements of the standard, in particular
with respect to the identification of key performance or significant aspects, processes, objectives
and operation of the management system;
- obtain necessary information regarding the scope of the management system, including: the
client’s site(s); processes and equipment used; levels of controls established (particularly in case of
multisite clients); applicable statutory and regulatory requirements;
- review the allocation of resources for stage 2 and agree the details of stage 2 with the client;

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 - provide a focus for planning stage 2 by gaining a sufficient understanding of the client’s
management system and site operations in the context of the management system standard or
other normative document;
- evaluate if the internal audits and management reviews are being planned and performed, and that
the level of implementation of the management system substantiates that the client is ready for
stage 2.

▪ Note: A management system certification audit is not a legal compliance audit

2. Audit scope
Design , maunufacturitng and sates of various types of LPG Cylinders

For multi-site audits an Appendix listing all relevant sites and/or remote N/A Yes No
locations has been established (attached) and agreed with the client

For integrated audits, confirm the current level of the client’s IMS integration: N/A Basic High

3. Critical audit findings

The following findings, if not appropriately addressed before commencement of the stage 2 audit are likely
to result in major nonconformities being identified or an inability to complete the Stage 2 audit.

Non

4. Non critical audit findings

The following findings, if not appropriately addressed, may lead to nonconformities being identified at the
Stage 2 audit.

4.Context of the organization: clause 4.1,4.2,4.3,4.4

Internal and external issues :

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 - Social and cultural , political ,legal regulatory , technoligilcal
- Key drives and trends having impact on sigma objectives
- Specific internal : governance ,structures and roles
- Capabilities , resources and knowledge ,competences
- standards and guidelines adopted to sigma
- contractural relationship
- key interface between processes

Interested parties :
Customers . bank insurer, stakholders , regulator ,government , top management
Suppliers
Employees
Neighbours , technical competitors

Scope : Design , maunufacturitng and sales of various types of LPG Cylinders

( documented information ) .

Process map :
Sales and customer services , design , purchasing , production , shipping

5 leadership: clause 5.1,5.2,5.3,5.4

QHSE / policy : statement

Organization chart : for Lebanon factory & head office
Site Abidjian : supply chain is limited to Head office
( interconnected ) .QHSE officer
Supply chain &logistics manager
Loading officer
Operation manager : job description : authorities
Consultation and participation
Procedure + enviroemtnatl apsects impat list / operation health ans safety riks and unacceptable hazards

6.planning: clause 6.1,6.2,6.3

QHSE risk assessment / processes and mitigation including risks of legal requirments
Criteria / procedure of evlatuation and monitoring .
Covering : factory in Lebanon and abidijian ( operational and non operational process )
QHSE objectives : for 2021
By process and action plan
Operation :
Sales and customer service / design and production /quality control and delivery

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Change management process :
Change management plan /document changes

7.support : clause 7.1,7.2,7.3,7.4,7.5

Process of awarness and internal /external communication
Organization chart for all sites last updated 3/2021
Preventive maintenace program for building and equipments
List of machine activities : preventive and frequency
Ex: assembly mold / shearing machine
Calibration : digital balance , pressure gauge ( IRI calibration ) /calibration certificates (available )
Welding machines calibration / only black steel product no stainless steel
Welding calibaration records
Internal and external communication procedure
Awareness: session HSE
Training plan :QHSE
Frill drill / first safety / fire fighting / awarness + technical trainings ( organizational knowledge )
Emergency preparedness and response process
Documented information : procedure
Documnent distribution list : diffusion matrix
Creating , coding , modification
Document control procedure / including back ups

8.operation: clause 8.1,8.2,8.4,8.5,8.6,8.7

Operation processes :
Supply chain and logistics
Sales and customer support : psot sales process / tender participation
Procurement :theory shall be finalized , supplier selction and evaluation , po, reception of purchased product
Design and calculation : general procedure &guidelines for design of steel cylinders with water capacity of
up to 150 literes
Warehousing : warehouse in -out , location , material idenitification
Delivery : transport and shipment
Production and quality control : hydrostatic testing
Testing form m including installed valves :
Apply works procedure specification :WPS as per welding process /sampling
Non IRI ( Welding / dimension and paint)

Weld ,map traceability sheet .

Emergency preparedness and response : fire drill / reports and training of evacuation
First aid kits /first aider by sites ( training and appointing )
Operational controls : admin signs / engineering controls
Safety signs / exit route fire extinguishers and fire alarms
Ethanol /tinner tanks ; operational controls valves and restrict acess /cut off
Safety and environmetnal signs including hazardous material and wastes

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 Spil kits / shall be available next to chemical tanks /containers along with a second containments
PPE’s By acticities and areas
Ground marking for circulation
Fresh air ventilation / exraction fans / exhaust
Lifting / storing / circulation /welding /separation between acetelaine and oxegen
Post weld heat treatment
Butane tanks equipded by safety valves /cut off

9.performance evaluation : clause 9.1,9.2,9.3

Verified : customer support process
Customer satisfaction surveys
Performance evaluaton tools
Internal audit program /checklist and report for IMS ( 2021 )
Management review meeting agenda and attendees 2/2021
HSE performance evaluation

10.improvement: clause 10.1,10.2,10.3

NCR / IAF process and templates

Data collection and analysis reports For IMS
Opportunities for improvement by supply chain processes
Accident / incident reports (YTD ) 4/2021 investigation and action plans
Environmental reports on consumption and waste management and relevant improvement ( 3/2021 )

5. Audit Conclusions
The Stage 1 audit was successful in meeting the stated objectives: Yes No

The stage 1 audit was limited in time and scope to the stated objectives and it is possible that additional
weaknesses will be identified during future audit activities. With consideration to the findings identified in section
3 and 4 of this report, the overall conclusions of the audit are as follows:
The management system has been planned to conform with all the requirements of the Yes No
audit standard:

The management system is designed to achieve the organization’s policy objectives: Yes No

Based on the information provided, the system is designed to identify and manage Yes No
compliance with statutory, regulatory and contractual requirements:

The internal audit and management review planning assure appropriate coverage Yes No
prior to the Stage 2 Audit:

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Any scope exclusions are appropriate and justified: N/A Yes No

The Stage 2 audit should proceed as presently planned: Yes No

Comments or details of necessary changes to the stage 2 audit plan:

1- Internal and external issues : shall cover issues from all sites including evironemtnal and health and
safety .clasue 4.1
2- Interested parites shall also be specified with their requirements including HSE for all sites. clause 4.2
3- External documents can be added to the interested parties table specifically defined and referred
.clasue 4.4
4- Process man : better to develop a main process flow path and a supporting process one .clause 4.4
5- Main processes : wareshoue process shall be added , production : sub process : cutting , welding ,
paiting ,quality control , shall be set stating the outsourcing process also .clause 4.4
6- HSE process shall clearly added to the process map and then detailed in organization chart as
postions and relatively at JD’s as factory HSE officer , supervisor , manager .. .clause 4.4 ,5.3
7- QHSE Policy : needs to be revised to include clearer commitment to meet customers requirements ,
pollution preventon , accident ,illness , injuries and work related health and safety issues .clause 5.1
8- Organization chart : supply chain processes postions shall be elaborated .clause 5.3
9- Risks assesement QHSE / process risks . associated environmental and health and safety hazards
shall be considered , mitigation ,and evaluation criteria .clause 6.1
10- Change management : shall use the change management program in full details , topic ,plans action
maintaining the intergrity of IMS .clause 6.3
11- All IMS documents shall be coded as per relevant procedure of documented information menttioniing
the code ,issue and edition number ,date , review /preparation and approval .clause 7.5
12- Sales process :tender participation sub processes shall be added (not only post sales process )
covering B2B ,B2C, B2G in all sites .clause 8.2
13- Procurement : supplier selection and evaluation , purchase order , reception of purchased product shall
be established including the use ot suncontractors and outsourcing .clasue 8.4
14- Evacuation plan . safety and environmental signs , shall be posted at factory including fire escape
routes , PPE’S , exit signs , fire extinguishers and hazardous materials , fire alarm and fire pump firsdt
aids kits and clinic ( where applicable ) ,at offices escape route signs : exist signs , fire extighushers
,first aid and evacuation plans .clause 8.1
15- Evacuation drill for factories ,and offices shall be performed as well ad first aid trainings and safety fire
fighting training , it can be performed fron red cross and civil defense , a certificate shall be issued and
renewed on yearly bases. Clause 8.2
16- Design process : shall focus design review and verification against customer requirements prior to send
order to production ,clause 8.3

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 17- More details in required on quality control process and product release by customer order a proper
documentation /records shall be considered prior to release products to customer .clause 8.6
18- Internal audit report shall cover all site and processes , emphasising on opportunity for improvements
and extent of IMS conformity .clause 9.2
19- Management review minutes of meeting shall cover all topics mentioned In clause 9.3.2
20- Customer feedbacks shall be collected ( as via surveys or other method ) and analysed , where it
positive or negiative , taking into consideration the need to open an IAF .Clause 9.1
21- Data shall be collected and analysed in addition to customer feed backs , on supplier performance ,
customer orders , quotation and bids, process conformity, supply chain efficiency ,end product re-work
and first time right , Non conforming product percentage , waste type segregation , collection and
recycling imclcuding natural rescources consumption as water , diesel , electricity , raw materilas ,
waste management shall cover ( liquid , solid and gas) , incidents/ accidents and near misses shall be
reported and analysed . clause 9.1, 10.2

6. Opening and Closing Meeting Attendance Record

Name Position Opening Closing
Mohmas Shamas GM x x
Elias Jarjoura Consultant /MR X X
Jowa Nachar HR Manager X X

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