CENTRAL OFFICE: DISASTER RISK REDUCTION AND MANAGEMENT MONITORING CHECKLIST

EBEIS NO.:
Name of School:
School Head:
Contact Details:

1. Awareness on any DRRM existing policies

___ Yes
___ No

2. Which of these policies have you adopted / adapted / localized in your schools?
A. RA 10121 (Philippine DRRM Act of 2010)
* Integration of DRRM in the curriculum
B. D.O. 83, s. 2011 (Disaster Prepraedness Measures for Schools)
* Estalishment of school preparedness protocols and measures
C. DO 48, s. 2012 (Quarterly Conduct of the National School-Based Earthquake and Fire Drill)
* Regular conduct of multi-hazard drills
D. JMC 1, s. 2013 (Guidelines on Evacuation Center Coordination and Management)
* Establishment of guidelines for the use of schools as evacuation centers
E. DO 37, s. 2015 ( The Comprehensive DRRM in Education Framework)
* Establishment of School DRRM according to the 3 pillars and the 4 thematic areas
of RA 10121
F. DO 21, s. 2015 (DRRM Coordination and Information Management Protocol)
* Formulation of School DRRM Team
* Formulation of School DRRM Plan
* Formulation of School Contingency Plan (i.e., Preparedness Plan for response)
* Integration of DRRM in the SIP
* Establishment of Early Warning System/s
G. DO 23, s. 2015 (Student-Led School Watching and Hazard Mapping)
* Institutionalizing regular risk assessment and hazard mapping in schools
H. DO 27, s. 2015 (Promoting Family Earthquake Preparedness)
I. DO 28, s.2016 (Strengthening Fire Safety and Awareness Program)
J. Others (specify): ______________________________________________

3. District DRRM Coordinator:

Name:
School Assignment and Position:
Contact Details:

4. School DRRM Coordinators:

Name of Focal Person:
Position:
Contact Details:

Alternate School DRRM Coordinator:

Position:
Contact Details:

5. School DRRM Team Composition

School Head
School DRRM Focal Person
Property Custodian
ICT Coordinator
EMIS Coordinator (counterpart of planning)
Guidance Counselor
School Nurse
Teachers
Students
Parents

6. Roles of DRRM Team

Capacity Building of Stakeholders
 Information, education and communication (IEC) of DRRM, CCA and EiE initiatives
and concepts to stakeholders
Undertake Climate Change Adaptation (CCA) and mitigation initiatives
Coordination with and mobilization of partners
Work with DepEd (and other) Engineers to ensure safety and resilience of school buildings
Ensure that regular maintenance of school buildings is undertaken for safety purposes
Conduct of risk assessment and hazard mapping
Establishment of risk assessment and hazard mapping
Establishment of Early Warning System/s (EWS)
Establishment of safety and security protocols
Preparedness and Contingency Planning
Tracking of students and personnel
Conduct and report Damage assessment and needs analysis / Rapid Assessment of Damages
Report (RADaR)
DRRM integration in the curriculum
Facilitate the conduct of psychosocial processing of students and personnel
Monitoring and Evaluation (M & E) of DRRM and CCA interventions

7. School DRRM Plan

Yes
No

8. School Improvement Plan (SIP)

Yes
No

9. Challenges
School does not have regular DRRM activities
School lacks resources (i.e., budget) for DRRM activities
School does not have a DRRM Coordinator / Focal Person
School does not have a DRRM Team
School lacks knowledge on the latest DRRM related policies and protocols
School does not have the capacity to identify DRRM needs of the school, including
personnel and students
School lacks support from stakeholders
Schoold oes not have partnership with relevant organizations to support programs
and activities
School head is not trained in DRRM and SIP integration
School has not integrated DRRM and CCA in the curriculum
School does not conduct extra-curricular activities on DRRM and CCA
School does not prioritize DRRM due to lack of experience of disasters in the locality
Lack of existing and applciable policies, programs or interventions for
context/situation of school
Lack of proper M & E of DRRM initiatives
Others (specify) ___________________________
None

10. Does School have Prevention and Mitigation Protocol?

Yes
No

11. What are the activities included in the prevention and mitigation protocol?
Yes
No

12.Does the school have Contingency Protocol?

Yes
No

13. What are the activities included in the contingency protocol?

Clear structure, roles and coordination of SDRRM Team and school personnel and students for response
Preparedness measures
Monitoring the effects of hazards
Evacuation and lockdown protocol (including designated evacuation area)
 Student-family reunification plan
Plan for use of school as evacuation center
Damage assessment
Mapping and mobilization of partners
Coordination and reporting mechanism/s (School, central office, division, region)
School Clean-up
Tracking of students and personnel
Setting-up Temporary Learning Spaces
Psychological First Aid
Alternative Delivery Mode
M & E of DRRM Interventions
Others (Specify) ______________________________

14. What are the necessary capacity building and skills training needed?
DRRM, CCA and EiE training
DRRM Planning
Contingency Planning
Alternative Delivery Modes
Camp Coordination and Camp Management
Training on First Aid and Basic Life Support
Training on risk assessment and hazard mapping
Psychological First Aid Training
Networking and resource mobilization (including logistics)
Monitoring and evaluation
Others (specify): _________________________

15. What activities have you done to ensure that learning facilities are safe?
Risk Assessment
Creation of hazard map
Identification of unsafe school building/s (condemned, non-usage)
Monitoring and qualitya ssurance of school building construction (in
accordance with the National Building Code and DepEd cosntruction Manual)
Regular inspection and maintenance of facilities (regular repair of minor damages)
Regular inspection and maintenance of water, sanitation and health facilities
(including canteens) to ensure quality and availability of ample supply of
potable water and sanitation supply)
Regular inspection of inclusive designs of school facilities for PWDs
Safe school site selection
Conduct of student-led school watching and hazard mapping
Incorporation of school hazard maps with the community hazard map
Identification of buildings for upgrade and retrofitting
Reporting of increase in enrollment to ensure provision of new classrooms and
ensuring compliance to standard student to classroom ratio
Identification of classrooms for possible use as evacuation centers
Regular coordination with LGU in school building safety inspection
Regular coordination with BFP for fire safety isnpection
Inventory of school building showing the date it was constructed
Safety inspection of school perimeter fence and access (gates and pedestrian)
Others: Specify _____________________________
None

16. What are the activities included that you have done to esnure that your school is
aware of risk reduction and resiliency in education?
School has integrated key DRR and CCA concepts in the curriculum based on the
National Curriculum Guide
Integration of DRRM and CCA concepts in extra-curricular activities/programs such as
implementing the Promoting Family Earthquake Preparedness Homework and the
Student-Led School Watching and Hazard Mapping
Training of Teachers on how to integrate DRRM and CCA in the curriculum
Application of Alternative Delivery Mode during disasters/emergencies
Posting of updated IEC materials in every classroom
Participating in DRRM and CCA-related events such as the National Disaster
Consciousness Month, Fire Prevention Month, etc.
Commemoration of local and national disasters that have affected the locality and/or country
 Capacity building of personnel, students, and other stakeholders (e.g. parents) on DRRM and CCA
Regular conduct of multi-hazard drills
Others (specify): ____________________________-
None

17. What is the status of the following activities related to DRRM in your school?
Submission of DRR related data in EBEIS
Promoting Family Earthquake Preparedness Homework
Submission of RADaR within 72 hours after the hazard
Implementation of integrated DRRM activities in the SIP
Usage of funds in regular DRRM activities based on school calendar
Usage of funds for response interventions (school clean-up, temporary learning spaces,
psychological first aid)
Usage of funds for rehabilitation, repair and reconstructions
Usage of funds for routine maintenance of school facilities
Conduct of regular hazard specific drills
Training and capacity building on DRRM, CCA, and EiE

Monitored and evaluated by: Conforme:

___________________________________ ________________________________
School DRRM Coordinator

Conforme:

________________________________
School Head
Date: