LETTER OF AGREEMENT

No.21 - 23.10.2019/ Malaysia Digital Economy Corporation (MDEC) - Novotel Saigon Centre

Ho Chi Minh City, 24 September 2019

PARTY A : MALAYSIA DIGITAL ECONOMY CORPORATION (MDEC

Address : 2360 Persiaran APEC, 63000 Cyberjaya, Selangor Darul Ehsan Malaysia
Tel : +60 3 8315 3211
Representative : Mr Mohd Rofizal Mustapa - Enterprise Development Division

PARTY B : CN CTY TNHH MTV KS QUỐC TẾ THIÊN PHÚC – KS NOVOTEL SAIGON CENTRE
Address : 167 Hai Ba Trung Street, District 3, Ho Chi Minh City, Vietnam
Tel : +84 28 3822 4866 Fax: +84 28 3822 1698
VAT Code : 0312470473 - 001
Representative : Mr. Lionel Moinard - General Manager

After discussion, both Parties have agreed to sign this contract with terms and conditions for the following function:

I. EVENT ARRANGMENT

Date / Time Tuesday, 22 October , 2019

08:00 – 17:00 Full day meeting
10:00 AM coffee break
12:00 – 13:00 Buffet lunch
15:00 PM coffee break

Venue Meeting: TBA

Number of attendance Guaranteed: 40 persons & Expected: 44 persons

Increasing of guaranteed attendance has to be reconfirmed to the Hotel three working days prior
to your event. Charges for the event will be applied to the guaranteed or actual number of
attendees, whichever is higher.

Meeting Set-up Reception table with at the Foyer

8 persons/table in Half moon style
Head table for 2 persons
Coffee station at foyer
Note pads, pens, mineral water & mints
Wireless internet
1 Flip chart with markers
Signboard at Lobby (please provide the signboard content)

AV Equipment Standard AV equipment, sound & lighting system

1 LCD projector with screen
2 Wireless microphone

Standard AV equipment is subject to hotel stock availability. Additional charges are applicable, if
additional equipment is required.

Room Rental Based on meeting package, food & beverage arrangements, 1 function room for a proper event will
be extended at no extra charge. Should additional function room be required, rental will be charged
depending on the size on per day/usage basis.
Setup/Tear down Function space is entirely reserved for the time indicated for this event only. Should you require
additional set up or tear down time, please advise us as soon as possible so that we may arrange the
appropriate space (only applicable if space is blocked)

Price Full day meeting package with lunch is at VND819,000++/person inclusive of:
+ 2 Coffee breaks with coffee, tea, assorted breakfast bakeries, pastries or cookies & fresh fruits
+ Buffet Lunch at the Square restaurant including one round of soft drinks. Other beverages during
lunch will be charged on consumption.

II. ACCOMMODATION ARRANGMENT

Guest Room Details

Arrival Date : 21 October 2019
Departure Date : 23 October 2019
Room Type : Superior Single
No. of room : 5
Price : VND2,703,000++/room/night

The Party B is pleased to offer these special rates to the Party A. Please note that these rates are
confidential and are not to be disclosed to a third party without the consent of the Party B.

The above room rates include Internet and one (1) buffet breakfast served in the Square Restaurant on
Level 2.

The above rates are based on a per room, per night basis,. The rates are non-commissionable

* All prices quoted, unless otherwise specified as “nett”, are subject to 5% service charge and 10%
government tax (VAT), and are non- commissionable. VAT will be calculated based on the total
amount of the event including 5% service charge.

TOTAL ESTIMATED COST OF THE CONTRACT

Price Number of Total

Date Items Quantity
(VND) night (VND)
21/10 - 23/10/2019 Superior single 2,703,000 5 2 27,030,000
22/10/2019 Full day meeting package with lunch 819,000 40 32,760,000
Sub Total 59,790,000
5% Service charge 2,989,500
10% VAT 6,277,950
Grand Total (After service charge and tax) 69,057,450
Initial Deposit (100% of total estimation) 69,057,450
Final payment and any outstanding balance will be settled right after
-
event by cash or credit card

III. TERMS & CONDITIONS

Confirmation No function room and guest rooms has been reserved at the moment until receiving your writing
confirmation.

Please sign and return one copy of the contract along with the initial non-refundable deposit as an
acceptance of this function latest by 26 September 2019, we shall make necessary reservations.

The Hotel reserves the right to request for an early release should we have another confirmed
function booking and should your function and guest room not be firmed.
Payment The Party B requires the first deposit of VND69,057,450 from the Party A latest by 02 October,
2019 in order to confirm the booking.

Final payment and any outstanding balance will be settled right after event by cash or credit card.

The Party A will be settled the full of bill by bank transfer within 30 working days right after
receiving hotel red invoice.

Bank Detail Bank name : VietcomBank - HCM Branch

Address : No.5 Me Linh Square, Ben Nghe Ward, District 1, HCMC
Account name : NOVOTEL SAIGON CENTRE
Account number : Payment VND 007.100.0680.823 (VND)
SWIFT Code : BFTV VNVX 007
CIF : 8802637

Cancellation policy 100% on total estimated amount will be charged if cancellation made after contract signing
License Requirements As stipulated by Vietnamese governmental law

License is required for meeting, seminar or conference organized by all overseas company.
However, foreign companies based in Vietnam, with business license is exempt from this clause. If
you have any doubt, please contact:
Foreign Trade & Investment Development Center (FTDC)
51 Dinh Tien Hoang Street, District 1, Ho Chi Minh City, Vietnam
Ms. Nguyen Ngan Giang -Manager of Investment Promotion Division
Investment and Trade Promotion Centre of Ho Chi Minh City (ITPC)
Tel: (84-8) 39101302
Fax: (84-8) 9104374 Email: khuongvd@itpc.gov.vn

License is required for event with fashion show, music performance or with selling tickets to the
public. For more information, you may contact below:
HCMC Department of Culture, Sports & Tourism
164 Dong Khoi Street, District 1, Ho Chi Minh City, Viet Nam
Tel: (84-8) 3822 3915

The hotel declines any legal responsibility in the content of events organized by customers in the
premises but reserves the right to stop events with content potentially harmful or legally
questionable in order to protect the hotel’s reputation.

For early departure during the stay, a full-stay charge will be applied.

Damage Organizer must comply Novotel Saigon Centre’s Policies and Procedures for displaying banner,
backdrop and any related promotional materials. Please liaise with our Banquet Sales & Operation
team for further information.
It is prohibited to remove any equipment and/or other items of Novotel Saigon Centre’s property
within or outside hotel premises.
Organizer should be responsible for any damages to hotel facilities during the preparation or during
the event or clearing up of the event equipment. The hotel subject to impact of the damage will
determine charge.
Force Major In the event of war, industrial strike, nature disaster or acts of God, the Hotel may cancel the event
without penalty with both parties prior agreement.

This contract shall be effective from the signing date and when both paties perform their obligations as agreed in the contract.
When Party A has settled full of payment for the Party B, this contract will be liquidated automatically.
This contract is made in two (2) copies with equal value, each party keeps one (1) copy.

PARTY A PARTY B

Mohd Rofizal Mustapa Lionel Moinard

Enterprise Development Division General Manager
MALAYSIA DIGITAL ECONOMY CORPORATION (MDEC CN CTY TNHH MTV KS QUỐC TẾ
THIÊN PHÚC – KS NOVOTEL SAIGON
CENTRE