LETTER OF AGREEMENT

Room & Meeting Package Accomodation

No. : 112/1O1PRW/CORP/LOA/SE2-MA/X/2022
Date : 13 October 2022

Thank you for choosing THE 1O1 Palembang Rajawali for your forthcoming event.
In conjunction with your event, this Letter of Agreement is made :
BETWEEN :
Hotel Name : THE 1O1 PALEMBANG RAJAWALI
Address : Jalan Rajawali No. 18 Ilir Timur IIPalembang
Represented by / Position : Mrs. Maria| Sales Executive
Mobile : +62 82179580710
Telephone : (+62 711) 3131 101
Email : se2.rajawali@the101hotels.com

AND :
Company Name : PD IAI Sumsel
Address : Palembang
RRepresented by / Position : Mr. Dodi
Phone / Mobile : 081274260911
Email :-

Whereas, PD IAI Sumsel wishes to accept professional services from THE 1O1 Palembang Rajawali based on the
preffered rates mentioned below and under the terms and conditions set forth in this agreement.

BANQUET ACCOMODATION

Name of Event : PD IAI Sumsel

Periode of Event : October 29 - 30, 2022
Number of Participant : 85 – 150 Pax
Type of Function :-
Time / Schedule :-
Venue : Grand Sapphire
Set Up Venue : Classrom
ESTIMATION COST

DATE DESCRIPTION QTY LENGTH 12 TOTAL

OF STAY

October 29 – 31, 2022 Deluxe Twin Room 20 2 Night 550.000 22.000.000

October 29 , 2022 Coffee Break Package 80 1 Day 100.000 8.500.000
October 29 , 2022 Dinner BBQ Package 85 1 Day 150.000 12.750.000
October 30 , 2022 Fullday Package 139 1 Day 180.000 25.020.000
TOTAL 68.270.000

HOTEL SERVICES & FACILITIES

Recipe 1O1, Spy Bar & Lounge, 4 Comfort Meeting Rooms, Laundry & Dry Cleaning, 24 hours Room Service,
Taxi Stand, Mini Bar, Swimming Pool, Gym & Spa, Business Center, Concierge, Wireless Internet Access
(WiFi), High Safety and Security with 24 hours CCTV monitor.

Now, therefore, in considerations of the mutual covenants and agreement herein contained, the parties
hereto, intending, to be legally bound, agree as the following.
 TERMS & CONDITIONS :METHOD OF PAYMENT
a. Unless a separate written Credit Facility agreed by both contracting parties, THE 1O1 Palembang
Rajawali is entitled to, at its discretion, accept and confirm reservations upon advance payment
only with methods as below :
Deposit : 50% Deposit of the total estimation revenue must be paid 7 (seven) working days after
Signed Agreement The remain balance must be settled 7 (seven) working days before the event.
b. All payments have to be settled in currency stated on Letter of Agreement by bank transfer to the
bank references stipulated on the invoice, net of any bank charge.
c. Any additional charges must be paid on the day of the event by Cash or Credit Card only.
d. Payment can be made by cash or bank transfer to :
e.
BANK CENTRAL ASIA (BCA)
Branch: KC Demang Lebar Daun – Palembang
A/C No. 021 333 2101 (IDR)
A/C Name: PT. ULIMA BASELIO

f. Transfer slip to be sent by scanned email to se2.rajawali@the101hotels.com.

1. RATE RESTRICTIONS
a. The above rates are inclusive of 21% Government Tax and Service Charge and subject to change
without prior notice.
b. The above rates apply for group bookings minimum of 10 rooms and 20 persons.
c. The above rates are NON-Commissionable

2. RESERVATION POLICIES
a. Group reservation details must be received by the hotel 7 (seven) days before the group arrival.
b. Request for Room Number and Non Smoking Room are strictly subject to room availibility upon
group check-in.
c. Unless flight details are advised, THE 1O1 Palembang Rajawali reserves the right to hold
reservations until 18.00 only on the day of the arrival’s date.
d. THE 1O1 Palembag Rajawali reserves the right to refuse acceptance of any reservation(s) if the
room(s) requested is unavailable at the time of reservation.

3. CHECK IN & CHECK OUT TIME

Check-in time is at 15.00 and Check-out time is at 12.00.
a. Early Check-In is subject to room availibility
b. Late Check-Out is subject to room availibility and will be charged a
c. s follows:
Check-Out after 15.00 – 50% of rates agreed
Check-Out after 18.00 – 100% of rates agreed

4. FORCE MAJEURE
In the event of force majeure occurs due to earthquake, flood, fire, storm, natural disaster, war,
terrorism, armed conflict, labor strike, lockout, boycott, or other similar events beyond the reasonable
control of the parties, making it inadvisable, illegal or impossible to perform the terms and conditions of
the agreement, to hold the meeting or to provide the facility,
the agreement may be terminated or revised for any of the above reasons with written notice from one
party to the other as supporting data, and any payment which previously made will be kept as floating
deposit which is valid for 6 (six) months since the date of the agreement terminated.

5. CANCELLATION POLICIES
a. In the event this agreement is cancelled, postponed or no show, the following cancellations fees will
be applied automatically :
- Within 7 – 4 days, 50% of total estimated amount guaranteed will be charged.
- Within 3 days or less, 100% of total estimated amount guaranteed will be charged.
b. The hotel cannot be held responsible for cancellation due to industrial action or disputes.

6. BANQUET POLICIES
a. Final guarantee of attendance or participants at least 7 (seven) days prior to the event.
 b. Extension use of Function Rooms is Subject to Hotel’s discretion and must be communicated to the
Hotel 48 hours prior to the event. There will be additional charges for every hour extended.

7. FOOD AND BEVERAGE POLICY

a. THE 1O1 Palembang Rajawali does not allow any outside or Hotel guests bring food and beverage
items to the premises. Any incoming delivery will be subject to charge based on hotel’s policy.
b. Food and beverage menus selections are to be received by the hotel no later than 4 (four) working
days prior to the commencements of the function. If menus are not received before this period, the
hotel reserves the right to change and adjust menus in light of what supplies are available to the
hotel on short notice.
c. Food served on the buffet are not allowed to be brought outsides the outlet, unless otherwise agreed
on by management.

8. LIABILITY
THE 1O1 Palembang Rajawali reserves the right to refuse or cancel any function, which may damage the
Hotel’s reputation or may affect its business and security. The hotel will not be responsible for any
damage or loss of any property brought into the Hotel. The client agrees not to put any signs, displays,
and streamers on electrical connections without permission from the Hotel and client agrees not to drive
nails and screws into permanent parts of the Hotel or its property. Damage arising in consequence of the
above worth will be charged to the client. All Advertising and entertainment using the hotel name must
have approval from management before distribution. The hotel will not be held responsible for
discussion or press release or entertainment from the meeting. It’s strictly forbidden to smoke within
the non smoking area.

9. TERMS OF CONTRACT
This Letter of Agreement constitutes all of the understanding and agreement of whatsover nature or kind existing
between THE 1O1 Palembang Rajawali & PD IAI Sumsel
respect of function arrangement.
a. This Letter of Agreement shall be binding upon by each of the parties here to and shall inure solely
to the benefit of the parties, theirs respective succesors, and no other person shall acquire or has
any right under or by virtue of this letter.
b. This Letter of Agreement may be executed in any number of counterparts and this has the same
effect as if the signatures on the counterparts were on a single copy of this letter.
The provisions of this Letter of Agreement shall be final and irrevocable, and such as provision of this letter
by any party here to, but without prejudice to any other of the remedies of any other party hereto.
In order for us to be able to apply the preferential rates mentioned above for your particular event, please
notify your acceptance of all terms and conditions of this agreement by emailing the signed agreement
before October 24, 2022 to email :se2.rajawali@the101hotels.com / 0811 7201106 and returning the
original documents of the signed agreement upon arrival.

Thank you for your support and we are happy to welcome you at THE 1O1 Palembang Rajawali.

For and on behalf of

THE 1O1 Palembang Rajawali Agreed and accepted by,

Maria Isti Budiono Name : Mr. Dodi

Sales Executive General Manager PD IAI Sumsel