Date: 5th September, 2022

To,

Highway Music Festival

MEMORANDUM OF UNDERSTANDING
BETWEEN
Highway Music Festival
AND
Hotel Yak & Yeti

This memorandum of Understanding is made and entered into on August 30 th, 2022 by
and between,

Yak & Yeti Hotel Limited Kathmandu, a public limited company duly incorporated under
the laws of Nepal with its registered office at Durbar Marg, Kathmandu, Nepal, hereinafter
referred to as “Hotel”.

AND

Highway Music Festival hereinafter referred to as the “Client”.

THEREFORE, now both the parties agree to comply with the terms and conditions set forth
here in below:

1. Hotel Yak & Yeti will work with the Client as Hospitality Partner (conditions apply)
2. The Hotel Yak & Yeti logo will go on all of your creative used for promotions.
3. Hotel Yak & Yeti will get Social Media promotional mileage – On feed post and stories.
(Minimum of 10 posts 10 stories and videos)
4. The client agrees to take meals at the Hotel restaurant during the time of stay.
5. One video interview with Lucky Ali during stay at Hotel Yak & Yeti.
6. 10+ Complimentary passes to show.
7. Artist photo with GM.
8. The Client agrees to clear all outstanding dues before departure.

Note: Please inform in advance about Birthday date.

1) The Hotel will accommodate - Stay 13th – 14th (BB)

*Suite – 2
*Standard Rooms – 13
*Airport transfer for Lucky Ali

YAK AND YETI CONFIDENTIAL AND PROPRIETARY INFORMATION

 2) Hotel Yak &Yeti will offer 15% discount on Food & Beverage bills.
3) In return, the Client agrees that:

a) Hotel Yak & Yeti is given appropriate credits and visibility, where possible (e.g:
venue credit & services etc). The details of such visibility has been outlines above.
b) Hotel Yak & Yeti is presented on a positive note as one of the pioneer hospitality
business in Nepal.
c) Any third party account about Hotel Yak & Yeti is fact-checked with the Hotel
before publishing the same in any form of media.

Accepted by:

----------------------------------------- -------------------------------
---
Sagar Chandra Bantawa Rai Saurav Gupta
Director – Sales and Marketing Highway Music Festival
Hotel Yak & Yeti +91 8095 288 880

Please note the following meal period durations:-

Breakfast – 0600 – 1000 Hrs. (04 Hours)
Lunch – 1230 – 1500 Hrs. (03 Hours)
Hi Tea – 1600 – 1700 Hrs. (01 Hours)

YAK AND YETI CONFIDENTIAL AND PROPRIETARY INFORMATION

Dinner – 2000 – 2300 Hrs. (03 Hours)

Buffet will be operational for a period of 03 hours in order to maintain the quality of the food on offer. Any
increase in the duration of the buffet will have to be approved by the hotel kitchen team.

ENTERTAINMENT POLICY
All entertainments and musical events detail needs to be discussed with the hotel prior to the event. The hotel
reserves the right to reduce the volume levels if it exceeds more than normal & causes inconvenience to other
customers in the hotel. The fixed timings for loud music are up to 8PM in the garden & 10 PM inside any halls
within the hotel.

GUEST CONDUCT
The hotel reserves the right to admission and entry inside the premises, if the behavior of any guest causes
inconveniences to others within hotel premises. The hotel management reserves the right to take away such
guests from the hotel premises in order to maintain smooth execution of your function.

PURPOSE OF THE EVENT:

The Purpose of the scheduled event at Yak and Yeti Hotel is conference. In the event that Client decides to
change the purpose of the event, the same should be intimated to the Hotel in writing within 48 hours, this time of
change in the purpose should not be less than 7 days prior to the date of the event. The Client agrees that the
Hotel shall reserve the right to terminate or continue with the contract, upon the sole discretion of the Hotel.

In the event of the failure to inform the Hotel, of the change in the purpose of the event or in the case of Hotel
decides not to accept the function with the changed purpose, the Hotel will exercise their right to terminate/cancel
the contract without any notice period to the Client. Hotel will not be responsible for any damages or loss to the
Client due to this. The Hotel will also forfeit the advance made till the date of cancellation of the event.

SAFETY AND SECURITY CLAUSE:

 No welcome signage or banner or poster would be displayed without permission.

 Usage of walkie-talkie not allowed in lobby by any team personnel.
 The entire service lane needs to be kept vacant at the respective venues with no set up happening as
this will be access for emergency and operations.
 Any set up near or outside the Lal Durbar Convention Centre façade or Atrium to be shared in advance
and approved by the Hotel.
 No loud music like DJ, Live Band & Amplification etc is allowed in the hotel post 22:30 hrs.

BRANDING POLICY

Event materials like stage, lights and sounds, banners, standees, flex, frames, cables, brochures, hand outs etc;
all such event materials brought to the venue, must be taken away, from the halls and public areas, by the client
or their nominated event management company on the same day after the event is closed. In case of multiple-
day events; such branding materials should be removed on the last day of the event after closure.

Any branding material display in Atrium and Grand Staircase is strictly Prohibited by the hotel. Please notify the
hotel about any such branding material.

Any Branding material deemed unfit for the hotel reputation would be removed from the hotel premises.

Any such branding materials left behind at the hotel will be considered as scrap and will be taken away to the
garbage storage and then discarded.

PHOTOGRAPHY/VIDEOGRAPHY –

YAK AND YETI CONFIDENTIAL AND PROPRIETARY INFORMATION

Drone Usage Policy

Flying drone within the hotel premises require prior permissions from the following government authorities before
use of drones within hotel premises.
 Permission from municipality office.
 Recommendation letter from CDO office, after the permission from municipality.
 Submit the above 2 documents to Police Headquarters and receive security clearance letter from Police
Headquarters.
 Submit the above 3 documents to Civil Aviation Authority of Nepal in Drone operation permission
department.

TERMINATION OF THE CONTRACT

Should any of the above terms & conditions are not adhered to, the Client agrees that the Hotel reserves the right
to terminate/cancel the contract, without prior notice with no responsible for any damages or loss to the Client
due to this. Hotel will also forfeit the advance made till the date of cancellation of the event.

YAK AND YETI CONFIDENTIAL AND PROPRIETARY INFORMATION