Jit Sin 2 Simpang Empat – Lunch Arrangement on 2nd December 2023

Mr Mohd Ferzerly
_____________________________________________________________________________________________
PROPOSAL LETTER

To : Jit Sin 2 Simpang Empat

Attn : Mr Mohd Ferzerly

Mobile : 6011 5830 5224

From : Vincent Chong, Sales Manager

Date : 12 November 2023

_____________________________________________________________________________________________

Subject : Lunch Arrangement on 2 December 2023

Dear Mr Ferzerly,

We are delighted that you are considering G Hotel as a possible venue for your forthcoming event.
Further to your enquiry, please find below our proposal for your kind perusal.

Graduation Arrangement

Date / Day : 2nd December 2023

Time : 10.30am-2.30pm
No. of persons : 60 persons (maximum 10 tables)
Seating arrangement : Round Table
Proposed Venue : Forum 5 & 6, Level 2, G Hotel Kelawai – (Under Waiting List at the moment)
(Blocking subject to availability upon confirmation)

Graduation is chargeable at RM100.00nett (Adult) per person and inclusive of below:-

Facilities provided on complimentary are as follow:

• 1 x buffet lunch
• Usage of LCD Screen
• Rostrum with microphone

- Complimentary pre-lunch cocktail (Fruit Punch)

- Free flow of fruit punch during lunch

Facilities provided on complimentary are as follow:

- Usage of motorized screen

- Basic PA system with 1 x wireless microphone
- Free WI-FI internet access (shared)

Note:
-Rates quoted above are nett.
-Rates quoted above are only applicable with a minimum guaranteed of 30 persons.

G HOTEL GURNEY G HOTEL KELAWAI

168A Persiaran Gurney, 10250 Penang, Malaysia 2 Persiaran Maktab, 10250 Penang, Malaysia
Tel. 604 238 0000 Fax. 604 238 0088 Tel. 604 219 0000 Fax. 604 219 0101
Email. g4u@ghotel.com.my
www.ghotel.com.my
Jit Sin 2 Simpang Empat – Lunch Arrangement on 2nd December 2023
Mr Mohd Ferzerly
_____________________________________________________________________________________________

Function Space Assignment

Function rooms are assigned according to the expected attendance and setup. The Hotel reserves the option to assign
alternative meeting space suitable for the group’s requirements should the expected attendance change, subject to
availability and prior arrangement with the Organizer.

Pre-Setup & Rehearsal

Early access for pre-setup and/or rehearsal is subject to availability of the function room and room rental charge is
applicable.

Obstruction of Emergency Exits

All emergency exits and the firefighting equipment must be kept free at all times of any kind of obstacles The Hotel
Management reserves the right to remove the items at any time if the above is not adhered too.

Merchandise Promotion
Promotional materials and displays cannot be posted, tacked, nailed, knocked or screwed to any columns and walls
unless permission granted by the management. Organizers are responsible for the clearing of all own props or set-ups
after the function otherwise a surcharge will be levy for the additional services.

Bringing Outside Food

Organizers are not allowed to bring-in or consumed any outside food and beverage inside hotel premises.

Soliciting for Business

Organizers shall be limited to designated function room for the purpose of soliciting and/or business transactions. No
soliciting will be allowed within the Hotel premises.

Disturbance
Where music is planned as part of the Organizers activity, the organizers will ensure that the volume is moderated to
avoid disturbing others.

Fire & Safety

Organizers are requested to observe Fire safety rules and regulations at all time with in Hotel premises. Organizers not
permitted to store or use inflammable liquids / packaging material or any other such material in the function hall.

MACP/PPM
The organizer shall at its own costs and expenses apply for a Music Author's Copyright Protection (MACP) license and
also Public Performance Malaysia (PPM) license in the event the function involves any public performances and/or a
Communication to the public of any musical work controlled by MACP. For more information, kindly check it out at
https://macp.com.my/ and https://ppm.my/.

Parking
Hotel parking is now cashless with payment using Touch & Go or credit cards. For functions, hotel parking is available
at a flat rate of RM7.00 nett per entry for all your guests. To enjoy this rate, please validate the cards at the car park
validating machine outside the function rooms and leave the car park within thirty (30) minutes. In-House guests are
entitled for complimentary car park. Please note that car park spaces are subject to availability with first come first
served basis.

Booking Status
The hotel has not blocked any function space at this juncture. Function space is subject to availability basis and will only
be blocked upon confirmation and payment of deposit.

Deposit Policy & Payment Term

Upon confirmation, a non-refundable deposit of 50% payment is required. The balance has to be made 2 weeks prior
to the check in date. Other miscellaneous charges are to be settled at the end of the function either by cash or credit
card.

G HOTEL GURNEY G HOTEL KELAWAI

168A Persiaran Gurney, 10250 Penang, Malaysia 2 Persiaran Maktab, 10250 Penang, Malaysia
Tel. 604 238 0000 Fax. 604 238 0088 Tel. 604 219 0000 Fax. 604 219 0101
Email. g4u@ghotel.com.my
www.ghotel.com.my
Jit Sin 2 Simpang Empat – Lunch Arrangement on 2nd December 2023
Mr Mohd Ferzerly
_____________________________________________________________________________________________

Telegraphic Transfer
Name of Bank : United Overseas Bank
Branch : Lebuh Bishop branch
Address : 64E-H Lebuh Bishop, 10200 Penang
Telephone No : 604 262 2386
Fax : 604 263 8164
Account No. : 172-305-629-8

For funds transferred by Telegraphic Transfer, the remitter is responsible for any bank charges incurred as a result of
the transfer.

For foreign funds, the remitter is responsible for forex exchange loss incurred by the hotel unless the exchange rate is
stipulated and agreed by the hotel.

Event Postponement & Cancellation Policy

In the event of cancellation or postponement of the function:

- 30 days prior to the function date: a cancellation and/or postponement charge equivalent to 50% of total
outstanding balance of the arrangement is required

- 15 days prior to the function date: a cancellation and/or postponement charge equivalent to 100% of total
outstanding balance of the arrangement is required

The organizer shall confirm with G Hotel the number of guest(s) attending the Function not later than five (5) working
days prior to the Function and any cancellation of the aforesaid number of guest(s) at any time less than seventy-two
(72) hours before the Function is invalid.

Should you wish to place your reservations, kindly contact the undersigned personnel directly

With kind regards, I/We agree/confirm to the above mentioned

G HOTEL arrangements, terms and conditions:-

_______________________________ _______________________________
Vincent Chong Signature and Company Stamp
Sales Manager Name :
vincent.chong@ghotel.com.my Date :
(Kindly endorse and return copy to us)

G HOTEL GURNEY G HOTEL KELAWAI

168A Persiaran Gurney, 10250 Penang, Malaysia 2 Persiaran Maktab, 10250 Penang, Malaysia
Tel. 604 238 0000 Fax. 604 238 0088 Tel. 604 219 0000 Fax. 604 219 0101
Email. g4u@ghotel.com.my
www.ghotel.com.my
Jit Sin 2 Simpang Empat – Lunch Arrangement on 2nd December 2023
Mr Mohd Ferzerly
_____________________________________________________________________________________________

INTERNATIONAL BUFFET MENU

Salad
Coleslaw
Malay Stlye Kerabu Chicken
Squid Salad

Toss Your Own Salad

Ice Berg, Romaine, Capsicum, Tomato, Cucumber, Onion
French Dressing, Ceaser Dressing, Thousand Island, Italian Dressing

Tapas (Choose One)

Fried Otak spring roll
Curry Potato Samosa
Vegetarian spring roll
Squid Ring
Tempura prawn
Pandan Chicken
With chilli sauce and lemon garlic mayonaise

Appetizer (Choose One)

Gado- gado with condiment
Pasembur corner with condiment
Penang Rojak with condiment

Compound Salad (Choose One)

Thai glass noodles with seafood
Smoked duck and mandarin orange
Pesto pasta salad with olives and tomatoes
Lyonnaise Potato salad
Mango& Shrimp Salad
Crab stick waldorf salad

Soup (Choose One)

Cream of wild mushroom
Asian Corn soup
Lotus roots chicken soup

Hot Dishes

Vegetable dish (Choose one)

Braised oyster beancurd with black fungus
Kailan with mushroom and oyster sauce
Mapo tofu

Potato dish (Choose one)

Sweet potato with honey glazed
Roasted US potato with herbs
Creamy mashed potato with onion gravy

G HOTEL GURNEY G HOTEL KELAWAI

168A Persiaran Gurney, 10250 Penang, Malaysia 2 Persiaran Maktab, 10250 Penang, Malaysia
Tel. 604 238 0000 Fax. 604 238 0088 Tel. 604 219 0000 Fax. 604 219 0101
Email. g4u@ghotel.com.my
www.ghotel.com.my
Jit Sin 2 Simpang Empat – Lunch Arrangement on 2nd December 2023
Mr Mohd Ferzerly
_____________________________________________________________________________________________

Noodles or Pasta (Choose one)

Fusili Chicken bolognaise
Fried Singapore bee hoon
Mee mamak
Ee foo noodles
Char kuay teow

Egg dish (Choose one)

Chinese scramble egg with crab meat
Tomato Egg
Telur dadar(omelet) with shrimp

Poultry (Choose one)

Tandoori Chicken
Marmite Chicken
Chicken Casserole with mushroom and potato
Thai Basil Chicken

Seafood (Choose one)

Sweet & sour fish with pineapple salsa
Breaded fish finger with wasabi mayo
Asam pedas with okra and eggplant
Crispy Calamari with salted egg yolk & pepper

Lamb (Choose one)

Lamb Varuval
Oriental Mutton stew
Spiced Lamb Curry

Rice (Choose one)

Pineapple Fried Rice
Tomyum Fried Rice
Steamed Fragrant Rice

Dessert
Freshly Cut assorted fruit platter
Assorted pastries
Fruit jelly
Mango pudding
Coffee profiterole
Fruit Cocktail

G HOTEL GURNEY G HOTEL KELAWAI

168A Persiaran Gurney, 10250 Penang, Malaysia 2 Persiaran Maktab, 10250 Penang, Malaysia
Tel. 604 238 0000 Fax. 604 238 0088 Tel. 604 219 0000 Fax. 604 219 0101
Email. g4u@ghotel.com.my
www.ghotel.com.my
 Jit Sin 2 Simpang Empat – Lunch Arrangement on 2nd December 2023
Mr Mohd Ferzerly
_____________________________________________________________________________________________
TERMS AND CONDITIONS
1. CONFIRMATION OF THE EVENTS
1.1 The hire of the G Hotel’s Function Room shall be confirmed only upon:-
i) The execution of this acknowledgment of acceptance for the organizer of the
Function Room; and
ii) The payment of a Deposit in the sum as stated in the Deposit Section of the First
Schedule hereto.
2. G HOTEL’S RIGHT IN RESPECT OF FUNCTION ROOM
2.1 G Hotel hereby reserves the absolute right to relocate the event to an
alternative function room in G Hotel by giving a written “Relocation Notice” to the
organizer in the event there occurs such circumstances which in the opinion of G
Hotel that such relocation is required for the reason that it is not practicable or
expedient to use that Function Room.
2.2 The organizer hereby acknowledges and agrees that G Hotel shall at its
absolute discretion release the Function Room not guaranteed by deposit unless
separate written credit arrangements are entered into between G Hotel and the
Hirer.
3. INDEMNITY
3.1 The organizer shall be responsible for, and keep G Hotel fully indemnified
against all damage, losses, costs, expenses, actions, demands, proceedings, claims and
liabilities made against or suffered by G Hotel arising directly or indirectly out of:-
3.1.1 Any act, omission or negligence of the organizer, its agents, licensees and
invitees at the Function Room or any part of the hotel;
3.1.2 Any breach or non-observance by the organizer of the terms and conditions
herein; and/or
3.1.3 Any breach or non-observance by the organizer of any regulations, rules or
Acts of Parliament
4. UTILITIES AND OTHER CHARGES
4.1 A nominal rental charge to be determined by G Hotel shall be payable by the
organizer should the organizer requires G Hotel to construct and/or erect any
additional partitions for the purpose of rehearsal and/or pre-setup.
4.2 G Hotel shall provide their technicians to assist the organizer during the
event’s rehearsal and/or pre-setup which shall take place only from 9am to 5pm. The
Hirer shall be charged for any services provided by G Hotel’s technicians after 5pm.
4.3For any display of logos, the organizer shall pay the charges to be determined by
G Hotel in accordance to the organizer’s requirements, designs, wordings and/or
specifications of the logos. The organizer’s requirements, designs, wordings and/or
specifications of the logos hereof must be submitted to G Hotel at least fourteen
(14) days prior to the date of the Function.
4.4 The organizer may request for storage room(s) to be provided in the hotel
and the organizer shall pay G Hotel a rental on a daily basis which is to be determined
by G Hotel.
4.5 A sum of RM3000.00 per hour shall be payable by the organizer for any
additional hours in addition to the Rental Period.
G HOTEL GURNEY G HOTEL KELAWAI
168A Persiaran Gurney, 10250 Penang, Malaysia 2 Persiaran Maktab, 10250 Penang, Malaysia
Tel. 604 238 0000 Fax. 604 238 0088 Tel. 604 219 0000
Email. g4u@ghotel.com.my
www.ghotel.com.my
4.6 G Hotel is not liable for any refund in respect of the leftover food and beverages
provided by G Hotel during the Function.
5. INSURANCE AND DAMAGES
5.1 The organizer shall at its own costs and expenses insure and keep insured all
equipment and other property of the Hirer at the Function Room and/or the G Hotel
against damage by fire and such other risks as G Hotel deems necessary, and to
automatically forward a copy of the policy to G Hotel in seven (7) days before the event.
5.2 G Hotel shall not in any way be responsible or liable to the organizer or its agents,
invitees and licensees who may be permitted to enter or use the Function Room or the
hotel building or any part thereof for accidents happening or injuries sustained whether
resulting in death or not for loss of or damage to property, goods or chattels in the
Function Room or the hotel building or any part thereof howsoever caused and the
organizer shall keep G Hotel fully indemnified against the same.
7. COMPLIANCE WITH STATUTES ETC.
7.1 The organizer shall at all times comply with promptly and at the organizer’s
expense all such requirements as may be imposed on the organizer by any statute now
or hereafter in force and any bye-laws, orders, rules, regulations, requirements and
notices there under and to indemnify and keep G Hotel fully indemnified against all
costs, claims, liabilities, fines or other expenses whatsoever which may fall upon G Hotel
by reason of any non-compliance thereof.
7.2 Without prejudice to the generality of clause 8.1, the organizer shall not bring
into or use in any part of the Function Room and/or the hotel building any goods
prohibited for import and domestic sales, goods infringing upon trademarks, copyright,
patent rights or other intellectual property rights of any person or part.
7.3 Without prejudice to Clause(s) 8.1 and 8.2 hereof, the organizer shall at its own
costs and expenses apply for a Music Authors’ Copyright Protection’s (MACP) license in
the event the Function involves any public performance and/or a communication to the
public of any musical work controlled by MACP.
7.4 Without prejudice to Clause 7.1 hereof, the organizer shall acknowledge and
comply with the Control of Tobacco Products Regulations 1993 whereby the Function
Room is designed as a non-smoking area.
8. SPECIAL CONDITIONS
8.1 This Rental created herein shall be subject to the Special Conditions applicable
during weekends and/or festive seasons as may be determined by G Hotel and the
organizer shall be informed about such Special Conditions at least seven (7) days before
the effective date of the Function and/or room reservation by way of written notice.
8.2 Complaints will be entertained. However, no discounts will be accorded
8.3 Late Payment - Interest at the rate of one point five per cent (1.5%) per month will
be charged to all overdue payment. OR
Interest at the rate of eighteen per cent (18%) per annum will be charged to all
overdue payment
Fax. 604 219 0101