January 17, 2024

Ms Sophia Tiambeng
09150425050
sophiabianca0115@gmail.com

RE: Event Requirement

Dear Ms Tiambeng,

Greetings from Eastwood Richmonde Hotel!

We are pleased to submit to you our proposed banquet package for your event. Indeed, we are grateful for the opportunity to be
the venue for your upcoming function.

Here at Richmonde, we have designed our facilities and services to ensure that we provide more than just the essentials for a
successful gathering. As a valued client, we would like to offer you with these special rates and arrangements for your banquet
requirements.

EVENT SPACE
The following details are based on the requisites of your event and the venue availability as of this writing:

Date Time No. of Attendees Venue Set Up Minimum Consumable Rate

6:00 PM -
February 10, 2024 100 Ballroom II & Ballroom III Roundtable Php 250,000.00 nett
10:00 PM

Please note that the hotel reserves the right to assign and re-assign venues based on availability and your set-up requirements.
Venue is on tentative status; first to confirm.

INCLUSION
Rate is consumable of Food & Beverage
Basic Function Set Up with Basic Sound System
Complimentary 4” Richmonde Chocolate Cake
Complimentary LCD Projector and Screen
Complimentary One Night Stay in a Superior Room with Breakfast
Complimentary Pads, Pencils and Mints
Complimentary Parking Passes for 10% of the total attendees
Complimentary WiFi for all attendees

STATUS & CONFIRMATION

17 Orchard Road, Eastwood City, Bagumbayan, Quezon City 1100, Metro Manila, Philippines
Tel: 632.570.7777 • E-mail: erh@richmondehotel.com.ph
Website: www.richmondehotels.com.ph
Kindly be advised that the above-mentioned “Tentative” status means that, as of this writing, there is another client who has
already signified their interest to book the venue applicable to your event but has not yet given their confirmation.

Should we be able to accommodate your event in one of our functions rooms, you may confirm your booking with us by sending
an email to the undersigned. We will then email you back the Event Reservation Contract (ERC) which details the settlement of
the non-refundable down payment equivalent to 50% of your total consumable rate to secure your booking on the above date.
Payment due dates and other terms and conditions of your booking shall also be indicated in the ERC. Failure to settle this
deposit on or before the date indicated in ERC will result in the release of your booking.

VENUE RENTAL CHARGES & MINIMUM CONSUMABLE AMOUNT

Rental charge for the venue will be waived if the estimated total charges for food, beverage and amenities are equal to or greater
than the minimum consumable amount for the venue.

Additional non-consumable rental rate per hour shall apply should the function extend beyond the number of hours specified in
the contract. The hotel reserves the right to impose meeting room rental fees should you require additional function space or
break-out rooms.

BANQUET CONCESSIONS
The following amenities may be provided to you free of charge:
Use of the following equipment:
(1) LCD Projector & screen
Basic sound system
Function Room Set-Up
Complimentary Parking passes for 10% of total attendees
Complimentary Wi-Fi access for all participants

FINAL EVENT DETAILS & BILLING

fter settlement of the non-refundable payment, we will discuss with you the particulars of your function in detail which will be
specified in a Banquet Event Order (BEO). Details such as menu choice, set-up service time, etc., including the Hotel's banquet
terms and conditions, will be indicated in the BEO which must be finalized and signed off at least 7 days prior to your event.
Failure to sign the BEO before the deadline authorizes the Hotel to exercise its discretion in delivering the services during your
event.
The contract balance after the initial deposit must be settled according to the schedule indicated in the ERC. Any additional
charges, including incidentals, must be paid in full immediately after the event either in cash or credit card, unless you or your
company has a credit line with the hotel, in which case a duly signed Letter of Authorization (LOA) must be submitted to the
undersigned together with the signed ERC.

CANCELLATION & POSTPONEMENT POLICY

The non-refundable deposit shall be forfeited in case of cancellation or rescheduling of the event. A new proposal will be drawn in
case of a change in schedule.

17 Orchard Road, Eastwood City, Bagumbayan, Quezon City 1100, Metro Manila, Philippines
Tel: 632.570.7777 • E-mail: erh@richmondehotel.com.ph
Website: www.richmondehotels.com.ph
We trust you find the above arrangements in order. Should you have further queries, please do not hesitate to contact the
undersigned at telephone number +63 2 570 7777 loc. 8503 or email address ale@eastwoodrichmonde.com.

If you would like to personally see our banquet facilities, it will be our pleasure to arrange for an ocular inspection at your
convenience. You may also find out more about Eastwood Richmonde Hotels by logging on to our website at
www.richmondehotels.com.ph which showcases the hotel's key features, amenities and services.

Once again, thank you for considering us and we look forward to serving you and welcoming you and your guests to Eastwood
Richmonde Hotel, where service is distinctly personal!

Sincerely,

Arna Monica Le
Sales Account Manager
Eastwood Richmonde Hotel

17 Orchard Road, Eastwood City, Bagumbayan, Quezon City 1100, Metro Manila, Philippines
Tel: 632.570.7777 • E-mail: erh@richmondehotel.com.ph
Website: www.richmondehotels.com.ph