PROPOSAL LETTER

Date
Ref. number
Name of Group
Contact persons
Company
Address
Phone / Fax
Mobile
Email

: January 6, 2015
: 0003_F/PRO/JAN.15
: BATAM ENTERPRENEUR
: Ms.Frisca
: BATAM ENTERPRENEUR
: Graha Pena-Batam
:
: 0813-63101216
: friscayuliana@gmail.com

Dear Ms.Frisca,
Warmest greetings from HORISON ULTIMA KINGS BATAM
Thank you for your kind interest shown to HORISON ULTIMA KINGS HOTEL BATAM as the
venue for your upcoming event. Further to your inquiry, please find below our proposal for your
kind perusal:
ROOM ARRANGEMENT:
Period of Stay
: TBA
Number of Room
: TBA
Special Room Rate
We are delighted to offer you a special room rate:
Room Type
Deluxe
Junior Suite
Horison Suite

Rack Rates (Rp)

Special Rates (Rp)

835,000++
1,437,500++
2,645,000++

475,000
1,100,000
2,100,000

The above rates are quoted for single or double occupancy and inclusive of the following
benefits:
Buffee Breakfast
Welcome drink upon arrival
Free in-room internet access
21% prevailing government tax and service charge
Check-in and Check-out policy:
Check-in time is 2pm and check-out time is 12pm.
Early check-in and Late check-out request are subject to room availability as follows:
o Early check-in after 11am
: free of charge.
o Early check-in before 11am
: 25% of one night room charge.
o Early check-in before 08am
: 50% of one night room charge.
o Late check-out until 2pm
: free of charge.
o Late check-out after 2pm
: 50% of one night room charge.
o Late check-out after 6pm
: 100% of one night room charge.

Children Policy:
The age of children is 11 years and below.
Maximum one child is free to stay in existing bed with breakfast.
The 12 years of age is considered as adult.
Extra person charge (with or without Extra bed):
Extra charge is applicable for maximum one additional person at Rp. 250.000 nett per night
includes breakfast.
MEETING ARRANGEMENT:
Period
: TBA
Event Name
: BATAM ENTERPRENEUR
Time
: 19:00 22:00 wib
No. of Person
: 30 persons
Venue
: TBA
Set Up
: TBA

Meeting Package

Rack Rates (Rp)

Special Rates (Rp)

HALF DAY MEETING

1 X Coffee Break

100.000,-/Day/Pax

75.000,-/Day/Pax

The above packages are included the following benefits:

21% prevailing government tax and service charge
Reception desk with flower arrangement
1 (one) flipchart with 2 colors markers
Note pad, pen, candy & mineral water
1 (one) LCD & screen and 2 (two) standard microphones
Free internet access during the event
Complimentary use of standard sound system
Additional Charges:
Dinner / Lunch
Coffee Break

: Rp. 100.000nett/person
: Rp. 50.000nett/person

PAYMENT:
50% advance deposit of total cost is required to confirm the booking.
Balance payment of 50% is required 2 (two) weeks before the date of event.
Payment can be made by: Cash or Credit Card:
Wire Transfer:
RUPIAH ACCOUNT
Beneficiary Name
: PT KEMAKMURAN BERSAMA
Bank Name
: BANK MANDIRI
Bank Account No.
: 109-0077077071
Bank Address
: KCP. JODOH BATAM
Note: Bank charges to be paid by the clients

Credit Card:
Type of Card
Number
Expiry date
Name on Card
ID Number
Four (4) small digits
100% deposit

: ______________________________________
: ______________________________________
: _____ /_____ / _____
: _____________________________________
: ______________________________________
: ______________________________________ <only for AMEX>
:-

(Please send the copy of bank receipt after the payment is made by email
CANCELATION POLICY & NO SHOW CHARGE:
Deposit received is non refundable.
Cancellation made within 21 days prior to event dates
Cancellation made within 7 days prior to event dates
No show and or early departure

: 50% from the total amount.

: 100% from the total amount.
: 100% from the total amount.

FOOD & BEVERAGE:

All Food and Beverage service for the function/s within the Hotel must be provided by the Hotel in
accordance with the Hotels prevailing prices for such services. Meals for crew and contractors can
be ordered with prior notice to our sales person in-charge.
POLICE PERMIT:
According to police regulation no JUKLAP/02/XII/1995 December 29th 1995, All meeting
event which will be performed in hotel such as fair, bazaar, carnival, exhibition, festival,
convoy, foreign speaker, political meeting, international meeting and agility event must
have the authorization from police department.

Organizer, whether it is individual, political or non political organization and corporation

must do the above prerequisite for the meeting to run smoothly in Horison Ultima Kings
Hotel Batam. Hotel will be of assistance to give notification letter (as support; declaring
that the event is truly perform in Horison Ultima kings Hotel Batam, on behalf of the
matter copy of the police authorization document must be given to the hotel for security
reason.

TERMS & CONDITIONS:

The prices are valid for the event and dates as stated above.
Should the number of guest attending the function be less than the guaranteed number,
we will charge according to the guaranteed number.
Should the number of guest attending the function be more than the guaranteed number,
we will charge according to the numbers attending the event and additional charges
should be paid upon function is finished.
Should there be any additional in terms of attendants and/or food, should be informed to
us in writing within 5 (five) working days before the function date.
Hotel is not responsible for any damage and or lost of any guests and organizer belonging
that occurred before, after or during the function.

CUT OFF DATE:

We have not book the space for your group at the moment. This offer is valid for 14 days and
may be extended in accordance with your response. We hope all of the above information is in
order and meet to your requirement. Hope, please do not hesitate to contact me at below
numbers if you have any questions or need further assistance.
Thank you once again for considering Horison Ultima Kings Hotel Batam and look forward to
being of service to you and your guests, assuring you of our best care.
Kind regards,

Fransisca Simamora
Sales Executive
HORISON ULTIMA KINGS BATAM
Phone : +62 778 430003
Mobile : +62 823-84742203
E-mail : sales3.kingsbatam@horisonultimahotels.com
CC

: ASM