Event Agreement

The Quarry  945-167Ave N.E.  Edmonton, AB. T5Y 0P6

Tel. 780.477.8437 Fax 780.699.7088  pro@thequarryedmonton.com

Event Name:

Type of Event: Wedding Anniversary Party Birthday Party Meeting

Other (Describe):

Event Date: Anticipated Guest Number:

Event Space: Banquet Hall (20-275 people) Private Function Room (up to 55 people)

Time Required: Start:

End:

Please list Names & Phone Numbers (Where Applicable):

Primary Contact: Primary Contact Number:

Name of Groom: Phone #

Name of Bride: Phone #

Name of Guest(s) of Honour: Phone #

Phone #

Services Required: Banquet Area Room Rental Private Funtion Room Rental

Wedding Ceremony Area rental 

Catering 

Cleaning Fee - Post Event 

Page 1
FOOD & BEVERAGE
Event Timeline

Buffet or Plated: Buffet Plated

Quarry Menu Option:

Dietary Restrictions:
Appetizer:
Entrée:
Dessert:

Event Timeline
(Bar Service until 1am, Consumption until 2am)
Policy allows bartenders to serve a maximum of 2 single alcoholic beverages per person per order.

Wine Service Time: Bottles at Table? yes no

Choose one of the following: Host Bar Cash Bar Toonie Bar
Other (Describe)
Host Bar Service
All beverages will be charged to your invoice along with 18% Gratuity and 5% GST.

Cash Bar Service

Guests will purchase all beverages from the Bartender. Cash Bar prices include 5% GST.

Toonie Bar Service

All beverages will be charged to your invoice along with 18% Gratuity and 5% GST.
Total of all toonies/cash received will be applied as payment against your account
(unless otherwise instructed in advance)

Event Timeline
(Provide rough timeline of the event and any noteworthy points to include)

Set-Up Times
Guests arrive
Bride & Groom Entrance
Wine Service
Dinner Service
Speeches
Cake Cutting
First Dance
Last Call at Bar (Bar Service until 1am, Consumption until 2am)

Page 2
Set-Up Requirements

Please state intended set-up & take-down times.

Linens & Napkins

Please state whether you’ll require The Quarry’s linen & napkins or if you’ll be providing your own.
The Quarry to Supply We will supply our own

Please indicate any necessary use for extra tables/chairs (for example: a sign-in table)

Audio Visual

Podium included

The Quarry can also provide a microphone.

In-house sound system may be used with your i-phone/i-pod/computer playlist.

Televisions available in-room

Please identify any extra audio visual requirements:

Special Notes

Please note any special instructions regarding delivery times of cake, flowers, DJ equipment, etc. below

Also, please indicate the name of company & contact numbers for each third party provider.

Page 3
The Quarry Terms & Conditions
1. The Quarry reserves the rights as sole supplier for food & beverage requirements. Outside food & beverage is
strictly prohibited in all banquet spaces, applicable charges will apply. Any food & beverage not consumed must be
left on the premises as per City and Provincial Health Regulations. All alcoholic beverages must be purchased from
The Quarry with the only exception being wine on the tables for a function which will be subject to a corkage fee.

2. The Quarry will ensure you and your guests are well taken care of during your time at the facility. All information on the Event Agreement
form is considered final 14 days prior to the day of your event. If we are unable to make the changes as per your request within the 14 days, all
the agreed upon services and numbers from the Event Agreement shall stand.

3. In order for your event date to be secure, The Quarry will require a non-refundable deposit of $1000. This deposit will be a credit on your
final bill. Prices are subject to change as well as GST and a 18% gratuity.

4. The individual who agrees to the terms and conditions and signs the event agreement will be responsible for all damages that may be caused
during the function by you, your guests, or anyone you have contracted to assist with your event.

5. The individuals responsible for the event or function must arrange times to drop off supplies that are to be used with the day of the event.

6. The Quarry does not allow anything to be fastened to the walls that may cause holes and or damage to the building. Anything that is set up,
or brought in by the function must be taken down by a time agreed upon by The Quarry and the individuals responsible for the event or function.
Extra cleaning fees will be charged if the room is left in need of professional cleaning (ie. popcorn, gum, candy in carpets, spilled drinks in
carpets/on walls, etc...)

7. The Quarry is a smoke-free facility. This includes the attached patios and decks attached to the private function room and the banquet room.

8. Guaranteed number for all food and beverage, guests number and event details, must be received 7 days prior to your event, otherwise the
estimated number of guests or the actual number of guests, whichever is greater, will be charged. Any changes to this catering contract
requested after this date will result in applicable charges.

9. All deliveries must have proper labeling (noting function name, date & room). All shipments are to be received no earlier than 2 days prior to
the event as The Quarry has very limited on-site storage. All shipments are to be delivered between the hours of 8:30am - 4:30pm Monday -
Friday. It is the responsibility of the guest to make The Quarry aware of the deliveries prior to drop off & to ensure items are delivered prior to
event. The Quarry assumes no liability for product delivery or damages caused by a third party supplier.

10. The Quarry assumes no liability or responsibility for damage or loss of personal or rented property prior to, during or following a function.

In signing page five of this contract, the client acknowledges and accepts that The Quarry Terms & Conditions have been read and are fully
understood and agrees to be bound by all The Quarry Terms & Conditions and provisions here after.

The Quarry would like to ensure that all individuals arrive home safely after their function. In the instance that a guest may need a Designated
Driver, please ask the staff of the function for assistance and we will arrange a safe ride home. If you have any questions or concerns with any of
these polices, please feel free to contact us.

Thank You, The Quarry

Page 4
Guaranteed Numbers
Guaranteed number for all food, and beverage, guests number and event details must be received
7 days prior to your event, otherwise expected numbers or actual, whichever is greater will be charged.
Any changes to this catering contract requested following this date will result in applicable charges.

18% Gratuity and 5% GST will be added to all food and beverage charges.

In the event that you wish to cancel these arrangements notice of cancellation will be subject to a 100%
forfeit of advance deposit and full payment of remaining charges based on original guaranteed numbers.
Event space is booked for the time indicated above, bookings are not 24 hours. Should you require
the space for additional time please ensure arrangements are made with The Quarry prior to your event.

Signed:

The Quarry Client

Date: Date:

In signing this contract I acknowledge and accept that The Quarry Terms & Conditions have been read and are fully understood
and I agree to be bound by all The Quarry Terms & Conditions and provisions here after.

Billing Address
Name (to which invoice will be addressed):
Address:
City: Province: Postal Code:
Phone Number: Fax Number:
Email Address:
Alternate Contact Name:
Alt. Contact Phone Number:
Alt. Contact Email Address:

Cardholder Information
A non-refundable advance deposit is required to guarantee event space and will be applied to the final invoice.
Balance is due at the end of event and will be charged to the credit card on file unless alternative arrangements have been
made. Payment must be received in full following the event.

Total Deposit Submitted: $

Payment Method: Visa MasterCard Amex Cheque Other:
Account# : Expiry Date:
Name of the Cardholder:
Signature of Cardholder: Date Signed:

I hereby authorize the above noted to be processed on my Credit Card. I understand that my Credit Card is the guarantee
for the Banquet Space, and I am responsible for any charges or damages incurred.
I acknowledge and accept the advance deposit is non-refundable.

Please return completedClick here

form to to return form byore-mail
pro@thequarryedmonton fax to 780-669-7088

Click here to print form. Fax backPage

to 780-669-7088
5 Attn: Direct of Events