CONTRACT

HOSTING AND COORDINATION SERVICES

This is a contract entered into by MARY ANN RORALDO_ of EVENTS WITH ANNE (hereinafter referred to
as “the Provider”) and JUAN PAULO VIDAL & KATHLEEN TORRES (hereinafter referred to as “the Client”)
on this date, November 4, 2021.

The Provider’s place of business is at 24C Zamora St. Asis 1, Mendez, Cavite with an email address of:
eventshostanne@gmail.com and a mobile number of (0926)7171-511 and the Client’s address is at
Cityland Vito Cruz Towers, Pablo Ocampo Sr. Avenue, Malate Manila. Contact detail is 09275073319,
Email Address: ktorresdmd@yahoo.com

The Client hereby engages the Provider to deliver services described herein under “Scope and Manner
of Services.” The Provider hereby agrees to offer the Client with such services in exchange for
consideration described herein under “Payment for Services Rendered.”

Scope and Manner of Services

Pre-event meetings with the Bride and Groom, 1 ½ month before or 6 weeks before the wedding.
Unlimited bridal consultations and assistance through phone and email upon signing of the contract
until the day of turnover
Provide the Client a complete soft copy of TEMPLATES to be used for the event.
Recommend accredited professional and dependable vendors that best suit the couple’s needs and
budget.
Assist couple in confirming details, services, and final agreements with wedding suppliers (banquet
manager, florist/event stylist, photographer. videographer, cake designer,
musicians/band/strings/sound system, gown designer, stationer, etc.)
Overall coordination of suppliers for meeting schedule.
Assist in reviewing service contracts of previously booked suppliers
Require the client to turn over all final contracts signed by them to GM for confirmation, review, and
follow-ups.
Confer with the client and the vendors on the details of the arrangement, layout, set-up (floral
arrangements for couple’s table, VIP tables, guest tables, cake table, registration and gift table,
musicians/band setup, AVP set up, dance floor and food table set up).
Orientation of specific roles of the entourage and other participants for church/reception on the day
of the event.
Wedding rehearsals are optional and will be charged separately.
Ocular inspection to the ceremony-reception site and coordination with client-identified suppliers.
Pre-production meeting with selected suppliers
Guest management and Registration, floor plan layout, and seating arrangements
Assistance in conceptualizing and organizing the whole reception program including briefing of
emcee
Assist in providing template scripts for the program emcee if necessary
Provide an outline with the exact time of the reception program
Provide customized WEDDING CHECKLIST for the couple to use as a guide list on things they need

EventsHostingWithAnne 0926.717.1511 eventshostanne@gmail.com

 CONTRACT
HOSTING AND COORDINATION SERVICES

to endorse to coordinators and items they need to prepare and bring for the bridal suite, church, and
reception on the day of the event
Assist in the selection of music for the ceremony and reception if necessary
Overall management and implementation of the WEDDING DAY TIMETABLE provided by us for
the bridal suite, church & reception.
Help organize and route ceremony and reception materials (e.g. gifts for principal sponsors,
entourage, offertory materials, missalettes, souvenirs, etc.)
Preparation of church processional
Coordinate with the church for seating arrangements of principal sponsors and entourage,
missalette, and songs in coordination with the officiating celebrant and church musicians
Provide the Bride with a Special Personal Assistant to assist her with her needs on the day of the
event.
Provide a CREW MEAL REPORT to the client for actual advice on cash allowances or meals
required by suppliers Supervision of the venue set-up (Church and Reception)
Gift management and Wine inventory
Make proper endorsements and prepare Wedding Day Turnover checklist at the end of the reception
program
Facilitate payment to the supplier’s balances after the end of the program together with the Client
assigned Cash Administrator.
Arrange call times for suppliers and entourage.
Staffing on the event day to assure a smooth flow of the wedding ceremony and reception: For 150
Pax and below
○ 1 Event Manager
○ 2 Assistant Event Manager
○ 1 Event Assistant
○ 1 Driver
Fun, lively and organized event hosting

EVENT DETAILS
EVENT DATE: February 12, 2022
No. of Guests: 50 Pax
ITEM VENUE TIME

Preparation Venue Roncales Travellers Inn 11:00 AM

Ceremony Hardin De Asis 4:30 PM

Reception Hardin De Asis 3:00 PM

EventsHostingWithAnne 0926.717.1511 eventshostanne@gmail.com

 CONTRACT
HOSTING AND COORDINATION SERVICES

Payment & other Terms for Services Rendered

1. The Client shall pay the Provider, a non-refundable booking, reservation & down payment fee of
Two Thousand Pesos (Ph2,000.00) upon closure or agreement and signing of the contract prior to
the scheduled event, and the remaining Five Thousand Five Hundred Pesos (Php5,500.00) to
complete the Six Thousand Pesos (Php7,500.00) hosting fee after the event.

Bank Details for the down payment:

BDO
• Account Name: Mary Ann G. Roraldo
• Account No.: 0101-0006-2229

GCash / Paymaya
● 0926.717.1511

2. In case of change of venue, date, or time due to force majeure, scope and term of this agreement
are still the same and no changes on the contract unless the date of where the event is
rescheduled, Host Anne can forward the event to the host under her team.

3. The Client shall provide a crew meal allowance of Four Hundred Pesos (Php400.00) for the
Provider and her driver/personal assistant after the event. Provider retains the right to
substitute/replace another supplier if necessary due to illness, accident, unavailability, acts of God,
or other reason.

Signatures

In agreement with the terms above, the parties hereby affix their signatures:

Provider: Client:

CLIENT NAME
(Signature over printed name)

EventsHostingWithAnne 0926.717.1511 eventshostanne@gmail.com