RDAO No. 4-2019 - ANNEX A B Final

Annex "A"
DELEGATION OF AUTHORITY IN SIGNING DOCUMENTS

ADMINISTRATIVE FUNCTIONS IN THE NATIONAL OFFICE
DCIR
ACIR ACIR HREA HREA
DOCUMENTS/CORRESPONDENCES CIR - OTHERS
FINANCE ADMIN FINANCE ADMIN
RMG
1 Terms of Reference (TOR) and Approved Budget for Contract (ABC)
a. Prepared by Concerned Head of Office/Division
b. Recommended by Concerned ACIRs
c. Approved by Concerned DCIRs
2 Section VI-Schedule of Requirements;
Section VII- Technical Specifications;
Shortlisting Criteria; and
Technical Criteria
a. Prepared by Concerned Head of Office/Division
3 Annual Procurement Plan

a. Prepared by Head, BAC Secretariat
b. Recommended by Chairperson, BAC
c. Approved by X
4 Request for Pre-repair Inspection
a. Requested by Head of Requisitioning Office
b. Pre-inspected by Inspection Committee
5 Purchase Request for the procurement of supplies, materials, forms,
equipment and other services
b. Approved by X
6 Request for Quotation (RFQ)/Letter to Quote (LTQ)
a. From Exclusive Distributor/Manufacturer/Service Provider- Letter
to Quote
a.1 Signed by Chief, Procurement Division
b. From various Suppliers/Contractors - Request for Quotations
b.1 Canvassed and certified by Canvasser, Procurement Division
b.2 Signed by Chief, Procurement Division
7 Abstract of Quotations
Processor, Documentation Section
a. Prepared by
of Procurement Division
Page 1
DCIR
ACIR ACIR HREA HREA
RMG
Canvasser, Canvassing & Purchasing
b. Canvassed by
Section of Procurement Division
Section Chief, Documentation Section
c. Certified Correct by
of Procurement Division
d. Approved by Chief, Procurement Division
8 Invitation to Bid (ITB)/Request for Expression of Interest (REOI) and Notice
to Suppliers/Contractors
a. Signed by Chairperson, BAC
9 Invitation Letter to Observers (COA & Other Observers), Recognized
Government Printers (RGPs) & Prospective Bidders

10 Supplemental/Bid Bulletin (From Project Proponent, if any)
a. Submitted by Concerned Project Proponent
11 Supplemental/Bid Bulletin (For issuance to Prospective Bidders, if any)

12 Acknowledgement Receipt of Bid Proposals (Bidders who submitted bid
proposal during the Submission, Receipt & Opening of Bids
13 Abstract of Bids as Read BAC
Head- TWG
Project Proponent
Observer
14 Result for Bidding (Checklist of Technical & Financial Component) BAC

a. Technical Component (Envelope 1)
b. Financial Component (Envelope 2)
15 Abstract of Bids as Calculated BAC
Head- TWG
Project Proponent
Observer
16 Bid Evaluation Report

a. Prepared by TWG
b. Submitted by BAC Secretariat
17 Detailed Bid Evaluation Report
a. Prepared by TWG
Page 2
DCIR
ACIR ACIR HREA HREA
RMG
c. Noted by Project Proponent
18 Letter to Lowest Calculated Bidder

19 Letter to Negotiate
20 Post-Qualification Evaluation Report
a. Prepared by TWG
21 Post-Qualification Evaluation Summary Report
a. Prepared by TWG
22 BAC Resolutions
Recommending Award of Contract, Failure of Bidding, Renewal/Extension of
Existing Contract, Adopting the alternative methods of procurement including
government agencies and instrumentalities and one-time resolution per
GPPB opinion number NPM-040-2005
a. Recommended by BAC
b. Approved by X
NOTE: If the CIR is on official travel or on leave, the authorized
Officer-In-Charge shall approve the abovementioned documents
23 Notice of Award, Notice of Renewal/Extension, Contracts, Purchase Orders,

Job Orders, Agency Procurement Request (APR), Request for Printing &
Binding (RPB), Obligation Request and Status (ORS) and Notice to Proceed
(NTP)
a. Approved by
> Above Php 100,000.00 X
> Php 100,000.00 and below
* IT Projects DCIR-ISG
* Non-IT Projects X
NOTE: If the CIR is on official travel or on leave, the authorized
24 Notice of Post-Qualification/Post-Disqualification
Page 3
DCIR
ACIR ACIR HREA HREA
RMG
25 Notification of Bidding Results
26 Certification re: posting of bid notices at conspicuous place
a. Signed by Head, BAC Secretariat
27 Certification of Compliance (PHILGEPS Posting)

28 Procurement Monitoring Report
b. Recommending Approval Chairperson, BAC
c. Approved by X
29 Agency Procurement Compliance and Performance Indicators (APCPI)
c. Approved by X
30 Consolidated Procurement Monitoring Report

c. Approved by X
31 APCPI Questionnaire
c. Approved by X
32 Procurement Development Action Plan
c. Approved by X
33 Plan layout for repairs/rehabilitation/electrical facilities
a. Requested by Chief of Concerned Office
b. Prepared by Section Chief, Bldg. Facilities &
Maintenance Section
c. Checked & recommended by Chief, GSD
d. Approved by X
34 Letter Request for the rehabilitation or repair of buildings/facilities
Page 4
DCIR
ACIR ACIR HREA HREA
RMG
b. Indorsed by X
c. Determination, Scope of Work & Cost Estimate Chief, GSD
35 Report of Checks Issued

a. Certified Correct by Cashier, GSD
36 Advice of Checks Issued and Cancelled
a. Certified Correct by Chief, GSD
b. Approved by X
37 Commercial Checks/MDS Checks (for payment of approved
vouchers/payrolls)
Signing:
- above P10,000.00 Chief, GSD
Alternate Asst. Chief, GSD
- P10,000.00 and below Cashier, GSD

Counter Signing:
- above P10,000.00 X
Alternate X
- P10,000.00 and below Chief, GSD
Alternate X
38 Advice/Authority to Debit Account (ADA)
a. Signed by Chief, GSD
b. Countersigned by X
Alternate X
39 Summary of LDDAP-ADAs Issued and Invalidated ADA Entries (SLIIAE)
a. Signed by Chief, GSD
Alternate X
40 Surety Bond
Registration/Assignment of Registry Number Chief, GSD
41 Fidelity Bond
a. Request for Bonding and or Cancellation of Bond of
Accountable Officials & Employees X
Page 5
DCIR
ACIR ACIR HREA HREA
RMG
b. List of Bonded Public Officials
b.1 Prepared by Cashier, GSD
b.2 Certified and approved by Chief, GSD
42 Letter - Reminder for payment of rental space for Canteen Concessionaires Chief, GSD
43 Certification of service performance (Non-I.T. Projects)
a. Prepared by Chief, GSD/Concerned Project Proponent
b. Certified true and correct X Concerned ACIR
44 Memorandum to Chief, GSD to withdraw from the Trust Fund under One-
X
Appeal Plan
45 Space Allocation of Offices in the National Office
a. Requested by Head of Requesting Office
b. Recommending Approval X
c. Approved by X
46 RIS for isssuance from stocks
a. Goods and Supplies
a.1 Requested by Head of Requisitioning Office
a.2 Approved by Chief, PropD
b. Accountable Forms
b.1 Requested by Head of Requisitioning Office
b.2 Approved by Chief, AFD
c. Equipment per approved deployment list

c.1 Requested by Head of Requisitioning Office
c.2 Approved by Chief, PropD
d. Vehicles per approved deployment list
d.1 Requested by Head of Requisitioning Office
d.2 Approved by X
e. Equipment and Vehicles for re-issuance
e.1 Requested by Head of Requisitioning Office
e.2 Approved by X
f. Equipment and Vehicles without approved deployment list
f.1 Requested by Head of Requisitioning Office
f.2 Approved by X
47 Deployment of New Equipment to be purchased/procured/acquired by
donation and for distribution to all offices
Page 6
DCIR
ACIR ACIR HREA HREA
RMG
IT:
a. Prepared and submitted by ACIR ISDOS
b. Recommended by DCIR, ISG
c. Approved by X
d. Distributed by Chief, PropD
Non- IT:
a. Prepared by Chief, PropD
b. Submitted by X
c. Recommended by X
d. Approved by X
e. Distributed by Chief, PropD
48 Authority to Dispose (Obsolete, cancelled or damaged accountable forms)
a. Prepared by Chief, AFD
b. Recommended by National Office Committee on Disposal of
Accountable forms
c. Approved by X
49 Disposal of unserviceable Properties & Equipment
1. Authority to dispose unserviceable properties and equipment
a. Prepared by Chief, PropD
b. Recommended by National Office Disposal Committee
(NODC)
c. Approved by X
2. Appraised Value of unserviceable properties and equipment NODC
3. Invitation to Bid NODC
4. Notice of Award
a. Recommending Approval NODC
b. Approved by X
50 Application for relief from accountability for losses of properties and
accountable forms
a. Requested by Accountable Officer
b. Recommended by X
c. Indorsed to COA X
51 Report on the Physical Count of Property, Plant and Equipment Chief, PropD
52 Report on the Physical Count of Inventory (Supplies) Chief, PropD
53 Inventory and Inspection Report of Unserviceable Property
Page 7
DCIR
ACIR ACIR HREA HREA
RMG
a. Prepared by Section Chief, AEMS
b. Recommended by Chief, PropD
c. Approved by X
54 Report of Supplies and Materials Issued Chief, PropD/AFD
55 Report of Waste Material Chief, PropD
56 Inventory Report/Stock Position Sheet/Transit Invoice covering shipment
a. Furnitures, equipment, forms and supplies Chief, PropD
57 Request for Inspection (Inspection Committee and COA)
a. Goods/Services Chief, PropD
b. Accountable Forms Chief, AFD
c. Infrastructure Projects Chief, GSD
d. Consulting Services Concerned Head of Office
58 Inspection and Acceptance Report

( Goods, services, infrastructure projects & consulting services)
1. Inspected by (box A)
a. Goods, services, infrastructure projects & consulting services Inspection Committee
b.1 Forms printed by APO Production Unit, Inc./National Committee to Supervise Printing of
Printing Office (NPO) Accountable Forms
b.2 Forms printed by Bangko Sentral ng Pilipinas Inspection Committee
2. Acceptance Committee (box B)

a. Goods, services, infrastructure projects & consulting services Acceptance Committee
b. Accountable Forms Chief, AFD
59 RMC on lost/missing accountable forms

b. Indorsed by Concerned ACIR
c. Prepared by Chief, AFD
d. Approved/Signed by X
60 Proposed Revenue Memorandum Circular (RMC) regarding information
received from other Government Agencies for dissemination to the BIR
a. Prepared by Chief, RMD
b. Approved by X
Page 8
DCIR
ACIR ACIR HREA HREA
RMG
61 Request for Approval/Comments of the Specification of Accountable Forms
a. Signed by Chief, AFD
b. Noted by X
62 Certificate of destruction of obsolete, cancelled or damaged accountable National Office Committee on Disposal of
forms Accountable Forms
63 Report on the Physical Count of Accountable Forms Committee to Supervise Printing of

Accountable Forms
64 Inventory Report of Obsolete, Cancelled and Damaged Accountable Forms National Office Committee on Disposal of
Accountable Forms
65 Report of Accountability for Accountable Forms Chief, AFD/Chief, Accountable Officer

66 Deed of Donation (Acceptance)
Real Property (i.e Lot & Building) X
Other assets X
a. Above P12M
b. P12M and below
b.1. IT DCIR-ISG
b.2. NON-IT X
67 Certified true copies of the following documents on file with RMD:

a. Estate Tax Returns Chief, RMD
b. Tax Dockets requested by duly authorized officials of the Bureau Chief, RMD
c. Confidential Information Chief, RMD
d. All Administrative issuances Chief, RMD
68 Request for authority to dispose valueless records from the National Archives
of the Phils.
a. Requested by Chief, RMD
b. Approved by X
Prepared by: Recommending Approval: Approved by:
Page 9
DCIR
ACIR ACIR HREA HREA
RMG
GEALDINA E. REYES CELIA C. KING CAESAR R. DULAY
Assistant Commissioner Deputy Commissioner Commissioner of Internal Revenue
Administrative Service Resource Management Group
O-3
Page 10
Annex "B"
DELEGATION OF AUTHORITY IN SIGNING DOCUMENTS

ADMINISTRATIVE FUNCTIONS IN THE REGIONAL OFFICE
DCIR
ACIR ACIR HREA HREA
DOCUMENTS/CORRESPONDENCES CIR - RD ARD OTHERS
RMG
a. Prepared by Concerned Head of Office
b. Recommended by X
c. Approved by X
2 Section VI-Schedule of Requirements;

Section VII- Technical Specifications;
Shortlisting Criteria; and
Technical Criteria
a. Prepared by Concerned Head of Office

b. Recommended by Chairperson, BAC
c. Approved by X
4 Request for Pre-repair Inspection

b. Pre-inspected by Inspection Committee/Sub-Committee
5 Purchase Request for the procurement of supplies, materials, forms, equipment and
other services
b. Approved by X
6 Request for Quotation (RFQ)/Letter to Quote (LTQ)

a. From Exclusive Distributor/Manufacturer/Service Provider- Letter
to Quote
a.1 Signed by Chief, AHRMD
b. From various Suppliers/Contractors - Request for Quotations

b.1 Canvassed and certified by Canvasser, AHRMD
b.2 Signed by Chief, AHRMD
Page 11
DCIR
ACIR ACIR HREA HREA
RMG
7 Abstract of Quotations
a. Prepared by Processor
b. Canvassed by Canvasser, AHRMD
c. Certified Correct by Section Chief
d. Approved by Chief, AHRMD
8 Invitation to Bid (ITB)/Request for Expression of Interest (REOI) and Notice to

Suppliers/Contractors
9 Invitation Letter to Observers (COA & Other Observers), Recognized Government

Printers (RGPs) & Prospective Bidders
10 Supplemental/Bid Bulletin (From Project Proponent, if any)

a. Submitted by Concerned Project Proponent
11 Supplemental/Bid Bulletin (For issuance to Prospective Bidders, if any)

12 Acknowledgement Receipt of Bid Proposals (Bidders who submitted bid proposal

during the Submission, Receipt & Opening of Bids

13 Abstract of Bids as Read BAC
Head- TWG
Project Proponent
Observer
14 Result for Bidding (Checklist of Technical & Financial Component) BAC

b. Financial Component (Envelope 2)
15 Abstract of Bids as Calculated BAC

Head- TWG
Project Proponent
Observer
16 Bid Evaluation Report

a. Prepared by TWG
Page 12
DCIR
ACIR ACIR HREA HREA
RMG
17 Detailed Bid Evaluation Report
a. Prepared by TWG
18 Letter to Lowest Calculated Bidder
19 Letter to Negotiate
20 Post-Qualification Evaluation Report
a. Prepared by TWG
21 Post-Qualification Evaluation Summary Report

a. Prepared by TWG
22 BAC Resolutions
Recommending Award of Contract, Failure of Bidding, Renewal/Extension of
Existing Contract, Adopting the alternative methods of procurement including
government agencies and instrumentalities and one-time resolution per GPPB
opinion number NPM-040-2005
b. Approved by X
NOTE: If the RD is on official travel or on leave, the authorized

23 Notice of Award, Notice of Renewal/Extension, Contracts, Purchase Orders, Job

Orders, Agency Procurement Request (APR), Obligation Request and Status
X
(ORS) and Notice to Proceed (NTP)
NOTE: If the RD is on official travel or on leave, the authorized

24 Notice of Post-Qualification/Post-Disqualification
Page 13
DCIR
ACIR ACIR HREA HREA
RMG
25 Notification of Bidding Results
26 Certification re: posting of bid notices at conspicuous place
a. Signed by Head, BAC Secretariat
28 Procurement Monitoring Report
c. Approved by X
c. Approved by X
c. Approved by X
31 APCPI Questionnaire
c. Approved by X
32 Procurement Development Action Plan

c. Approved by X
33 Plan layout for repairs/rehabilitation/electrical facilities

a. Requested by Chief of Concerned Office
b. Prepared by Section Chief, General Services Section
c. Checked & recommended by Chief, AHRMD
d. Approved by X
34 Letter Request for the rehabilitation or repair of buildings/facilities

Page 14
DCIR
ACIR ACIR HREA HREA
RMG
b. Indorsed by X
c. Determination, Scope of Work & Cost Estimate Chief, AHRMD
35 Report of Checks Issued

a. Certified Correct by Cashier, AHRMD
36 Advice of Checks Issued and Cancelled

a. Certified Correct by Chief, AHRMD
b. Approved by X
37 Commercial Checks/MDS Checks (for payment of approved vouchers/payrolls)

Signing:
- above P10,000.00 Chief, AHRMD
Alternate Asst. Chief, AHRMD
- P10,000.00 and below Cashier, AHRMD

Alternate Asst. Chief, AHRMD
Counter Signing:
- above P10,000.00 X
Alternate X
- P10,000.00 and below Chief, AHRMD

Alternate X
38 Summary of LDDAP-ADAs Issued and Invalidated ADA Entries (SLIIAE)

a. Signed by Chief, AHRMD
Alternate Asst Chief, AHRMD
Alternate X
39 Surety Bond
Registration/Assignment of Registry Number Chief, AHRMD
40 Fidelity Bond
a. Request for Bonding and or Cancellation of Bond of X
Accountable Officials & Employees
b. List of Bonded Public Officials
Page 15
DCIR
ACIR ACIR HREA HREA
RMG
b.1 Prepared by Cashier, AHRMD
b.2 Certified and approved by Chief, AHRMD
41 Letter - Reminder for payment of rental space for Canteen Concessionaires Chief, AHRMD
42 Certification of service performance (Non-I.T. Projects)
Chief, AHRMD/Concerned Project
a. Prepared by
Proponent
b. Certified True and Correct X
43 Space Allocation of Offices in the Regional Office
a. Requested by Head of Requesting Office
b. Recommending Approval Chief, AHRMD
c. Approved by X
44 RIS for isssuance from stocks
a.1 Requested by Head of Requisitioning Office
a.2 Approved by Chief, AHRMD
b.1 Requested by Head of Requisitioning Office/
Revenue District Office
b.2 Approved by X Chief, AHRMD
c. Equipment per approved deployment list

c.1 Requested by Head of Requisitioning Office
c.2 Approved by Chief, AHRMD
d. Equipment and Vehicles for re-issuance

d.1 Requested by Head of Requisitioning Office
d.2 Approved by X
45 Deployment of New Equipment to be purchased/procured/acquired by donation and

for distribution to all offices
a. Prepared and submitted by Chief, AHRMD
b. Recommended by X
c. Approved by
d. Distributed by Section Chief, Property, Procurement &
Accountable Forms Section
Page 16
DCIR
ACIR ACIR HREA HREA
RMG
46 Authority to Dispose (Obsolete, cancelled or damaged accountable forms)
a. Prepared by Chief, AHRMD
b. Recommended by Regional Office Committee on Disposal of
Accountable Forms
c. Approved by X
47 Disposal of unserviceable Properties & Equipment

b. Recommended by Regional Office Disposal Committee
(RODC)
c. Approved by X
2. Appraised Value of unserviceable properties and equipment RODC
3. Invitation to Bid RODC
4. Notice of Award
a. Recommending Approval RODC
b. Approved by X
48 Application for relief from accountability for losses of properties and accountable
forms

b. Recommended by X
c. Indorsed to COA X
49 Report on the Physical Count of Property, Plant and Equipment Chief, AHRMD
50 Report on the Physical Count of Inventory (Supplies) Chief, AHRMD
51 Inventory and Inspection Report of Unserviceable Property

a. Prepared by Property, Procurement & Accountable
Forms Section
b. Recommended by Chief, AHRMD
c. Approved by X
52 Report of Supplies and Materials Issued Chief, AHRMD
Page 17
DCIR
ACIR ACIR HREA HREA
RMG
53 Report of Waste Material Chief, AHRMD
a. Furnitures, Equipment, Forms and Supplies Chief, AHRMD
55 Request for Inspection (Inspection Committee-IC and COA)

a. Goods/Services Section Chief, Property, Procurement &
Accountable Forms Section/General
Services Section
b. Infrastructure Projects Chief, AHRMD

c. Consulting Services Concerned Head of Office
56 Inspection and Acceptance Report

( Goods, services, infrastructure projects & consulting services)
1. Inspected by (box A)
a. Goods, services, infrastructure projects & consulting services Regional Inspection Committee
2. Acceptance Committee (box B)

a. Goods, services, infrastructure projects & consulting services Regional Acceptance Committee
57 Report of Lost/Missing Accountable Forms

a. Prepared by Accountable Officer
b. Indorsed to AFD X
58 Certificate of destruction of obsolete, cancelled or damaged accountable forms Regional Office Committee on Disposal of
Accountable Forms
59 Report on the Physical Count of Accountable Forms Regional Office Inventory Committee
60 Inventory Report of Obsolete, Cancelled and Damaged Accountable Forms Regional Office Committee on Disposal of
Accountable Forms
61 Report of Accountability for Accountable Forms X Chief, AHRMD
RDO under RR-8 for TDM
62 Deed of Donation (Acceptance)
Real Property (i.e Lot & Building) X
Other assets
a. Above P12M X
b. P12M and below X
Page 18
DCIR
ACIR ACIR HREA HREA
RMG
63 Certified true copies of the following documents on file with AHRMD:
a. Estate Tax Returns Chief, AHRMD
b. Tax Dockets requested by duly authorized officials of the Bureau Chief, AHRMD
c. Statement of Assets, Liabilities and Networth Chief, AHRMD
d. Confidential Information Chief, AHRMD
e. All Administrative issuances Chief, AHRMD
64 Request for authority to dispose valueless records from the National Archives of the
Phils.
a. Requested by Chief, AHRMD
b. Approved by X
Prepared by: Recommending Approval: Approved by:
GEALDINA E. REYES CELIA C. KING CAESAR R. DULAY

Assistant Commissioner Deputy Commissioner Commissioner of Internal Revenue
Administrative Service Resource Management Group
O-3
Page 19
Annex "A"
DELEGATION OF AUTHORITY IN SIGNING ADMINSTRATIVE DOCUMENTS AT THE REGIONAL OFFICE
CIR DCIR- ACIR ACIR HREA HREA

DOCUMENTS/CORRESPONDENCES RMG FINANCE ADMIN. FINANCE ADMIN. OTHERS
I Procurement Division/AHRMD
a. Prepared by Concerned Office
b. Recommended by Concerned ACIRs
c. Approved by Concerned DCIRs
2 Schedule of Requirements and Technical Specifications Project Proponent
b. Recommended by BAC Chairman
c. Approved by X
4 Pre-repair Inspection Report
a. Prepared by Chief of Requisitioning Office
b. Approved by Inspection Committee
5 Purchase Request for the procurement of supplies, materials, forms, equipment

and other services (Amount not exceeding P500,000.00)
a. Requested by Chief of Requisitioning Office

b. Approved by
6 Request for Quotation (RFQ) Chief, AHRMD
a. From Exclusive Distributor/Manufacturer
a. From Authorized Gov't. Instrumentalities/Entities
a. From various Suppliers/Contractors
Page 20 of 28
7 Obligation Request & Status Chief, AHRMD
a. Petty Cash Fund
8 Abstract of Quotations Chief, AHRMD
9 Certificate of Emergency Purchase Requisitioning Officer

10 Certificate of no suitable substitute of substantially the same quality are
available for the supplies/materials/equipment which are exclusively
manufactured and distributed (GAAM) Vol. 1. Sec.443)
a. Issued by Chief, AHRMD

b. Noted by
11 Invitation to Bid (ITB) Chairman, BAC
12 Request for Publication (ITB) Chief, AHRMD
13 Request for Publication (BAC Matters)
a. Approved by BAC Chairman
14 Result for Bidding BAC
a. Financial Component (Envelope 2)
15 Abstract of Bids as Read
BAC
Head- TWG
Project Proponent &
Observer
16 Abstract of Bids as Calculated

BAC
Head- TWG
Project Proponent &
Observer
17 Bid Evaluation Report TWG &

BAC Secretariat
18 Post-Qualification Evaluation Report TWG

BAC Secretariat &
Project Proponent
19 Post-Qualification Evaluation Summary Report TWG &

BAC Secretariat
Page 21 of 28
20 BAC Resolutions
a. Failure of Bidding
b. Aprroved by
b. Extension of existing contract
b. Aprroved by
c. Award
b. Approved by
d. Adapting the alternative methods of procurement including
government agencies and instrumentalities
b. Approved by
Page 22 of 28
21 Notice of Award, Notice of Extension, Contracts/Purchase Orders/ Job Orders,
Agency Procurement Request (APR), Request for Printing & Binding (RPB),
Obligation Request & Status and NTP (including gov't. agencies & instrumentalities)
22 Notice of Post-Qualification/Post-Disqualification Chairman, BAC
23 Notification of Bidding Results Chairman, BAC

24 Monthly Report on Posting in the PHILGEPS & BIR Websites
a. Submitted by Chief, AHRDM
b. Noted by BAC Chairman

a. Signed by BAC Chairman
26 Procurement Monitoring Report (Sec. 12.2 of the IRR of RA 9184)

b. Reviewed by BAC Chairman
c. Approved by
c. Approved by
c. Approved by
II General Services Division/ Accountable Forms Division/Property Divison/AHRMD
29 Obligation Request & Status
a. Utilities- e.g. Electricity/water Chief, AHRMD
b. Bureau of Treasury, etc. Chief, AHRMD
c. Communication - e.g. telephone/mobile phone Chief, AHRMD
d. Postage Metering Machine load Chief, AHRMD
e. LTO, GSIS, etc. Chief, AHRMD
f. Petty Cash Fund Chief, AHRMD
30 Pre-repair Inspection Report

a. Prepared by Chief of Requisitioning Office
b. Approved by Inspection Committee
31 Plan layout for repairs/rehabilitation/electrical and cabling

a. Prepare and check Chief, AHRMD
b. Recommending Approval Chief of Concerned Office
Page 23 of 28
c. Approved
Page 24 of 28
32 Scope of Work/Estimate for rehabilitation or repair of buildings
a. Requested By Chief, Requisitioning Office
Chi b. Determination, Scope of Work & Cost Estimate Chief, AHRMD
c. Approved
33 Reports on checks issued and cancelled
a. Certified Correct By Chief, AHRMD
34 Advice on Checks Issued and Cancelled
a. Certified Correct By Chief, AHRMD
b. Approved By
35 Commercial Checks/MDS Checks (for payment of approved
vouchers/payrolls)
Signing: Chief, AHRMD
Counter Signing:
36 Authority to Debit Amount (ADA)
a. Signed By Chief, AHRMD
b. Countersigned By
Alternate
37 Surety Bond
a. Application Chief, AHRMD
b. Cancellation Chief, AHRMD
38 Fidelity Bond
b. Request for Bonding and or Cancellation of Bond of
Accountable Officials & Employees
39 Certification of actual performance of service providers (except ISG Chief, AHRMD/Project Proponents
projects)
III Property Divison/Accountable Forms Division

40 Approval of RIS for isssuance from stocks
a.1 Requested by Requisitioning Office
a.2 Approved by
b. Accountable Forms Chief, AHRMD
b.1 Requested by
b.2 Approved by
c. 1 Equipment and Vehicles per approved deployment
c.1.1 Requested by Chief, AHRMD
c.1.2 Approved by
c. 2 Equipment and Vehicles for re-issuance
c.2.1 Requested by Chief, AHRMD
c.2.2 Approved by
Page 25 of 28
41 Deployment of New Equipment to be purchased/procured/acquired by donation
and for distribution to all offices
a. Prepared and submitted by Chief, AHRMD

b. Recommended by
c. Approved by
42 Authority to Dispose
a. Obsolete, cancelled or damaged accountable forms
a.1 Prepared by Chief, AHRMD
a.2 Recommended by Regional Office Committee on Disposal of

Accountable forms
a.3 Approved by
b. Unserviceable properties and equipment

b.1 Prepared by Chief, AHRMD
b.2 Recommended by Regional Office Committee on Disposal of

Unserviceable Properties & Equipment
b.3 Approved by
Page 26 of 28
43 Disposal of unserviceable Properties & Equipment thru Public
Bidding/Transfer without Cost

2. Appraised Value of unserviceable properties and equipment
Recommending Approval Nat'l/Reg'l Committee on
Disposal of Unserviceable
Properties & Equipment
Approved
a. National Ofice X
b. Regional Office
3. Invitation to Bid Nat'l/Reg'l Committee on

4. Notice of Award Disposal of Unserviceable
a. Recommending Approval Properties & Equipment
b. Approved
44 Application for relief from accountability for losses of funds,

properties and accountable forms
a. Requested By Accountable Officer
b. Recommended by Head of Office
c. Indorsed to COA
a. National Office X
b. Regional Office
45 Report on Physical Count of Property, Plant and Equipment
46 Inventory and Inspection Report of Unserviceable Property Nat'l/Reg'l Disposal

Committee
Page 27 of 28
47 Daily Summary of Supplies and Materials Issued Chief, PropD & Chief, AFD
48 Monthly Summary of Supplies and Materials Issued Chief, AHRMD
49 Report of Waste Material Chief, Property Division/Chief, AHRMD
a. Furnitures, equipment, forms and supplies Chief, AHRMD

RDO under RR-8 for TDM
51 Request for Inspection by Inspection and Acceptance Committee (IAC) and
COA
a. Goods,equipment,forms and services Chief, AHRMD

52 Inspection and Acceptance
Committee Report
( Goods,equipment,forms and
a. Inspection Committee (box A)
services) Inspection Committee
b. Acceptance Committee (box B) Acceptance Committee
53 RMC on lost/missing accountable forms

a. Requested By Accountable Officer
b. Indorsed to AFD
c. Approved/Signed By X
54 Certificate of destruction of obselete, cancelled or damaged accountable Committee on Disposal of Accountable
forms Forms
55 Annual Physical Inventory Report of Accountable Forms Regional Office Inventory Committee
56 Inventory Report of Obselete, Cancelled and Damaged Accountable Forms Regional Office Inventory Committee
57 Acceptance of Donation of Property, Plant & Equipment
Page 28 of 28

RDAO No. 4-2019 - ANNEX A B Final

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RDAO No. 4-2019 - ANNEX A B Final

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Annex "A"

DELEGATION OF AUTHORITY IN SIGNING DOCUMENTS

3 Annual Procurement Plan

a. Signed by Chairperson, BAC

11 Supplemental/Bid Bulletin (For issuance to Prospective Bidders, if any)

14 Result for Bidding (Checklist of Technical & Financial Component) BAC

16 Bid Evaluation Report

18 Letter to Lowest Calculated Bidder

23 Notice of Award, Notice of Renewal/Extension, Contracts, Purchase Orders,

27 Certification of Compliance (PHILGEPS Posting)

30 Consolidated Procurement Monitoring Report

34 Letter Request for the rehabilitation or repair of buildings/facilities

35 Report of Checks Issued

- P10,000.00 and below Cashier, GSD

c. Equipment per approved deployment list

58 Inspection and Acceptance Report

2. Acceptance Committee (box B)

59 RMC on lost/missing accountable forms

63 Report on the Physical Count of Accountable Forms Committee to Supervise Printing of

65 Report of Accountability for Accountable Forms Chief, AFD/Chief, Accountable Officer

67 Certified true copies of the following documents on file with RMD:

Prepared by: Recommending Approval: Approved by:

DELEGATION OF AUTHORITY IN SIGNING DOCUMENTS

2 Section VI-Schedule of Requirements;

a. Prepared by Concerned Head of Office

3 Annual Procurement Plan

4 Request for Pre-repair Inspection

6 Request for Quotation (RFQ)/Letter to Quote (LTQ)

b. From various Suppliers/Contractors - Request for Quotations

8 Invitation to Bid (ITB)/Request for Expression of Interest (REOI) and Notice to

a. Signed by Chairperson, BAC

9 Invitation Letter to Observers (COA & Other Observers), Recognized Government

10 Supplemental/Bid Bulletin (From Project Proponent, if any)

11 Supplemental/Bid Bulletin (For issuance to Prospective Bidders, if any)

12 Acknowledgement Receipt of Bid Proposals (Bidders who submitted bid proposal

a. Signed by Chairperson, BAC

14 Result for Bidding (Checklist of Technical & Financial Component) BAC

15 Abstract of Bids as Calculated BAC

16 Bid Evaluation Report

21 Post-Qualification Evaluation Summary Report

NOTE: If the RD is on official travel or on leave, the authorized

23 Notice of Award, Notice of Renewal/Extension, Contracts, Purchase Orders, Job

NOTE: If the RD is on official travel or on leave, the authorized

32 Procurement Development Action Plan

33 Plan layout for repairs/rehabilitation/electrical facilities

34 Letter Request for the rehabilitation or repair of buildings/facilities

35 Report of Checks Issued

36 Advice of Checks Issued and Cancelled

37 Commercial Checks/MDS Checks (for payment of approved vouchers/payrolls)

- P10,000.00 and below Cashier, AHRMD

- P10,000.00 and below Chief, AHRMD

38 Summary of LDDAP-ADAs Issued and Invalidated ADA Entries (SLIIAE)

b. List of Bonded Public Officials

c. Equipment per approved deployment list

d. Equipment and Vehicles for re-issuance

45 Deployment of New Equipment to be purchased/procured/acquired by donation and

47 Disposal of unserviceable Properties & Equipment

2. Appraised Value of unserviceable properties and equipment RODC

3. Invitation to Bid RODC

a. Requested by Accountable Officer

50 Report on the Physical Count of Inventory (Supplies) Chief, AHRMD

51 Inventory and Inspection Report of Unserviceable Property

52 Report of Supplies and Materials Issued Chief, AHRMD