How to Create a Fillable Form in a Word

Document

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Electronic forms are a common and efficient method of data collection. Word 2007 and 2010
both offer a wide variety of form controls such as text boxes, check boxes, combo and drop-
down lists, and date-picker and picture-content controls. Legacy controls are still available,
including option buttons, spin buttons, toggle buttons, scroll bars, and calendars. Word forms can
be posted on an internal business server or a SharePoint server allowing users to easily access
and fill them out. They can be saved or emailed for processing. Items such as employee time-off
requests, requisitions, etc. can be processed quickly and without paper.

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Things You'll Need

 Microsoft Word 2007 or 2010

Preparation
1. Design your form on paper first, or use a preexisting form as a guide. Laying the form out
in a table or group of tables will help with alignment problems when creating the form in
Word.

2. Open Word and check if the "Developer" tab is visible on the Ribbon. If it is not, click
the "Microsoft Office" button, click "Popular" and select the "Show Developer tab in the
Ribbon" check box.

3. Create the template for your form in Word. Type any heading information you may want
at the top of a blank document and then insert the table or tables using your paper form as a
guide.

Create Form
1. Type a label for your form control and enter a space. Alternatively, you can place the
label after the form control. Controls such as text boxes, drop-down lists and combo boxes
allow you to place instructional text in the first line, eliminating the need for a label.

2. Insert the form control. Click the spot in the document where you want the form control
to appear. Click the "Developer" tab. Click "Design Mode" in the "Controls" group. Click on
the desired form control in the "Controls" group. The form control will appear.

3. Configure the properties of the form control. Click "Properties" in the "Controls" group.
The "Control Content Properties" dialog box will appear. Each type of form control has its
own set of properties. Select or enter the desired properties and click "OK."

4. Add underlines to text boxes. If you want the content of text boxes to be underlined,
select the text box by clicking on it, click the "Home" tab and click the underline button in the
"Font" group. Return to the design mode by clicking the "Developer" tab.

Prepare for Distribution

1. Protect individual form elements from deletion by users. To select multiple items, hold
down the shift key and click each form element to be protected. Click "Group" in the
"Controls" group and click "Group." Click "Properties." Under "Locking," select "Content
Control cannot be deleted." Not all form controls have this option; for example, check boxes
do not.
2. Protect entire document. Click "Protect Document" in the "Protect" group. The Protect
Document Task Pane will appear on the right side of the document. Under "Editing
Restrictions," select the "Allow only this type of editing" check box. In the drop-down list,
select "Filling in forms." Under "Start Enforcement," select "Yes, Start Enforcing Protection."
Enter and confirm a password. If you do not enter a password, anyone will be able to change
the restrictions.

3. Save the form as a template. Filled-out forms should be saved as documents.

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