Orientation Activities

Briefing 2021
Rita Yau
Student Support & Activities
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 Use of Facilities & Equipment

1) Services provided by SSA

a. Amenities venues
b. Equipment loan
c. Mobile stage test
2) Reminders on the use of Sports Facilities
3) Safety Reminders
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Amenities Venues Location Capacity (persons)

Common Room 1+2 LG4 50

Common Room 4 UG Hall 2 25

Common Room 5 & 6 UG Hall 6 50

Common Room 7 LG5 20

Conference Room LG5 36
Multi Function Room LG5 30
Tsang Shiu Tim Art Hall G/F 50
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 BOOKING VENUES
• Co-ordinated by Students’ Union What is the game?
• Submit the detailed activity plan What will be performed?

• NO CHANGE after submission

1130-1200 Gathering Common Room 1+2 Grouping, distribute gift package and
camp book, Camp T
1200-1415 Ice-breaking Common Room 1+2 Collectors
1430-1515 Lunch Canteen
1530-1730 Group Game Common Room 5+6 Standing up, Marvelous Sandbag,
Body unlocking
1730-1900 Talent Show Common Room 5+6 Dancing performance
Band show performance
1900-2000 Debriefing Common Room 5+6 Debriefing and tidy up venue
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EXAMPLE

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 EQUIPMENT - PA
Wireless
Built-in Projection
Venues Projector Handheld
PA Screen Mic

Common Room 1+2    2

Common Room 4, 5+6    2
LG5 Conference Room    2
LG5 Multi-Function Room    1
Art Hall    2
Common Room 7 Equipped with TV for projection and music.
• LG4204, LG3002 - H3 portable speaker (1 handheld wireless mic)
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 EQUIPMENT - PA

Bring your own

• Battery (for each mic): 2A battery x 2 units
• No battery is needed for mic in LG5 Conference Rm
• Laptop & HDMI cable
• 3.5mm to 2 RCA cable (for audio input)

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 EQUIPMENT LOAN

• Co-ordinated by Students’ Union

• NO CHANGE after submission
• Furniture, i.e. folding tables, chairs
• 9 mobile stages (Common Room 1+2 )
• 6 mobile stages (Common Room 4)
• Trolley & nestable roll pallets (手推車、籠車)
• Notice boards
• Band equipment (with Band Society endorsement) 8
 USE OF VENUE: COMMON ROOM 5+6

• Using the entrance via the lift lobby for moving heavy items
• Pre-event set-up
• the entrance will be opened for 1 hr upon your request to the Hall VI
Office
• Removal after event
• the entrance will be opened for 30 min upon your request made.

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 USE OF VENUE:
TSANG SHIU TIM ART HALL
• Use the left entrance near
the staircase
• Do not block the entrance

• Do not move the stage & curtain

• No eating and drinking
• Do not leave Art Hall unattended
• Contact LG3 ASC (2358 5819) and
wait for our staff
• Closing time: 8pm
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 BOOKING OF VENUES

• Suitability
• Safety
 Observe venue regulations
 Correct use of the facilities and equipment
• Timing
 Check in and check out on time
 Clean up the venue and leave on time
Lawn Area closes at 6pm, other venues close at 8pm
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 USE OF VENUES

• Relevant activity or group games in line with the proposal

• Observe user guidelines and regulations on booking forms
• Check-in, Check-out on time
• Reinstate the venue
• Keep clean
• No change, no swap

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 USE OF EQUIPMENT

 Observe the instruction and/ or operation procedure given

by ASC staff
 Check-in and check-out on time
 Used in Campus for the activity as stated in the activity
proposal
 Band Equipment (endorsed by The Band Society)
 Mobile Stage *present the mobile stage user card for
check-out
 No transfer
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 MOBILE STAGE TEST

8 July (Thu), 9 July (Fri): 2:00 - 4:30pm

 Each society: maximum 4 exco
 Remember to watch the online teaching video before
attending for the test
 Must wear shoes, no sandals will be allowed

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 Capacity
Sports Facilities (persons)
Badminton Court & Basketball Court 50@
LG1031 32
LG3002 16
LG4204 32
Outdoor Basketball Court 35
Mini Soccer Pitch 50
Lawn Area 50
Artificial-turf Soccer Pitch (each half court) 50
• Inquiry: SH HO Sports Hall: 2358 8582 or FYTSC: 2358 8688
• Cancellation: Email to safbs@ust.hk 15
 USE OF SPORTS FACILITIES

1) NO Water games
2) Tug of war Mini soccer pitch only
- contact Dr Paul Yeung in advance

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 REMINDERS ON THE USE OF
SPORTS FACILITIES
• Don’t eat or drink. Water only.
• The use of audio-visual equipment is permitted only under circumstances that it will
not cause any danger or disturbance to other users of the sports facilities.
• Equipment checked out must be returned immediately after use of the sports facilities.
Lost or damaged equipment will be charged for replacement or repair on a cost basis.
• NO flooring protective mat. Footwear for all indoor sports facilities must be NON-
MARKING rubber-soled sports shoes. Footwear will be checked before entry. Bare
foot is not allowed.

*Remind your participants to bring non-marking shoes*

• No stomping. No label and sign to be taped on the floor.
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• Do not drag any equipment along the wooden flooring.

SAFETY MEASURES

Participants who
have a fever or
respiratory
symptoms should
seek medical
assistance. 18
 ALCOHOL FREE
No alcoholic drinks in
Orientation Activities on or off campus
• Recommend by Department of Health
• Ensure the activities are suitable for
everyone including age under 18
• Violation:
• Required to remove the alcoholic drinks and/or leave the
facility immediately
• Suspension of booking right for 2 months (Sept & Oct) 19
 NO SHOW PENALTY

 Ifyou do not show up and carry out the activity

after first 10 minutes at the hour, the venue will be
open to general users.

 Allyour subsequent bookings during the

Orientation Activities Period will be CANCELLED.

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LET’S NOT HAVE
THESE AGAIN…

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 Spot lights may create fire
hazard.

The mobile stages were

not installed properly.
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Do not leave markings and
dirt on wall or floor
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 REMINDERS: HEALTH & SAFETY

• Removal of heavy items

• Proper setup of mobile stage
• Rest & Water
• Pay attention to weather forecast
• Outdoor facilities shall be closed during adverse weather,
such as hoisting of typhoon, heavy rain and thunderstorm
warnings
• Venues will be closed when typhoon no. 8 signal is hoisted
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 ODAY PREPARATION

• For on-campus ODay

• Already submit booking & proposal via SU
• Accept booking for ODay Preparation
e.g. game demonstration, packing of gift
• Period: 15/7 – 13/8, 9am – 8pm
• Venues: Common Rm 1+2, Common Room 7,
Multi-function Rm & Conference Rm
• Submit your application to LG3 Amenities Service Counter
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 Q&A
Inquiry
• Student Amenities: LG3 Amenities Service Counter
ssa@ust.hk, 2358 5819
• Sports Facilities: Room 1013 (via staircase of Tsang Shiu Tim Art Hall)
sports@ust.hk, 2358 8586
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