Project Management Pillars

What is a Project?

What is Project Life Cycle?

What are Project

Management Processes?
WHAT IS A PROJECT?
A Project is...
 We do projects because..
Projects make it "possible"

BUT Operational processes give us the results

and benefits of the projects on an ongoing basis.
A Project is a means to create ...
A Project is...
A Project is...
A Project is...
A Project is A TEMPORARY ENDEAVOR
undertaken to create
A UNIQUE PRODUCT, SERVICE or RESULT!
A Project is of ...
Keep in mind...
Keep in mind...
Keep in mind...
There's always a challenge in a project
It's called the "Project Constraints"

Pushing too much in one direction causes

problems on the other.
That's why Project Management is
so important..
And the role and responsibilities of
a project manager are ..
And the cross-cutting skills
and traits of an effective
project manager are ..
And the cross-cutting skills
and traits of an effective
project manager are ..
WHAT IS A PROJECT
LIFE CYCLE?
Project Life Cycle
Project Life Cycle

Initiating Process Group.

Those processes performed to define a new project or a new phase of an
existing project by obtaining to start the project or phase.
Project Life Cycle

Planning Process Group.

Those processes required to establish the scope of the project, refine the
objectives, and define the course of action required to attain the objectives
that the project was undertaken to achieve.
Project Life Cycle

Executing Process Group.

Those processes performed to complete the work defined in the project
management plan to satisfy the project specifications.
Project Life Cycle

Monitoring & Controlling Process Group.

Those processes required to track, review, and regulate the progress
and performance of the project; identify any ares in which changes to
the plan are required; and initiate the corresponding changes.
Project Life Cycle

Closing Process Group.

Those processes performed to finalize all activities across all Process Groups
to formally close the project or phase.
Effort Spent in the Process Groups
 WHAT ARE THE
PROJECT MANAGEMENT
PROCESSES?
PROJECT MANAGEMENT CORE PROCESSES
Or Knowledge Areas

Integration
Procurement Scope

Project Risk Schedule

Communication Cost

Human
Quality
Resources
 Stakeholder
Management

Making sure that

people concerned
with the project are
continuously
engaged and their
expectations met.
 6
6

47
7

4
PM Processes 3
4
3
6
4
4
 Monitoring &
Initiating Planning Executing Closing
Controlling
Project Integration

Project Scope

Scheduling

Project Cost

Quality

Human Resource

Communications

Project Risk

Procurement

Stakeholder Mgt
Project Integration: "Getting the job done"

4.1. Getting the project charter approved to be authorized to control the budget and assign resources
4.2. Planning all of the work that's going to happen throughout the project
4.3. Directing the work once it gets started
4.4. Monitoring the way the work progresses and looking for potential problems
4.5. Looking out for changes, understanding their impacts, and making sure they don't derail the
project
4.6. Closing out the project and making sure that there are no loose ends when it's over
Project Integration: "Getting the job done"
Steps when making a Project Charter
States the need,
expected project benefit
and the compelling
reason to do the project
Steps after making a Project Charter

Identify Stakeholders is
part of Stakeholders
Management




Project Scope: "Doing the right stuff"
Steps when defining Project Scope
When Project Scope is poorly defined
Project Schedule: "Getting it done on time"
Project Schedule: "Getting it done on time"
Steps when defining Project Schedule
Steps when defining Project Schedule
Different techniques of Determining Activity Duration
Computing Activity Duration with 3-Point Estimate
Let's try identifying the technique used
Project Cost: "Watching the Bottom Line"
Inputs Needed when Creating the Project Budget
Accuracy of Budget Forecast throughout the Life Cycle
Variance
100% - (-50%) = 150%
50% - (-30%) = 80%
-20% - (+30%) = 50%

20% - (-15%) = 80%

15% - (-10%) = 25*%

Steps when Creating Project Budget
Steps when Computing Project Costs
Behavior of Project Cost
Behavior of Project Cost (2)
Behavior of Project Cost (3)
Let's Compute Project Cost Performance
How to Interpret Project Cost Performance
Project Quality: "Getting it Right"
Steps when defining Project Quality
Human Resources: "Getting the team together"
Steps when Forming the Project Team
Tips when Forming the Project Team
Tips when Assigning Roles and Responsibilities
Steps when Forming the Project Team
Project Comm'ns: "Getting the words out"
90% of the Project Manager's job is
Communications
Communication Techniques
Ways of Communicating Out the Project Status
More People, More Connections
Let's try ...
Project Risk: "Planning for the Unknown"
Steps when Managing Project Risks
Let's
Try...
Let's
Try...
Project Procurement: "Getting some Help"
Procurement is an Intuitive Process

Plan what to contract

Plan how to contract

Contact Sellers re.

Requirements

Sellers bid for a contract

Select best Seller

Sign contract with Seller

Monitor adherence to
agreed contract

Close out Contract

Let's
Try...
Let's
Try...
Steps when Managing Project Procurements
Steps when Managing Project Procurements
Stakeholders Mgt: "Managing Expectations"
Updates on PMBOK from 4th Ed to 5th Ed
References

2013