All Tool Box Talk

BASIC ELECTRICAL
With this toolbox talk we will shed light upon basic electrical safety geared towards
non-electricians.
Extension cords/Power Strips
• Extension cords should not be used in place of permanent wiring.
• Ensure that cords are in proper working condition (the outer insulation
should not be cracked/broken, the ground pin needs to be intact). Discard
unsafe extension cords.
Nev er connect exten- • Only licensed electricians are authorized to replace plugs, or splice
sion cords/power cords.
strips to each other. • Extension cords need to be protected from motor vehicles, fork lifts,
pallet jacks, heavy pedestrian traffic, etc.
• Power strips should not be permanently mounted to a wall or any other
structure, even if the power strip has specific mounting fittings.
• Power strips or extension cords should not be connected to each other. Do-
ing this can overload the circuit creating a potential fire hazard.
Circuit Overload Protection Devices:

These devices are designed to protect the wiring in a house/building and to
prevent a
potential fire.
• Fuses- Break the circuit when too much current is flowing through the
circuit. A small conductor inside the fuse heats up and melts when it reach-
es a specific temperature.
• Circuit Breakers- As current increases in the circuit, an electromagnet
GFCI– Should be in- inside the breaker generates increased magnetic force, eventually being
stalled in any location great enough to pull the switch on the breaker from the “on” to the “off” po-
with a potential water sition.
hazard. (Either at the
outlet or the circuit
breaker)
Ground Fault Circuit Interrupters
• GFCIs are designed to protect people from an electric shock.
• A GFCI works by detecting a current drop from the hot to the neutral wiring
in a circuit. The GFCI detects energy that is escaping the circuit.
• GFCIs should be installed wherever a water hazard is present.
Environmental • Y ou will commonly find GFCI plugs on hairdryers, wet vacs, etc.
Health, Safety & • GFCIs can be at the breaker, the outlet, incorporated with the plug of the
Emergency Manage-
appliance/piece of equipment, or part of a short extension cord.
ment
Other common Electrical Safety Issues
Cambridge Campus
• Discard any piece of equipment that gives you even the slightest shock. If
46 Blackstone St.
Cambridge MA, 02139 the resistance through your body is lowered i.e. standing in water or touch-
(617) 495-2060 ing metal, even the slightest shock can be deadly.
• Never use electrical equipment in or around water.
Longwood Campus • Junction boxes and electrical panels need to have proper covers in place to
107 Ave. Louis Pas- conceal all wiring.
teur, Boston, MA • Hard wiring should not be exposed/accessible to non-electrical employees.
02115
(617) 432-1720
BASIC ELECTRICAL
With this toolbox talk we will shed light upon basic electrical safety geared towards
non-electricians.
Extension cords/Power Strips
• Extension cords should not be used in place of permanent wiring.
• Ensure that cords are in proper working condition (the outer insulation
should not be cracked/broken, the ground pin needs to be intact). Discard
unsafe extension cords.
Nev er connect exten- • Only licensed electricians are authorized to replace plugs, or splice
sion cords/power cords.
strips to each other. • Extension cords need to be protected from motor vehicles, fork lifts,
pallet jacks, heavy pedestrian traffic, etc.
• Power strips should not be permanently mounted to a wall or any other
structure, even if the power strip has specific mounting fittings.
• Power strips or extension cords should not be connected to each other. Do-
ing this can overload the circuit creating a potential fire hazard.
Circuit Overload Protection Devices:

These devices are designed to protect the wiring in a house/building and to
prevent a
potential fire.
• Fuses- Break the circuit when too much current is flowing through the
circuit. A small conductor inside the fuse heats up and melts when it reach-
es a specific temperature.
• Circuit Breakers- As current increases in the circuit, an electromagnet
GFCI– Should be in- inside the breaker generates increased magnetic force, eventually being
stalled in any location great enough to pull the switch on the breaker from the “on” to the “off” po-
with a potential water sition.
hazard. (Either at the
outlet or the circuit
breaker)
Ground Fault Circuit Interrupters
• GFCIs are designed to protect people from an electric shock.
• A GFCI works by detecting a current drop from the hot to the neutral wiring
in a circuit. The GFCI detects energy that is escaping the circuit.
• GFCIs should be installed wherever a water hazard is present.
Environmental • Y ou will commonly find GFCI plugs on hairdryers, wet vacs, etc.
Health, Safety & • GFCIs can be at the breaker, the outlet, incorporated with the plug of the
Emergency Manage-
appliance/piece of equipment, or part of a short extension cord.
ment
Other common Electrical Safety Issues
Cambridge Campus
• Discard any piece of equipment that gives you even the slightest shock. If
46 Blackstone St.
Cambridge MA, 02139 the resistance through your body is lowered i.e. standing in water or touch-
(617) 495-2060 ing metal, even the slightest shock can be deadly.
• Never use electrical equipment in or around water.
Longwood Campus • Junction boxes and electrical panels need to have proper covers in place to
107 Ave. Louis Pas- conceal all wiring.
teur, Boston, MA • Hard wiring should not be exposed/accessible to non-electrical employees.
02115
(617) 432-1720
COMPRESSED GAS CYLINDERS
Compressed gas cylinders can pose serious hazards. Their contents can present chem-
ical hazards (flammable, toxic, corrosive) and the cylinders could present a physical
hazard.
Transportation
• Valve protection caps must be in place when compressed gas cylinders are
transported.
• Secure compressed gas cylinders in an upright position on an approved car-
rier while being transported.
• Cylinders should never be stored horizontally in a vehicle.
Storage: Cy linders Handling

must be secured to • Use only approved spark igniters to light torches.
prev ent tipping. • If a leak develops in a cylinder and it cannot be immediately corrected,
move the cylinder to a safe location outside the building if possible and con-
tact the fire department.
• Keep oxygen and flammable gas regulators in proper working order and a
wrench in position on the acetylene valve when in use.
Storage
stored.
• Close cylinder valves and replace valve protection caps when work is com-
plete and when cylinders are empty or moved.
• Keep cylinders at a safe distance or shielded from welding or cutting opera-
Transportation- Use tions.
appropriate carts for • Do not place cylinders where they can contact an electrical circuit.
transporting cylinders • Cylinders must not be taken into or stored in confined spaces, including
sheds, gang boxes and office/storage trailers.
• Do not store hoses and regulators in unventilated or closed containers or
areas.
• CONTRACTORS: Do not leave behind partially filled or empty cylinders.
Environmental Always remove them from the site.
Health, Safety & • If not connected to a manifold for immediate use, separate oxygen and
Emergency Manage- flammable gas cylinders by 20-feet or a 5-foot high 30-minute fire rated
ment barrier.
Cambridge Campus Group Discussion Topics.
46 Blackstone St. • How are your gas cylinders stored? Are they properly secured at the end of
Cambridge MA, 02139 each shift?
(617) 495-2060 • Do you have empty or unwanted cylinders around your facilities? If so con-
tact EHSEM or the compressed gas vendor to determine proper disposal
Longwood Campus methods.
107 Ave. Louis Pas- • Discuss how you could be injured by cylinders in your workplace and how
teur, Boston, MA
02115 this could be prevented.
(617) 432-1720
COMPRESSED GAS CYLINDERS
Compressed gas cylinders can pose serious hazards. Their contents can present chem-
ical hazards (flammable, toxic, corrosive) and the cylinders could present a physical
hazard.
Transportation
transported.
• Secure compressed gas cylinders in an upright position on an approved car-
rier while being transported.
• Cylinders should never be stored horizontally in a vehicle.
Storage: Cy linders Handling

must be secured to • Use only approved spark igniters to light torches.
prev ent tipping. • If a leak develops in a cylinder and it cannot be immediately corrected,
move the cylinder to a safe location outside the building if possible and con-
tact the fire department.
• Keep oxygen and flammable gas regulators in proper working order and a
wrench in position on the acetylene valve when in use.
Storage
stored.
• Close cylinder valves and replace valve protection caps when work is com-
plete and when cylinders are empty or moved.
• Keep cylinders at a safe distance or shielded from welding or cutting opera-
Transportation- Use tions.
appropriate carts for • Do not place cylinders where they can contact an electrical circuit.
transporting cylinders • Cylinders must not be taken into or stored in confined spaces, including
sheds, gang boxes and office/storage trailers.
• Do not store hoses and regulators in unventilated or closed containers or
areas.
• CONTRACTORS: Do not leave behind partially filled or empty cylinders.
Environmental Always remove them from the site.
Health, Safety & • If not connected to a manifold for immediate use, separate oxygen and
Emergency Manage- flammable gas cylinders by 20-feet or a 5-foot high 30-minute fire rated
ment barrier.
Cambridge Campus Group Discussion Topics.
46 Blackstone St. • How are your gas cylinders stored? Are they properly secured at the end of
Cambridge MA, 02139 each shift?
(617) 495-2060 • Do you have empty or unwanted cylinders around your facilities? If so con-
tact EHSEM or the compressed gas vendor to determine proper disposal
Longwood Campus methods.
107 Ave. Louis Pas- • Discuss how you could be injured by cylinders in your workplace and how
teur, Boston, MA
02115 this could be prevented.
(617) 432-1720
CONFINED SPACE
In today's Toolbox Talk we will be looking at how to identify confined spaces in
your buildings.
A confined space must meet all of the following criteria:

• Have limited means of egress
• Manholes
• Removable Plates/Hatches
• Ladder as an Entrance/Exit
• Hole/Pit/Excavation Site with a depth of 5 ft
Training– Employees • The space must be large enough to enter
entering a permit re-
• The space is not designed for continuous human occupancy
quired space need to
receive Entry Training
If you answer Yes to all of these questions, it is a confined space:
• Does the space have a sign from the Harvard University Confined
Space Standard?
• If it does not and you think it could meet the criteria of a con-
fined space, please contact EHSEM for further assistance.
When is a Confined Space Entry Permit Needed?

• If a confined space has any recognized hazards such as an atmos-
pheric hazard, an engulfment hazard or an entrapment hazard then a
permit is required for entry. Remember that certain work activities
in a Confined Space can make a permit necessary.
• Only workers that have attended the Confined Space Entry training
Signage- Ensure all
confined spaces are
or annual refresher training are allowed to enter a permit-required
affix ed with proper space.
Harv ard confined
space sign Group Discussion Topics:
• Talk about entry procedures and any events that relate to your facili-
Environmental ty’s confined spaces.
Health, Safety & • Ask the group if they have any questions or any stories about con-
Emergency Manage- fined spaces.
ment • Identify how someone could be injured in the confined spaces in your
Cambridge Campus
facility, how can this be prevented?
46 Blackstone St. • Determine if any of your personnel are in need of confined space
Cambridge MA, 02139 training and contact EHSEM for scheduling information.
(617) 495-2060
Longwood Campus
107 Ave. Louis Pas-
teur, Boston, MA
02115
(617) 432-1720
CONFINED SPACE
In today's Toolbox Talk we will be looking at how to identify confined spaces in
your buildings.
A confined space must meet all of the following criteria:

• Have limited means of egress
• Manholes
• Removable Plates/Hatches
• Ladder as an Entrance/Exit
• Hole/Pit/Excavation Site with a depth of 5 ft
Training– Employees • The space must be large enough to enter
entering a permit re-
• The space is not designed for continuous human occupancy
quired space need to
receive Entry Training
If you answer Yes to all of these questions, it is a confined space:
• Does the space have a sign from the Harvard University Confined
Space Standard?
• If it does not and you think it could meet the criteria of a con-
fined space, please contact EHSEM for further assistance.
When is a Confined Space Entry Permit Needed?

• If a confined space has any recognized hazards such as an atmos-
pheric hazard, an engulfment hazard or an entrapment hazard then a
permit is required for entry. Remember that certain work activities
in a Confined Space can make a permit necessary.
• Only workers that have attended the Confined Space Entry training
Signage- Ensure all
confined spaces are
or annual refresher training are allowed to enter a permit-required
affix ed with proper space.
Harv ard confined
space sign Group Discussion Topics:
• Talk about entry procedures and any events that relate to your facili-
Environmental ty’s confined spaces.
Health, Safety & • Ask the group if they have any questions or any stories about con-
Emergency Manage- fined spaces.
ment • Identify how someone could be injured in the confined spaces in your
Cambridge Campus
facility, how can this be prevented?
46 Blackstone St. • Determine if any of your personnel are in need of confined space
Cambridge MA, 02139 training and contact EHSEM for scheduling information.
(617) 495-2060
Longwood Campus
107 Ave. Louis Pas-
teur, Boston, MA
02115
(617) 432-1720
CONFINED SPACE ENTRY PROCEDURES
(PERMIT REQUIRED)
For ev ery 1 0 accidents that occur during a confined space entry, one of those accidents re-
sults in someone dying. Confined spaces present a v ariety of hazards and that is why specif-
ic procedures must be developed and followed for every entry. This Tool Box Talk is de-
signed to rev iew these procedures for employees who hav e already been trained in confined
space entry. Only employees that have completed Harv ard EHSEMEM’s Confined
Space training may participate in a confined space entry.
Notify the Operations

Center prior to entry: • Obtain a copy of the entry permit and hazard assessment and review the hazards associ-
ated with the space
Cam bridge……….5-5560
• Ensure that the appropriate PPE, Rescue Retrieval Equipment and Communications
Longwood……….2-1901 Equipment are available and in good working condition
I f y ou work on a different
• Lockout/Tagout any hazardous energy that the entrant could be exposed to
campus, contact y our local
• Conduct continuous air monitoring utilizing a multi-gas air monitor
fire department for con-
fined space entry emergen- • The space must be labeled with a confined space “DANGER” sign
cy response information.
• Rev iew the confined space “DANGER” sign and make sure the information corresponds
with the information on the hazard assessment
• Notify the Operations Center (include names and the confined space ID number) and
wait for authorization to begin the entry
• When the entry is finished notify the Operations Center
• Return the permit to y our Supervisor (retain for 3 y ears)
The entrant and attendant both have specific responsibilities during a confined space entry.
These include:
Attendant
The Confined Space ID
number is located on the • Understand signs and symptoms of ex posure that the entrant may exhibit
Danger sign, permit and • Remain outside the space during entry operations – Do not leav e the space unat-
hazard assessment tended
• Monitor atmospheric conditions
Environmental • Maintain communications with entrant
Health, Safety & • Do not perform any work activities while attending an entry
Emergency Manage- • Perform non-entry rescue and initiate emergency rescue by notifying Operations Cen-
ment ter
Cam bridge Campus Entrant

46 Blackstone St.
Cambridge MA, 02139 • Understand potential entry hazards and be aware of signs and sy mptoms of ex posure,
(61 7 )495-2060 • Wear PPE as specified on the permit or on the confined space hazard assessment,
• Maintain communications with attendant,
Longwood Campus • Ev acuate space immediately upon notification by Entry Attendant,
107 Ave. Louis Pas- • Alert the attendant and ex it the space immediately whenever there is a warning sign or
teur, Boston, MA sy mptom of exposure.
02115
(61 7 )432-1720
CONFINED SPACE ENTRY PROCEDURES
(PERMIT REQUIRED)
For ev ery 1 0 accidents that occur during a confined space entry, one of those accidents re-
sults in someone dying. Confined spaces present a v ariety of hazards and that is why specif-
ic procedures must be developed and followed for every entry. This Tool Box Talk is de-
signed to rev iew these procedures for employees who hav e already been trained in confined
space entry. Only employees that have completed Harv ard EHSEMEM’s Confined
Space training may participate in a confined space entry.
Notify the Operations

Center prior to entry: • Obtain a copy of the entry permit and hazard assessment and review the hazards associ-
ated with the space
Cam bridge……….5-5560
• Ensure that the appropriate PPE, Rescue Retrieval Equipment and Communications
Longwood……….2-1901 Equipment are available and in good working condition
I f y ou work on a different
• Lockout/Tagout any hazardous energy that the entrant could be exposed to
campus, contact y our local
• Conduct continuous air monitoring utilizing a multi-gas air monitor
fire department for con-
fined space entry emergen- • The space must be labeled with a confined space “DANGER” sign
cy response information.
• Rev iew the confined space “DANGER” sign and make sure the information corresponds
with the information on the hazard assessment
• Notify the Operations Center (include names and the confined space ID number) and
wait for authorization to begin the entry
• When the entry is finished notify the Operations Center
• Return the permit to y our Supervisor (retain for 3 y ears)
The entrant and attendant both have specific responsibilities during a confined space entry.
These include:
Attendant
The Confined Space ID
number is located on the • Understand signs and symptoms of ex posure that the entrant may exhibit
Danger sign, permit and • Remain outside the space during entry operations – Do not leav e the space unat-
hazard assessment tended
• Monitor atmospheric conditions
Environmental • Maintain communications with entrant
Health, Safety & • Do not perform any work activities while attending an entry
Emergency Manage- • Perform non-entry rescue and initiate emergency rescue by notifying Operations Cen-
ment ter
Cam bridge Campus Entrant

46 Blackstone St.
Cambridge MA, 02139 • Understand potential entry hazards and be aware of signs and sy mptoms of ex posure,
(61 7 )495-2060 • Wear PPE as specified on the permit or on the confined space hazard assessment,
• Maintain communications with attendant,
Longwood Campus • Ev acuate space immediately upon notification by Entry Attendant,
107 Ave. Louis Pas- • Alert the attendant and ex it the space immediately whenever there is a warning sign or
teur, Boston, MA sy mptom of exposure.
02115
(61 7 )432-1720
CONSTRUCTION SITE SAFETY
This toolbox talk will outline the safety requirements that all visitors must observe
when entering a construction site.
Only Harv ard Employ- How to Identify a Construction Site:

ees who need to enter • Exterior construction projects will be cordoned off with chain link fence, or-
a site for their job are ange construction fence, or warning tape
allowed
• Interior renovations will typically have access closed by rope, warning tape,
or a closed door with a sign posted
• Harvard Employees should only enter a construction site if their job requires
them to and their presence is known to the general contractor
• Look for signs posted along the perimeter informing the public:
• Who the General Contractor is
• What PPE is required
• Site access limitations
Blocked off construc- What PPE is Required:

tion site, creating a • If a Harvard Employee’s job requires them to enter a construction site, they
safety buffer for the
must wear the following PPE:
public
• Hard Hat
• Safety Glasses or Goggles
• Reflective Safety Vest
• Long Pants
• Steel Toe Boots
• PPE is required to be worn from the time you enter the site to the time you
leave
Safe Working Procedures:

• General contractors share the responsibility for all persons on their job, in-
Harv ard Employees
cluding visitors. It is always good practice to check in with the general con-
must wear required tractor to notify them you are in the area
PPE when entering a • The general contractor will often be able to provide specific site safety infor-
site mation that may be needed (e.g. hazardous operations taking place on site)
• Follow all signs posted
Environmental Health, • If working at elevation (4 Ft or Higher) use appropriate fall protection
Safety equipment
Group Discussion Topics:

Cam bridge Campus • Is anyone in the group currently working on a construction site, or will need
46 Blackstone St. to in the near future? If so what safety measures will they take?
Cambridge MA, 02139
• Does everyone in the group have all the necessary PPE? If not, how can they
(61 7 )495-2060
obtain or order PPE?
Longwood Campus • Discuss any job related stories where PPE prevented an injury or where an
107 Ave. Louis Pasteur, injury resulted from not wearing PPE.
Boston, MA 02115 • As with any safety meeting, take time to discuss any safety issues that you
(61 7 )432-1720 currently have.
CONSTRUCTION SITE SAFETY
This toolbox talk will outline the safety requirements that all visitors must observe
when entering a construction site.
Only Harv ard Employ- How to Identify a Construction Site:

ees who need to enter • Exterior construction projects will be cordoned off with chain link fence, or-
a site for their job are ange construction fence, or warning tape
allowed
• Interior renovations will typically have access closed by rope, warning tape,
or a closed door with a sign posted
• Harvard Employees should only enter a construction site if their job requires
them to and their presence is known to the general contractor
• Look for signs posted along the perimeter informing the public:
• Who the General Contractor is
• What PPE is required
• Site access limitations
Blocked off construc- What PPE is Required:

tion site, creating a • If a Harvard Employee’s job requires them to enter a construction site, they
safety buffer for the
must wear the following PPE:
public
• Hard Hat
• Safety Glasses or Goggles
• Reflective Safety Vest
• Long Pants
• Steel Toe Boots
• PPE is required to be worn from the time you enter the site to the time you
leave
Safe Working Procedures:

• General contractors share the responsibility for all persons on their job, in-
Harv ard Employees
cluding visitors. It is always good practice to check in with the general con-
must wear required tractor to notify them you are in the area
PPE when entering a • The general contractor will often be able to provide specific site safety infor-
site mation that may be needed (e.g. hazardous operations taking place on site)
• Follow all signs posted
Environmental Health, • If working at elevation (4 Ft or Higher) use appropriate fall protection
Safety equipment
Group Discussion Topics:

Cam bridge Campus • Is anyone in the group currently working on a construction site, or will need
46 Blackstone St. to in the near future? If so what safety measures will they take?
Cambridge MA, 02139
• Does everyone in the group have all the necessary PPE? If not, how can they
(61 7 )495-2060
obtain or order PPE?
Longwood Campus • Discuss any job related stories where PPE prevented an injury or where an
107 Ave. Louis Pasteur, injury resulted from not wearing PPE.
Boston, MA 02115 • As with any safety meeting, take time to discuss any safety issues that you
(61 7 )432-1720 currently have.
DEFENSIVE DRIVING
In all cases, while operating a motor vehicle, drivers should practice defensive
driving techniques. Defensive driving is the art of driving so as to prevent and
avoid traffic crashes, regardless of the unsafe conditions and actions created by
other drivers and adverse road and or weather conditions.
Always scan ahead for
any potential hazards A good defensive driver will practice the following eight techniques:
• Glance well ahead in the direction of travel. Look 2 or 3 vehicles ahead to

observe driving conditions in front of you. This allows you to consider a con-
dition before you reach it.
• Get the “big picture”; learn to see the entire roadway. Sweep the scene, sides
and back. Avoid “tunnel vision”. Keep your eyes moving; Position vehicle
slightly offset to traffic to increase your field of vision.
• Always allow an escape route, leave a cushion by slowing or moving ahead

of the vehicles beside you.
• Keep your vehicle visible and signal your intentions early.

• When stopped prior to making left turns across incoming traffic leave
wheels straight to prevent being pushed into oncoming traffic in the event of
Watch for bike and a rear-end crash.
pedestrian traffic when
trav eling around cam- • When entering intersections practice looking left/right/left. Be sure to come
pus to a full stop before proceeding.
• Learn to compensate for hazards such as weather, debris, potholes, loose

gravel, or sand.
Environmental Health,
Safety & Emergency
Management
• ALWAYS maintain a cautious driving attitude. Remember, when entering a
Rotary that Massachusetts law requires you to yield to vehicles already in
Cambridge Campus the Rotary.
46 Blackstone St.
Cambridge MA, 02139
(617) 495-2060
Longwood Campus
107 Ave. Louis Pasteur
Boston, MA 02115
(617) 432-1720
DEFENSIVE DRIVING
In all cases, while operating a motor vehicle, drivers should practice defensive
driving techniques. Defensive driving is the art of driving so as to prevent and
avoid traffic crashes, regardless of the unsafe conditions and actions created by
other drivers and adverse road and or weather conditions.
Always scan ahead for
any potential hazards A good defensive driver will practice the following eight techniques:
• Glance well ahead in the direction of travel. Look 2 or 3 vehicles ahead to

observe driving conditions in front of you. This allows you to consider a con-
dition before you reach it.
• Get the “big picture”; learn to see the entire roadway. Sweep the scene, sides
and back. Avoid “tunnel vision”. Keep your eyes moving; Position vehicle
slightly offset to traffic to increase your field of vision.
• Always allow an escape route, leave a cushion by slowing or moving ahead

of the vehicles beside you.
• Keep your vehicle visible and signal your intentions early.

• When stopped prior to making left turns across incoming traffic leave
wheels straight to prevent being pushed into oncoming traffic in the event of
Watch for bike and a rear-end crash.
pedestrian traffic when
trav eling around cam- • When entering intersections practice looking left/right/left. Be sure to come
pus to a full stop before proceeding.
• Learn to compensate for hazards such as weather, debris, potholes, loose

gravel, or sand.
Safety & Emergency
Management
• ALWAYS maintain a cautious driving attitude. Remember, when entering a
Rotary that Massachusetts law requires you to yield to vehicles already in
Cambridge Campus the Rotary.
46 Blackstone St.
Cambridge MA, 02139
(617) 495-2060
Longwood Campus
Boston, MA 02115
(617) 432-1720
FACT SHEET
Program: Toolbox Talks
TOOLBOX TALKS
Toolbox Talks are quick and easy trainings to enhance OSHA's safety requirements.
Toolbox Talks cover a wide range of topics ranging from workplace electrical safety to
lifting basics. Toolbox Talks also help create and an environment to discuss task specific
or timely safety communications, identify problems or highlight specific safety
concerns/risks.
Environmental Health and Safety has developed a series of training sessions known as
Toolbox Talks to encourage safety throughout the University.
What is a "Toolbox Talk"?

A Toolbox Talk is an informal group discussion among employees of an individual
department that focuses on a particular safety issue.
Who can conduct a "Toolbox Talk"?

Anyone can conduct a Toolbox Talk. However, it is a good idea to select individuals who
have expertise on the given topic.
How long and often should these be conducted?

EH&S recommends a 15 minute talk conducted on a monthly basis.
Where and when should these discussions take place?

The meeting should be held in a comfortable location at the beginning of a shift, after
lunch/break, or incorporated into another operational meeting.
Do you have to use EH&S created "Talks"?

No. The EH&S topics are there for assistance but each group is free to conduct a talk on
any safety issue that may be present in the work environment.
Do "Toolbox Talks" satisfy required safety training?

No. Toolbox Talks are a brief discussion each month of relevant safety issues but they do
not replace formal safety training.
Other applications for Toolbox Talks

Toolbox Talks can be used for post accident communications, re-enforcement of safe
work practice, pre-task planning and talking points for hands on training or table top
exercises.
toolbox_talks_fact_sheet.docx
Rev ision Date: 8/19/2014 Page 1 of 1
FACT SHEET
Program: Toolbox Talks
TOOLBOX TALKS
Toolbox Talks are quick and easy trainings to enhance OSHA's safety requirements.
Toolbox Talks cover a wide range of topics ranging from workplace electrical safety to
lifting basics. Toolbox Talks also help create and an environment to discuss task specific
or timely safety communications, identify problems or highlight specific safety
concerns/risks.
Environmental Health and Safety has developed a series of training sessions known as
Toolbox Talks to encourage safety throughout the University.
What is a "Toolbox Talk"?

A Toolbox Talk is an informal group discussion among employees of an individual
department that focuses on a particular safety issue.
Who can conduct a "Toolbox Talk"?

Anyone can conduct a Toolbox Talk. However, it is a good idea to select individuals who
have expertise on the given topic.
How long and often should these be conducted?

EH&S recommends a 15 minute talk conducted on a monthly basis.
Where and when should these discussions take place?

The meeting should be held in a comfortable location at the beginning of a shift, after
lunch/break, or incorporated into another operational meeting.
Do you have to use EH&S created "Talks"?

No. The EH&S topics are there for assistance but each group is free to conduct a talk on
any safety issue that may be present in the work environment.
Do "Toolbox Talks" satisfy required safety training?

No. Toolbox Talks are a brief discussion each month of relevant safety issues but they do
not replace formal safety training.
Other applications for Toolbox Talks

Toolbox Talks can be used for post accident communications, re-enforcement of safe
work practice, pre-task planning and talking points for hands on training or table top
exercises.
toolbox_talks_fact_sheet.docx
Rev ision Date: 8/19/2014 Page 1 of 1
FIRE SAFETY
Basic fire safety knowledge is an important skill that can save your life on or off the job.
Here we will breakdown basic characteristics of a fire, important fire safety tips, what to
do if you find yourself involved with a fire and some discussion points for your group.
Fire Tetrahedron
Characteristics of Fire
• To support fire, you must have; HEAT, FUEL, OXYGEN, and SUSTAINED
CHEMICAL REACTION
• A small fire can grow out of control in as little as 30 seconds.
• A room involved with a fire can have a temperature of 100 C at floor level
and 600 C at eye level. In less than 5 minutes a room can flashover.
• Fire starts bright but will quickly turn the room pitch black from releasing
smoke and toxic gases. Be familiar with your surroundings and evacuation
routes!
Familiarize yourself
with the nearest pull Fire Safety Tips
stations and fire extin- • An important fire safety tip is to look for and eliminate any potential fire
guishers hazards before they become a reality!
• Know where pull stations and extinguishers are located.
• Time is the biggest enemy, get out of the building!
If a fire, pull nearest fire alarm if possible, if not, call for help from a safe lo-
•
cation outside.
• If smoke, stay as low to the ground as possible.
• If safe, close all doors behind you as you leave the building.
• Don’t use the elevator for evacuation because the shaft can act as a chimney.
Fire doors should Elevators also present an entrapment hazard if they fail.
nev er be propped open
by using a foreign ob- • Never return to a burning building.
ject Group Discussion Topics
• Identify all “high risk” areas in your facilities.
Environmental Health, • Where are the nearest fire extinguishers, pull stations, and your
Safety & Emergency buildings primary and secondary evacuation routes?
Management
• Can these areas be modified to eliminate or lessen the potential risk?
Cambridge Campus • Most fires occur between 1:00 a.m. and 7:00 a.m. Brainstorm what causes
46 Blackstone St. this and how you could address these issues.
Cambridge MA, 02139
(617) 495-2060 • Identify if anyone has seen any close calls or fires during their tenure. How
were those situations handled, good or bad?
Longwood Campus • Ask the group to list any unanswered fire safety questions or concerns that
Boston, MA 02115 they may have and submit to EHSEM for assistance.
(617) 432-1720
FIRE SAFETY
Basic fire safety knowledge is an important skill that can save your life on or off the job.
Here we will breakdown basic characteristics of a fire, important fire safety tips, what to
do if you find yourself involved with a fire and some discussion points for your group.
Fire Tetrahedron
Characteristics of Fire
• To support fire, you must have; HEAT, FUEL, OXYGEN, and SUSTAINED
CHEMICAL REACTION
• A small fire can grow out of control in as little as 30 seconds.
• A room involved with a fire can have a temperature of 100 C at floor level
and 600 C at eye level. In less than 5 minutes a room can flashover.
• Fire starts bright but will quickly turn the room pitch black from releasing
smoke and toxic gases. Be familiar with your surroundings and evacuation
routes!
Familiarize yourself
with the nearest pull Fire Safety Tips
stations and fire extin- • An important fire safety tip is to look for and eliminate any potential fire
guishers hazards before they become a reality!
• Know where pull stations and extinguishers are located.
• Time is the biggest enemy, get out of the building!
If a fire, pull nearest fire alarm if possible, if not, call for help from a safe lo-
•
cation outside.
• If smoke, stay as low to the ground as possible.
• If safe, close all doors behind you as you leave the building.
• Don’t use the elevator for evacuation because the shaft can act as a chimney.
Fire doors should Elevators also present an entrapment hazard if they fail.
nev er be propped open
by using a foreign ob- • Never return to a burning building.
ject Group Discussion Topics
• Identify all “high risk” areas in your facilities.
Environmental Health, • Where are the nearest fire extinguishers, pull stations, and your
Safety & Emergency buildings primary and secondary evacuation routes?
Management
• Can these areas be modified to eliminate or lessen the potential risk?
Cambridge Campus • Most fires occur between 1:00 a.m. and 7:00 a.m. Brainstorm what causes
46 Blackstone St. this and how you could address these issues.
Cambridge MA, 02139
(617) 495-2060 • Identify if anyone has seen any close calls or fires during their tenure. How
were those situations handled, good or bad?
Longwood Campus • Ask the group to list any unanswered fire safety questions or concerns that
Boston, MA 02115 they may have and submit to EHSEM for assistance.
(617) 432-1720
FORKLIFT SAFETY
Handling The Load
Preparation
• Secure the load so it is safely arranged and stable.
• Do not carry damaged merchandise unless it has been secured by wrapping or banding.
• Center the load as nearly as possible.
• Use caution when handling off-center loads that cannot be centered.
• Distribute the heaviest part of the load nearest the front wheels of the forklift.
• Do not ov erload. Know the stated capacity of y our forklift and do not exceed it. Only by
keeping within the weight limit can y ou operate the forklift safely.
Im properly distributed • A forklift's capacity is rated for a specified load center. If the load is off-center, improperly
distributed, or oversized, it may exceed capacity and unbalance the forklift.
loads m ay tip the forklift
• Use the load ex tension backrest.
because the center of
gravity has shifted
Approaching the Load
• Approach the load slowly and carefully, stopping 8 to 1 2 inches in front of the load.
• Place the truck squarely in front of the load with the forks at the correct height.
• Set the direction control to neutral.
• Do not raise or lower the forks unless the forklift is stopped and the brake is set.
Fork Position
• Lev el the forks before inserting them into the pallet.
• The forks must be placed under the load as far as possible.
• Slide the forks into the pallet until they are fully under the load. The forks should be at least
two-thirds the length of the load.
Tilting the mast back • Be careful that the forks do not go through to the other side where pallets are closely
reduces the load distance stacked.
and makes the load safer • Center the weight of the load betweenthe forks. Adjust the forks to distribute the weight
to carry ev enly.
• Tilt the mast back carefully to stabilize the load.
Lifting the Load

• Check that there is adequate overhead clearance before raising the load.
• Make sure there is sufficient headroom under overhead installations, lights, pipes, etc.
Environmental Health, • Carefully lift the load up above the lower stack about 4 inches.
Safety & Emergency • Lift the load and then tilt the mast back slightly to rest the load against the backrest
Management ex tension.
• Ensure that the load does not catch on any obstructions.
Cambridge Campus • Slowly return the lift control lever to the neutral position.
46 Blackstone St.
Cambridge MA, 02139 Group Discussion Topics
(617) 495-2060
Is y our forklift in good condition? (i.e. tires, hy draulic lines, signage, etc.).
Longwood Campus What are some of the forklift hazards specific to your workplace?
Boston, MA 02115
(617) 432-1720
FORKLIFT SAFETY
Handling The Load
Preparation
• Secure the load so it is safely arranged and stable.
• Do not carry damaged merchandise unless it has been secured by wrapping or banding.
• Center the load as nearly as possible.
• Use caution when handling off-center loads that cannot be centered.
• Distribute the heaviest part of the load nearest the front wheels of the forklift.
• Do not ov erload. Know the stated capacity of y our forklift and do not exceed it. Only by
keeping within the weight limit can y ou operate the forklift safely.
Im properly distributed • A forklift's capacity is rated for a specified load center. If the load is off-center, improperly
distributed, or oversized, it may exceed capacity and unbalance the forklift.
loads m ay tip the forklift
• Use the load ex tension backrest.
because the center of
gravity has shifted
Approaching the Load
• Approach the load slowly and carefully, stopping 8 to 1 2 inches in front of the load.
• Place the truck squarely in front of the load with the forks at the correct height.
• Set the direction control to neutral.
• Do not raise or lower the forks unless the forklift is stopped and the brake is set.
Fork Position
• Lev el the forks before inserting them into the pallet.
• The forks must be placed under the load as far as possible.
• Slide the forks into the pallet until they are fully under the load. The forks should be at least
two-thirds the length of the load.
Tilting the mast back • Be careful that the forks do not go through to the other side where pallets are closely
reduces the load distance stacked.
and makes the load safer • Center the weight of the load betweenthe forks. Adjust the forks to distribute the weight
to carry ev enly.
• Tilt the mast back carefully to stabilize the load.
Lifting the Load

• Check that there is adequate overhead clearance before raising the load.
• Make sure there is sufficient headroom under overhead installations, lights, pipes, etc.
Environmental Health, • Carefully lift the load up above the lower stack about 4 inches.
Safety & Emergency • Lift the load and then tilt the mast back slightly to rest the load against the backrest
Management ex tension.
• Ensure that the load does not catch on any obstructions.
Cambridge Campus • Slowly return the lift control lever to the neutral position.
46 Blackstone St.
Cambridge MA, 02139 Group Discussion Topics
(617) 495-2060
Is y our forklift in good condition? (i.e. tires, hy draulic lines, signage, etc.).
Longwood Campus What are some of the forklift hazards specific to your workplace?
Boston, MA 02115
(617) 432-1720
HAND & POWER TOOLS
Often times we ov erlook the hazards associated with the common tools that are used on a daily
basis. With this talk we hope to bring some awareness to the potential hazards of these tools
and how to minimize these hazards.
T raining:
• Each employee using hand and portable power tools must receive initial training
and an annual refresher.
Pre-Use Inspection- Pre Inspection Use (Done before every use):

Alway s inspect tools • Damaged or cracked housing, power source, or bits/accessories
before use, discard or • Dull blades are often more dangerous than sharp blades
professionally repair • Missing guards or protective devices
• Leaking gasoline, oil or other fluids
• Tool appears to be in poor condition
• Does the tool have a 3 wire cord, if not is it double insulated?
• Ensure area is free of any potential trip hazards
• Do not underestimate the importance of a clean work area
Proper Use:
• Ensure y ou are wearing the correct PPE
• Y ou should always wear eye protection
• Use the proper tool for the job
• Follow the manufacturer’s instructions
Protective Equipment- • If unsure about use, ask a supervisor or coworker for clarification
Always wear appropri- • Insure tools are not pointed at or operated in close proximity to other individuals
ate protective equip- • Use spark resistant tools when working near a fuel source
ment when using tools • Do not use ex cessive force to cut/drill through hard materials
• Gasoline/Mixed Fuel Powered Tools must be off and cool when re-fueled, use only
in well v entilated areas.
• If y ou need to use a gas/mixed fuel powered tool indoors please contact EHSEM
prior to use.
Storage:
• Drain fluids (gasoline) if equipment will be in storage for an ex tended period of
Environmental Health, time
Safety & Emergency • De-energize tool prior to storage (includes removing air pressure, hydraulic pres-
Management sure and removing loads).
• Store electric tools in dry areas
Cambridge Campus • Store flammables in accordance with applicable regulations (527CMR6)
46 Blackstone St.
Cambridge MA, 02139 Group Discussions:
(617) 495-2060 • Has any one in the group been injured by a power tool or had a close call? How
could this injury have been prevented.
Longwood Campus • What tools present the greatest hazard in y our work environment? How can y ou
107 Ave. Louis Pasteur minimize these risks?
Boston, MA 02115 • Are there any tools that need to be repaired or discarded? If so take time to do this
(617) 432-1720 immediately after the talk
HAND & POWER TOOLS
Often times we ov erlook the hazards associated with the common tools that are used on a daily
basis. With this talk we hope to bring some awareness to the potential hazards of these tools
and how to minimize these hazards.
T raining:
• Each employee using hand and portable power tools must receive initial training
and an annual refresher.
Pre-Use Inspection- Pre Inspection Use (Done before every use):

Alway s inspect tools • Damaged or cracked housing, power source, or bits/accessories
before use, discard or • Dull blades are often more dangerous than sharp blades
professionally repair • Missing guards or protective devices
• Leaking gasoline, oil or other fluids
• Tool appears to be in poor condition
• Does the tool have a 3 wire cord, if not is it double insulated?
• Ensure area is free of any potential trip hazards
• Do not underestimate the importance of a clean work area
Proper Use:
• Ensure y ou are wearing the correct PPE
• Y ou should always wear eye protection
• Use the proper tool for the job
• Follow the manufacturer’s instructions
Protective Equipment- • If unsure about use, ask a supervisor or coworker for clarification
Always wear appropri- • Insure tools are not pointed at or operated in close proximity to other individuals
ate protective equip- • Use spark resistant tools when working near a fuel source
ment when using tools • Do not use ex cessive force to cut/drill through hard materials
• Gasoline/Mixed Fuel Powered Tools must be off and cool when re-fueled, use only
in well v entilated areas.
• If y ou need to use a gas/mixed fuel powered tool indoors please contact EHSEM
prior to use.
Storage:
• Drain fluids (gasoline) if equipment will be in storage for an ex tended period of
Environmental Health, time
Safety & Emergency • De-energize tool prior to storage (includes removing air pressure, hydraulic pres-
Management sure and removing loads).
• Store electric tools in dry areas
Cambridge Campus • Store flammables in accordance with applicable regulations (527CMR6)
46 Blackstone St.
Cambridge MA, 02139 Group Discussions:
(617) 495-2060 • Has any one in the group been injured by a power tool or had a close call? How
could this injury have been prevented.
Longwood Campus • What tools present the greatest hazard in y our work environment? How can y ou
107 Ave. Louis Pasteur minimize these risks?
Boston, MA 02115 • Are there any tools that need to be repaired or discarded? If so take time to do this
(617) 432-1720 immediately after the talk
HAZARD COMMUNICATION
Hazard Communication , also referred to as “HAZCOM” and “The Employee Right to Know Act”
was developed to ensure that employers provide employees with important safety information for
chemicals used in their workplace.
Hazard Communication requirements are aimed at reducingthe risk of chemical-related occupa-

tional illnesses and injuries by making available specific information to help identify and evaluate
hazardous chemicals in the workplace. Tools such as Container Labeling and Safety Data Sheets
(SDS) assist employers in identifying and communicating these hazards.
SDS: An SDS is a fact sheet developed by the manufacturer that contains information on all of the
hazards associated with a particular chemical. It also provides guidance on how to protect your self
SDS pages can be from these hazards and emergency information/procedures in the event of an accident. You may
found on the web, obtain an SDS from the manufacturer or on-line at the EHS website.
obtained from the
Personnel must be trained to be able to read an MSDS and understand the hazards presented by
manufacturer, or can
v arious substances.
be downloaded from
the EHS Website at: Container Label: Every container is required to have a label that lists all of the hazard information for
the chemical it contains. If y ou use a generic container, such as a spray bottle, you must label it
with all of the required information (see below).
Information Found In SDS Information Required On Labels
Identification and Manufacturer’s Information Identity of the Hazardous Chemical

Hazard Identification Appropriate Hazard Warnings
Composition, Chemical Ingredients Chemical Manufacturers Information
First Aid First Aid Information
Fire Fighting Measures Chemical Ingredients
Accidental Release Measures
Handling And Storage
If y ou need guidance Ex posure Control/Personal Protection
on creating a label for Phy sical and chemical Properties
a generic container, Stability and Reactivity
contact EHS. Tox icological, Ecological Information,
Disposal and Transportation Information
Environmental Health &

Safety • Know where your work area’s MSDS binder is located or how to access online information.
• Familiarize yourself with chemical hazards in your workplace.
Cambridge Campus • Remember, anMSDS must be available for every chemical used in the workplace.
46 Blackstone St. • Ev ery container used to store a chemical must be labeled.
Cambridge MA, 02139 • Read the label and MSDS prior to using the chemical.
(617) 495-2060 • Avoid contact with skin and eyes by utilizing the proper personal protective equipment (gloves,
safety glasses, etc.).
• Store each chemical in accordance with the manufacturer’s instructions.
Longwood Campus
• DO NOT dispose of excess or waste in a drain or trash can.
• Unless directed by the manufacturer,cleaning agents should never be mixed with one another.
Boston, MA 02115
• When portioning chemicals into separate containers such as generic spray bottles, employees
(617) 432-1720
must label these containers with the chemical’s name and a hazard warning briefly describing
the hazardous effects of the chemical. This includesterms such as “flammable” and “causes
lung damage.”
HAZARD COMMUNICATION
Hazard Communication , also referred to as “HAZCOM” and “The Employee Right to Know Act”
was developed to ensure that employers provide employees with important safety information for
chemicals used in their workplace.
Hazard Communication requirements are aimed at reducingthe risk of chemical-related occupa-

tional illnesses and injuries by making available specific information to help identify and evaluate
hazardous chemicals in the workplace. Tools such as Container Labeling and Safety Data Sheets
(SDS) assist employers in identifying and communicating these hazards.
SDS: An SDS is a fact sheet developed by the manufacturer that contains information on all of the
hazards associated with a particular chemical. It also provides guidance on how to protect your self
SDS pages can be from these hazards and emergency information/procedures in the event of an accident. You may
found on the web, obtain an SDS from the manufacturer or on-line at the EHS website.
obtained from the
Personnel must be trained to be able to read an MSDS and understand the hazards presented by
manufacturer, or can
v arious substances.
be downloaded from
the EHS Website at: Container Label: Every container is required to have a label that lists all of the hazard information for
the chemical it contains. If y ou use a generic container, such as a spray bottle, you must label it
with all of the required information (see below).
Information Found In SDS Information Required On Labels
Identification and Manufacturer’s Information Identity of the Hazardous Chemical

Hazard Identification Appropriate Hazard Warnings
Composition, Chemical Ingredients Chemical Manufacturers Information
First Aid First Aid Information
Fire Fighting Measures Chemical Ingredients
Accidental Release Measures
Handling And Storage
If y ou need guidance Ex posure Control/Personal Protection
on creating a label for Phy sical and chemical Properties
a generic container, Stability and Reactivity
contact EHS. Tox icological, Ecological Information,
Disposal and Transportation Information
Environmental Health &

Safety • Know where your work area’s MSDS binder is located or how to access online information.
• Familiarize yourself with chemical hazards in your workplace.
Cambridge Campus • Remember, anMSDS must be available for every chemical used in the workplace.
46 Blackstone St. • Ev ery container used to store a chemical must be labeled.
Cambridge MA, 02139 • Read the label and MSDS prior to using the chemical.
(617) 495-2060 • Avoid contact with skin and eyes by utilizing the proper personal protective equipment (gloves,
safety glasses, etc.).
• Store each chemical in accordance with the manufacturer’s instructions.
Longwood Campus
• DO NOT dispose of excess or waste in a drain or trash can.
• Unless directed by the manufacturer,cleaning agents should never be mixed with one another.
Boston, MA 02115
• When portioning chemicals into separate containers such as generic spray bottles, employees
(617) 432-1720
must label these containers with the chemical’s name and a hazard warning briefly describing
the hazardous effects of the chemical. This includesterms such as “flammable” and “causes
lung damage.”
HEAT STRESS
Living in New England, we have become accustomed to dealing with extreme
temperature fluctuations. With this toolbox talk we will define heat stress, and
look at the various heat induced illnesses and how to prevent/treat heat stress.
What is Heat Stress:

Water- On hot sum-
• Heat stress occurs when the body is unable to cool itself by sweating.
mer day s drink a cup
of water ev ery 1 5 min- • Heat stress can lead to heat exhaustion or heat stroke.
utes when working
outside Symptoms of Heat Exhaustion:
• Headache, dizziness, lightheadedness, fainting
• Weakness and moist skin
• Mood changes, irritability, confusion
• Nausea, vomiting
Symptoms of Heat Stroke:

• Dry, hot skin with no sweating
• Mental confusion or loss of consciousness
• Seizures or convulsions
• Can be fatal
Sun Ex posure- Seek
immediate shelter Preventing Heat Stress:
from the sun if ex peri- • Know signs/symptoms of heat related illnesses
encing any heat re- • Block out sun or other heat sources
lated illness symp- • Use fans/A.C. units
toms.
• In high heat, drink 1 cup of water every 15 minutes
• Wear lightweight, light colored, loose fitting clothes
• Avoid alcohol, caffeinated drinks, or heavy meals
• Wear sunscreen of SPF 15 or >; reapply every 2 hours
How to Treat Heat-Related Illness

Safety & Emergency • Seek immediate medical attention; call 911
Management
While Waiting
Cam bridge Campus • Move worker to cool shaded area
46 Blackstone St. • Loosen or remove heavy clothing
Cambridge MA, 02139 • Provide cool drinking water
(61 7 )495-2060
• Fan and mist person with water
Longwood Campus
Boston, MA 02115
(61 7 )432-1720
HEAT STRESS
Living in New England, we have become accustomed to dealing with extreme
temperature fluctuations. With this toolbox talk we will define heat stress, and
look at the various heat induced illnesses and how to prevent/treat heat stress.
What is Heat Stress:

Water- On hot sum-
• Heat stress occurs when the body is unable to cool itself by sweating.
mer day s drink a cup
of water ev ery 1 5 min- • Heat stress can lead to heat exhaustion or heat stroke.
utes when working
outside Symptoms of Heat Exhaustion:
• Headache, dizziness, lightheadedness, fainting
• Weakness and moist skin
• Mood changes, irritability, confusion
• Nausea, vomiting
Symptoms of Heat Stroke:

• Dry, hot skin with no sweating
• Mental confusion or loss of consciousness
• Seizures or convulsions
• Can be fatal
Sun Ex posure- Seek
immediate shelter Preventing Heat Stress:
from the sun if ex peri- • Know signs/symptoms of heat related illnesses
encing any heat re- • Block out sun or other heat sources
lated illness symp- • Use fans/A.C. units
toms.
• In high heat, drink 1 cup of water every 15 minutes
• Wear lightweight, light colored, loose fitting clothes
• Avoid alcohol, caffeinated drinks, or heavy meals
• Wear sunscreen of SPF 15 or >; reapply every 2 hours
How to Treat Heat-Related Illness

Safety & Emergency • Seek immediate medical attention; call 911
Management
While Waiting
Cam bridge Campus • Move worker to cool shaded area
46 Blackstone St. • Loosen or remove heavy clothing
Cambridge MA, 02139 • Provide cool drinking water
(61 7 )495-2060
• Fan and mist person with water
Longwood Campus
Boston, MA 02115
(61 7 )432-1720
HOT WORK
Operations that create a spark or flame such as welding and soldering are referred to as
hot work. Special precautions are necessary to perform hot work safely. Hot work
procedures must be understood by operators and building managers and all occupants
should be familiar with basic safe work practices. Harvard EHSEM has developed a
Hot Work Standard.
Roles and Responsibilities
Employ ees must Employee:

obtain a completed • Use equipment safely
Hot Work Permit • Alert affected employees of hot work activities being conducted in their area
from Supervisor
• Ensure hot work activities are conducted in compliance with the Standard
• Obtain a completed Hot Work Permit from their supervisor
• Obtain approval from Permit Authorizing Individual (PAI) for that facility
before commencing hot work activities
• Cease operations if unsafe conditions arise
• Have a fire extinguisher readily available
• Complete hot work training prior to conducting any hot work activities
• Wear required personal protective equipment
Fire Watch:
• Alert affected employees of hot work activities
• Ensure safe work practices are maintained during hot work operations
• Stop work if the hot work operations become unsafe
• Be familiar with the facility’s procedures for sounding an alarm
• Activate the facility alarm if a fire starts
Employ ees must wear • Extinguish small fires if it is safe to do so
required PPE
Facility Manager:
• Authorize University hot work permits for their building
• Coordinate fire protection system shut down with the contractor and the
Campus Services FMO fire safety group
Safety & Emergency Major provisions of the Standard
Management
• Fire and explosion prevention
Cambridge Campus • Storage of compressed gas cylinders
46 Blackstone St.
Cambridge MA, 02139
• Personnel protection
(617) 495-2060 • Health protection & ventilation
Longwood Campus Discussion points

107 Ave. Louis Pasteur • How long must Fire Watch monitor after operations have stopped?
Boston, MA 02115 • Is lighting a torch with a match or lighter safe?
(617) 432-1720 • Do you remove electrodes from holder when not welding?
HOT WORK
Operations that create a spark or flame such as welding and soldering are referred to as
hot work. Special precautions are necessary to perform hot work safely. Hot work
procedures must be understood by operators and building managers and all occupants
should be familiar with basic safe work practices. Harvard EHSEM has developed a
Hot Work Standard.
Roles and Responsibilities
Employ ees must Employee:

obtain a completed • Use equipment safely
Hot Work Permit • Alert affected employees of hot work activities being conducted in their area
from Supervisor
• Ensure hot work activities are conducted in compliance with the Standard
• Obtain a completed Hot Work Permit from their supervisor
• Obtain approval from Permit Authorizing Individual (PAI) for that facility
before commencing hot work activities
• Cease operations if unsafe conditions arise
• Complete hot work training prior to conducting any hot work activities
• Wear required personal protective equipment
Fire Watch:
• Alert affected employees of hot work activities
• Ensure safe work practices are maintained during hot work operations
• Stop work if the hot work operations become unsafe
• Be familiar with the facility’s procedures for sounding an alarm
• Activate the facility alarm if a fire starts
Employ ees must wear • Extinguish small fires if it is safe to do so
required PPE
Facility Manager:
• Authorize University hot work permits for their building
• Coordinate fire protection system shut down with the contractor and the
Campus Services FMO fire safety group
Safety & Emergency Major provisions of the Standard
Management
• Fire and explosion prevention
Cambridge Campus • Storage of compressed gas cylinders
46 Blackstone St.
Cambridge MA, 02139
• Personnel protection
(617) 495-2060 • Health protection & ventilation
Longwood Campus Discussion points

107 Ave. Louis Pasteur • How long must Fire Watch monitor after operations have stopped?
Boston, MA 02115 • Is lighting a torch with a match or lighter safe?
(617) 432-1720 • Do you remove electrodes from holder when not welding?
LADDER SAFETY
Choosing the correct ladder:
Non-Conductive Ladder:
• Harv ard employees are not allowed to use aluminum portable ladders
• Fiberglass or composite rail ladders (non-conductive) are recommended to be used
by Harv ard employees
Wooden Ladder:
• Wooden ladders may be used by Harvard employees if they are in good condition
• Replace damaged/old woodenladders with non-conductive ladders
Non Self-Supporting
Ladders- Mov e the Step Ladder:
base of the ladder out • Employ ees are never to stand on the top two rungs of a step ladder
1 ’ for ev ery 4’ of
• A step ladder must be used with the spreaders fully opened and secured
elev ation
Straight or Ex tension Ladders:
• If accessing an elevated surface, extend the ladder 3 rungs above the leading edge
and secure the top of the ladder to prevent slipping
• Never fasten two straight ladders together unless both ladders are specifi-
cally designed to do so
Inspect the ladder before use:
• Ensure rails and rungs/steps are not cracked, bent, loose or covered in oily debris
• Ensure step ladders have two spreaders (hold the ladder open) that are not damaged
and that open and close properly
The use of Metal
• Ensure the fly section of an ex tension ladder extends properly and securely locks
Ladders is prohibited
into place
by Harv ard University
EHSEM • Discard and mark any damaged portable ladders
Proper set up of a ladder:

• Secure or barricade the work site if in a high traffic area (doorways etc.)
• Place the ladder on a firm lev el surface
• Straight or ex tension ladders must be angled at a 4 to 1 ratio
Safety & Emergency (For ev ery 4 ft of elev ation the ladder must extend 1 ft from the base)
Management
Proper use of a portable ladder:
Cam bridge Campus • Maintain 3 points of contact when working on the ladder
46 Blackstone St.
Cambridge MA, 02139 • Face the ladder when climbing up or down
(61 7 )495-2060 • Keep ladder free of oil/grease and other slipping hazards
• Don’t ov er-reach while on the ladder
Longwood Campus
107 Ave. Louis Pasteur • Don’t shift, mov e or extend a ladder while in use
Boston, MA 02115 • Don’t load ladder beyond the maximum intended load (see manufacturer label)
(61 7 )432-1720
LADDER SAFETY
Choosing the correct ladder:
Non-Conductive Ladder:
• Harv ard employees are not allowed to use aluminum portable ladders
• Fiberglass or composite rail ladders (non-conductive) are recommended to be used
by Harv ard employees
Wooden Ladder:
• Wooden ladders may be used by Harvard employees if they are in good condition
• Replace damaged/old woodenladders with non-conductive ladders
Non Self-Supporting
Ladders- Mov e the Step Ladder:
base of the ladder out • Employ ees are never to stand on the top two rungs of a step ladder
1 ’ for ev ery 4’ of
• A step ladder must be used with the spreaders fully opened and secured
elev ation
Straight or Ex tension Ladders:
• If accessing an elevated surface, extend the ladder 3 rungs above the leading edge
and secure the top of the ladder to prevent slipping
• Never fasten two straight ladders together unless both ladders are specifi-
cally designed to do so
Inspect the ladder before use:
• Ensure rails and rungs/steps are not cracked, bent, loose or covered in oily debris
• Ensure step ladders have two spreaders (hold the ladder open) that are not damaged
and that open and close properly
The use of Metal
• Ensure the fly section of an ex tension ladder extends properly and securely locks
Ladders is prohibited
into place
by Harv ard University
EHSEM • Discard and mark any damaged portable ladders
Proper set up of a ladder:

• Secure or barricade the work site if in a high traffic area (doorways etc.)
• Place the ladder on a firm lev el surface
• Straight or ex tension ladders must be angled at a 4 to 1 ratio
Safety & Emergency (For ev ery 4 ft of elev ation the ladder must extend 1 ft from the base)
Management
Proper use of a portable ladder:
Cam bridge Campus • Maintain 3 points of contact when working on the ladder
46 Blackstone St.
Cambridge MA, 02139 • Face the ladder when climbing up or down
(61 7 )495-2060 • Keep ladder free of oil/grease and other slipping hazards
• Don’t ov er-reach while on the ladder
Longwood Campus
107 Ave. Louis Pasteur • Don’t shift, mov e or extend a ladder while in use
Boston, MA 02115 • Don’t load ladder beyond the maximum intended load (see manufacturer label)
(61 7 )432-1720
LANDSCAPING SAFETY
General Safety
• Use equipment in accordance with manufacturer’s instructions
• PPE Required: Hardhat, Hearing Protection, Eye Protection, Safety Toed
Shoes
• Wear close fitting clothing without cuffs on gloves and pants
• Do not wear jewelry, keep long hair tied up and secured
• Be sure of footing on slopes and damp surfaces
• Check area for power lines and other hazards
Always stand off to • Review Heat Stress and Hand & Portable Power Tools Factsheets/Toolbox
the side of the hopper Talks
when feeding
materials Mobile Wood Chipper
• Inspect chipper each day before use
• Check that In-feed Hopper is securely attached
• Emergency shutoffs work properly
• Check for damaged or loose hardware
• Before feeding material, run chipper at lowest speed to ensure
proper working
• When feeding condition,
material into listen for unusual sounds.
the hopper:
• Keep feet and hands outside of the hopper at all times
• Stand off to the side of the hopper when operating the chipper
• Always place the butt end of brush or limbs in first
• Place shorter material on top of longer material to prevent placing
hands inside the hopper
Ey e Protection is • If needed, use a long stick or tool to push shorter material through
required when • Ensure no trip hazards are present especially near hopper opening
operating powered
• Small materials that can be picked up, should not be run through
landscaping the chipper
equipment
Weed Whacker
• Remove loose rocks, sticks and other potentially harmful debris from work
area
• Over four thousand injuries related to grass trimmers occur each year
• One third of those injuries are eye injuries
Environmental Health, Self propelled/Ride-On Mowers
Safety & Emergency • Do not defeat guards or safety controls
Management • Use equipment in accordance with manufacturer’s instructions
• Inspect the mower before each use
Cambridge Campus
46 Blackstone St. • Stay away from steep slopes, do not make sharp turns on slopes
Cambridge MA, 02139 • Watch for people, stop work when necessary for pedestrian or vehicle safety
(617) 495-2060 • Perform a general sweep of the area you will be mowing and remove rocks,
large sticks, tools, etc. that could be propelled by mower
Longwood Campus
107 Ave. Louis Pasteur Fueling Gas Power Equipment
Boston, MA 02115 • Ensure the equipment is “cool” when refueling
(617) 432-1720 • Use metal gas cans with self-closing lids and flame arrestors
• Label gas cans correctly (i.e. 2 cycle gas)
LANDSCAPING SAFETY
General Safety
• Use equipment in accordance with manufacturer’s instructions
• PPE Required: Hardhat, Hearing Protection, Eye Protection, Safety Toed
Shoes
• Wear close fitting clothing without cuffs on gloves and pants
• Do not wear jewelry, keep long hair tied up and secured
• Be sure of footing on slopes and damp surfaces
• Check area for power lines and other hazards
Always stand off to • Review Heat Stress and Hand & Portable Power Tools Factsheets/Toolbox
the side of the hopper Talks
when feeding
materials Mobile Wood Chipper
• Inspect chipper each day before use
• Check that In-feed Hopper is securely attached
• Emergency shutoffs work properly
• Check for damaged or loose hardware
• Before feeding material, run chipper at lowest speed to ensure
proper working
• When feeding condition,
material into listen for unusual sounds.
the hopper:
• Keep feet and hands outside of the hopper at all times
• Stand off to the side of the hopper when operating the chipper
• Always place the butt end of brush or limbs in first
• Place shorter material on top of longer material to prevent placing
hands inside the hopper
Ey e Protection is • If needed, use a long stick or tool to push shorter material through
required when • Ensure no trip hazards are present especially near hopper opening
operating powered
• Small materials that can be picked up, should not be run through
landscaping the chipper
equipment
Weed Whacker
• Remove loose rocks, sticks and other potentially harmful debris from work
area
• Over four thousand injuries related to grass trimmers occur each year
• One third of those injuries are eye injuries
Environmental Health, Self propelled/Ride-On Mowers
Safety & Emergency • Do not defeat guards or safety controls
Management • Use equipment in accordance with manufacturer’s instructions
• Inspect the mower before each use
Cambridge Campus
46 Blackstone St. • Stay away from steep slopes, do not make sharp turns on slopes
Cambridge MA, 02139 • Watch for people, stop work when necessary for pedestrian or vehicle safety
(617) 495-2060 • Perform a general sweep of the area you will be mowing and remove rocks,
large sticks, tools, etc. that could be propelled by mower
Longwood Campus
107 Ave. Louis Pasteur Fueling Gas Power Equipment
Boston, MA 02115 • Ensure the equipment is “cool” when refueling
(617) 432-1720 • Use metal gas cans with self-closing lids and flame arrestors
• Label gas cans correctly (i.e. 2 cycle gas)
LEAD-BASED PAINT
Facts about Lead-Based Paint:
• Lead paint is a significant source of lead poisoning in children. It can also
affect adults
• Buildings constructed or renovated prior to 1978 may contain lead-based
paint (affects many Harvard-owned buildings)
• Regulations differ for commercial and residential structures
• OSHA Lead in Construction Standard governs contractors and their workers
Flaking paint on a win- who may be exposed to lead-based paint during construction or renovation
dow sill—assume it projects
contains lead paint • Massachusetts Childhood Lead Law governs residences where children
unless testing
indicates otherwise under 6 reside
• EPA Renovation, Repair and Painting Rule governs ALL residential
buildings and child occupied facilities built prior to 1978
Lead Paint Identification:
• Home test kits are available, but are unreliable
• Testing of commercial buildings can be done by a qualified professional who
does screening and sends samples to a lab for testing
• Residential testing in Massachusetts MUST be done by a licensed lead
inspector
Preventing Exposure:
• Lead paint hazards must addressed where children under 6 reside or child in
occupied facilities
• Lead paint can be covered (e.g., drywall, vinyl or aluminum sills)
• Lead-based paint in poor condition should be properly abated
Wet scraping/ DeLeading

stabilization (removal • Low to moderate risk deleading can be done by anyone. This involves ob-
of loose and flaking taining the proper training (for moderate risk this includes an exam) and
paint) performed by a only allows MINOR projects such as removing windows, putting on alumi-
licensed deleading num sills, repairing small amounts of lead paint )
contractor • High risk deleading or deleading to obtain certificate of compliance MUST
be performed by a licensed contractor in Massachusetts
• Surface beneath the area to be deleaded must be covered with a layer of fire
proof 6-mil poly sheeting
Environmental Health & • Areas where lead dust may migrate (windows, HVAC components, vents)
Safety must be covered
Cambridge Campus • Contractors wear appropriate PPE (respirators and protective clothing on
46 Blackstone St.
Cambridge MA, 02139
hands and body) and apply engineering controls
• Lead is then removed by wet scraping (manual tools with water misting of
(617) 495-2060
working surface)
• Wet or dry sanding or dry scraping can only be done if tools are equipped
Longwood Campus
107 Ave. Louis Pasteur with a HEPA vacuum attachment
• Lead-based paint chips/debris and PPE MUST be containerized for disposal
Boston, MA 02115
•
(617) 432-1720 Residential properties with children under 6 require a follow up inspection
by a licensed lead inspector
LEAD-BASED PAINT
Facts about Lead-Based Paint:
• Lead paint is a significant source of lead poisoning in children. It can also
affect adults
• Buildings constructed or renovated prior to 1978 may contain lead-based
paint (affects many Harvard-owned buildings)
• Regulations differ for commercial and residential structures
• OSHA Lead in Construction Standard governs contractors and their workers
Flaking paint on a win- who may be exposed to lead-based paint during construction or renovation
dow sill—assume it projects
contains lead paint • Massachusetts Childhood Lead Law governs residences where children
unless testing
indicates otherwise under 6 reside
• EPA Renovation, Repair and Painting Rule governs ALL residential
buildings and child occupied facilities built prior to 1978
Lead Paint Identification:
• Home test kits are available, but are unreliable
• Testing of commercial buildings can be done by a qualified professional who
does screening and sends samples to a lab for testing
• Residential testing in Massachusetts MUST be done by a licensed lead
inspector
• Lead paint hazards must addressed where children under 6 reside or child in
occupied facilities
• Lead paint can be covered (e.g., drywall, vinyl or aluminum sills)
• Lead-based paint in poor condition should be properly abated
Wet scraping/ DeLeading

stabilization (removal • Low to moderate risk deleading can be done by anyone. This involves ob-
of loose and flaking taining the proper training (for moderate risk this includes an exam) and
paint) performed by a only allows MINOR projects such as removing windows, putting on alumi-
licensed deleading num sills, repairing small amounts of lead paint )
contractor • High risk deleading or deleading to obtain certificate of compliance MUST
be performed by a licensed contractor in Massachusetts
• Surface beneath the area to be deleaded must be covered with a layer of fire
proof 6-mil poly sheeting
Environmental Health & • Areas where lead dust may migrate (windows, HVAC components, vents)
Safety must be covered
Cambridge Campus • Contractors wear appropriate PPE (respirators and protective clothing on
46 Blackstone St.
Cambridge MA, 02139
hands and body) and apply engineering controls
• Lead is then removed by wet scraping (manual tools with water misting of
(617) 495-2060
working surface)
• Wet or dry sanding or dry scraping can only be done if tools are equipped
Longwood Campus
107 Ave. Louis Pasteur with a HEPA vacuum attachment
• Lead-based paint chips/debris and PPE MUST be containerized for disposal
Boston, MA 02115
•
(617) 432-1720 Residential properties with children under 6 require a follow up inspection
by a licensed lead inspector
LIFTING SAFETY
Back injuries are one of the most common injuries found throughout the University
and in industry. With this Toolbox Talk we will address proper lifting techniques,
how to reduce the risk of a back injury and some other general safety tips.
Preparation:
Proper Lifting Tech- • Ensure that you are wearing proper clothing and PPE
nique Keep back • Steel toe shoes should always be worn when lifting heavy items
straight and lift with • Gloves are also recommended when lifting certain objects
the legs • Stretch before you attempt to lift a heavy object or at beginning of shift
• If possible, store materials at waist height to reduce the strain on your back
• Have materials delivered as close to final destination as possible
• Assess the object you are going to be lifting
• Determine the weight of the object before lifting
• Determine best place to grip the object
• Ensure that your travel path is free of slipping and tripping hazards
• Know your own lifting restrictions and capabilities
Get Help:
• Use carts, dollies, forklifts and hoists to move materials
• When lifting a load more than 50 lbs, get help from an other worker
• Use carrying tools with handles to carry odd-shaped loads
Proper Lifting Techniques:

Use Resources- Ask
• Have your feet spread about shoulders-width apart.
for help from co-
• Y our feet should be close to the object.
workers and use avail-
able mechanical aids • Get a firm grip on the object.
• Keep your back straight and elbows close to your body.
• Keeping your back straight and head up, straighten your legs to lift object
• At the same time tighten your stomach muscles to provide back support
(Don’t hold your breath while doing this)
• While carrying the object DO NOT twist or bend at the waist, move your
feet and legs when turning.
• Keep the load as close to your body as possible
Environmental Health, • To set the object down, use the same technique used to lift the object
Safety & Emergency
Management Other Useful Safety Tips:
• Take your time! Y ou are more likely to be injured when you are tired or
Cambridge Campus cold
46 Blackstone St. • Lift as smoothly as possible, try not to “jerk” the lift
Cambridge MA, 02139
(617) 495-2060 Group Discussion Topics:
• Has anyone had a back injury? How could this have been prevented?
Longwood Campus
107 Ave. Louis Pasteur • Are there common objects which you find yourself lifting frequently? Do
Boston, MA 02115 you have specific procedures for lifting these objects?
(617) 432-1720 • Do you have access to material handling equipment? If no, can you obtain
them?
LIFTING SAFETY
Back injuries are one of the most common injuries found throughout the University
and in industry. With this Toolbox Talk we will address proper lifting techniques,
how to reduce the risk of a back injury and some other general safety tips.
Preparation:
Proper Lifting Tech- • Ensure that you are wearing proper clothing and PPE
nique Keep back • Steel toe shoes should always be worn when lifting heavy items
straight and lift with • Gloves are also recommended when lifting certain objects
the legs • Stretch before you attempt to lift a heavy object or at beginning of shift
• If possible, store materials at waist height to reduce the strain on your back
• Have materials delivered as close to final destination as possible
• Assess the object you are going to be lifting
• Determine the weight of the object before lifting
• Determine best place to grip the object
• Ensure that your travel path is free of slipping and tripping hazards
• Know your own lifting restrictions and capabilities
Get Help:
• Use carts, dollies, forklifts and hoists to move materials
• When lifting a load more than 50 lbs, get help from an other worker
• Use carrying tools with handles to carry odd-shaped loads
Proper Lifting Techniques:

Use Resources- Ask
• Have your feet spread about shoulders-width apart.
for help from co-
• Y our feet should be close to the object.
workers and use avail-
able mechanical aids • Get a firm grip on the object.
• Keep your back straight and elbows close to your body.
• Keeping your back straight and head up, straighten your legs to lift object
• At the same time tighten your stomach muscles to provide back support
(Don’t hold your breath while doing this)
• While carrying the object DO NOT twist or bend at the waist, move your
feet and legs when turning.
• Keep the load as close to your body as possible
Environmental Health, • To set the object down, use the same technique used to lift the object
Safety & Emergency
Management Other Useful Safety Tips:
• Take your time! Y ou are more likely to be injured when you are tired or
Cambridge Campus cold
46 Blackstone St. • Lift as smoothly as possible, try not to “jerk” the lift
Cambridge MA, 02139
(617) 495-2060 Group Discussion Topics:
• Has anyone had a back injury? How could this have been prevented?
Longwood Campus
107 Ave. Louis Pasteur • Are there common objects which you find yourself lifting frequently? Do
Boston, MA 02115 you have specific procedures for lifting these objects?
(617) 432-1720 • Do you have access to material handling equipment? If no, can you obtain
them?
LOCKOUT-TAGOUT
29 CFR 1910.147 details the requirements needed to control hazardous energy while
servicing or performing maintenance on machinery or other equipment.
Types of Hazardous Energy:

Electrical Mechanical Gravitational Thermal
Harv ard Employees
are nev er allowed to Hydraulic Pneumatic Chemical
work on “liv e”
equipment When are Lockout-Tagout Procedures Required:
• Servicing/performing maintenance on energized equipment
• Any form of work on equipment when safety guards or measures are bypassed
• Any form of work which requires the individual to place any part of their body in
the point of operation or designated danger zone
When Are Lockout-Tagout Procedures Not Required:
• Minor tool changes or adjustments (i.e. blade and bit changes, table saw adjust-
ments)
• Cord and plug controlled devices (i.e. portable power tools)
• Routine, repetitive changes or adjustments that are integral to the use of the
Locate the correct
energy isolating device equipment; provided the work is performed using alternative measures that pro-
vide effective protection
Lockout-Tagout Definitions:
• Affected Employee: An employee whose job requires them to operate or use
a piece of equipment that is affected by the Lockout-Tagout or is working in the
area where the maintenance/service is being performed
• Authorized Employee: A trained employee who locks out or tags out equip-
ment to perform maintenance/service.
• Supervisor: The manager/supervisor of the Authorized Employee
Ensure y ou have the • Lockout: The placement of a lockout device on an energy isolating device that
proper tools to ensures the equipment controlled by that energy isolating device cannot be op-
properly perform a erated until the lock is removed.
lockout-tagout • Tagout: The placement of a tag on an energy isolating device notifying indi-
viduals of the work being performed. Harvard University policy never allows
Environmental Health, just a tag to be affixed to the energy isolating device, a lock and tag must be used
Safety & Emergency anytime equipment needs to be de-energized and serviced
Management
Stored or Residual Energy:
Cambridge Campus • Examples of stored or residual energy: Capacitors, springs, elevated com-
46 Blackstone St. ponents, rotating flywheels, hydraulic systems, and air, gas, steam water pres-
Cambridge MA, 02139 sure etc.
(617) 495-2060 • Methods of Dissipating or Restraining: Grounding, repositioning, bleed-
ing, blocking etc.
Longwood Campus
107 Ave. Louis Pasteur When Can Harvard Employees work on Energized Equipment:
Boston, MA 02115
Never– Harvard Employees are required to de-energize equipment in
(617) 432-1720
accordance with the Harvard Lockout-Tagout: Control of Hazardous Energy
Standard
For additional Environ-

mental Health and Safety
LOCKOUT-TAGOUT
29 CFR 1910.147 details the requirements needed to control hazardous energy while
servicing or performing maintenance on machinery or other equipment.
Types of Hazardous Energy:

Electrical Mechanical Gravitational Thermal
Harv ard Employees
are nev er allowed to Hydraulic Pneumatic Chemical
work on “liv e”
equipment When are Lockout-Tagout Procedures Required:
• Servicing/performing maintenance on energized equipment
• Any form of work on equipment when safety guards or measures are bypassed
• Any form of work which requires the individual to place any part of their body in
the point of operation or designated danger zone
When Are Lockout-Tagout Procedures Not Required:
• Minor tool changes or adjustments (i.e. blade and bit changes, table saw adjust-
ments)
• Cord and plug controlled devices (i.e. portable power tools)
• Routine, repetitive changes or adjustments that are integral to the use of the
Locate the correct
energy isolating device equipment; provided the work is performed using alternative measures that pro-
vide effective protection
Lockout-Tagout Definitions:
• Affected Employee: An employee whose job requires them to operate or use
a piece of equipment that is affected by the Lockout-Tagout or is working in the
area where the maintenance/service is being performed
• Authorized Employee: A trained employee who locks out or tags out equip-
ment to perform maintenance/service.
• Supervisor: The manager/supervisor of the Authorized Employee
Ensure y ou have the • Lockout: The placement of a lockout device on an energy isolating device that
proper tools to ensures the equipment controlled by that energy isolating device cannot be op-
properly perform a erated until the lock is removed.
lockout-tagout • Tagout: The placement of a tag on an energy isolating device notifying indi-
viduals of the work being performed. Harvard University policy never allows
Environmental Health, just a tag to be affixed to the energy isolating device, a lock and tag must be used
Safety & Emergency anytime equipment needs to be de-energized and serviced
Management
Stored or Residual Energy:
Cambridge Campus • Examples of stored or residual energy: Capacitors, springs, elevated com-
46 Blackstone St. ponents, rotating flywheels, hydraulic systems, and air, gas, steam water pres-
Cambridge MA, 02139 sure etc.
(617) 495-2060 • Methods of Dissipating or Restraining: Grounding, repositioning, bleed-
ing, blocking etc.
Longwood Campus
107 Ave. Louis Pasteur When Can Harvard Employees work on Energized Equipment:
Boston, MA 02115
Never– Harvard Employees are required to de-energize equipment in
(617) 432-1720
accordance with the Harvard Lockout-Tagout: Control of Hazardous Energy
Standard
For additional Environ-

mental Health and Safety
MACHINE GUARDING
This Toolbox Talk is based on OSHA’s machine guarding standards. Guarding in-
volves protecting ourselves from machines and equipment in our work environment.
Basic Terminology:
Parts of the Machine Requiring Guarding
• Point of Operation: Area where machine performs work on material
• Power Transmission Apparatus: Belts, gears, flywheels, chains, pul-
Retro-Fit all non com- leys, spindles, couplings, cams, machine components that transmit energy.
pliant equipment • Other Moving Parts: Reciprocating, rotating, traversing motions, auxil-
iary machine parts.
Types of Mechanical Motion that Must be Guarded:

• Pinch Points: Points at which it is possible to be caught be-
tween moving parts, or between moving and stationary parts of
a piece of equipment
• Rotating: Circular motion of shafts with a protrusion sticking out can grip
clothing or pull body part into point of operation
• Reciprocating: Back-and-forth or Up-and-Down motion that may trap/
Table saws need to strike an employee between the moving object and a fixed object.
hav e proper guards
• Traversing: Movement in straight, continuous line that may strike or
catch an employee in a pinch or shear point between a moving and fixed
object.
• Cutting: Action of sawing, boring, drilling, milling, slicing
• Punching: Action resulting when a machine moves a slide (ram) to stamp
a sheet of metal or other material.
• Shearing: Movement of a powered slide or knife during metal trimming
or paper cutting
• Bending: action occurring when power is applied to a slide to draw or
Barrier devices create form metal or other materials
a safety buffer for
Common Machines That Require Machine Guards:
employees
Circular Saw Reciprocating Saw Band Saw Jointer
Safety & Emergency Power Feed Planer Shaper Lathe Sander
Management
Drill Press Grinding Wheels Mechanical Power Mortising Machine
Cambridge Campus Press
46 Blackstone St.
Cambridge MA, 02139 Group Discussion Topics:
(617) 495-2060 • Identify the machines in your shop or that you use that require machine
guarding.
Longwood Campus
107 Ave. Louis Pasteur • How could someone be injured by using these machines? How can this be
Boston, MA 02115 prevented?
(617) 432-1720 • Inspect your machines to ensure the guards are correctly positioned, intact
and in place. Contact EHSEM if you need further assistance.
MACHINE GUARDING
This Toolbox Talk is based on OSHA’s machine guarding standards. Guarding in-
volves protecting ourselves from machines and equipment in our work environment.
Basic Terminology:
Parts of the Machine Requiring Guarding
• Point of Operation: Area where machine performs work on material
• Power Transmission Apparatus: Belts, gears, flywheels, chains, pul-
Retro-Fit all non com- leys, spindles, couplings, cams, machine components that transmit energy.
pliant equipment • Other Moving Parts: Reciprocating, rotating, traversing motions, auxil-
iary machine parts.
Types of Mechanical Motion that Must be Guarded:

• Pinch Points: Points at which it is possible to be caught be-
tween moving parts, or between moving and stationary parts of
a piece of equipment
• Rotating: Circular motion of shafts with a protrusion sticking out can grip
clothing or pull body part into point of operation
• Reciprocating: Back-and-forth or Up-and-Down motion that may trap/
Table saws need to strike an employee between the moving object and a fixed object.
hav e proper guards
• Traversing: Movement in straight, continuous line that may strike or
catch an employee in a pinch or shear point between a moving and fixed
object.
• Cutting: Action of sawing, boring, drilling, milling, slicing
• Punching: Action resulting when a machine moves a slide (ram) to stamp
a sheet of metal or other material.
• Shearing: Movement of a powered slide or knife during metal trimming
or paper cutting
• Bending: action occurring when power is applied to a slide to draw or
Barrier devices create form metal or other materials
a safety buffer for
Common Machines That Require Machine Guards:
employees
Circular Saw Reciprocating Saw Band Saw Jointer
Safety & Emergency Power Feed Planer Shaper Lathe Sander
Management
Drill Press Grinding Wheels Mechanical Power Mortising Machine
Cambridge Campus Press
46 Blackstone St.
Cambridge MA, 02139 Group Discussion Topics:
(617) 495-2060 • Identify the machines in your shop or that you use that require machine
guarding.
Longwood Campus
107 Ave. Louis Pasteur • How could someone be injured by using these machines? How can this be
Boston, MA 02115 prevented?
(617) 432-1720 • Inspect your machines to ensure the guards are correctly positioned, intact
and in place. Contact EHSEM if you need further assistance.
MEANS OF EGRESS
Emergency Evacuation Drill Procedures:
• Harvard Employees are required to evacuate during emergency evac drills
• The primary functions of these drills are:
• Ensure fire protection equipment is operating properly
• Employee training on how to properly evacuate
Rev iew ev acuation
• When the alarm sounds, employees are to safely and promptly evacuate the
maps for primary and building using a designated evacuation route.
secondary evacuation • Once outside the building, proceed to the emergency meeting site.
routes
Discovering a Fire or Smoke at Work:
• Remember R.A.C.E.
• RELOCATE- If it is safe to do so, relocate people in immediate danger.
Instruct others to report to their designated gathering areas. Be aware of
persons who may need assistance.
• ALARM - Pull the building fire alarm to alert others. Move to a safe location.
Call 911 immediately, then call 5-5560, and report the precise location of the
fire
• CONFINE - Close all doors, windows and other openings to confine the fire,
if this can be done safely.
• EVACUATE - Evacuate building. Do not use elevators. Go to your area of
refuge outside at meeting site.
Fire Rated Stairwells:

• Materials storage is prohibited in all fire rated stairwells.
• Each fire door including frame and hardware must be listed or approved by
Emergency exit routes
must be clear of all
a nationally recognized testing facility.
• Employees must be able to open an exit route door from the inside at all
obstructions
times without keys, tools, or special knowledge.
• Fire doors are only allowed to be held open by magnet door holds.
• Remove all door wedges, latches, coat hangers, fire extinguishers,
Environmental Health, etc. that are being used to hold doors open.
Safety & Emergency • Fire doors must be able to close fully on their own.
Management
Exit Route Capacity:
Cambridge Campus • The ceiling of an exit route must be at least seven feet six inches (2.3 m)
46 Blackstone St.
high.
Cambridge MA, 02139
(617) 495-2060
• An exit access must be at least 28 inches (71.1 cm) wide at all points. Where
there is only one exit access leading to an exit or exit discharge, the width of
Longwood Campus the exit and exit discharge must be at least equal to the width of the exit
4107 Ave. Louis Pasteur access.
Boston, MA 02115 • Objects that project into the exit route must not reduce the width of the exit
(617) 432-1720 route to less than the minimum width requirements for exit routes.
OFFICE SAFETY
With this toolbox talk we will discus how to keep a clean and safe office environment.
Storage:
A common problem found in offices is a lack of space. But a lack of space should
not be used as an excuse to improperly store boxes, copier paper, etc.
Notify y our facilities • Storage of Office Materials:
manager if there are • Keep all storage of combustible materials (cardboard, paper) to an ab-
solute minimum as they canpose both a fire and trip hazard.
• Never store combustibles near electrical outlets.
• Place heavier objects on lower shelves.
• Ensure all shelves are sturdy and will be able to handle the load
• Never block hallways, doors, and stairwells with stored office materials
• There should always be clear access to electrical panels, fire extinguish-
ers, AEDs, and fire pull stations.
Scheduled Cleaning:
• It is a good idea to schedule a few days a year to go through all your paper files
Open cabinet drawers and purge un-needed documents.
present a trip hazard • Remove unnecessary objects/supplies/ books from shelving units.
and a striking object • Assess if you need more shelving space and order/install what is
hazard needed to eliminate floor storage.
• Take the time to clean and sanitize your workstation as needed.
• Keyboards and telephones, in particular, should be cleaned and sani-
tized
Common Office Injuries:
• Slips, Trips and Falls are the most common cause of office injuries:
• Slipping on wet/slick floors (Clean up any spills immediately)
• Tripping over electrical cords/wires, open cabinet doors (Secure cords/
drawers)
• Damaged flooring (Report any loose tiles, frayed/torn carpeting etc. to
Contact EHSEM if you Facilities)
ex perience discomfort • Objects stored on the floor (Utilize shelf/desk space wherever possible)
at y our workstation • Using a chair/box for a stepladder (Always use a stepladder)
• Struck By or Striking Objects:
Environmental Health, • Bumping into doors, open drawers etc.
Safety & Emergency • Bumping into other people while walking
Management • Struck by suddenly opened doors or falling objects
• Overexertion and Strains:
Cambridge Campus • Picking up a load incorrectly (Refer to our Lifting Safety Toolbox Talk
46 Blackstone St. for additional information)
Cambridge MA, 02139 • Repetitive Stress injuries resulting from your workstation (Refer to our
(617) 495-2060 Computer Ergonomics Toolbox Talk for additional information.
Group Discussion T opics:
Longwood Campus • Assess your workstation and correct all possible hazards.
107 Ave. Louis Pasteur • Is anyone in the office experiencing discomfort at their workstation? Contact
Boston, MA 02115
EHSEM for an ergonomic evaluation of your workstation.
(617) 432-1720
• Understand all evacuation routes from your office and where all the safety
equipment is located (Fire Extinguishers, First Aid kits, AEDs, etc.)
OIL SPILL RESPONSE
All Harvard employees having a role in managing or maintaining oil containing
devices must be able to initiate an appropriate oil spill response.
Oil Spill Response:

1. Assess the severity of the situation
• Determine if the situation is immediately hazardous to your
Floor Drains- use
well being, evacuate if in danger.
speedy dry, booms or
• For large spills that can reach a drain or catch basin, immedi-
drain covers to prevent
oil from entering ately call the University Operations Center (495)-5560.
drains • If situation allows, quickly cover/block the floor drain/
catch basin with a drain cover, boom, speedy dry, etc.
2. Contain Small Incidental Spills
• Contain spill without endangering self or others.
• Block storm drains and floor drains/openings to prevent spilled
material from reaching the environment
• Ensure the area is properly ventilated
3. Small Spill Clean Up
• Wear the Proper Protective Equipment (safety goggles, oil re-
sistant gloves, etc)
• Use absorbent materials to clean spill (pads, speedy dry, etc)
4. Manage the Contaminated Waste Appropriately
• Store contaminated materials/waste from the clean up in ap-
Storm Drains- Fre-
quently check hydrau-
propriate covered buckets or drum with a secured lid
lic lines for trash com- • Affix a Harvard Hazardous Waste label on the container
pacters that are near (except cooking oil)
storm drains • If the contaminant is 1 gallon or less of cooking oil and is com-
pletely absorbed, it is acceptable to dispose of with normal
waste
• For waste pick-up contact EHSEM at 495-2060
Environmental Health, Oil Spill Prevention:

Safety & Emergency • All waste oil containers need to be placed in/on secondary contain-
Management ment that has a storage capacity of 110% of the container size.
• Perform monthly inspections on all oil containing devices that have a
Cambridge Campus
46 Blackstone St. capacity of 55 gallons or greater.
Cambridge MA, 02139 • Know where all spill kits are located in your facility and take time to
(617) 495-2060 ensure they are properly stocked.
Longwood Campus Group Discussion Topics:
Boston, MA 02115 • Identify any past spill situations and how they were handled.
(617) 432-1720 • Are there any oil containing devices that pose a greater risk than oth-
ers for a potential spill/release?
PNEUMATIC TOOLS
Pneumatic tools offer great versatility and the capability to get a job done quickly
and efficiently. As with any energized equipment there is the potential for harm to
people or property. With this Spotlight we will discuss basic handling, use and stor-
age techniques that will minimize potential hazards created by these tools.
Proper use of pneumatic tools:

• Read the manufacturer supplied manual before operating the tool.
Air Compressors: • Wear appropriate PPE. A baseline of safety glasses/goggles, hearing
Read and follow the protection and safety shoes is required. (Face protection, and abra-
Manufacturer’s man-
sive gloves may also be needed)
ual before operating
• Never use compressed air for cleaning unless fitted with an attach-
ment to reduce the pressure at the nozzle to 30 psi.
• Never point the nozzle at another person or yourself, rust particles
can be discharged from the compressor at a high velocity causing in-
jury
Attachments
• Always double check to ensure the attachment is securely connected
to the hose.
• A positive locking device, chain or a short wire attaching the tool and
hose is recommended for added protection.
• Attachments that shoot fasteners at pressures greater than 100 psi
need to be equipped with a device that only ejects fasteners when the
muzzle is pressed up against the work surface.
PPE: Alway s wear ap-
propriate PPE when Hoses
operating pneumatic • If using a hose greater than 1/2” diameter, a safety excess flow valve
tools must be installed at the source of the air supply.
• Use hoses that have a minimum working pressure rating of 150% the
maximum pressure produced by the compressor.
• Inspect hoses on a regular basis for bulges, cuts, cracks etc.
• Use hoses that are resistant to abrasion, crushing, and cutting.
Environmental Health, • Blow any air out of the line before attaching a tool.
Safety & Emergency
• When using hoses, minimize trip hazards and protect the physical
Management
condition of the hose to the best of your ability.
Cambridge Campus
46 Blackstone St. Air Compressors
Cambridge MA, 02139 • Do not adjust air pressure greater than the attachments rating
(617) 495-2060 • Drain the tank after 4 hours of use to prevent water build up which
could lead to rust.
Longwood Campus • Allow engine to completely cool before refueling.
Boston, MA 02115 • Only use gas powered compressors in well ventilated areas. Electric
(617) 432-1720 compressors need to be plugged into a properly grounded plug (use
GFCI when needed).
POISON IVY
Poison Ivy Facts:
• Grows in vines and small low lying shrubs and has three distinct leaves
• The leaves change color; bright red in the spring, green in the summer,
reddish/yellow/orange in the fall
Rash/blisters can form
• Uruashiol is contained in/on the root, stem, and leaves of the plant
after a few day s or a
week • Uruashiol is EXTREMELY potent; 1/4 ounce would be enough to give the
entire Earth’s population a rash
• Uruashiol can stay active on clothing/materials for up to 5 years
• Poison Ivy grows everywhere in the US except at extreme altitudes and
far western deserts.
• A rash develops after a few days or a week of exposure and can last up to
3 weeks, peaking with blisters
Common Misconceptions:
• Weeping blisters DO NOT spread a poison ivy rash. Blisters from poison
ivy are the same as any other blister and do not contain uruashiol
Poison Ivy has three • Y ou CAN NOT spread poison ivy from person to person. Uruashiol will
distinct leaflets be absorbed by the skin within 30 minutes of exposure, once the oil is
absorbed by the skin it can no longer be passed to another person.
• Know the area you are working in, look for poison ivy when working out-
doors
• Wear long pants that cover your legs
• Never weed whack or burn poison ivy
• Safely remove any clothes that may have come into contact with poison
ivy, keep these separate from other dirty cloths and immediately wash
Late summer/early fall them.
berries found on poi- • Companies now market “poison ivy block” which supposedly prevents
son iv y ripen and turn poison ivy from entering the pores of the skin
a pale white color
Treating your Skin After Exposure
• If you know you were exposed within the last HOUR to poison ivy, wash
your skin with a poison ivy soap (Technu) and lots of COLD water
Safety & Emergency
• After one hour, washing will most likely not prevent a “rash” however,
Management
still wash with an abundance of cool water and poison ivy wash to re-
Cambridge Campus move any excess uruashiol that maybe on the skin
46 Blackstone St. • After a rash has already broken out, wash your body with the hottest wa-
Cambridge MA, 02139 ter tolerable/safe to help relieve itching for a few hours
(617) 495-2060 • Don’t rupture blisters that form, a blister is a natural barrier that forms
to keep the damaged skin underneath sanitized.
Longwood Campus
• There are various cream/ointments that are sold over the counter to help
Boston, MA 02115 relieve the itching sensation from a poison ivy rash
(617) 432-1720 • If a severe rash breaks out, seek medical attention
• If you think you inhaled smoke from burning poison ivy or had an open
cut/sore exposed to poison ivy seek immediate medical attention
SAFETY SIGNAGE
Na t ional Fire Pr otection Agency (NFPA ) & Ha za rdous Ma terial Identification Sy stem (HMIS)
Differences:
• The NFPA Diamond is designed to aid firefighters and emergency responders by identify-
ing hazardous materials.
• The HMIS is designed to convey health warning information to employees.
• The white section of the NFPA diamond is reserved for “Specific Hazards”
All Confined Spaces • The white section of the HMIS is reserved for PPE precautions.
must be posted with NFPA DIAMOND HMIS
an OSHA approved
Danger Sign HEALTH HAZARD FIRE HAZARD
4 Too dangerous to enter, 4 Extremely flammable.
vapor or liquid. 3 Ignites at normal tempera-
3 Extremely dangerous, use tures
full protective clothing. 2 Ignites when moderately  HEALTH
2 Hazardous, use breathing heated
1
0
apparatus
Slightly hazardous
Like ordinary material
4 1
0
Must be preheated to burn
W ill not burn
 FLAMMABILITY
4 4  REACTIVITY
SPECIFIC HAZARD REACTIVITY / INSTABILITY
AEDs should hav e a

3D sign notify ing oc-
Oxidizer
Acid
Alkali
OXY
ACID
ALK
W 4
3
May detonate, vacate area if
exposed to fire.
Strong shock or heat may
 PPE
detonate.
cupants Corrosive COR
2 Violent chemical change
Use No W ater W possible.
Radiation Hazard 1 Unstable if heated
0 Normally stable
T he Color of the sign :

• Most signs are color coordinated, with each color representing a specific type of warning.
• When selecting a safety sign, be sure that the color of the sign follows these rules:
Only authorized per- DANGER WARNING CAUTION EMERGENCY NOTICE

sonnel are allowed to
Red indicates an Orange indicates a Yellow indicates a Green is used for Blue is the color
enter construction
im minently hazard- potentially hazard- potentially hazard- the identification of used to com muni-
sites ous situation ous situation that ous situation which safety equipment, cate safety informa-
which, if not could result in m ay result in minor first aid, or emer- tion.
Environmental Health, av oided, will result death or serious or m oderate injury gency egress loca-
Safety & Emergency in death or serious injury. tions.
Management injury.
Cambridge Campus Com mon Occupational Safety Signage found throughout the University:
46 Blackstone St. • Take time to assess the signage found in y our facility. Are hazards and safety
Cambridge MA, 02139 equipment properly represented by a sign?
(617) 495-2060 • Look at all tasks, machinery, and projects at y our facility to determine if y ou have
effective hazard signage.
Longwood Campus
Boston, MA 02115
(617) 432-1720
SNOW REMOVAL
Shovel Tips:
• Teflon coated shovels prevent snow build up. If your shovel is not coated
with Teflon apply paraffin wax to it.
• Stand up straight and ensure that your head and neck are in alignment.
Snow pushers are • Place your dominant hand at the top of the shovel.
great for small snow- • Place your other hand on the long handle that leads to the shovel.
falls
• Walk toward the snow until your shovel is full. When moving the snow, turn
with your entire body moving your feet, rather than twisting at the waist.
• DO NOT throw the snow over your shoulder or to the side, instead walk with
the full shovel and snow directly in front of you.
• Use a shovel that is appropriate for your size. If a shovel is too short, it will
cause you to bend over.
• A bent handle shovel should be used for pushing light snow, such as clearing
a path.
• Start shoveling as soon as possible, newly fallen snow is lighter than snow
Building walkway s that has been falling for a while.
need to be free of ice/ • If possible, push the snow rather than lift it.
snow
• If at any point you experience pain or chest discomfort stop what you are
doing immediately and seek medical attention
Snow Plowing Safety:
• Ensure you are well rested
• Know your route before you start out on the job; i.e. curbs, dips in the road,
potholes, manhole covers etc.
• Perform a pre-use inspection of your vehicle and plow. Ensure the wind-
shield wipers, defroster, lights, brakes, and plow bolts are all in proper work-
ing condition
• Frequently check the structural integrity of the plow, cracks frequently form
around the center pivot bolt and welds
Perform a v ehicle and • If you notice cracks in paint along the plow’s welds this is a sign of a “high
plow safety inspection stress” area and the precursor to that weld giving way in the future
• Inspecting your equipment can not be stressed enough for the simple reason
Environmental Health, that when something does go wrong it will be in the middle of a snow storm
Safety & Emergency complicating matters exponentially
Management
Sidewalk and Stair Snow Removal
Cambridge Campus • Keep up with the storm, OSHA and NFPA standards state that outside
46 Blackstone St. means of egress and walking surfaces must free of any impedances or slip-
Cambridge MA, 02139 ping hazards caused by ice and snow.
(617) 495-2060 • Use ice-melt and an ice chippers to remove any slipping hazards
• When removing snow around a door, ensure that the door is allowed to open
Longwood Campus
100%
Boston, MA 02115
(617) 432-1720
SNOW THROWER SAFETY
With winter upon us, let’s take some time to go over some basic do’s and don’ts of
snow thrower usage
Do’s :
• Read the manufacturers operating manual prior to use.
• Use only attachments and accessories approved by the manufacturer
• Wear close fitting clothing appropriate for cold weather
Nev er place your hand
• Check engine oil before each use
in or near the chute to
clear a clog, use a • Perform visual inspections before using
stick/broom handle • Raise the skids for gravel or crushed rock surfaces
• Disengage all clutches and shift into neutral before starting
• Walk slowly and maintain good footing while operating
• Keep clear of discharge at all times.
Dr i ft Cutter
• Stop the motor immediately after striking an object or feeling abnormal vi-
A uger Hous-
brations.
• Run the machine for a few minutes after throwing snow to prevent freeze
up of the impeller or collector.
• Allow the engine to cool for a few minutes before storing indoors.
Don'ts:
• Do Not make adjustments while spark plug wire is connected.
• Never place your hand in the auger housing or the chute to clear a clog.
Skid Auger
Turn the motor off and disconnect the spark plug, now use a stick or broom
handle to clean out the clog.
• Do Not run the motor indoors.
Other Snow Removal Safety Issues:
Safety & Emergency
• Use proper shoveling technique (bend from the knees, throw the snow in
Management front of you, work at a comfortable pace, use an ergonomic shovel for push-
ing snow)
Cambridge Campus
46 Blackstone St. • Make sure you have proper gear to be working outside for extended periods
Cambridge MA, 02139 of time. Wear gloves that offer both dexterity and warmth.
(617) 495-2060
• Immediately stop/seek medical attention if you experience; fatigue, nausea,
Longwood Campus chest pains, back pain, lightheadedness, disorientation/confusion.
• Use plenty of ice-melt to minimize slipping hazards.
Boston, MA 02115
(617) 432-1720 • Take breaks as necessary; to warm up or rest
WINTER DRIVING
Winter driving is the most difficult driving season. Snow and ice make even the most
routine drive dangerous. Before winter weather arrives, make sure your vehicle is in
good condition, keep in mind how you and your vehicle may be affected by the elements
and be prepared for emergency situations.
Vehicle Checks
Check tires for proper • Check coolant level

tread wear, tire • Check condition and power output of batteries
pressure and damage • Check brakes for wear or damage
• Inspect tires for wear and proper inflation
• Test heater, defroster and fans for proper operation
• Inspect windshield for cracks, they will expand when glass is heated from inside
• Replace worn windshield wiper blades
On the Road
• Clear all ice, snow and dirt off of windows mirrors and lights
• Clear snow from all vehicle surfaces-snow sliding off roof can block windshield
• Know condition of road surface, touch brakes to measure effectiveness
• Reduce speed over bridges, suspended surfaces often freeze before roads
• Increase normal following distance of 4 seconds an additional second or two
Increase following dis- allowing more time to stop on wet, icy roads
tance for bad weather,
• Antilock braking systems (ABS) are only effective when full pressure is applied
dry road conditions
require a 4 second • If your vehicle in not equipped with ABS, pump your breaks when stopping to
following distance retain steering control
• Use head lights any time there are adverse weather conditions
• Do not solely use parking/running lights while driving in adverse conditions
Pedestrians
Environmental
Health, Safety &
• Pedestrian’s vision may be compromised by bulky winter clothing or weather
Emergency Manage-
ment • Snow on cars and plowed piles obstruct drivers view of pedestrians
• Slippery roads present hazards for both drivers and pedestrians
Cambridge Campus
46 Blackstone St.
Cambridge MA, 02139 Emergency Preparedness
(617) 495-2060
• Warm clothing hat, gloves, coat and boots should be worn or kept in car
Longwood Campus • Flashlight with new batteries
107 Ave. Louis Pas- • First aid kit
teur • Small shovel
Boston, MA 02115
• Cell phone
(617) 432-1720
WORKING AT ELEVATIONS
Working at Elev ations.
Injuries from falls are one of the most common and severe workplace accidents. Between Sep-
tember 2009 and October 2010, 608 employees died from falls in the United States. Employees
must understand how to identify fall hazards and the ways they canprotect themselves.
Areas Where Fall Hazards Ex ist:

Any height greater than 4 feet is considered a hazard and must be protected. This includes:
A standard guardrail • Roofs • Floor Openings • Loading Docks • Work Platforms
must be 42 inches in
height, have an inter-
Way s to Protect Employees from Fall Hazards:
mediate rail, proper
spacing of the posts and The most effective way to protect employees from falls is by eliminating the hazard. Passive
be capable of support- sy stems such as guardrails and covers remove the employee’s ex posure to the hazard.
ing 200 lbs of force
Passive Administrative Active
Systems Controls Systems
Boundary Lines
Guardrails Signs / Access Con- Fall Arrest Systems
Covers trol Positioning Systems
Protection Level Best Fair Fair
Training Needed Low High High
Maintenance Low Medium High
Employee Effort Low High High
Fall protection equipment m ust be used and cared for properly:

A roof boundary system Guardrails-
is used to limit employ- • Always work within the confines of the guardrail
ees access to the fall • Must meet design requirements (spacing, height, etc.) of OSHA CFR 1910.23
hazard. The system Floor Hole/Opening Covers-
includes posts, rope and • Must support the intended load or at least 400 lbs. (20,000 lbs. if v ehicle traffic)
warning flags distribut- • Must lay ev en with the floor; protruding covers create a tripping hazard
ed along the rope.. Boundary LinesSystem-
• Must be erected 6 feet from the edge of the roof or fall hazard.
• Only used in certain roofing activities; not approved by OSHA
Environmental • Must be 34 inches high and v isible in all weather conditions
Health, Safety & Safe Work Distances-
Emergency Manage-
• Minimum distance of 1 5 feet to the edge – trav el within 1 5 feet will require fall protec-
ment tion
• Pathway must be clearly marked and employees need to be trained
Cambridge Campus
• This is a best management practice
46 Blackstone St.
Personal Fall Arrest System-
Cambridge MA, 02139
• Inspect lanyard, harness, rings and other components before each use
(617) 495-2060
• Inspect anchors annually and have them tested every 1 0 y ears
Longwood Campus • Ensure the lany ard is the correct length for the height you will be working at
107 Ave. Louis Pas- • Must train employees on how to use, inspect and maintain fall arrest equipment
teur • Replace equipment that is damaged or subjected to loads from a fall
Boston, MA 02115
(617) 432-1720

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BASIC ELECTRICAL

Circuit Overload Protection Devices:

Circuit Overload Protection Devices:

Storage: Cy linders Handling

Storage: Cy linders Handling

A confined space must meet all of the following criteria:

When is a Confined Space Entry Permit Needed?

A confined space must meet all of the following criteria:

When is a Confined Space Entry Permit Needed?

Notify the Operations

Cam bridge Campus Entrant

Notify the Operations

Cam bridge Campus Entrant

Only Harv ard Employ- How to Identify a Construction Site:

Blocked off construc- What PPE is Required:

Safe Working Procedures:

Group Discussion Topics:

Only Harv ard Employ- How to Identify a Construction Site:

Blocked off construc- What PPE is Required:

Safe Working Procedures:

Group Discussion Topics:

• Glance well ahead in the direction of travel. Look 2 or 3 vehicles ahead to

• Always allow an escape route, leave a cushion by slowing or moving ahead

• Keep your vehicle visible and signal your intentions early.

• Learn to compensate for hazards such as weather, debris, potholes, loose

• Glance well ahead in the direction of travel. Look 2 or 3 vehicles ahead to

• Always allow an escape route, leave a cushion by slowing or moving ahead

• Keep your vehicle visible and signal your intentions early.

• Learn to compensate for hazards such as weather, debris, potholes, loose

What is a "Toolbox Talk"?

Who can conduct a "Toolbox Talk"?

How long and often should these be conducted?

Where and when should these discussions take place?

Do you have to use EH&S created "Talks"?

Do "Toolbox Talks" satisfy required safety training?

Other applications for Toolbox Talks

What is a "Toolbox Talk"?

Who can conduct a "Toolbox Talk"?

How long and often should these be conducted?

Where and when should these discussions take place?

Do you have to use EH&S created "Talks"?

Do "Toolbox Talks" satisfy required safety training?

Other applications for Toolbox Talks

Lifting the Load

Lifting the Load

Pre-Use Inspection- Pre Inspection Use (Done before every use):

Pre-Use Inspection- Pre Inspection Use (Done before every use):

Hazard Communication requirements are aimed at reducingthe risk of chemical-related occupa-

Information Found In SDS Information Required On Labels

Identification and Manufacturer’s Information Identity of the Hazardous Chemical

Environmental Health &

Hazard Communication requirements are aimed at reducingthe risk of chemical-related occupa-

Information Found In SDS Information Required On Labels

Identification and Manufacturer’s Information Identity of the Hazardous Chemical

Environmental Health &

What is Heat Stress:

Symptoms of Heat Stroke:

How to Treat Heat-Related Illness

What is Heat Stress:

Symptoms of Heat Stroke:

How to Treat Heat-Related Illness

Roles and Responsibilities

Employ ees must Employee: