Formulas Used In Ms Excel And Their

Functions

Submitted by Attaullah Khan s/o Sultan

Muhammad

Submitted to Sir Saeed Azfar

Submission date March 29, 2021

University of Loralai
Formulas and Their Functions

1) Quick Analysis Tool:

It gives us output in short time about data, formulas and formating. In quick analysis we can
design a chart, find the sum or average of any number within a short period.

2) Filter:
Filter is very simple to use. Filter is used in Ms Excel to increase and decrease rows and
columns of a table.

3) Drop-down List:
Drop-down List is used in Ms Excel, so that the data could be enter quickly and accurately,
and also used to limit the entries that people can make in a cell.

4) Autofit Column width:

This formula is used to increase and decrease the width of the column.

5) Transpose:
Transpose is used to save our time. In this formula we select and copy all of our data, then we
click on a new location in our sheet, then go to Paste Special and select the Transpose check
box. Click OK, and Excel will transpose the column and row labels and data.

6) Remove Duplicates:
In Ms Excel, when we don't want to make any mistake and we want ourselves to be avoided
by duplicating any value. For doing so, we use Remove Duplicates tool. And this tool can
easily remove all the duplicate values from the text.

7) Goal Seek:
The goal seek tool is used,

When we have some value in the chart, i.e 12, 20, 25, and 28. Then we got the sum of the
values as 85. But we needed the sum of the values as 80. So now we will use the goal seek
tool to get our desired sum. It is a method of solving for a desired output by changing an
assumption that drives it. The function essentially uses a trial and error approach to back-
solving the problem by plugging in guesses until it arrives at the answer.
8) Absolute Cell References:
There is a shortcut for placing absolute cell references in your formulas! When you are typing
your formula, after you type a cell reference - press the F4 key. Excel automatically makes the
cell reference absolute! By continuing to press F4, Excel will cycle through all of the absolute
reference possibilities.

9) Show Formulas:
We use the show formulas tool to see all the formulas that are used in Ms Excel. For this
purpose we can use different ways, like in our Excel worksheet, we go to the Formulas tab >
Formula Auditing group and click the Show Formulas button. Microsoft Excel displays
formulas in cells instead of their results right away. To get the calculated values back, click
the Show Formulas button again to toggle it off. And in shortcut way we can show formulas
by pressing Ctrl~ .

10) Text to columns:

When we have a data copied from an another place or program of our computer, and we
want to paste it in Ms Excel. But here the data is not placed in the column, and we want it to
place in the column.

For that particular purpose, we have to follow the following steps;

1. Select the cell or column that contains the text you want to split.

2. Select Data > Text to Columns.

3. In the Convert Text to Columns Wizard, select Delimited > Next.

4. Select the Delimiters for your data. For example, Comma and Space. You can see a preview
of your data in the Data preview window.

5. Select Next.

6. Select the Destination in your worksheet which is where you want the split data to appear.

7. Select Finish.

11) Conditional Formatting:

Conditional formatting tool is used in many spreadsheet applications that allows you to apply
specific formatting to cells that meet certain criteria. It is most often used as color-based
formatting to highlight, emphasize, or differentiate among data and information stored in a
spreadsheet.