Vision and Scope Document

For

Prison OGADEN Management System

Version 1.0 approved

Prepared by MUNA Omar Yusuf

ID:R/2603/10

JJU

3/3/2021
Vision and Scope for Prison OGADEN Management system Page ii

Table of Contents

Table of Contents.................................................................................................................ii
1. Business Requirements.................................................................................................1
1.1. Background.............................................................................................................1
1.2. Business Opportunity.............................................................................................1
1.3. Business Objectives................................................................................................1
1.4. Success Metrics......................................................................................................1
1.5. Vision Statement....................................................................................................1
1.6. Business Risks.........................................................................................................1
1.7. ………………………………………...2
2. Scope and Limitations...................................................................................................2
2.1. Major Features.......................................................................................................2
2.2. Scope of Initial Release...........................................................................................2
2.3. Scope of Subsequent Releases...............................................................................2
2.4. Limitations and Exclusions.....................................................................................2
3. Business Context...........................................................................................................2
3.1. Stakeholder Profiles...............................................................................................2
3.2. Project Priorities.....................................................................................................3
3.3. Deployment Considerations...................................................................................4
Vision and Scope for Prison OGADEN Management system Page 1

1. Business Requirements
To record the details of Prisoners and Jailors, policemen, cells, crime details etc.

1.1. Background
At initial stage we had got a manual system .In which it was hard to search a single data of any
prisoner, overwriting and time consuming, chance of data loss, too much space occupied because
of too many registers which are present in hard form and it was not secure, because of these
draw back we introduce a solution for it by building /constructing a software for the prison which
keep all those records in efficient way. It will be easy to access no tendency problem, full secure
and easily searchable.

1.2. Business Opportunity

It will be For the developers the major point of the success of product will be, to fulfill the needs and
expectations of the customers and for the users major point of success will be that it can be modifiable
and its performance should be efficient beneficial in a data loss case because we should have a backup
system for it. It can be accessible from any prison .It has solved the security, redundancy and searching
process problems.

1.3. Business Objectives

Reduce the loss of record by 90% so if we loss record so we would have a backup system.
To deliver a fully functional system that delivers close to 100% efficiency in prisons management in a
city. To bring in maximum accuracy in the prison management in all key functional and operational areas;
to overcome the manual system in the process of remission

1.4. Success Metrics

It can be modifiable and its performance should be efficient.
Achieve an increase in data efficiency by 70% within 4 months following initial release and 90% within
8 months following initial release.

1.5. Vision Statement

“For” a jailor and interior minister. “Who” need to record the brief details of the prisoner? ”The”
prison management system. ”Is” a record keeping system. ”That” will provide all t he details of the
prisoners to the jailor, interior minister and affiliated lawyer. The system will keep the record of the
prisoner which includes his crime background, age, cast, address, medical report and also the number of
cells and prisoners.
Vision and Scope for Prison OGADEN Management system Page 2

1.6. Business Risks

The main risk in development is that will the software work as expected and will it be delivered in a time
within the defined budget. In accurate records of prisoners data. Prisoners data are placed in
remand for long time without trial because of loss of data.

1.7. Business Assumptions and Dependencies

Assumption: - With the prison management system the jailor may expect that he want software along
with a website.
The jailor may want the medical report of the prisoner for the purpose of remand.
Dependency: - As this system is for Government Organization, so the Customer may want also System
included.

2. Scope and Limitations

It will keep the record of the prisoners i.e. the jailor, the police men and the other employees
working in the prison “Scope “ in the prison management system is that for the jailors it will
record all the details of the prisoners ,lawyers can access the reports of the prisoners.
For the interior minister they can get all the details from this prison management system on one click
if these are other request from jailer out-of-scope then these request will be checked if these request
or valuable ,they will be added otherwise rejected.

2.1. Major Features

Detail information of all prisons can be stored in single place
Can search, create, delete and update all the prisoners’ records. Daily basis lookup/look in register
Daily base for sick register. Checking and monitoring death, escaped.
Deleting, creating, search, altering , updating jailors records

2.2. Scope of Initial Release

The requirement like Name, types of crime, age, address, location which are very essential they
should be implemented at initial release.
Prisoner’s details should be given to the jailor and interior minister.

2.3. Scope of Subsequent Releases

Features like medical report of a prison are hard to add at initial release so we will add it now.
Details should also be given to the affiliated lawyers related to the different cases.

2.4. Limitations and Exclusions

The features like prisoner details, policemen, jailor, lawyer are present in the scope if a jailor wants a
new features like
having a yearly record of smuggle things e.g. drugs, weapons, etc. so as we know that they are not in
scope but important so we add that features in a software but will take extra cost and time .

3. Business Context
The project business issues are to record the details of the prisoners, jailors and the lawyer and the
prison we will include the profiles of major stake holders like developers, analyst customers, and
head of organization etc.
Vision and Scope for Prison OGADEN Management system Page 3

3.1. Stakeholder Profiles

We should add the records of different stakeholders like a developer name and he is interested is
designing and has directly affected by a loss or profit. We should also add a profile. We should also add a
profile of requirement analyst and other like coder, etc.
Stakeholder Benefit Attitude Constraint Interest
Jailer Benefit from Attitude of the This system The Jailer may
this system for jailer should be must be reliable have interest to
jailer is, positive and provide access all and
That he can towards this reports of individual
access, search, system. prisoners record by one
delete, and without error click.
update the
record of all
prisoners.
Lawyer The Lawyer can Should be The system The lawyers
get the positive as the should provide may have
complete report lawyers can complete bio interest to have
of his concern access the data of the the final report
prisoner. records which prisoners to the of prisoners so
will help them lawyers. that they can
in their cases. proceed further.
Interior Minister He can access Should be The Minister He will have
positive as he should also be interest as he
the individual can access the provided with can get and
record if he records which the complete report the
want to know he wants for his data he wants. prisoners’
use. records for his
about any use.
prisoner bio
data.

3.2. Project Priorities

Our five areas in this scope or features the quality of a software, the estimated time ,its cost and the
staff required to build up that software we will put these areas in a following these categories. We use
these priorities to classify them in these categories the first which are essential and must be
implemented in the project. The second which are essential but not much as the first one (i.e. a
constraint) .The third one which have no importance but they are just added for the customers
satisfactions.
Dimension Driver Constraint Degree of freedom
Schedule E
As this system is
building for the
Prison for the first
time to replace the
manual system so it
could go beyond the
planned ‘schedule’.
Features S
Vision and Scope for Prison OGADEN Management system Page 4

Here all the

authorities are will
developers who will
decide to exclude the
unimportant
‘features’ in initial
release like if they
want a software in
two months but we
Will take much time.
Quality Features like report
will be in a
constraint,
‘quality’ must be
taken in a constraint.
Staff We hire a ‘staff’ of 20
people instead of 10
to build a reliable
and error free
system.
Cost If they demand for
the medical report of
the prisoners .we will
check it if it’s ‘cost’ is
not too much
expensive then we
will implement that
feature for him.

3.3. Deployment Considerations

The system will work only in the prison or in such area where rules and low are enforced. We will
ask the stakeholders the following question i.e. Are the users of this system present in different cities
of the country or in the same and how many prisons of the country of different cities are connected
through this system?